UW TOWER DATA CENTER INTEGRATE BCMS.pdf

REQUEST FOR PROPOSAL

PROJECT TITLE: UW TOWER DATA CENTER: UPGRADE/INTEGRATE BRANCH CIRCUIT MONITORING

SYSTEM for RPP’s Ref # 680545

The University of Washington is soliciting proposals from potential vendors to provide the above referenced services. Vendors interested in providing the required services must submit proposals per the requirements detailed in this RFP.

This solicitation is open to those vendors that satisfy the minimum qualifications stated herein and that are available for work in Washington State.

Contents of this Solicitation

I. General Instructions

II. Requirements

III. Evaluation and Contract Award

VI. Attachments A. Exhibit A: Contractor Price Quotation and Item Cost

Breakdown B. Exhibit B: Data Center Floor Plan Rev-2 C. Exhibit C: RPP-Typical D. Exhibit D: Existing BCMS in top of RPP E. Exhibit E - 2 of 4 panelboards per RPP F. Confidentiality Statement

G. MWBE Participation Form H. University of Washington General Terms and Conditions I. Question Template

Section I General Instructions

1.1 PURPOSE

The University of Washington (“Project Owner”), who has operated its data center at this location continuously since 2009, is undertaking this project to better provide detailed monitoring of the power used by the IT equipment equipment/racks. The Scope of Work describes the work to be performed and outlines a comprehensive means of selecting an independent suitable contractor team to execute/complete/commission the work.

1.2 RFP COORDINATOR

The RFP Coordinator is the sole point of contact in the University for this Procurement. All communication between the Contractor and the University upon release of this RFP shall be with the RFP Coordinator, in writing, as follows:

Silvia Andersen, Contract Manager Procurement Services si@uw.edu

1.3 DEFINITION OF TERMS

“Purchaser”, “University”, “UW” The University of Washington “RFP Coordinator, “Owner”, “Project Owner”

Sole point of contact at the University of Washington Procurement Services

“Vendor “Contractor” A person, firm, or corporation submitting a proposal “Supplier”, “Proposer, Bidder”

“Request for Proposal ”

A written solicitation document which identifies the UW’s need, and consultants are invited to submit proposals which outline their solution to the need, their qualifications and experience to provide the services, and their costs or fees.

1.4 TIMETABLE

Activity Due Date Due Time

RFP Released July 2nd, 2024 N/A

RSVP for Site Walk Through July 8, 2024 12:00pm PST

Site Walk Through July 15, 2024 9:30am PST

RFP Due date for Questions July 22, 2024 11:59 PM PST

Proposals Due July 31, 2024 11:59 PM PST

1.5 WORKDAY

This solicitation is being conducted in Workday. Vendors can register for the sourcing event by visiting https://university-of-washington.public-portal.us.workdayspend.com/

Search using reference # 680545

Option 1- Select Bid > Register

Option 2- Select the title of the RFP and select Start Bid > Register

Submission Vendors shall submit a proposal in PDF OR Word format, via the University’s Workday Strategic Sourcing website. Proposals must be submitted on or before the time specified in 1.4 Timetable. Any proposal received after that date and time may not be considered. All proposals shall remain valid for a minimum of 180 days following the RFP closing date.

All proposals and any accompanying documentation become the property of the UW and will not be returned and shall be received on or before 11:59 PM PDT on July 31, 2024. Any proposals received after the date shown above will not be considered.

Proposals shall be clearly marked and delivered in accordance with the instructions. It is the responsibility of the Vendor to see that their proposal is received on or before the due date for proposals.

1.6 INQUIRIES

All questions must be submitted in writing via the Workday Strategic Sourcing website citing the particular RFP section and paragraph number, and utilizing the attached Question template/Attachment E. Depending upon the nature of the inquiry and the response, copies of the question and response may be distributed to all other potential vendors. The closing date for asking of questions is given in Paragraph 1.4. The University may exercise its option not to reply to Vendor inquiries; therefore, Vendors should be prepared to submit a proposal based on the information included in the RFP.

1.7 COMPLAINTS

A. Contractors may submit a complaint to the RFP Coordinator based on any of the following:

• The solicitation unnecessarily restricts competition;

• The solicitation evaluation or scoring process is unfair or flawed; or

• The solicitation requirements are inadequate or insufficient to prepare a response.

