V16 Attach A Industry Day Hematology.xlsx

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6630--Industry Day Hematology
Solicitation number
36C25626Q0303
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This is an Industry Day notice and supporting documentation for a VA Health Care Network (VISN 16) solicitation for automated hematology testing equipment, services, and support. The South Central VA Health Care Network plans to establish a firm fixed price Cost per Patient Result Reportable (CPRR) Blanket Purchase Agreement (BPA) with a base year and four one-year option periods. The procurement will cover hematology instrumentation, slide maker stainers, digital imaging systems, reagents, consumables, installation, training, preventative maintenance, parts, service, connectivity, and remote troubleshooting for multiple VA medical centers and outpatient clinics across several states including Louisiana, Texas, Arkansas, Mississippi, and Florida.

The documentation includes detailed facility-specific information for 23 VA medical centers and outpatient clinics, with estimated annual testing volumes of 812,768 CBC tests and 8,895 reticulocyte tests, totaling 821,663 annual tests. Equipment requirements include primarily DxH900 and DxH600 hematology analyzers, CellAvision digital imaging systems, and associated peripherals. Facilities operate with varying hours from 24/7 to 8x5, and have specific requirements for middleware interfaces, backup analyzers, and service coverage. Potential vendors must submit business information, demonstrate relevant experience, and provide capability statements prior to the Industry Day event.

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VISN 16 Lab Participation Direction 12.11.25.pdf PDF
36C25626Q0303.docx DOCX document

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Tab A- Lab Info VISN 16 Laboratory Managers and BPA Points of Contact

Facility Name Delivery Location/Address Lab Hours of Operation Enter 24 x 7 or days & time:

M-F 8 am - 4:30 pm,

M-S 8 am- 4:30 pm, etc.Point of ContactE-mail address
Alexandria VAMC
Lab Manager: Amy Morgan2495 Shreveport Hwy 71N, Bldg 7, Laboratory 3rd floor, Rm 350, Pineville, LA 7136024 x 7Amy Morganamy.morgan5@va.gov
Gulf Coast Veterans Healthcare System (Biloxi)
Lab Manager: Cindy Nguyen400 Veterans Blvd,

Bld 26

Biloxi MS, 3953124x7Elizabeth Blakeneyelizabeth.blakeney@va.gov
Veterans Health Care System of the Ozarks (Fayetteville)
Lab Manager: Jay KesterWarehouse / 1100 N. College Ave. , Fayetteville, AR 7270324 x 7Rose Boyle Jacqueline Harrisrose.boyle@va.gov jacqueline.harris3@va.gov
Michael E DeBakey VA Medical Center (Houston)
Lab Manager: Rafael Andujar2002 Holcombe Blvd. Houston, TX 7703024 X 7Amer Danubamer.danab@va.gov
Jackson VAMC
Lab Manager: Stephanie McCullochP&LMS (113)

1500 E. Woodrow Wilson

Jackson, MS 3921624 X 7Andrea Thomasandrea.thomas@va.gov
Central Arkansas Veterans Healthcare System (CAVHS-Little Rock)
Lab Manager: Sean Whiteman4300 West 7th St. Room 2D-171 Little Rock, AR 7220524 x 7Valerie Blakevalerie.blake@va.gov
SLVHCS New Orleans

Lab Manager: Belinda Brinson 2400 Canal Street Room 4E122 New Orleans, LA. 70119

24 x 7Arlene LewisArlene.Lewis@va.gov
Overton Brooks VAMC (Shreveport)
Lab Manager: Michael Salinas510 E Stoner Avenue Shreveport, LA 7110124 x 7Shelly Priceshelly.price@va.gov
Outpatient Clinic Labs
SLVHCS Baton Rouge OPC7850 Anselmo Lane

Room 101 Baton Rouge LA 70801-7439

M-F 7:30 am- 4 pmArlene LewisArlene.Lewis@va.gov
Beaumont VA Outpatient Clinic3420 Veterans Circle Beaumont, TX 77707M-F 7:30 am - 4:30 pmAlicia Loftonalicia.lofton@va.gov
Branson CBOC5571 N. Gretna Rd, Branson, MO 65616M-F 8 am - 4:30 pmAllison Majorsallison.majors@va.gov
Charles Wilson (Lufkin) VA Outpatient Clinic2206 North John Redditt Drive Lufkin, TX 75904M-F 7 am - 3:30 pmClaudia Harvard, Amber Slack,

Sheralyn Ellis Rafael Andujar claudia.havard@va.gov Amber.Slack@va.gov Sheralyn.Ellis@va.gov andujar.rafaela@va.gov

