Utillity Trailer[1].doc

Maine Department of Transportation

Bid Request For

Maine Department of Transportation

Tilt Bed Tagalong Trailer Purchase

SPECIFICATION PURPOSE & INTENT - GENERAL

The attached Specifications require providing all things necessary, or proper for, or incidental to the furnishing and delivery of the bid item (or items) and associated equipment to Fleet Service/M.D.O.T., Augusta. The aforementioned bid item shall be of heavy-duty design and construction for extreme service or application. All things not expressly mentioned in these Specifications, but involved in carrying out their intent, are required by these Specifications and the vendor shall perform the same as though they were specifically mentioned, described and delineated.

The bid item (or items) and all associated equipment shall be furnished complete and in readiness for use as required by the terms of these Specifications and in strict accordance therewith. The bid item (or items) and all equipment furnished shall be the manufacturer's current or 2007 listed and published stock model, or models which meet or exceed all the applicable requirements of these Specifications. All design, materials and workmanship shall in every respect be in accordance with the best current practices in the industry and all materials used shall be new.

The bid item or items shall be in full compliance with any and all Federal and State of Maine, rules, regulations or codes. Any and all bids or accessory items furnished by the vendor, distributor and/or manufacturer, shall be installed in accordance with the highest standards of the industry, full compliance of all applicable Federal and State of Maine rules, regulations or codes and must be completely inspected and serviced prior to delivery.

Fleet Service/M.D.O.T. reserves the right to expect replacement of any item, component or associated equipment from the vendor, distributor or manufacturer, at no cost to Fleet Service for failure to perform. Fleet Service also reserves the right to require training for operation or maintenance and repair where necessary at no additional cost.

All Warranties and Guarantees are to become effective the date the State of Maine places the bid item (or items) into service.

Since the continuous operation of the bid item (or items) as specified is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and if necessary, service. The successful bidder and subcontractor (if any) must maintain and/or have access to parts inventory within the State of Maine. The parts inventory shall be applicable to the bid item (or items) supplied to the State of Maine and must be of sufficient quantity and variety to offer a level of parts availability of 95% within 48 hours from time of order by MDOT. Availability of normally expendable items such as filters, belts, hydraulic lines and hoses shall not exceed 24 hours. Bidder shall attach a proposal program for parts and service availability for evaluation. Review of the bidder's ability to provide prompt parts and service will be a determining factor in the award of bid. Upon award of bid and before delivery of bid item (or items) MDOT must receive a complete list of parts containing part description, manufacturer's part number etc. for the entire item or items including any or all accessories which are supplied as part of the bid. This does not relieve the bidder from supplying parts manuals or repair manuals as required in the individual specification. The manufacturer’s manual must be supplied at time of bid.

During the term of the manufacturer's warranty Fleet Service reserves the right to perform any and all warranty work "in house" to meet operational needs or demands with the exception of major engine, transmission and axle rebuild or repair. Fleet Service will recover all parts and labor cost (labor time as allowed by manufacturer's rate manual Fleet Service standard labor rate at the time of repair) by billing the manufacturer and/or dealer. O.E.M. parts may be supplied at no cost by the manufacturer or dealer and will not be billed by Fleet Service, or may be purchased by Fleet Service on the open market to meet operational demands. Any and all defective parts will be returned to the manufacturer or dealer upon request. Additionally Fleet Service will perform no other paper work other than what is necessary for Fleet Service to track the cost of warranty repair through its own billing system. Manufacturers, dealers or vendors who are selected to any equipment, vehicles or accessories to Fleet Service, must place Fleet Service on a mailing list to provide warranty recalls and/or technical updates or service bulletins to the Fleet Manager’s Office of Fleet Service, 105 Capitol St., Station #26, Augusta, Maine 04333.

A paint code and/or name of brand, color and part number of paint must be supplied in order to match paint color.

Either before or after final acceptance any vehicle or equipment which does not meet these requirements may be rejected in whole or returned for correction at no cost.

Specification

Tilt Bed Tagalong Trailer

It is the intent of this specification to describe a Tilt Bed Tag along Trailer. With a minimum GVWR of 13,800 pounds, tandem axle, electric brakes,

1. Deck

1.1 Deck height (measured from ground to deck surface), shall be as low as possible, but in no case exceed 20 inches empty.

1.2 Overall width shall be a maximum of 102 inches, with a minimum load width of 81 inches.

1.3 Bed length shall be a minimum of 18 ft.

1.4 Deck shall be a minimum of 2 inch thick hardwood fastened longitudinal on the trailer deck.

1.5 Deck shall have a minimum tilt angle of 15 degrees.

1.6 Deck shall have a minimum of three D-Rings on each side for load fastening.

1.7 Deck shall come with a tilt cushioning cylinder.

1.8 Gross vehicle weight rating means the weight of the vehicle and the load, it shall be a minimum of 13,800 lbs

2. Lights and Wiring

2.1 All lights shall be LED.

2.2 Trailer plug shall be a seven pole round connector.

2.3 Trailer wiring shall be ATA & SAE standard wiring code.

2.4 All wiring shall be in conduit and properly fastened.

2.5 All lights shall be flush mounted.

3. Axles, Wheels, Brakes, & Suspension

3.1 Trailer shall have tandem axles with a minimum capacity of 6,000 pounds each.

3.2 Trailer shall be able to handle a full load to include the weight of the trailer at 50 miles per hour without any signs of sway or bounce.

3.3 Each axle shall have 2” x 12” electric brakes at each wheel.

3.4 Trailer shall have a break-a-way protection system.

3.5 Each wheel shall have oils seal hubs with visible oil supply.

3.6 Trailer shall come with 235/80R 16 load range E tires

3.7 Trailer shall come with spare tire and wheel to match trailer.

3.8 Trailer shall have a hub odometer mounted on left rear wheel.

3.9 Trailer shall come with full fender and mud flaps.

4. Warranty

4.1 Manufactures standard warranty will apply.

4.2 Please state terms and conditions of warranty with bid proposal.

4.3 Manufactures warranty will start with the in-service date.

5. General

5.1 Trailer shall have a 3 inch pintle eye hitch. With a vertical adjustment of 7 inches.

5.2 Trailer shall have a minimum of 1/4” grade 80 safety chains with spring latch slip hooks.

5.3 Trailer shall have a heavy duty screw type parking jack with a minimum capacity to hold a loaded trailer.

5.4 Trailer shall come with an integral toolbox or chain locker with lid and hasp for lock.

5.5 Trailer shall have a minimum of one coat of rust proof lead free primer.

5.6 Trailer shall be painted blue.

5.7 Trailer shall come with one repair and one parts manual per unit.

5.8 Trailers must be thoroughly inspected, serviced, and ready for use upon delivery.

5.9 Trailer and equipment supplied must be designed and constructed to meet all applicable Federal and State laws and regulations concerning weight while moving standard construction equipment.

5.10 Upon delivery of unit or units all necessary paper work such as title, dealer’s certificate, and invoices shall accompany unit or units.

5.11 Exceptions to specifications shall be listed on a separate paper and submitted with bid proposal.

5.12 All bid proposals will include shipping and delivery to Maine DOT Fleet Service, 105 Capitol st. Augusta Me. 04330

5.13 Maine D.O.T. reserves the right to pre-inspect the equipment before delivery.

Revised 8/07

DLH.

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