B. Contractors may submit complaints up to 5 business days prior to the proposal due date.

Complaints must meet the following requirements:

• Must be in writing.

• Must be sent to the procurement coordinator, or designee.

• Should clearly articulate the basis for the complaint.

• Should include a proposed remedy.

https://university-of-washington.public-portal.us.workdayspend.com/

The RFP coordinator or designee will respond to complaints in writing; the response to complaints including any changes to the solicitation will be posted as an amendment on WEBS, https://fortress.wa.gov/ga/webs/ and in Workday. The complaint may not be raised again during the protest period. The complaint process does not include an appeal process.

1.8 INTERPRETATION OF THE RFP

Should any discrepancies be found in or omissions from the specifications, or doubt as to their meaning, the Contractor shall at once notify the Coordinator, in writing. The Coordinator will send written instructions or addenda as required to all interested parties. All addenda issued shall be incorporated into the contract. The Purchaser shall not be responsible for or bound by oral interpretations. Only questions answered by written addenda are binding. Questions received less than five (5) working days before the proposed due date for submission of proposals cannot be answered.

1.9 REVISIONS TO THE RFP

The University reserves the right to change the acquisition schedule or cancel the RFP at any time. The University reserves the right to make corrections or amendments due to errors identified in the RFP by the University or a Contractor. Any changes will be dated and attached to, and made a part of, the RFP.

All changes must be coordinated in writing with, authorized by, and made by the RFP Coordinator.

All RFP corrections and amendments will be posted to https://fortress.wa.gov/ga/webs/ and also to the Ariba sourcing module. Contractors are responsible for checking the website for this information.

1.10 SIGNATURE

Each proposal must be signed by the Contractor with the usual signature and dated. The name and title shall be typed or printed below each signature.

A. Proposals submitted by a proprietorship must be signed by the owner of the bidding company.

B. Proposals submitted by a partnership must be signed with the partnership name by one of the partners, followed by the signature and designation of the partner signing.

C. Proposals by a corporation must be signed with the legal name of the corporation, followed by the name of an authorized officer.

1.11 COST OF PROPOSALS

Costs incurred in preparing and presenting the proposals or incurred in any other manner by the Contractor in responding to this solicitation are not reimbursable and may not be charged to the University.

1.12 WITHDRAWAL OR MODIFICATIONS OF PROPOSALS

Any Contractor may withdraw their proposal upon written request at any time prior to the scheduled due date for submission of proposals.

1.13 PUBLIC DISCLOSURE

The University is subject to RCW 42.56 (Public Records Act). All Contractor Responses and any subsequent Contract will be “public records” as defined in RCW 42.56.010

The Contractor must clearly specify any specific information that it claims is confidential or proprietary. Marking of the entire Response or entire sections as proprietary will not be honored. The University may not accept Responses where pricing is marked as proprietary.

https://fortress.wa.gov/ga/webs/ https://fortress.wa.gov/ga/webs/

All Responses received will remain confidential until the Contract, if any, resulting from this RFP is signed by the University and the Apparent Successful Contractor; thereafter, the Responses will be deemed public records.

To the extent consistent with RCW 42.56, the University will maintain the confidentiality of all information marked confidential or proprietary. If a request is made to view the Contractor’s information, the University will notify the Contractor of the request and the date that such records will be released unless the Contractor obtains a court order enjoining that disclosure.

The Contractor will have five (5) business days from receipt of notice to obtain the court order.

If the Contractor fails to obtain the court order enjoining disclosure, the University will release the requested information on the date specified.

1.14 ACCEPTANCE PERIOD

Contractor’s proposal must provide 120 business days for acceptance by University from the due date for receipt of Proposals.

1.15 RESPONSIVENESS

All Proposals will be reviewed by the RFP Coordinator to determine compliance with administrative requirements and instructions specified in this RFP. The Contractor is specifically notified that failure to comply with any part of the RFP may result in rejection of the Proposal as non-responsive.

1.16 SELECTION OF PROPOSALS

In determining the “apparent successful Contractor”, in addition to cost, the Contractor’s compliance with the requirements of this solicitation, and the items listed below, shall be given consideration.

A. The ability, capacity, and skills of the Contractor to perform the contract or provide the service required.

B. The character, integrity, reputation, judgment, experience, and efficiency of the Contractor.

C. The quality of performance of previous contracts or service.

D. The previous and existing compliance by the Contractor with the laws relating to contract and services.

E. Such other information as may be secured having a bearing on the decision to award the contract.

1.17 NO OBLIGATION TO CONTRACT

This solicitation does not obligate the University of Washington to contract for the solicited services specified herein.

