Utility_Locator_Assistance.pdf

IFB- 26 - 064

UTILITY LOCATOR ASSISTANCE

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: January 13, 2026

DEADLINE FOR QUESTIONS: January 28, 2026

RESPONSE DEADLINE: February 12, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Utility Locator Assistance

I. Introduction

II. Solicitation Information

III. Vendor Questionnaire

IV. Scope of Work

V. Cost Proposal

VI. General Terms

VII. Special Terms: Service Contract Exceeding $200k

VIII. Insurance

Attachments:

A - Agreement

#IFB- 26 - 064

Title: Utility Locator Assistance

1. Introduction

1.1. Summary

The City of St. Petersburg is seeking bids from qualified vendors to provide technical field services that include responding to and documenting requests from the Florida Sunshine State One Call Center

(SSOCOF) to locate and mark the City’s underground fiber, city lighting electrical lines, and potable, reclaimed, and wastewater utilities throughout the City’s service areas on an as-needed basis. The vendor(s) will perform all work under the general direction of a City project manager and will be subject to review through discussions, report analysis, field observations, assessment of completed work, and evaluation of overall results. The City intends to award two (2) vendors, a primary and a secondary, for this project. The

City intends to award the secondary contract to a City of St. Petersburg Certified SBE, upon availability.

1.2. Background

The City is experiencing large growth in the telecommunications industry where large amounts of fiber optic cable is being installed in the Public Right-of-Way. The City is looking to hire out a qualified vendor to provide staffing to perform locate services, on an as-needed basis to meet this peak in construction.

1.3. Contact Information

Tanner Green Procurement Analyst One 4th street N St. Petersburg, FL 33731 Email: tanner.green@stpete.org Phone: (727) 551-3552

Department:

Water Resources

1.4. Timeline

*Timeline is subject to change

Solicitation Published January 13, 2026

Deadline for Questions January 28, 2026, 5:00pm

Deadline for Question Response January 30, 2026, 5:00pm

Deadline for Submittals February 12, 2026, 3:00pm mailto:tanner.green@stpete.org tel:(727)551-3552

2. Solicitation Information

2.1. Submission or Receipt of Bid

Bids will be received through the City’s online bidding system no later than 3:00 pm on Thursday, February 12, 2026.

2.2. Standard for Award

The City will award to multiple vendors by written notice to the lowest responsible and responsive

Vendor.

2.3. Bid Evaluation

Bids will be unconditionally accepted without alteration or correction unless the Procurement Director permits the correction or withdrawal of inadvertently erroneous bids. Bids will be evaluated based on the requirements and specifications set forth in the scope.

2.4. Submittal Requirements

The following documents are required to be considered responsive:

• Complete Cost Proposal https://procurement.opengov.com/portal/stpete/projects/219927

3. Vendor Questionnaire

3.1. General Information

3.1.1. Is the Vendor registered with the Florida Department of State, Division of

Corporations (Sunbiz) in accordance with Florida Statute §607.1501?* ☐ Yes

☐ No

*Response required

3.1.2. Is the Vendor a City of St. Petersburg certified SBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.1.3. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.1.4. Address for Headquarters location.*

*Response required

3.1.5. Address of office providing service, if different than above.

3.1.6. Contact Information for Contact Person.*

This person must be capable of committing the company to an agreement with the City.

• Name

• Title

• Phone

• Email

*Response required

3.1.7. Description of nature of company’s business.*

*Response required

3.1.8. Year the Company was Founded.*

*Response required

3.1.9. Number of years company has operated under the current name.* mailto:osd@spete.org mailto:osd@spete.org

*Response required

3.1.10. Number of years company has been in the present business.* *Response required

3.1.11. Company’s bank of record.*

*Response required

3.1.12. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

3.1.13. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

3.1.14. The vendor acknowledges that it has read, understands and will comply with

Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year.* ☐ Please confirm

*Response required

3.1.15. The vendor acknowledges that its solicitation response is subject to Public

Records laws (Chapter 119, Florida Statutes).* ☐ Please confirm

*Response required

3.1.16. Will vendor allow other agencies to piggyback the contract if awarded?* ☐ Yes

☐ No

*Response required

3.1.17. The vendor hereby makes all certifications required by Florida Statute

§287.135 related to scrutinized companies.* ☐ Yes

☐ No

3.1.18. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? * ☐ Yes

☐ No

*Response required

3.1.19. If YES, please provide the disclosure(s) in accordance with the requirements of

Florida Statute §286.101 (3)(a).

3.1.20. The vendor certifies that it takes no exceptions to the terms and conditions of the solicitation.* ☐ Yes

☐ No

*Response required

3.1.21. If exceptions are taken, specify in space below.

3.1.22. Has the vendor identified any trade secrets or confidential information in its solicitation response?* ☐ Yes

☐ No

*Response required

3.1.23. If yes to the above question, please upload your redacted proposal here.

3.1.24. A bid bond in the amount of 5% of the base bid is attached to your submittal. * Please download the below documents, complete, and upload.

