Utility_Locating_Services_(Arizona_BlueStake).pdf

NOTICE INVITING BIDS

PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

UTILITY LOCATING SERVICES (ARIZONA BLUESTAKE)

MAYOR AND COUNCIL:

Cathey Rusing, Mayor

Mary Frederickson, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Jim Garing, Council Member

Patrick Grady, Council Member

Jay Ruby, Council Member

CITY CLERK:

Sarah M. Thornhill

PUBLIC WORKS DIRECTOR:

Gwen Rowitsch

CITY OF PRESCOTT

UTILITY LOCATING SERVICES (ARIZONA BLUESTAKE)

TABLE OF CONTENTS

1. LEGAL NOTICE

2. GENERAL INFORMATION

3. SCOPE OF WORK

4. CONTRACT NEGOTIATION AND AWARD

5. TERMINATION OF CONTRACT

6. COOPERATIVE USE OF CONTRACT

7. PROTEST POLICY

8. PRICING/FEES

9. PROPOSAL

ATTACHMENTS:

A - SAMPLE PROFESSIONAL SERVICES AGREEMENT CONTRACT

1. LEGAL NOTICE

Utility Locating Services (Arizona BlueStake)

DESCRIPTION: The City of Prescott is seeking qualified third-party wet utility locating vendor(s) to assist with ongoing projects requiring Arizona 811 (BlueStake) markings of water, wastewater, and stormwater infrastructure.

BID OPENING: Thursday, September 24, 2026, at 2:00 pm (Arizona time), via the OpenGov

Procurement Portal.

In accordance with local and State law, sealed bids will be received by the City of Prescott until the time and date specified above, for the services specified herein. Bids must be submitted using the City’s OpenGov Procurement portal at the website shown below.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of the alternates bid, and waive any informality deemed in the best interest of the City and to reject the proposals of any persons who have been delinquent or unfaithful in any contract with the City.

This solicitation, full submittal information and any addenda are available free of charge on the

City’s website at https://procurement.opengov.com/portal/prescott-az.

PUBLISH: August 30, 2026, and September 6, 2026 https://procurement.opengov.com/portal/prescott-az

2. GENERAL INFORMATION

2.1. REQUESTS FOR INFORMATION

Firms who desire clarification of the procurement terms, selection criteria or submittal requirements shall restrict their inquiries to written communications only. All communications shall be submitted through the "Question and Answer" section of the Notice Inviting Bids on the

City's OpenGov Procurement portal.

All inquiries, requests for information, or requests for clarifications must be received by the City before 5:00 pm on Tuesday, September 15, 2026. Responses, or addenda as required, will be issued no later than a time and date noted in this Notice Inviting Bid's Timeline (see Proposed Project

Schedule). Receipt of addenda must be acknowledged. All interested parties "following" the project on the City's OpenGov Procurement portal will automatically be notified upon the City issuing an Addendum to this Notice Inviting Bids. It is the submitter’s sole responsibility to check the City’s OpenGov Procurement portal for periodic updates or addenda.

2.2. CONTACT INFORMATION

Procurement Contact

Jaimie Sventek

Contracts Coordinator

City of Prescott - Purchasing contracts@prescott-az.gov

2.3. PROPOSED PROJECT SCHEDULE

The following milestones are estimates of the earliest dates possible for planning purposes only and shall not represent any contractual commitment whatsoever on the part of the City. The City reserves the right to amend the project schedule as necessary.

Project milestones are estimated to be as follows:

Notice Inviting Bids Release Date: August 28, 2026

Notice Inviting Bids Advertised: Prescott

Daily Courier:

August 30, 2026

Question Submission Deadline: September 15, 2026, 5:00pm

Notice Inviting Bids Due Date and Time: September 24, 2026, 2:00pm

OpenGov Procurement Portal

Bid Opening (Non-Mandatory): September 24, 2026, 2:05pm

OpenGov Procurement Portal

Anticipated Award of Contract: October 13, 2026

3. SCOPE OF WORK

3.1. SCOPE OF WORK

The City of Prescott intends to establish a term contract to fulfill the City's requirement for Utility

Locating Services Arizona 811 (Arizona BlueStake). It is anticipated that the City may award multiple contracts to fulfill the requirements. The City has an on-going requirement for the items listed in the price sheet. Services will be scheduled on an "as needed" basis.

3.2. DESCRIPTION OF WORK

The City of Prescott is seeking qualified third-party wet utility locating vendor(s) to assist with ongoing projects requiring Blue Stake markings of water, wastewater, and stormwater infrastructure.