1.18 CONTRACT IN BEST INTEREST

The University reserves the right to accept or reject proposals on each item separately or as a whole, to reject any or all proposals without penalty, to waive informalities or irregularities, and to contract in the best interests of the University.

1.19 PUBLICITY

Advertising, including use of the University marks and logos, press releases, or any other general public announcement by a Contractor, stating the availability of its products or services to University employees is strictly prohibited unless the Contractor has obtained prior written authorization from the UW Procurement Services Department.

1.20 NON-ENDORSEMENT

The successful Contractor agrees to make no reference to the University in any literature, promotional material, brochures, sales presentation or the like without express written consent of the University.

1.21 FUNDING

Any contract awarded as a result of this procurement is contingent upon the continued availability of state or federal agency funding.

1.22 CONTRACT AND TERMS & CONDITIONS

The Apparent Successful Vendor will be expected to enter into a contract which is substantially the same as the University of Washington’s General Terms and Conditions which can be located here:

https://finance.uw.edu/ps/suppliers/terms-conditions, and are also attached as Exhibit H. In no event is a Vendor to submit its own standard contract terms and conditions in response to this solicitation. All exceptions to the contract terms and conditions must be submitted as an attachment to the bidder’s proposal. The Agency will review requested exceptions and accept or reject the same at its sole discretion.

1.23 DATA-SECURITY

If, during the course of the performance, administration, or maintenance of this contract, or any extension or renewal thereof, CONTRACTOR acquires, uses, or otherwise obtains access to ‘University Data’ as those terms are defined in the UW Data Processing Agreement, incorporated herein, then the UW and CONTRACTOR agree that all of the terms and conditions of the UW’s Data Processing Agreement and/or IT Data Security Addendum(s) shall apply.

1.24 IN-STATE RECIPROCITY

Pursuant to RCW 39.26.371 and WAC 200-300-075, the State of Washington Department of Enterprise Services has established a schedule of percentage increases to be added to Bids from Bidders in states that grant a preference to Contractors located in their state, or for goods manufactured in their state.

The percentages related to each respective state are provided in the NASPO’s state preference repository and apply only to Bids received from Bidders in those states listed. The appropriate percentage will be added to each Bid bearing the address from a state with in-state preferences rather than subtracting a like amount from Washington State Bidders.

This action will be used only for analysis and award purposes. In no instances shall the increase be paid to a Bidder whose Bid is accepted and awarded a Contract.

1.25 GRATUITIES

In accordance with RCW 42-52-150 and 160, Ethics in Public Service, no gifts, gratuities or any item of economic value may be accepted by University Employees. Contractors agree to offer no such items to any University employee.

1.26 MINORITY AND WOMEN BUSINESS ENTERPRISE PARTICIPATION

In accordance with chapter 39.19 RCW, the University of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be included in the evaluation of proposals, no https://finance.uw.edu/ps/suppliers/terms-conditions https://www.naspo.org/research-and-innovation/state-preference-repository/ https://www.naspo.org/research-and-innovation/state-preference-repository/ minimum level of MWBE participation shall be required as a condition for receiving an award and proposals will not be rejected or considered non-responsive on that basis. Any affirmative action requirements set forth in federal regulation or statutes included or referenced in the contract documents will apply.

The established annual procurement participation goals for this solicitation are MBE 6% and WBE 4%. For information on certified firms, Contractors may contact OMWBE at 360/753- 9693or http://www.omwbe.wa.gov.”

1.27 U.S. SMALL BUSINESS PARTICIPATION

Participation in contracts for goods and services is encouraged by firms which qualify under definitions by the U.S. Small Business Administration as small business (SB), or small disadvantaged business (SDB), or small women owned business (WOB).

The percentage listed below is voluntary. No preference will be included in the evaluation of bids/proposals. Participation in University contracts may be either direct as the Contractor in response to this solicitation, or as a subcontractor to a Contractor.

Voluntary U.S. Small Business goals for this solicitation are 15% SB/SDB/WOB

SECTION II

REQUIREMENTS

2.1 Period of Service

Unless otherwise stated, the initial term of the agreement shall be for the period of time during the performance of the work only. Extensions, if any, shall be agreed upon in writing between the parties.