• B-01._Bid_Bond_(00525848)_(...

*Response required

3.1.25. Is Vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes section 286.101 (3) (a)? * ☐ Yes

☐ No

*Response required

3.1.26. Will Vendor use PEO employees on this Project? *

☐ Yes

☐ No

*Response required

3.1.27. Provide a copy of the PEO contract and number of employees on a PEO's payroll as of bid date. * Must provide number of full-time employees: construction and administrative https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1274/4ada5a2f-d774-4e1d-8347-e21c2dbcb2ca_B-01._Bid_Bond_%2800525848%29_%281%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BODAH6RB%2F20260113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260113T173723Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEIaCXVzLXdlc3QtMiJHMEUCIFkFJEBhooU%2BO6cSCk3VxgnqBAB%2BgSRJk4JbJF8UKXxsAiEAttMCUplHWOpWiygPkFlqDxYOwbmWin37dn4djnSrIA8qhQUICxACGgw4OTIzNjQ2ODc2NzIiDH4ugQQqa%2FzRRT6RbyriBHPZKTxwRoPD9AOuzj5vCU641YFFLpRssjlu4hxxTmB6DMwG%2BsR3hywrHxvQ3MGgm7eEeK7rtqvWhhkvYSpTU3LEl6gD3Ys0eeSBKb8sDEFoFA7f4OzLpmg%2F3fLz7kOEAHT5mGlawhFBQQqHGU5Vm%2FhdNwYEAX9mBNDy2G9o2wuBpecsV7V2qoaxb5VCuWUaoVCiv4HxgwJ7F0OoffVUgT7MzCDXPhnDn3hpleVa%2FSFHO%2FCLd4l0He%2B3m2wiLfxb7K3bZ4kH3xD8gtVpmnWDXxs1%2Fr4YNs6XlVJG2t3L%2FRtXbrlD1x3%2FoAA1LGOjeiUdQxZQ41VF1%2Badm5ubdb5KqOp%2BsK8tyePQonE6P77y1SWvJZPHUmpHRfmZFxrtsLpgsuKCtc3doGnXSm8JO5bUAw7dSem1tXu6EOMDrZIK3hKhk1LLielVnuoUWrbfqJ5lIUq9TBgNg0duD0XmlQG0VE%2Fj5Rxjn9KJ0%2FB9ZuGPNwCKCgWNqx0LCtiqPycrpPZcl7Zb0xWgXfXkM7SHQUnzisClcI0b4m%2B%2FsAYIaMsruczKiALuhSmEBMFHd%2FLgA4av%2FkHyOwb5QLTu6B2XK4bzNQXHiRMt%2FH8D%2BHozfRKqJKN1qKjl8dKVbGewa5SExypU2L630JZoc1l%2Bl35tOnceLMK8Na5TNoRY5UTAXZ5DqKSrOg1oRIDQQruRJT1lmatuvoqIflxUrk3eMVz7PN8mom%2BoqJ3o4lz1nJnkVQcupTJzqwFtO9kuur4z14WdHOmzNxsbID%2BC%2BBaBl%2BRVSD24acPWX8Id7EzZ91EhATDIQTILapEwnYKaywY6mQHdsvqNMe%2BPD0jGkHHm3GYi0RxjtX4d999QqBsteDB33I%2FiRmDxwkr0vBGIHSAyLBkJ3kd%2B08CpMntwH76Yp4xiDRlo%2FtL3Lmt59l34wITWXTqMezN88T1HwFFwI6RUmgAHRo5e2%2BTNB6k61FXIz%2B8bCOe4oQtcc1GoG1BHfVRvRuLpBFWaLcXDiL%2B5y5cxWLzlIG8CuPU4n%2BA%3D&X-Amz-Signature=9d7758f79ec2de076dfc58e1e81d4f5054db4f667cf40b5683bf66dfa64af458&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22B-01._Bid_Bond_%2800525848%29_%281%29.docx%22&x-id=GetObject

3.1.28. Does the Vendor have the necessary personnel, facilities, equipment, ability, experience, financial resources and special qualifications to perform work in a satisfactory manner within the time specified? * ☐ Yes

☐ No

*Response required

3.1.29. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. * ☐ Please confirm

*Response required

3.1.30. Upload three references of similar projects in scope and complexity as described in the Scope of Work.* *Response required

3.1.31. Does the Vendor and all subcontractors possess all City, County, or State approved certifications(s)/licenses(s) required to perform the work? * ☐ Yes

☐ No

*Response required

3.2. Supplier Diversity Forms

3.2.1. Small Business Enterprise Forms A and B*

The SBE Goal for the project: %

Please download the below documents, complete, and upload.

• FILLABLE_LETTER_OF_INTENT_S...

• FILLABLE_SBE_NON-USE_SBE_FO...