The successful vendor(s) will work closely with City staff to locate and accurately mark underground wet utility infrastructure identified by contractors through the AZ811 program. The vendor(s) must have the ability to access and utilize the AZ811 system, perform the necessary locating services, accurately mark underground infrastructure in the field, and document the completion of each locating ticket within the AZ811 system.

The vendor(s) must have the equipment and expertise necessary to locate and accurately identify all applicable pipe types, including, but not limited to:

• Corrugated metal pipe (CMP)

• Asbestos-cement pipe

• Clay pipe

• Galvanized pipe

• PVC pipe

• Cast iron pipe

• Ductile iron pipe

Locations shall be accurately marked in the field using the appropriate paint colors and marking standards for each utility type.

3.3. SCOPE OF SERVICES

The selected vendor(s) will be responsible for:

• Accessing and managing locating tickets through the AZ811 system.

• Locating water, wastewater, and stormwater infrastructure within the designated work areas.

• Accurately marking underground infrastructure in the field using the appropriate paint colors and marking standards.

• Utilizing appropriate locating equipment and technology necessary to identify various pipe materials and utility configurations.

• Recording the completion of locating tickets in the AZ811 system.

• Coordinating with City staff and contractors as necessary to complete locating requests.

• Providing sufficient manpower and equipment to meet the City's requested schedule and workload.

The work will primarily take place within public rights-of-way throughout the City of Prescott, Monday through Friday.

3.4. STAFFING REQUIREMENTS

Each bidder shall provide a minimum staffing level of three (3) workers at the start of the contract.

The selected vendor(s) must have the ability to increase or decrease staffing levels as requested by the City based on project needs and workload.

3.5. EQUIPMENT REQUIREMENTS

Each bidder shall identify the type of equipment and locating technologies proposed for use in performing the work. Equipment may include, but is not limited to, magnetometers, ground-penetrating radar (GPR), electromagnetic locating equipment, and other technologies appropriate for accurately locating wet utility infrastructure.

All equipment shall be incorporated into the bidder's proposal.

3.6. PRICING

Bidders shall provide a per-day, per-worker cost and identify any additional costs or fees associated with the services.

4. CONTRACT NEGOTIATION AND AWARD

To qualify the proposal must be submitted on time and materially satisfy all requirements identified in this Request. If, in the judgment of the City, a proposal does not conform to the format specified herein, or if any section is absent or significantly incomplete, the City reserves the right to reject the submittal.

4.1. OVERVIEW

Approval of the City Council will be required for the award of a contract for performance of the services described herein.

The City reserves the right to cancel this Request, reject in whole or in part any and all submittals, waive or decline to waive irregularities in any submittals, or determine not to enter into contract as specified if determined by the City to be in the City’s best interests.

4.2. AWARD OF CONTRACT

The selected company/firm will be required to execute and meet the terms of the City’s contract/agreement, including insurance requirements, in a form acceptable to the City Attorney.

Approval of the City Council may be required for award of a contract for performance of the services described herein and as may additionally be developed during negotiations. Any contract award submitted to the City Council for consideration is not binding on the City until after approval by the City Council and full execution of the contract documents by both parties.

4.3. AVAILABILITY AND CONTRACT TERM

Each bidder shall provide their anticipated availability to perform the required services for a minimum period of six (6) months from the start of the contract. The City may negotiate extensions with the selected vendor(s) based on ongoing project needs, performance, and mutual agreement.

The City reserves the right to adjust staffing levels and work assignments as necessary to meet operational needs throughout the contract period.

4.4. PROFESSIONAL SERVICE INSURANCE REQUIREMENTS

The Professional shall obtain and maintain in effect during the term of, and until final acceptance of all services/work under this Agreement, a policy, or policies of liability insurance with the following coverage:

Commercial General Liability – Occurrence Form

Policy shall include bodily injury, property damage, personal injury, broad form contractual liability, and XCU coverage.

• General Aggregate $2,000,000

• Products - Completed Operations Aggregate $2,000,000 (if applicable)

• Personal and Advertising Injury $1,000,000 (if applicable)

• Each Occurrence $1,000,000

• Fire Legal Liability (Damage to Rented

Premises)

$100,000 (if applicable)

The policy shall be endorsed to include the following additional insured language:

“The City of Prescott shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Professional.”

Professional Liability (Errors and Omissions Liability)

• Each Claim $1,000,000

• Annual Aggregate $2,000,000

In the event that the professional liability insurance required by this Contract is written on a claims-made basis, Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two (2) years at the time services/work under this contract is completed.