2.2 Proposal Requirements and Instructions

Background and History: Describe the company, organization, officers or partners, number of employees and operating policies which would affect this Contract. State the number of years the organization has been continuously engaged in business.

Financial Stability: Describe the financial status of the company. Attach a copy of the most recent annual financial statement or other similar document.

Technical Approach and Methodology: Describe Bidder’s technical approach and methodology for accomplishing the described Scope of Work. The proposed approach and methodology should include a detailed work plan and schedule. All information to be provided by participating Hospital(s) as part of this plan must be specified including content, format and frequency.

Project Team and Management Structure: Identify proposed project team and management structure for completing the Scope of Work. This should identify roles and responsibilities, including Bidder expectations of participating UW Medicine Hospital(s) staff resources. Provide resumes of key professional staff to be assigned to the project and their level of commitment to this engagement.

Proposed Fees: Provide a cost proposal to accomplish the Scope of Work or provide the requested product.

Firm Experience and Credentials: Provide evidence of Bidder’s experience in projects or providing products as described within this RFP.

http://www.omwbe.wa.gov/

References: List three (3) relevant references, including a description of the engagement, professional fees, duration and date of completion, contact person, title, mailing address, telephone number and e-mail address

Contract Management Information: Provide primary Contract Manager Contact name, title, mailing address, telephone number and email address.

2.3 SCOPE OF WORK

The University of Washington (“Project Owner”), who has operated its data center at this location continuously since 2009, is undertaking this project to better provide detailed monitoring of the power used by the IT equipment equipment/racks. This Scope of Work is to upgrade the existing un-integrated RPP monitoring equipment with a current-generation Branch Circuit Monitoring System (BCMS), which enables continual, centralized monitoring of power used by each circuit in the existing Remote Power Panels (RPP’s) in the data center Rooms 219 &

220. Work includes:

1. The procurement and installation of complete BCMS retrofit kits in 18 existing RPP's in Rooms 219 & 220- including upgraded local touch screen interface display to replace the existing displays.

2. Compatibility validation of the existing updated BCMS systems in each of 9 recently installed RPP's, and the associated network cabling between the these RPP's and the designated central monitoring point.

3. Validation of BCMS System-compatible network cabling from each of the 27 RPP's to the designated central monitoring point for connection to a future Central Monitoring Hub Device (WaveStar Infinity units or Equiv.).

4. CAD-based as-built documentation of each circuit within all RPP panels- including circuit breaker location/naming, physical termination location (rack /server) and power monitoring integrity.

The work is to be accomplished with minimal power downtime to the IT equipment racks while maintaining the highest available system reliability, and completed in a prescribed manner through specific client-approved Method of Procedure’s (MOP’s), which are to be prepared by the Contractor. All work is to be performed per the standard of care for data centers and consistent with the means and methods used within the Tower Data Center facility.

Project Owner is seeking proposals/price quotations from experienced, licensed electrical or controls contractors, in order to select a contractor/team (Contractor) to perform the Scope of Work and all associated work necessary, to provide for a safe, turn-key completion of the work.

Contractor selection is based on price, qualifications/experience, proposed method of execution, and quality.

2.3.1 General Project Information

a) Contractor Selection is to be based upon the contractor’s previous successful experience in similar data center work (15%), the qualifications and relevant experience of the contractor’s assigned team (20%), the price for completing the work (50%), and the history of meeting project schedules (15%). Submitted proposal shall include information that supports the contractor’s qualifications in these categories. Prior to award of contract, contractor will be required to show compliance with license, bonding, and insurance requirements of the Owner.

b) A pre-bid walk-through will be held during the bidding period- to be scheduled by the owner.

c) The facility is continuously operating in a highly secure environment and has very limit storage space for staging area. Perimeter security and personnel access procedures must be followed at all times. In addition, COVID-19 health/safety procedures exist at the facility and must be fully complied with. It is a contract requirement that the contractor’s personnel comply with all security and health/safety procedures at all times. Team members will undergo a background check in order to obtain security clearance for entry.

d) Definitions/Acronyms. In this Scope of Work, the following words or phrases are deemed to be interchangeable between this Scope of Work and stated definitions contained in other Project contract documents. Other terms not specifically defined herein should be interpreted consistent with industry norms and practices.

i. “Contract” refers broadly to all the contract documents between the Project Owner and Contractor established and stated in those contract documents.