*Response required

3.3. Service Contracts Over $200,000

3.3.1. Does vendor employ more than 50 full time employees?*

☐ Yes

☐ No

*Response required

3.3.2. If YES, does the vendor agree to comply with the living wage requirements set forth in the St. Petersburg City Code? * ☐ Yes

☐ No https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1274/9ecd920f-b161-4fd7-a047-34937bc80fc8_FILLABLE_LETTER_OF_INTENT_SBE-FORM_A.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BODAH6RB%2F20260113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260113T173723Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEIaCXVzLXdlc3QtMiJHMEUCIFkFJEBhooU%2BO6cSCk3VxgnqBAB%2BgSRJk4JbJF8UKXxsAiEAttMCUplHWOpWiygPkFlqDxYOwbmWin37dn4djnSrIA8qhQUICxACGgw4OTIzNjQ2ODc2NzIiDH4ugQQqa%2FzRRT6RbyriBHPZKTxwRoPD9AOuzj5vCU641YFFLpRssjlu4hxxTmB6DMwG%2BsR3hywrHxvQ3MGgm7eEeK7rtqvWhhkvYSpTU3LEl6gD3Ys0eeSBKb8sDEFoFA7f4OzLpmg%2F3fLz7kOEAHT5mGlawhFBQQqHGU5Vm%2FhdNwYEAX9mBNDy2G9o2wuBpecsV7V2qoaxb5VCuWUaoVCiv4HxgwJ7F0OoffVUgT7MzCDXPhnDn3hpleVa%2FSFHO%2FCLd4l0He%2B3m2wiLfxb7K3bZ4kH3xD8gtVpmnWDXxs1%2Fr4YNs6XlVJG2t3L%2FRtXbrlD1x3%2FoAA1LGOjeiUdQxZQ41VF1%2Badm5ubdb5KqOp%2BsK8tyePQonE6P77y1SWvJZPHUmpHRfmZFxrtsLpgsuKCtc3doGnXSm8JO5bUAw7dSem1tXu6EOMDrZIK3hKhk1LLielVnuoUWrbfqJ5lIUq9TBgNg0duD0XmlQG0VE%2Fj5Rxjn9KJ0%2FB9ZuGPNwCKCgWNqx0LCtiqPycrpPZcl7Zb0xWgXfXkM7SHQUnzisClcI0b4m%2B%2FsAYIaMsruczKiALuhSmEBMFHd%2FLgA4av%2FkHyOwb5QLTu6B2XK4bzNQXHiRMt%2FH8D%2BHozfRKqJKN1qKjl8dKVbGewa5SExypU2L630JZoc1l%2Bl35tOnceLMK8Na5TNoRY5UTAXZ5DqKSrOg1oRIDQQruRJT1lmatuvoqIflxUrk3eMVz7PN8mom%2BoqJ3o4lz1nJnkVQcupTJzqwFtO9kuur4z14WdHOmzNxsbID%2BC%2BBaBl%2BRVSD24acPWX8Id7EzZ91EhATDIQTILapEwnYKaywY6mQHdsvqNMe%2BPD0jGkHHm3GYi0RxjtX4d999QqBsteDB33I%2FiRmDxwkr0vBGIHSAyLBkJ3kd%2B08CpMntwH76Yp4xiDRlo%2FtL3Lmt59l34wITWXTqMezN88T1HwFFwI6RUmgAHRo5e2%2BTNB6k61FXIz%2B8bCOe4oQtcc1GoG1BHfVRvRuLpBFWaLcXDiL%2B5y5cxWLzlIG8CuPU4n%2BA%3D&X-Amz-Signature=026f9c1beda4511dfd6a1fb37b9c8a416e194712a46a60540ae21441dba17b95&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FILLABLE_LETTER_OF_INTENT_SBE-FORM_A.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1274/d58d8ca1-388f-4b6a-bb16-50f28ebb8a48_FILLABLE_SBE_NON-USE_SBE_FORM_B.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BODAH6RB%2F20260113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260113T173723Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEIaCXVzLXdlc3QtMiJHMEUCIFkFJEBhooU%2BO6cSCk3VxgnqBAB%2BgSRJk4JbJF8UKXxsAiEAttMCUplHWOpWiygPkFlqDxYOwbmWin37dn4djnSrIA8qhQUICxACGgw4OTIzNjQ2ODc2NzIiDH4ugQQqa%2FzRRT6RbyriBHPZKTxwRoPD9AOuzj5vCU641YFFLpRssjlu4hxxTmB6DMwG%2BsR3hywrHxvQ3MGgm7eEeK7rtqvWhhkvYSpTU3LEl6gD3Ys0eeSBKb8sDEFoFA7f4OzLpmg%2F3fLz7kOEAHT5mGlawhFBQQqHGU5Vm%2FhdNwYEAX9mBNDy2G9o2wuBpecsV7V2qoaxb5VCuWUaoVCiv4HxgwJ7F0OoffVUgT7MzCDXPhnDn3hpleVa%2FSFHO%2FCLd4l0He%2B3m2wiLfxb7K3bZ4kH3xD8gtVpmnWDXxs1%2Fr4YNs6XlVJG2t3L%2FRtXbrlD1x3%2FoAA1LGOjeiUdQxZQ41VF1%2Badm5ubdb5KqOp%2BsK8tyePQonE6P77y1SWvJZPHUmpHRfmZFxrtsLpgsuKCtc3doGnXSm8JO5bUAw7dSem1tXu6EOMDrZIK3hKhk1LLielVnuoUWrbfqJ5lIUq9TBgNg0duD0XmlQG0VE%2Fj5Rxjn9KJ0%2FB9ZuGPNwCKCgWNqx0LCtiqPycrpPZcl7Zb0xWgXfXkM7SHQUnzisClcI0b4m%2B%2FsAYIaMsruczKiALuhSmEBMFHd%2FLgA4av%2FkHyOwb5QLTu6B2XK4bzNQXHiRMt%2FH8D%2BHozfRKqJKN1qKjl8dKVbGewa5SExypU2L630JZoc1l%2Bl35tOnceLMK8Na5TNoRY5UTAXZ5DqKSrOg1oRIDQQruRJT1lmatuvoqIflxUrk3eMVz7PN8mom%2BoqJ3o4lz1nJnkVQcupTJzqwFtO9kuur4z14WdHOmzNxsbID%2BC%2BBaBl%2BRVSD24acPWX8Id7EzZ91EhATDIQTILapEwnYKaywY6mQHdsvqNMe%2BPD0jGkHHm3GYi0RxjtX4d999QqBsteDB33I%2FiRmDxwkr0vBGIHSAyLBkJ3kd%2B08CpMntwH76Yp4xiDRlo%2FtL3Lmt59l34wITWXTqMezN88T1HwFFwI6RUmgAHRo5e2%2BTNB6k61FXIz%2B8bCOe4oQtcc1GoG1BHfVRvRuLpBFWaLcXDiL%2B5y5cxWLzlIG8CuPU4n%2BA%3D&X-Amz-Signature=efa9c006b4f66ab34d69fbf0a131816d6aaa0a1278d2c85b8b8deaf8ca8c61e8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FILLABLE_SBE_NON-USE_SBE_FORM_B.pdf%22&x-id=GetObject