The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Work of this contract.

Business Automobile Liability (if applicable) Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract.

• Combined Single Limit (CSL) $1,000,000

Prior to commencing services/work under this Agreement, the Professional shall provide City with evidence that it is either a “self-insured employer” or a “carrier insured employer” for Workers’

Compensation as required by A.R.S. § 23-901 et seq., or that it employs no persons subject to the requirement for such coverage.

The policies shall include, or be endorsed to include the following provisions:

A. On insurance policies where the City of Prescott is named as an additional insured, the City of Prescott shall be an additional insured to the full limits of liability purchased by the

Contractor even if those limits of liability are in excess of those required by this Contract.

Additional Insured:

City of Prescott

201 N. Montezuma Street

Prescott, AZ 86301

B. The Contractor's insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

All certificates required by this Contract shall be emailed directly to coi@prescott-az.gov. The

City contract number and project description shall be noted on the certificate of insurance. The

City reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time.

Any Renewal of insurance certificates with endorsements will need to be emailed to the above emails at least two weeks prior to expiration.

City and Professional waive all rights against each other and their directors, officers, partners, commissioners, officials, agents, sub-contractors, and employees for damages covered by property insurance during and after completion of the Services.

All insurance required pursuant to this Agreement must be written by an insurance company authorized to do business in the State of Arizona, to be evidenced by a Certificate of Authority as defined in A.R.S. § 20-217, a copy of which certificate is to be attached to each applicable bond or binder.

With the exception of a ten (10) day notice of cancellation for non-payment of premium, any changes to material to compliance with this contract in the insurance policies above shall require thirty (30) day written notice.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-VII, unless otherwise approved by the City of Prescott Risk Management Division. All insurance is to be placed with an insurer admitted in the state in which operations are taking place.

Professional shall furnish the City with certificates of insurance (ACORD form or equivalent approved by the City) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Please note the contract number on the Certificate.

5. TERMINATION OF CONTRACT

The City reserves the right to terminate any part of or the entirety of any contract that may result from this proposal, without cause and at any time with thirty (30) calendar days’ written notice. In such a case, the consultant shall be paid for services rendered through the date of the termination notice, and the results of all such work through that date shall become the property of the City.

6. COOPERATIVE USE OF CONTRACT

This contract may be extended for use by other municipalities, school districts and government agencies in the State of Arizona and as part of the Strategic Alliance for Volume Expenditures

(S.A.V.E.) with the approval of the contracted vendor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency.

mailto:coi@prescott-az.gov

7. PROTEST POLICY

Any protest against the solicitation or award must be filed with the City Clerk’s Office by 4:00p.m.

up to ten (10) days after award. All such protests shall be in writing and contain the following: 1)

Name, address, email address and telephone number of the interested party; 2) Signature of the interested party or its representative; 3) Identification of the purchasing department and Project name; 4) Detailed statement of the legal and factual grounds for protest including copies of relevant documents; and 5) Form of relief requested. Protesting parties must demonstrate as part of their protest that they made every reasonable effort within the schedule and procedures of this solicitation to resolve the basis or bases of their protest during the solicitation process, including asking questions, seeking clarifications, requesting addenda, and otherwise alerting the City to perceived problems so that corrective action could be taken prior to the selection of the successful vendors. The City will not consider any protest based on items which could have been or should have been raised prior to the deadline for submitting questions or requesting addenda. The filing of a protest shall not prevent the City from executing an agreement with any other proposer.

8. PRICING/FEES

UTILITY LOCATING SERVICES PRICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Total Cost Per Person Per Day 1 8 Hour Day

2 Additional Fees Associated with

Services 1 Each

TOTAL

9. PROPOSAL

Firms shall possess the qualifications and Arizona licenses as required by law. Responses to this

Request must be in the form of a proposal, as outlined in this document. The City assumes no liability for the cost of preparing a response to this Request.

Any deviations from the provisions of this Request which are desired by the Offeror shall be specifically noted in the proposal submitted.

9.1. CONTACT INFORMATION

9.1.1. CONTACT PERSON FULL NAME*

What is the full name of the point of contact for your proposal?

*Response required

9.1.2. CONTACT PERSON TITLE*

What is the official title/position of the point of contact for your proposal?

*Response required

9.1.3. CONTACT PERSON EMAIL ADDRESS*

What is the email address of the point of contact for your proposal?