ii. “Method of Procedure”(MOP) is a written step-by-step sequence for performing an operation. It is prepared by the Contractor and submitted for Project Owner approval prior to initiation of any on-site work; upon review and approval by Project Owner, Prime Contractor representative coordinates with Project Owner project representative to schedule work, review the approved MOP and gain access to the data center. Any party may stop work anytime the MOP is not strictly adhered to so long as such stoppage does not create a safety issue or negatively affect Project Owner’s production services; in such an event, the Parties will collaborate to assure a safe and non-impacting work stoppage.

iii. “Provide” means to purchase, store, deliver, install and connect completely, including start-up and integration with other work/systems.

iv. “Standard of Performance” means performance of the Work within the standards and practices that would be exercised by a competent and experienced data center contractor, performing similar work with similar experience in a similar market and similar site conditions, and in accordance with the specific requirements that are set out in the Contract.

v. “Vendor Design Deliverables” means the performance and output of Project Owner’s vendors for their respective design and work responsibilities including oversight of work performed by vendor’s suppliers to ensure that all work is performed in accordance with the contracts.

vi. “Work” refers to the services, products, materials and other responsibilities set out in this and other Contract documents.

2.3.2 Scope of Work Description

a) General Scope of Work In a structured, Project Owner-approved work process requiring minimal client-approved downtime of Project Owner IT equipment, and in accordance with the description, exhibits and specifications included herein, the Contractor is to perform the following:

i. Engineered permit drawings: Provide engineered control system/permit drawings prepared by the BCMS manufacturer and project electrical engineer, as necessary for Owner review/approval of proposed system, for permitting and installation.

ii. Confirm BCMS/building interconnection points: The 18 existing RPP’s contain multiple load center panels which are equipped with CT’s for up to 168 circuits and associated wire harnesses, which are connected to existing monitoring boards and interface displays located inside the top section of the RPP cabinet. These components are further connected via Ethernet cabling, to each RPP and to the central monitoring point. All of the components are to be removed and replaced with a new, current technology JCOMM Retrofit Kit system which meets the requirements of this specification, and which aggregates the RPP BCMS system outputs to a single BCMS termination board in the existing termination/patch panel rack (the location is indicated in Exhibit B-BMS Room). This termination board and patch panel already contains the ethernet connectivity from the 18 existing RPP's and the 9 recently added RPP’s-per this scope of work.

iii. New BCMS System with Local and Centralized Monitoring

1. Manufacturers: Subject to compliance with requirements, provide products by PDI Eaton, compatible with existing equipment in the 9 new RPP’s.

2. Operating Conditions. Units shall be capable of operating continuously in the following environmental conditions without mechanical or electrical damage or degradation of operating capability.

(a) Storage Temperature Range: Minus 33 to plus 158 deg F (-36 to +70 deg C)

(b) Operating Temperature Range: 32 to 140 deg F (0 to 60 deg C)

(c) Relative Humidity Range: 0 to 95 percent, noncondensing.

(d) Altitude: Sea level to 3600 feet (1100 m) above sea level.

3. Local Display Panel (LDP). 7” min. LED Color Touch Screen display shall be provided on each RPP, for real time data collection/display of all monitored parameters and alarm indications. The display shall provide both alpha and numeric display capabilities to insure correct user interpretation of the RPP's monitoring functions. An 80 character minimum capacity shall be provided to reduce the total number of selection modes required for the user to evaluate all functions. The local monitoring panel shall scan and display all monitored functions sequentially unless placed in the "hold" mode when it shall stop scanning and continuously display the selected function. The Local Display Panel communications capabilities shall include Serial RS-485 Modbus RTU; Standard Modbus TCP/IP or SNMP communications.

4. System Status Monitoring. The Local Monitoring Panels (LMP) shall monitor and enable the display of the following functions for the input and output.

a. Input voltage and current for each connection A-B; B-C; C-A {True RMS}

b. Total output voltage A-B; B-C; C-A {True RMS}

c. Total output voltage A-N; B-N; C-N {True RMS}

d. Output voltage A-B; B-C; C-A on each output feeder breaker {True RMS}

e. Output voltage A-N; B-N; C-N on each output feeder breaker {True RMS}

f. Output current Phase A; B; C {True RMS} for panel

g. Output voltage and current Phase A;B;C for all branch circuit poles.

h. Neutral current {True RMS}

i. Ground current {True RMS}

j. kW

k. KVA {True RMS}

l. Power Factor

m. Percentage of capacity per phase

n. Frequency

o. Time of Day and Date

5. The data acquisition modules shall collect, aggregate and summarize the data provided from each RPP LMP, and continuously feed data to BCMS central monitoring hub, and be capable to serve back-up monitoring functions for each

RPP LDP.