4. Scope of Work

4.1. Intent

The City of St. Petersburg is seeking bids from qualified vendor(s) to provide utility locator services in accordance with Florida Statutes and Sunshine 811 Call policies and procedures governing underground utility location on an as-needed basis. Primary services shall include, but are not limited to, physically locating underground infrastructure, verifying utility locations, managing tickets, maintaining and managing related databases, and providing line location services for the City’s water, wastewater, and reclaimed systems infrastructure.

4.2. Contract Term

The initial term of the agreement is three (3) years, with one (1), two (2) year renewal option by mutual written agreement of the parties.

4.3. Estimated Annual Expenditure

It is estimated that approximately $750,000 may be purchased annually under this solicitation. This is an estimate only and may vary.

4.4. Minimum Qualifications

At a minimum, Vendor must meet the following qualifications:

A. Have been in the business of providing utility locator services as described herein for a minimum of three (3) years.

B. Have the ability to obtain the minimum insurance requirements set for in the base agreement.

4.5. Vendor Responsibilities

At a minimum, vendor shall provide and meet the following responsibilities:

A. Provide an experienced Utility Locator as a point of contact to respond to Sunshine 811 locate tickets as requested or assigned.

B. Coordinate meetings with the City of St. Petersburg for necessary training and instruction.

C. Receive and document locate requests from Sunshine 811 during the City’s regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m..

D. Perform field inspections to precisely locate City owned underground utilities.

E. Provide adequate staffing, office resources, and field equipment—including computer and communications technology compatible with the One Call Ticket Management System and software—along with transportation and all necessary supplies to effectively fulfill the requirements of this contract.

1. All Locating equipment and/or devices being used by the vendor are subject to the City's approval prior to or during the execution of this contract.

F. Vendor shall own or have immediate access to the equipment required to provide services.

G. Vendor shall utilize electronic and/or paper utility maps, engineering plans, and other technical drawings to accurately identify the location of City-owned underground utilities.

H. Visit sites and utilize maps, plans, electronic pipe-locating equipment, shovels, probing rods, and measuring instruments to field-verify the location of City-owned underground utilities, and mark their locations using color-coded flags and/or paint.

I. Mark locations of City owned underground utilities to facilitate the vendor's excavation work within public rights-of-way and easements.

J. Perform field measurements and prepare notes and sketches—both electronic and handwritten— for utilities that are inaccurately depicted on existing maps and drawings, and convey this information to City staff for appropriate updates and corrections.

K. Vendor shall maintain records sufficient to support invoicing and other documentation requirements established under this contract. The firm also agrees to comply with the records retention period specified therein.

L. Vendor shall coordinate with all excavators regarding locate requests and process standard locate requests within two business days.

1. Emergency requests must be addressed within two (2) hours.

2. Excavators requiring a site meeting shall be contacted as promptly as possible.

3. Meetings are only required when the scope and location of an excavation cannot be determined through written or verbal communications, or when specifically requested by the contract administrator.