Conway CBOC1520 East Dave Ward Drive
Conway, AR 72032MF 8 am 4 pmChris Brown
Christopher.Brown11@va.gov
Conroe OPC690 South Loop, 336 West Conroe, Tx. 77304M-F 7:30 am -4:00 pmAlex Rios VegaAlexandra.RiosVega@va.gov
Eglin100 Veterans Way,Eglin AFB,FL 32542M-F 8 am - 4:30 pmDavid HallDavid.hall4@va.gov
El Dorado CBOC514 E. 5th El Dorado, AR 71730M-F 8 am - 4 pmKelvin AndersonKelvin.Anderson3@va.gov
Hot Springs CBOC177 Sawtooth Oak St. Hot Springs, AR 71981M-F 8 am - 4:30pmKelvin AndersonKelvin.Anderson3@va.gov
Joint Ambulatory Care Center (Pensacola) OPC
Manager-Jennifer Abenden790 Veterans Way

Pensacola, FL 320507

M-F 7 am-4:30 pmGena Payne Jessica Duartegena.payne@va.gov Jessica.Duarte@va.gov
Joplin CBOC3015 South Connecticut
Joplin, MO 64804M-F 7:30 am -4:30 pmMartha Rawlings
Samantha Huntermartha.rawlings@va.gov

Samantha.hunter2@va.gov

Katy VA Outpatient Clinic750 Westgreen Blvd Katy, TX 77450M-F 8 am - 4:30 pmBao-Chau Nguyenbao-chau.nguyen@va.gov
Lafayette OPC3419 Ambassador Caffrey Pkwy
Lafayette, LA 70506M-F 0800-1630Julie Wilkesjulie.wilkes@va.gov
Mobile Outpatient Clinic4444 Demetroplois Road

Room 1C120

Mobile AL,36619-9602M-F 8 am - 4:30 pmTommy Goretommy.gore@va.gov
Gene Taylor VA OPC (Springfield)
1850 West Republic Street
Springfield, MO 65807M-F 7 am -4:30 pmAnthony SidesAnthony.Sides@va.gov
Panama City2600 Veterans Way

Room 1B128

Panama City Beach,FL 32408M-F 8 am - 4:30 pmJennifer Cramerjennifer.cramer3@va.gov
Russellville CBOC3106 West 2nd Ct. Russellville, AR 72801M-F 7:30 am - 4:00 pmChris Brown
Christopher.Brown11@va.gov
Searcy OPC1120 S. Main St.
Searcy, AR 72143M-F 8 am - 4:30 pmChris Brown
Christopher.Brown11@va.gov
Tomball VA Outpatient Clinic1200 W. Main Street Tomball, TX 77375M-F 8 am - 4:30 pmErika Whiteerika.white@va.gov
Ft. Smith VA Clinic5700 Phoenix Ave
Fort Smith, AR 72903M-F 7 am -4:30 pmAmy Ramseyamy.ramsey@va.gov

mailto:tommy.gore@va.govmailto:julie.wilkes@va.govmailto:amer.danab@va.govmailto:valerie.blake@va.govmailto:Christopher.Brown11@va.govmailto:Christopher.Brown11@va.govmailto:Kelvin.Anderson3@va.govmailto:Kelvin.Anderson3@va.govmailto:rose.boyle@va.govmailto:elizabeth.blakeney@va.govmailto:gena.payne@va.govmailto:jennifer.cramer3@va.govmailto:allison.majors@va.govmailto:martha.rawlings@va.govmailto:Anthony.Sides@va.govmailto:amy.ramsey@va.govmailto:Christopher.Brown11@va.govmailto:David.hall4@va.govmailto:Alexandra.RiosVega@va.govmailto:andrea.thomas@va.govmailto:shelly.price@va.govmailto:Arlene.Lewis@va.govmailto:erika.white@va.govmailto:alicia.lofton@va.govmailto:amy.morgan5@va.govmailto:Arlene.Lewis@va.gov Tab B1- Heme Equip

VISN 16 Automated Hematology Equipment
DRAFT-Subject to Change
Laboratory InformationExisting Testing Instrumentation and Automation
Instrumentation and Automation Requirements
FACILITYHours of OperationSLIDES STAINEDExisting Number of Data Innovations (DI) interfacing license(s) currently AVAILABLE for Hematology instuments. *

Frequency of Quality Control Analysis

Number of interfacing license(s) required for equipment configurationquoted and number included in this quotation * * Current Service for all equipment and ancillary equipment as part of the CPRR EXCEPT Digital Imaging System (see Tab B2)

Number and Model Analyzers (All considered primary) Number and Model Backup Analyzers Contractor Middleware/ Data Management System (not interfacing to VistA)

SLIDE

MAKER STAINER (SMS)

Slide Maker Stainer (SMS) and analyzer configuration Automation/Robotic System

SPECIMEN ARCHIVAL SYSTEM

Storage or Stockyard

Ancillary Equipment offered: UPS Ancillary equipment : Table or Cart Number of Primary Analyzer(s) Required Data Management System Slide Maker Stainer Service Option required for all equipment and ancillary equipment as part of the CPRR EXCEPT Automated Cell Morphology Imaging System