6. Validate functionality of all BCMS points/ethernet cabling from RPP's to existing patch panel to provide the ability to centralize the collection and monitoring of all LMP/LDP performance measurements. Maintain integrity of the existing branch circuit information coming from PDU’s, busway distribution and stand-alone panel boards, and be capable to report RPP summarized information to campus BMS system or other OEM vendors. Acceptable communication protocols including RS Serial 485 Modbus RTU or Standard Modbus TCP/IP and SNMP communications.

7. Branch circuit CTs: Provide minimum 60-amp split-core CTs for branch circuits;

225-amp CT’s for all secondary main circuits if applicable.

iv) Connectivity from BCMS Hub to Campus BMS system

1. Connectivity/communications to existing BMS system is not included in this Scope of Work at this time, but compatibility is required.

v) Provide as-built drawings. Field verify rack location of each RPP circuit and provide as built circuit schedule with RPP designation, circuit number and corresponding rack number/location in rack.

vi) MOP Requirement: Prior to start of any work item, contractor shall prepare Methods ofProcedure (MOP’s) outlining in detail, all steps required for the safe and accurate execution of the work. MOP’s are to be submitted to Owner for review and approval increment. Plan for 7-10 day review/approval process. Approval consists of Owner signature on each MOP.

vii) Except as otherwise expressly provided herein, Contractor shall supply all adequate and competent labor, supervision, tools and, equipment, installed and consumable materials, services, testing devices, and every item of expense necessary for design, engineering, supply, fabrication, field erection, application, hauling, receiving, handling and unloading, field installation, construction, warehousing, lay-down areas, testing, evaluation, quality assurance, fitting of material and the specific requirements as set out in Section 2 “Scope of Work Breakdown.”

2.3.3 Scope of Work Breakdown

The following are included in the Work, each of which is defined below:

a) Engineering Design/Product Submittals:

i) Provide design & product submittals of all engineering documents and components for Owner review/approval, to confirm a complete and workable system, and to perform construction activities. (Including single line schematic diagrams, work performance specifications, equipment data sheets, MOPs, and safety-in-design) and the development of detailed, non-overlapping specific scopes of work.

ii) The Contractor shall:

1. Ensure all work and deliverables are produced to the Standard of Performance, and in time to meet the requirements of the applicable schedule established under the Contract and this Scope of Work;

2. Manage the activities of all interdisciplinary interfaces for the Work, including structural, architectural, mechanical, fire detection, electrical, and instrumentation and controls;

3. Provide on-going project management/engineering support through completion of the Work.

b) Project Management:

i. The Contractor shall perform the following project management and coordination services in accordance with the Project Owner’s Safety Plan and Building Owner’s work execution standards, including any revisions agreed to in the Contract. The Contractor’s project management responsibilities include, but are not limited to:

1. Overall management of the Work in accordance with the Contractor’s Project Execution Plan;

2. Planning, controlling and executing engineering, local permit approvals, constructability, procurement, fabrication, assemblies, transportation, construction, integration and turnover plans, to the extent necessary to achieve performance of the Work; and,

3. Producing and updating project schedules; project schedules are to be established under the terms of the Contract.

c) Project Execution Planning:

i. Contractor will provide Project Owner with a Project Execution Plan, some of which will be refined and developed as the project progresses.

ii. The Project Execution Plan shall contain a Safety Plan, Overall Project Schedule and On-site Work Schedule, which will be provided electronically in a project. Use a management/scheduling format mutually acceptable to Contractor and Project Owner.

Also include regularly scheduled project team meetings with owner representative(s).

The Project Owner shall review and advise the Contractor in writing if it has any disputes with the contents. Plan shall include the following:

(a) A detailed sequence in which the Contractor intends to perform/gain approval for the equipment submittals, equipment shutdowns, cable routing, permit drawings work;

(b) Submittals and approvals schedule for MOP’s required to execute the work;

(c) Start and completion dates for all separate portions of Work;

(d) Key materials and equipment procurement and delivery dates; and,

(e) Other relevant data and information.