4. All locates shall include digital photographs to document site conditions and the placement of surface markings. Each photograph must be directly associated with the corresponding locate ticket and permanently referenced to it, either through the actual photo or a sequential numbering system. A minimum of three (3) photographs per ticket is required.

5. Notwithstanding any other provisions of this contract, the firm reserves the right to decline locate requests for site surveys or marking services in areas deemed impractical to serve due to distance, inaccessibility, or other relevant considerations.

M. Investigate all incidents of buried facility damage whenever the accuracy or adequacy of the locate is in question, and shall submit a written report of the investigation to the Owner within seven (7) calendar days of receiving notification of the damage. The vendor shall retain copies of such reports for a period of three (3) years. Upon request, the vendor shall provide testimonial support in matters deemed necessary by the City.

N. Promptly notify the City in writing of any discrepancies, omissions, or inaccuracies in the City’s records, or any other information provided by the City.

O. Provide additional services, such as site surveillance and maintenance of marks and stakes, only when specifically requested by the Owner. The Owner must approve these additional services prior to their commencement, and any associated costs shall be negotiated as necessary.

4.6. City's Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

A. City shall provide a point of contact (City Project Manager) to administer the Agreement.

B. City Project Manager shall assist with planning, strategy, and objectives prior to performance of the Work.

C. City shall provide laptops or other suitable portable electronic devices capable of managing information in digital format.

1. This equipment must support direct wireless access to ticket management and information systems and be capable of receiving immediate notifications for "Emergency" locate requests.

2. The equipment shall include wireless cellular modems to receive direct emails and dispatches from the City. Field personnel will use this equipment to access and display electronic data, including CADD drawings, maps, atlases, and geographical information system (GIS) databases, and shall utilize such information whenever possible to perform accurate facility location activities.

D. City shall provide the firm, if available or applicable, with access to a computerized GIS application containing a database of all known city-maintained facilities and underground structures.

1. To the extent permitted by law, such information shall not be disclosed to any unauthorized personnel. The firm acknowledges that the maps provided by the City indicate the approximate locations of the City’s buried facilities, and accuracy is not guaranteed. In areas where the City’s maps or GIS data do not show underground systems but such systems exist, the vendor/locator shall not be held responsible. However, where the City’s maps indicate underground systems, the firm shall be responsible for performing locates as specified in this contract. The firm must utilize its equipment, knowledge, and expertise to accurately locate all facilities in the field at each locate site.

E. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

4.7. Requests to locate

A. A request to locate ticket will include all facility locating up to 500 feet necessary to identify conflicts with proposed excavation. The actual locate of 500 feet shall be limited to a single street, center line of street or right of way line, inclusive of both sides of the street and shall include any intersections, and up to fifty (50) feet in either direction of the intersections. When a

Request to Locate is determined to be more than the 500-foot limit, at the locating firm's discretion, the excavation site service provider will be contacted for a new Sunshine 811 Call

Ticket to be generated.

B. Each locate request shall require a field visit to the excavation site by the firm, and a visual examination must be made to determine if the conflict exists between the Owner's facilities and the proposed excavation. All utility locates being performed on concrete or asphalt surfaces shall be marked with the appropriate color paint, and utilities locates being performed in dirt or grassy areas will be marked with the appropriate color flags.

C. The firm shall have the capability to take G.P.S. coordinates with their own staff. The G.P.S.

coordinates are to be the State Plane System (NAD 83) and the readings are to have an accuracy rate for the utilities in the sub-meter accuracy range. The City reserves the right to request additional/different state plane systems. For a vacuum excavation, a single G.P.S. locate for each underground utility shall be performed. When excavations traverse an area up to the 500 foot limit a set of two G.P.S. points shall be performed establishing a straight line. In no instance shall the locating firm be required to perform more than (6) six G.P.S.

D. Those locations where field visits indicate no underground facilities exists, should be so coded

W/No Conflict in paint, to show the firm has visited the site, if excavation is white-lined pursuant to statute.

Emergency Locates:

A. A request to locate Sunshine 811 ticket received after the normal eight-hour workday or during weekends and holidays; when conditions exist and cannot wait until the next normal workday. All emergencies locate requests shall be responded to in two hours or less. Response shall consist of presence at the locate request site, with necessary appropriate equipment and personnel for the specific request

Guidelines for marking of underground facilities shall be as follows:

A. Markings shall include a tolerance zone consisting of three markings. The first mark shall be made along the horizontal route from the center line of the underground facilities. The other two marks shall be perpendicular to the first marking at twenty-four inches plus one half the diameter of the underground facility.

B. All locates shall include digital photographs to document site conditions and the placement of surface markings. Each photograph must be directly associated with the corresponding locate ticket and permanently referenced to it, either through the actual photo or a sequential numbering system. A minimum of three (3) photographs per ticket is required.

5. Cost Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Hourly rate for services. (Monday-

Friday 8:00 a.m. - 5:00 p.m.)

