UV Improvements CM RFP Pre-submittal Meeting 9-21-26 Slides.pdf

UV DISINFECTION

REPLACEMENT, DP 100012

Construction Management RFP Pre-Submittal Meeting September 21, 2026

Mark Wenslawski, Senior Engineer

CENTRAL SAN PROCESS FLOW SCHEMATIC

EXISTING ULTRAVIOLET DISINFECTION

SYSTEM

SCOPE OF WORK

• New UV Building and Structures

• New Switchgear Building and

Substation 38

• New Junction Structure M

• Large Piping Installation

• Temporary Power for new UV Facility

• Commissioning Equipment and Meeting

NPDES Requirements

NEW UV BUILDINGS

NEW SWITCHGEAR AND SUBSTATION

NEW JS M AND PIPING

PROJECT CONSTRUCTION ORGANIZATIONAL CHART

CENTRAL SAN PROJECT MANAGEMENT TEAM

AND PROGRAMMATIC SUPPORT CONSULTANT

• Coordinate with Central San staff and all parties

• Manage project budgets

• Approve progress payments, invoices, change orders (COs), etc.

• Major decision maker

CONTRACTOR

CONSTRUCTION MANAGEMENT

• Construction Management, Daily Inspection, Procore

• Document tracking (submittals, RFIs, COs, DCNs)

• Safety oversight

• Point of contact with

Contractor

• Conduct progress meetings

• Review payments

• Manage and review project schedule

• Coordinate shutdowns

• Specialty inspections

• Commissioning

• Manage project closeout documentation and asset handover

DESIGN ENGINEERS

Services During

Construction (Carollo)

• Review submittals

• Answer RFIs

• Start up support

• Design clarifications

• Review Final O&M manuals and asset information

• Produce electronic record drawings

CENTRAL SAN

O&M STAFF

• Review and implement shutdowns

• Review O&M related questions during construction

• Commissioning

PROJECT TASKS

• Task 1 – Preconstruction services (page 7)

• Constructability reviews

• Bid phase assistance

• Task 2 – Construction Phase Services (page 8 – 12)

• Construction management

• Coordination, communication and documentation

• Schedule review

• Inspection and special inspection

• Safety Compliance

PROJECT SCHEDULE AND BUDGET

• Schedule:

• Construction Bid Document Completion – Early

• Three Month Bid Period

• Anticipated Award Date – Spring 2027

• Construction Contract/Submittals NTP – Summer

• Construction Start– Late 2027/Early 2028

• Construction Completion - 2032

• Current construction cost estimate: $90M- $100M

CONSTRUCTION MANAGEMENT BUDGET

• Expected level of effort - $7,000,000 for all tasks.

REVIEW RFP REQUIREMENTS

PROPOSAL SCHEDULE (PAGE 3)

• Request for Proposal...........September 8, 2026 – October 2, 2026

• RFP Advertisement: ..........................................................................Sept. 8, 2026

• Pre-Proposal Meeting (Optional): ................................................... Sept. 21, 2026

• Deadline for Proposers to Submit Questions: ..................................Sept. 21, 2026

• Anticipated Deadline for Central San to Respond to Questions: ......Sept. 25, 2026

• RFP Submittal Deadline (via Planet Bids):................... 5:00 p.m, October 2, 2026

• Anticipated Notification of Interview Short-List: ...... Oct 12, 2026

• Interview ..................................................Week of October 19, 2026

• Tentative Notice to Proceed....................................... January 2027

DESIRED QUALIFICATIONS

FIRMS/SUBCONSULTANTS – DESIRED QUALIFICATIONS

Firm Prime Proposer)

• Be in business for a minimum of ten (10) years performing professional consulting services in the wastewater field in the USA.

• Have acted as the construction manager for at least five (5) wastewater treatment plant projects greater than $25M construction cost.

• Have completed at least two (2) construction management projects in the past five (5) years of wastewater treatment plant construction. This work must have included civil, mechanical, electrical, and controls work.

Alternatively, this qualification can be met by a subconsultant.

• Have project experience with a renovation of an existing facility, multiple completion deadlines, and difficult constraints, sequencing, electrical & instrumentation cutovers, and temporary power.

• Be experienced in the use of Procore.

• Have an office in Northern California, preferably in Contra Costa County.

Subconsultants

• Be in business for a minimum of three (3) years performing similar roles and responsibilities as proposed for this project.

• Subconsultants with an office in Northern California or Contra Costa County are preferred.

DESIRED QUALIFICATIONS (PAGE 14-16)

KEY TEAM MEMBERS – DESIRED QUALIFICATIONS

Construction Manager

• Ten (10) years of experience in wastewater treatment plant construction.

• Served as construction manager for at least three (3) wastewater, water, or industrial plant projects with a similar scope of work.

• Have in the past five (5) years completed one or more project renovation of an existing facility within a publicly owned water or wastewater treatment facility; and performed constructability reviews for one (1) or more capital improvement projects involving the renovation or expansion of an existing publicly owned wastewater or water treatment facility while maintaining continuous plant operations.

• Demonstrated experience evaluating construction sequencing, temporary facilities, bypass pumping, tie-ins, operational constraints, access, maintenance of treatment, contractor means and methods, and project phasing.

• Experience identifying construction risks, schedule impacts, permitting constraints, utility conflicts, and opportunities to improve safety, cost, and constructability.

• Excellent written communication skills with demonstrated experience preparing constructability review reports and providing recommendations to owners and design teams.

• Holds a current civil professional engineer’s license in the state of California.

• Holds a construction management certificate or degree.

• Holds up-to-date OSHA training.

• A construction manager that is located from an office in Contra Costa County. Must be available to attend in-person design review meetings, field investigations, and stakeholder workshops as required throughout the project.

KEY TEAM MEMBERS – DESIRED QUALIFICATIONS

Construction Inspector(s)

• Ten (10) years of experience in wastewater, water, or industrial plant construction inspection.

• Have inspected at least two (2) projects with a similar scope of work (see project description), roles, and responsibilities within the last five (5) years.

• Relevant experience and certifications for the work being performed.

• The ability to maintain an effective working relationship with contractors, consultants, fellow employees, and other departments.

• The ability to read, write, and speak English at a level necessary for satisfactory job performance.

• Special Requirements:

• A valid California Driver's License, Class C or higher.

• Ability to climb ladders, work on scaffolding, crawl in and out of attic spaces and building crawl spaces.

• Trained and certified in: fall protection, CPR, first aid, and OSHA construction safety.

• Additional desired qualifications for mechanical and electrical inspectors, scheduler/schedule analyst, cost estimator, and safety compliance officer are on pages 15 and 16 of the RFP.

SUBMITTAL REQUIREMENTS

Proposal Submittal Requirements

• All proposals shall be submitted electronically through PlanetBids by the posted deadline. The e-procurement system (and Central San) will not accept any proposals after the specified close time.

• Submittal Deadline is 5 pm, October 2, PROPOSAL REQUIREMENTS (PAGES 13-14)

• Proposal Breakdown

• Identification of Proposer

• Firm Profile & Experience

• Proposed Staffing Plan

• Fee Proposal

• Conflicts of Interest

• Exceptions to Contract Terms and Conditions

• Form on RFP page 57

EVALUATION PROCESS (PAGE 17)

Proposals will be reviewed and ranked utilizing the following criteria:

• Experience in similar projects (25%)

• Procore proficiency and technical capability (15%)

• Proposed fee and cost-effectiveness (20%)

• Project team qualifications (25%)

• References (15%)

QUESTIONS?