Primary Processing Automation LineSpecimen Management SystemSpecimen Archival Storage Area/StockyardCart/Table/ Cabinetry
Alexandria VAMC
Lab Manager: Amy Morgan24 x 7N/A23 levels/1x day124 x 7DxH900-2DxH900-2 is comprised of two DxH900's with ability to operate individuallyNONON/ANoNoNo2Optional cart. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2NoNo24 x 7NoNoNoYes
Gulf Coast Veterans Healthcare System (Biloxi)
Lab Manager: Cindy Nguyen24x74050/yr23 levels/1x day124 x 7DxH900-2DxH900-2 is comprised of two DxH900's with ability to operate individuallyNONON/ANoNoNo2Optional cart. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2NoNo24 x 7NoNoNoYes
Veterans Health Care System of the Ozarks (Fayetteville)
Lab Manager: Jay Kester24 x 7N/A23 levels/3X day124 x 7DxH900-2DxH900-2 is comprised of two DxH900's with ability to operate individuallyNONON/ANoNoNo2Optional cart. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2NoNo24 x 7NoNoNoYes
Michael E DeBakey VA Medical Center (Houston)
Lab Manager: Rafael Andujar24 X 7100,000 /year03 levels/3X day124 x 7DxH900-2 S X 2DxH900-2 S is comprised of two DxH900's, slidemaker stainer, with ability to operate individuallyYes-QTY 3UniCel DxH Slidemaker Stainer1 SMS connected to 2 analyzers
1 SMS connected to 2 analyzers Totalling 4 analyzers and 2 SMSYESYESPower Express with 3K Stockyard3Optional cart. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 4 (Subject to change)Yes-QTY 3QTY 224 x 7YesYesYesYes
Jackson VAMC
Lab Manager: Stephanie McCulloch24 X 76,000/year03 levels/3X day124 x 7DxH900-2 SDxH900-2 S is comprised of two DxH900's, slidemaker stainer, with ability to operate individuallyYes-QTY 1UniCel DxH Slidemaker Stainer1 SMS connected to both analyzersNoNoNo41 optional cart per configuration. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2Yes-QTY 1QTY 124 x 7NoNoNoYes
Central Arkansas Veterans Healthcare System (CAVHS-Little Rock)
Lab Manager: Sean Whiteman24 x 725,000/yr03 levels/1X day124 x 7DxH900 S X 2DxH900-2 S is comprised of two DxH900's, slidemaker stainer, with ability to operate individuallyYes-QTY 3UniCel DxH Slidemaker Stainer x 21 SMS connected to 1 analyzer

1 SMS connected to 1 analyzer

Totalling 2 analyzers and 2 SMSYESYESNo additional storage needed if equipment configuration is capable of storage of daily workload samples41 optional cart per configuration. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2Yes-QTY 3QTY 224 x 7YesYesYesYes
SLVHCS New Orleans
Lab Manager: Belinda Brinson24 x 76,000/year23 levels/3X day124 x7DxH900-2 SDxH900-2 S is comprised of two DxH900's, slidemaker stainer, with ability to operate individuallyNOUniCel DxH Slidemaker Stainer x 11 SMS connected to both analyzersNONONO3Optional cart. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2NoQTY 124 x 7NoNoNoYes
Overton Brooks VAMC (Shreveport)
Lab Manager: Michael Salinas24 x 78,200/year23 levels/3X day124 x 7DxH900-2 SDxH900-2 S is comprised of two DxH900's, slidemaker stainer, with ability to operate individuallyNOUniCel DxH Slidemaker Stainer x 11 SMS connected to both analyzersNONONO4Optional cart. Computer system & monitor are integrated into instrument. Monitor displayed on front of instrument.QTY 2NoQTY 124 x 7NoNoNoYes
Outpatient Clinic Labs
SLVHCS Baton Rouge OPCM-F 7:30 am- 4 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Beaumont VA Outpatient ClinicM-F 7:30 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Branson CBOCM-F 8 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Charles Wilson (Lufkin) VA Outpatient ClinicM-F 7 am - 3:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
ConwayMF 8 am 4 pmN/A03 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
CONROE OPCM-F 7:30 am -4:00 pmN/A03 levels/1x day18 x 5DxH900N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
EglinM-F 8 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
El Dorado CBOCM-F 8 am - 4 pmN/A03 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Hot Springs CBOCM-F 8 am - 4:30pmN/A13 levels, 1-2x/day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Joint Ambulatory Care Center (Pensacola) OPC
Manager-Jennifer AbendenM-F 7 am-4:30 pm5-10/day13 levels/1x day18 x 5DxH900-2DxH900-2 is comprised of two DxH900's with ability to operate individuallyNONON/ANONONO2NOQTY 2NoNo8 x 5NoNoNoTBD
Joplin OPCM-F 7:30 am -4:30 pmN/A03 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Katy VA Outpatient ClinicM-F 8 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Lafayette OPCM-F 0800-1630N/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Mobile Outpatient ClinicM-F 8 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Gene Taylor OPC (Springfield)M-F 7 am -4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Panama CityM-F 8 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Russellville CBOCM-F 7:30 am - 4:00 pmN/A03 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Searcy CBOCM-F 8 am - 4:30 pmN/A03 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Tomball VA Outpatient ClinicM-F 8 am - 4:30 pmN/A13 levels/1x day18 x 5DxH600N/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD
Ft. Smith OPCM-F 7 am -4:30 pmN/A03 levels/1x day18 x 5DxH690TN/ANONON/ANONONO1NOQTY 1NoNo8 x 5NoNoNoTBD