1 hour

2 Hourly rate for after hours, weekends, and holidays.

1 hour

TOTAL

6. General Terms

6.1. Vendor Registration

Vendor must register online with the City of St. Petersburg via their online sourcing system at https://procurement.opengov.com/signup and subscribe to City's Portal at https://procurement.opengov.com/portal/stpete for solicitation notifications. Prior to an award of an

Agreement resulting from this solicitation, Vendor shall be registered with the Florida Department of

State, Division of Corporations to do business within the State of Florida in accordance with Florida

Statute 607.1501.

6.2. Solicitation Review

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

6.3. Solicitation Response Preparation

Vendors are expected to examine this solicitation and all related documents. Failure to do so is at the

Vendor’s risk. Each vendor shall furnish the information required by this solicitation. Vendor(s) shall retain a copy of all documents for future reference. All solicitation responses must be submitted with the

Vendor’s legal name and by an officer or employee having the authority to bind the Vendor by his or her signature.

The City will not pay any costs associated with the preparation, submittal, presentation, or evaluation of any solicitation response.

6.4. Questions

All questions must be submitted via City's online sourcing system's Question & Answer feature no later than 5:00 pm on Wednesday, January 28, 2026. Questions will be answered via City's online sourcing system no later than 5:00 pm on Friday, January 30, 2026. More complex questions may require a written addendum to the solicitation. Explanations or instructions will not materially alter this solicitation unless they are in writing. Oral explanations or instructions given before the award of an Agreement will not be binding. If necessary, a written addendum to this solicitation will be issued and posted on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/219927 for download by Vendors.

6.5. Amendments

Any amendments issued for this solicitation will be posted as an addendum on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/219927 and notifications will be released to vendors who are following the project by clicking "Follow". Vendors must submit their responses to the most current version of the solicitation as amended, if applicable.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/stpete

6.6. Submission of Solicitation Responses

Solicitation responses will be received through the City’s online sourcing system. E-mail or in-person submittals will not be considered unless approved before the solicitation submission deadline by the

Procurement and Supply Management Director. Late proposals and modifications will not be considered;

however, solicitation responses may be modified online at any time prior to the submission deadline.

Failure to follow the instructions in this solicitation is cause for rejection of the submittal.

6.7. Mistakes in the Solicitation

Solicitation responses may be modified or withdrawn in the online application portal prior to the time and date set for the solicitation opening. Correction or withdrawal of solicitation responses after the solicitation opening because of an inadvertent non-judgmental mistake in the solicitation requires careful consideration to protect the integrity of the competitive solicitation process and to assure fairness. If the mistake is attributable to an error in judgment, the solicitation response may not be corrected. Solicitation response corrections or withdrawals by reason of non-judgmental mistakes are permissible but only to the extent they are not contrary to the interest of the City or the fair treatment of other vendors.

6.8. Information Designated a Trade Secret and/or Confidential and/or Proprietary

All solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation) submitted to the City are subject to Florida’s public records laws (i.e., Chapter 119, Florida Statutes), which requires disclosure of public records, unless exempt, if a public records request is made. Solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation (even if in a separate electronic file)) submitted to the City cannot be returned. DO NOT LIST YOUR ENTIRE SOLICITATION RESPONSE AS TRADE

SECRET AND/OR CONFIDENTIAL. The City will not consider solicitation responses if the entire response is labeled a Trade Secret and/or Confidential and/or Proprietary.

If Vendor believes that its solicitation response contains information that is a trade secret (as defined by

Florida law) and/or information that is confidential and/or proprietary and therefore exempt from disclosure, then such information must be submitted in a separate electronic file and comply with the following requirements. In addition to submitting the information in a separate or electronic file, Vendor must include a general description of the information designated as a trade secret and/or confidential and/or proprietary and provide reference to the Florida statute or other law which exempts such designated information from disclosure in the event a public records request.

The City does not warrant or guarantee that information designated by Vendor as a trade secret and/or confidential and/or proprietary is a trade secret and/or confidential and/or proprietary and exempt from disclosure. The City offers no opinion as to whether the reference to the Florida statute or other law by

Vendor is/are correct and/or accurate. Please be aware that the designation of information as a trade secret and/or confidential and/or proprietary may be challenged in court by any person or entity. By designation of information as a trade secret and/or confidential and/or proprietary Vendor agrees to defend and indemnify the City, its employees, agents, and elected and appointed officials (“Indemnified Parties”) against any and all claims, demands, and actions (whether or not a lawsuit is commenced) arising out of or in connection with Vendor's designation of information as a trade secret and/or confidential and/or proprietary and to hold harmless the Indemnified Parties for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorney's fees (including those of the City Attorney’s office) incurred by the City by reason of any claim, demand, or action arising out of or related to the Vendor's designation of information as a trade secret and/or confidential and/or proprietary.

Failure to comply with the requirements above shall be deemed as a waiver by Vendor to claim that any information in its solicitation response is a trade secret and/or confidential and/or proprietary, regardless of whether such information is labeled trade secret and/or confidential and/or proprietary. Vendor acknowledges, understands, and agrees that all information in Vendor's solicitation response (not including information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section) will be disclosed, without any notice to Vendor, if a public records request is made for such information, and the City shall not be liable to Vendor for such disclosure.