(1) Except as mutually agreed, the Contractor shall provide weekly reporting, which shall include:

(a) Outstanding issues and permit approval status;

(b) Confirmation that there are no reasonably known or anticipated claims for an adjustment to the Contract cost or schedule, or, a statement of those items with reasonable detail;

(c) Current actual status of the schedule of the Work in and electronic format agreed upon by the Parties;

(d) A list of pending deliverables for the next 30 days and completed deliverables for the previous 30 days;

(e) Any safety issues, near-misses, minor incidents, safety infractions or citations and any serious or lost time incidents;

(f) All Requests for Information/Requests for Proposal (RFIs/RFPs) that have been submitted, and their status;

(g) All change orders that have been submitted, approved and pending, with an aggregate total of the time and cost effects of the Project change orders to date;

(h) Site meeting minutes.

d) Procurement/Expediting/Logistics:

i. Procurement includes the procurement of all equipment and material necessary for the construction of the Work, including safety systems and other equipment and material required for completion of the Work. The Prime Contractor shall be accountable for vendor interface, material management, and expediting and logistics management.

ii. Contractor shall include a plan for procurement services and shall conduct the procurement services in accordance with that plan.

iii. Contractor shall propose a payment sequence for review/acceptance by the Owner.

Commissioning support is an integral part of the Contractor scope and final payment will be made upon successful completion of commissioning phase.

e) Subcontracting:

Contractor will perform as follows:

i. Manage subcontractors on the Project site with respect to their planning, scheduling, allocation and assignment of construction resources, progress measurement and reporting;

ii. Monitor and inspect work performed by its subcontractors and confirm such work complies with the Standard of Performance, project specifications, approved construction safety principles and the quality assurance/quality control plans;

iii. Incorporate Project Owner strategies, plans, procedures and the terms of the Contract into every Subcontract, unless express written approval is provided otherwise by Project Owner; and,

iv. Incorporate terms allowing the assignability of subcontracts to the Project Owner upon notice by the Project Owner of same.

f) Construction:

i. The Contractor shall perform all work as described in this Scope of Work and Project Owner’s strategies, plans and procedures to provide all services required to construct, install, test and deliver a complete and operable facility. The Contractor shall provide all adequate and competent construction management, personnel, supervision, staff, labor, construction planning, scheduling, documentation, construction quality, health/safety equipment and testing devices to complete the Work in accordance with the Standard of Performance.

ii. The Contractor shall be responsible for obtaining/ providing all local/state permits and approvals:

1. All licenses, approvals, permits, registrations, and memberships necessary for the Contractor, as a corporate entity and with personnel who may be governed by professional bodies and regulations, to perform the work.

iii. The Project Owner shall be responsible for providing the following permits and approvals: [None]

g) Party Responsibilities:

i. Responsibilities Matrix

1. The Contractor and Project Owner shall each be responsible for achieving their respective listed items set out in a Responsibility Matrix. The Responsibility Matrix will identify key interface items to be addressed and monitored, and will also set out exclusions from the Work and which will be performed by the Project Owner or others, such as supply of certain materials, free issue items, certain equipment and certain services.

h) Testing and Start-Up:

i. Upon owner request, coordinate with manufacturer to facilitate factory-witness testing of equipment

ii. On-site start-up/testing to be performed by Contractor/Manufacturer per Exhibit D specifications and Project Owner-approved MOP’s. Provide sufficient hours for instruction on all operations, functions and maintenance of provided equipment.

i) As-built Record Drawings: Provide updated ‘as-built’ 1-line electrical distribution drawings, floor plan drawings indicating dimensioned locations of new equipment, coordinated equipment nomenclature, and cable routing. Owner to provide CAD files upon request.

Provide OEM manuals, start up reports, factory acceptance testing documents, commissioning report, panel schedules.

j) Commissioning: To be performed by the Contractor through a third-party commissioning agent, and witnessed by Project Owner/Project Owner’s representative. Commissioning to include all new system components and equipment interface points including rack circuits, BCMS points and BMS interface. Contractor to provide electrician support during commissioning- including electrical panel access, temporary load bank installation, cabling/connections.