*Any middleware license (driver) required to interface all quoted equipment above what is listed for each lab as available will be the responsibility of the Contractor to provide as part of the all-inclusive CPRR pricing. This applies to interfacing of all equipment.

Tab B2- Digital Imaging

VISN 16 Digital Imaging Equipment
DRAFT-Subject to Change
Lab InformationLab Existing Digital Imaging EquipmentDigital Imaging Requirements
FACILITYHours of OperationSLIDES STAINEDDigital Imaging Equipment

Ancillary Items Label Maker (for manually prepared slides)

Service Coverage for Digital Imaging System and associated components/peripherals to support Digital Imaging Technology ONLY

Number of remote viewing license(s) for Digital Imaging Interfacing License for Digital Imaging System*

Indicate Qty Additional Service Coverage Required for Digital Imaging System and associated components/peripherals to support Digital Imaging Technology ONLY

Minimum average through put Label Maker (for manually prepared slides)

Remote Viewing

Interfacing License for Digital Imaging System*

Indicate Qty Ancillary Equipment: UPS for digital imaging system.

Comments
Gulf Coast Veterans Healthcare System (Biloxi)*
Lab Manager: Cindy Nguyen24x74050/yrDM9600Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users*1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 520 slides/hrYESYES11
Joint Ambulatory Care Center* (Pensacola) OPC
Manager-Jennifer AbendenM-F 7 am-4:30 pm5-10/dayDM1200Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users *1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 520 slides/hrYESYES11
Michael E DeBakey VA Medical Center (Houston)
Lab Manager: Rafael Andujar24 X 7100,000 /yearDM9600Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 530 slides/hrYESYES11
Jackson VAMC
Lab Manager: Stephanie McCulloch24 X 76,000/yearDM1200Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 520 slides/hrYESYES11
Central Arkansas Veterans Healthcare System (CAVHS-Little Rock)
Lab Manager: Sean Whiteman24 x 7120-160 / dayDM9600Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 530 slides/hrYESYES11
SLVHCS New Orleans
Lab Manager: Belinda Brinson24 x 76,000/yearDM9600Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 530 slides/hrYESYES11
Overton Brooks VAMC (Shreveport)
Lab Manager: Michael Salinas24 x 78,200/yearDM9600Advanced RBC Body Fluid Application ComboZebra GX430T8 X 5Team/ facility up to 5 concurrent users1ALL CELLAVISION SITES INCLUDE DIFF PAD AND LARGE SCREEN8 X 530 slides/hrYESYES11

*Joint Ambulatory Care Center is on same network as Gulf Coast but requires their own digital imaging system.

Tab C- Est Workload

VISN 16 Automated Hematology Estimated Annual Volumes
DRAFT-Subject to Change
Alexandria VAMCBiloxi VAMCFayetteville VAMCHouston VAMCJackson VAMCLittle Rock VAMCNew Orleans VAMCShreveport VAMCBaton Rouge OPCBeaumont OPCBranson OPCCharles Wilson (Lufkin)Conway
OPCConroe
OPCEglin OPCEl Dorado OPCHot Springs OPCJACC (Pensacola)Joplin
OPCKaty
OPCLafayette OPCMobile OPCGene Taylor (Spring- field) CBOCPanama City OPCRussell-ville
OPCSearcy OPCTomball OPCFt. Smith OPCTOTALS
Annual CBC (w/automated 5 part Diff) Estimates30,81036,99040,568187,14461,613106,30066,38863,97011,2726,7015,2969,9124,71015,10414,4621,4006,80033,4347,60812,41214,11416,18816,72011,0342,8505,06011,65812,250812,768
Annual Retic Estimates7001600500130022513401100550N/AN/AN/AN/AN/AN/A80N/AN/A1350N/AN/AN/A100N/A50N/AN/AN/AN/A8,895
VISN Cumulative Annual Estimated Volume821,663

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