Vendor acknowledges and understands that Vendor's proposal, including the information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section, will be distributed to the evaluation committee members, City staff, and City consultants to allow Vendor's entire solicitation response, including the information submitted in a separate electronic file, to be evaluated and considered for award of the Agreement. The entire contents of the Vendor's solicitation response, including the information submitted in a separate electronic file, may be discussed at meetings that are open to the public, subject to the requirements set forth in

Chapter 286, Florida Statutes.

6.9. Bonds

Vendors will need to furnish all bonds as indicated in the solicitation, if applicable.

6.10. Cash Discounts

When the City is entitled to a cash discount, the period of computations will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the Agreement, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies.

6.11. Award

The solicitation will be awarded based on the requirements outlined in the scope, the criteria or factors identified in the solicitation, and the standard for award for the solicitation. The City reserves the right to accept or reject any or all parts of the solicitation response, waive informalities, and request re-solicitations on the services or products outlined in the scope. The City reserves the right to award the

Agreement on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City unless otherwise specified.

Pursuant to Florida Statute sec. 287.05701, the City will not request documentation of a Vendor’s social, political, or ideological interests, consider such interests, or give preference to a vendor based on such interests.

6.12. Acceptance Period

Unless otherwise specified in this solicitation, the solicitation response may be held by the City for a period of ninety (90) days after the submission deadline and will continue in full effect and not be subject to withdrawal during that period until an Agreement has been executed with a Vendor. If no Agreement has been executed within the ninety-day period, any solicitation response may be withdrawn or nullified by either the City or the Vendor, or be deemed to be confirmed and extended in time for as long as permitted by the Vendor submitting each solicitation response.

6.13. Right to Reject

Vendors must comply with all the terms of the solicitation, all applicable provisions of the City of St.

Petersburg City Code, and all applicable federal and state laws. The City may reject any solicitation response that does not comply with all material and substantive terms, conditions, and performance requirements of the solicitation.

The City may waive minor informalities that (i) do not affect responsiveness; (ii) are merely matter of form or format; (iii) do not change the relative standing or otherwise prejudice other vendors; (iv) do not change the meaning or scope of the solicitation; (v) are trivial, negligible or immaterial in nature; (v) do not effect a material change in the work; or (vi) do not constitute a substantial exclusion or modification of a requirement or provision in the solicitation.

6.14. Vendor Complaints

All complaints or grievances should be first submitted in writing to the Procurement & Supply

Management Director, by email at Stephanie.Scarbrough@stpete.org or by mail to P. O. Box 2842, St.

Petersburg, FL 33731 who will promptly investigate the validity of the complaint and present the findings in writing to the person who submitted the complaint.

6.15. Protest

(a) All protests related to a solicitation or award must be first submitted in writing to the POD no later than seven

(7) days preceding the date of the City Council meeting approving the contract, or no later than seven (7) calendar days following the selection of the successful bidder if the contract does not require City Council approval.

(b) The POD will consider the protest if it is timely filed and contains the following:

(1) Sufficient information to identify the solicitation or award that is the subject of the protest;

(2) The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive or legally flawed;

(3) Evidence or supporting documentation that supports the grounds on which the protest is based; and

(4) The relief sought.

(c) If the protest meets the requirements of subsection (b) of this section, the POD will investigate the validity of the protest and present the findings in writing to the person or entity that submitted the protest. Otherwise, the

POD will promptly notify the person or entity that submitted the protest that the protest is untimely or that the protest failed to meet the requirements of subsection (b) of this section and give the reasons for the failure.

(d) If the person or entity is dissatisfied with the POD’s response, the person or entity may then make an appeal to the City Administrator, who will hear the appeal. The City may not establish appellate jurisdiction of the courts; however, if allowed by the Florida Rules of Appellate Procedure or other rule or judicial decision, the decision from the City Administrator is the final decision of the City and may be subject to judicial review in the manner provided by law.

6.16. Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not (i) submit a solicitation response on an Agreement to provide any goods or services to a public entity, (ii) submit a solicitation response on an Agreement with a public entity for the construction or repair of a public building or public work, (iii) submit a solicitation response for leases of mailto:stephanie.swinson@stpete.org real property to a public entity, (iv) be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an Agreement with any public entity, or (v) transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

6.17. Nondiscrimination

Vendors for the City of St. Petersburg are required to comply with all applicable laws regarding discrimination in employment, including Pinellas County Code Section 70-53 (a)(1) (prohibiting discrimination in employment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability) and all other applicable federal, state and local laws. Vendors are encouraged to provide workplaces free of discrimination in terms of conditions of employment, including benefits.