2.3.4 List of Deliverables

a) The Contractor shall supply the deliverables and reports as designated within the Project Deliverables Table. All deliverables shall be submitted for review and/or Project Owner approval in accordance with requirements of the Project Owner’s standards and existing change management system.

b) The Contractor shall prepare the required procedures, report templates and plans for the Project Owner’s review and approval; these procedures and reports form part of the Contract. Any revisions to the procedure and reports shall be reviewed and agreed upon by both parties, prior to implementing any changes. Contractor reports to Project Owner are intended to provide the Project Owner with information on the Work status, schedule status, cost/schedule variances with explanations, and current issues.

c) The following Deliverables shall be provided in the detail and format applicable to the project. The due date for each Deliverable is determined from the date of the execution of the Contract, with each Deliverable being due the number of days indicated in the table below calculated from the date of the execution of the Contract.

2.3.5 Interfaces

Given the integrated nature of the Project, and integration of other Project contractors, suppliers and personnel, Contractor shall be responsible for administration and follow-up of the progress of the external interfaces between Contractor and the other contractors, suppliers and vendors to close-out Project interfaces and complete the Work and Project.

Deliverable Provide by

Responsibilities Matrix 2 weeks after contract award

Project Execution Plan (Overall + MOP Schedule)

3 weeks after contract award

Safety/Environmental Health and Security Plan 2 weeks after contract award

On-site Work Schedule 4 weeks prior to on-site work

Issues Resolution Log TBD

As-Built/Record drawings/ documentation TBD

2.3.6 Safety, Health and Security

a) The Contractor shall fully comply with all Safety, Health and Security requirements under the Contract and Project Owner’s regulations. Current campus and building COVID-19 restrictions and precautions apply to the interaction with staff and the execution of the work.

Contractor shall comply at all times with COVD-19 safety procedures. The Contractor shall obtain all necessary permits to perform the Work according to the safety or security requirements as to the Contractor’s Works, personnel, vehicles, materials and equipment.

b) The Contractor shall submit the Safety Plan, prior to mobilizing on site for the Project Owner’s approval. Contractor shall identify a member of the team to serve as safety officer on the project, with the authority to implement the Safety Plan and serve a contact point with the owner.

SECTION III EVALUATION AND CONTRACT AWARD

3.1 Evaluation of Proposals

The University reserves the right to make Vendor selections based solely on the proposal submitted.

Responsive proposals will be evaluated strictly in accordance with the requirements stated in this solicitation and any addenda issued. The evaluation of proposals shall be accomplished by an evaluation team to be designated by the UW, which will determine the ranking of the proposals. The RFP Coordinator may contact the Vendor for clarification of any portion of a Vendor’s proposal.

3.2 Interview / Presentation

At its sole discretion, the University may require Vendors to participate in an interview or provide a presentation to the evaluation committee. If so, the score from the interview and/or the presentation may be combined with the score of the proposal to identify the apparent successful Vendor. The University will contact the Vendor directly to schedule the interview/presentation.

3.3 Evaluation Criteria & Scoring

The following weighting and points will be assigned to the proposal for evaluation purposes:

- Contractor Selection is to be based upon the contractor’s previous successful experience in similar data center work (15 points)

- The qualifications and relevant experience of the contractor’s assigned team (20 points)

- The price for completing the work (50 points)

- The history of meeting project schedules (15 points)

Total of points: 100

The submitted proposal shall include information that supports the contractor’s qualifications in these categories. Prior to award of contract, contractor will be required to show proof of a valid Contractor’s license, bond, and insurance requirements of the Owner.

3.4 Notification to Proposers

Once the final evaluation phase has been completed, the solicitation Coordinator will issue a written announcement to all participants, citing the name(s) of the apparent successful vendors.

Section IV Attachments

1. Attachment A. Exhibit A – Contractor Price Quotation and Item Cost Breakdown

EXHIBIT A.docx

2. Attachment B. Exhibit B – UW Tower Room 219 Power Plans and Riser

Exhibit B

3. Attachment C. Exhibit C – RPP-Typical

Exhibit C

4. Attachment D – Exhibit D – EXISTING BCMS in TOP OF RPP

Exhibit D

5. Attachment E – Exhibit E - 2 of 4 panelboards per RPP

Exhibit E

6. Attachment F – Confidentiality Statement Contractor to sign and return with proposal.

Confidentiality Statement RFP.docx

7. Attachment G. MWBE Response Form

Contractor to sign and return with proposal.

OMWBE RFP.doc

8. Attachment H. University of Washington General Terms and Conditions

UW General Terms and Conditions

9. Attachment I. Question Template

Question Template