6.18. Prohibited Communication

Vendors and their employees, agents, contractors, and representatives are prohibited from lobbying City

Council, the Mayor, City staff, selection committee members, and City project consultants relative to this solicitation until the solicitation selection and award processes have been completed. Non-compliance with this provision may result in disqualification from consideration of the award. Notwithstanding the foregoing, this provision shall not prohibit the Vendor from (i) providing public comment in accordance with applicable laws and City policies at public meetings where public comment is permitted, (ii) communicating with the assigned Procurement Analyst, (iii) making a presentation during a selection committee meeting if requested by the selection committee, or (iv) submitting a dispute or complaint in accordance with the requirements set forth in this solicitation.

6.19. Environmentally Preferable Purchasing

It is the policy of the City of St. Petersburg to purchase recycled and environmentally preferable goods.

Environmentally preferable goods are defined as “products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.” This includes products that contain recycled content, reduced toxicity and pollution, conserve energy, conserve water, prevent waste, and promote sustainability and resiliency initiatives.

This policy does not require the City to specify environmentally preferable products or services when it can be demonstrated that they are not in the best interest of the City compared to products and services that are not as environmentally preferable. Best interests include but are not limited to, service life, life cycle cost, product effectiveness, or compatibility. This policy will be carried out consistent with the

City’s obligations and purpose, and with an overall intent to obtain competitive prices and to provide value to the taxpayer.

6.20. Health In All Policies

Pursuant to Executive Order EO-2018-04, it is the policy of the City to apply the consideration of health, health impacts, and the social determinants of health to the City’s decision-making, including policy development and implementation, budgeting, and the delivery of services and procurement of supplies and construction. Vendors are encouraged to propose services, supplies, and construction that promote health to the greatest extent practicable in their responses to City solicitations. Vendors are further encouraged to provide workplaces that promote the health and well-being of their employees.

6.21. American with Disabilities Act (ADA) Public Notice

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of St. Petersburg will not discriminate against qualified individuals with disabilities on the basis of disability in the City’s services, programs, or activities. If Vendor requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to adequately respond to this solicitation. Vendor should contact ADA Coordinator Lendel Bright at (727)-893-7229 or email at lendel.bright@stpete.org as soon as possible but no later than 72 hours before the applicable deadline.

6.22. Background Checks

In the event the solicitation or Agreement requires criminal history checks, Vendor will be responsible for conducting a criminal history check for each employee or subcontractor for which a criminal history check is required.

6.23. Disqualification

The City reserves the right to disqualify Vendors before or after opening, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendors.

6.24. Taxes

The City of St. Petersburg is exempt from any taxes imposed by the State and/or Federal Government.

Exemption certificates will be provided upon request.

6.25. Compliance with State and/or Federal Requirements

All Vendors entering into a contract with the City with permit(s) issued by a state or federal agency, shall comply with the requirements set forth in the permit(s).

6.26. E-Verify

Vendor shall comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security's E-Verify system, and that should the City terminate§ the contract with the Vendor for violation of §448.09(1), Vendor may not be awarded a contract with the City fort at least one year.

6.27. Exceptions to Terms and Conditions

If the Vendor takes exceptions to the terms and conditions of the solicitation and refuses to withdraw such exceptions, the City may deem the Vendor nonresponsive if the City determines that negotiating with the

Vendor to address such exceptions may affect the fair treatment of other vendors.

7. Special Terms: Service Contract Exceeding $200k

7.1. Living Wage

Vendor agrees to be subject to and shall comply with the living wage requirements set forth in St.

Petersburg City Code Chapter 2, Article V, Division 9, as those requirements may be amended from time to time, (collectively, the “Living Wage Requirements”).

7.2. Data Collection

Pursuant to Florida Statute 119.071 Social Security Numbers collected from Vendors are used for identification, verification, and tax reporting purposes.

8. Insurance

8.1. Commercial General Liability

Commercial general liability insurance in an amount of at least One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) aggregate in occurrences form. This policy must include coverage for bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability under this Agreement.

8.2. Commercial Automobile Liability

Commercial automobile liability insurance of $2,000,000 combined single limit covering all owned, hired and non-owned vehicles.

8.3. Worker's Compensation

Workers’ Compensation insurance as required by Florida law and Employers’ Liability Insurance in an amount of at least $100,000 each accident, $100,000 per employee, and $500,000 for all diseases.

8.4. Pollution Liabilty

Pollution Liability insurance with a minimum limit of $2,000,000 per occurrence. Coverage shall apply to pollution losses arising from all services performed to comply with this Agreement. Coverage shall apply to sudden and gradual pollution conditions including discharge, dispersal, release, or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants, contaminants, or pollutants into or upon land, the atmosphere, or any watercourse or body of water.

Coverage shall also include the cost of cleanup and remediation. Coverage shall include bodily injury, property damage, loss of use of tangible property whether or not it has not been physically injured or destroyed, cleanup and remediation costs, penalties or fines, and defense costs including costs incurred in the investigation or adjustment of the claim. Coverage shall be provided both for the use of

8.5. Professional Liability

Errors & Omissions/Professional Liability insurance appropriate to Contractor’s profession with a minimum limit of $1,000,000 per occurrence. If coverage is on a “Claims Made” basis, it must include a retroactive date of coverage beginning no later than the date this agreement is executed.