*Response required

9.1.4. CONTACT PERSON PHONE NUMBER*

What is the full phone number of the point of contact for your proposal? Please be sure to include the area code.

*Response required

9.2. PROPOSAL INFORMATION

9.2.1. PROPOSAL*

The Undersigned hereby declares that he has visited the site and has carefully examined the

Contract Documents relating to the work covered by the bids.

The Undersigned hereby declares, as bidder, that the only persons or parties interested in this

PROPOSAL as principals are those named herein; that no elected official or employee of the City is in any manner interested directly or indirectly in this PROPOSAL or in the profits to be derived from the contract proposed to be taken, other than as permitted by law; that this bid is made without any connection with any other person or persons making a separate bid for the same purpose; that the bid is in all respects fair and without collusion or fraud; that he has read the NOTICE

INVITING BIDS, CONTRACT DOCUMENTS AND PROJECT SPECIFICATIONS, and agrees to furnish the items and perform the work called for in accordance with the provisions of said form of Contract and the Specifications and to deliver the same within the time stipulated herein, and that he will accept in full payment therefore the total bid price named in this Proposal.

The bidder shall be properly licensed in the State of Arizona at the time of bidding to perform the services requested and shall also be licensed to perform work within residential and commercial property lines, or shall be properly licensed to sub-contract residential or commercial work, as may be required in the Scope of Work.

Any bid submitted without the proper contracting license to perform the required work shall be considered non-responsive and rejected.

The bidder further agrees that, upon receipt of written notice of the acceptance of this PROPOSAL, he will execute the Contract in accordance with the PROPOSAL as accepted.

Bidder understands and agrees that the City reserves the right to reject any or all bids and to waive any informality in the bidding.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

☐ Please confirm

*Response required

9.2.2. CERTIFICATIONS*

Please upload all certifications in PDF format here.

*Response required

9.2.3. UTILITY LOCATORS SHALL HAVE A CERTIFICATION/TRAINING THAT MEETS THE

STANDARDS OF COMMON GROUND ALLIANCE OR A SIMILAR ORGANIZATION.*

☐ Please confirm

9.2.4. QUALIFIED PERSONNEL SHALL COMPLY WITH THE BEST PRACTICES IN THE

AREAS LISTED BELOW.*

• Understanding System Design/Prints/Technology

• Understanding Construction Standards and Practices for all Types of Facilities

• Equipment Training and Techniques

• Plant Recognition Training

• Theory of Locating

• Daily Operations

• Facility/Owner/Excavator Relationships and Image

• Safety Procedures per OSHA Regulations and Federal,

• State and Local Laws

• Written and Field Testing

• Field Training

• Annual Retesting

☐ Please confirm

*Response required

9.2.5. EQUIPMENT PROPOSED FOR USE*

Please identify the type of equipment and locating technologies proposed for use.

*Response required

9.2.6. DISCLOSURE*

Identify any public or private disciplinary actions against your firm or individuals within your firm that occurred within the past five (5) years and would be relevant to this contract. This includes action by professional organizations or oversight committees.

Report any significant material litigation information that would be relevant to this contract.

Disclose any investigation (involving your firm or individuals) conducted in the past five (5) years of any federal or state regulatory agency that might have an impact on this contract.

The firm's response shall be on the firm’s company letterhead and shall be signed by an officer or principal of the firm with contracting authority.

Please upload a PDF document here.

*Response required

9.2.7. PROPRIETARY INFORMATION*

All materials submitted in response to the solicitation, including samples, shall become the property of the City and are therefore subject to public release, upon request, after the Contract award. Firms shall clearly mark any proprietary information contained in its submittal with the words “Proprietary Information”. Firms shall not mark any Solicitation Form as proprietary.

Marking all or nearly all of a submittal as proprietary may result in rejection of the submittal.

Firms should be aware that the City is required by law to make its records available for public inspection. All firms, by submission of materials marked proprietary, acknowledge, and agree that the City will have no obligation to advocate for non-disclosure in any form nor will the City assume any liability to the firms in the event that the City must legally disclose these materials.

The letter shall be on the firm’s company letterhead and shall be signed by an officer or principal of the firm with contracting authority.

Please upload a PDF document here.

*Response required

9.2.8. ADDITIONAL INFORMATION (IF NEEDED)

For any additional information requested or required by any of your previously provided answers or as stated within this Notice Inviting Bids please upload the additional documentation here.

9.3. BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES

9.3.1. ARIZONA CORPORATION COMMISSION BUSINESS STATUS*

Vendor must be in good standing with the Arizona Corporation Commission. Enter Business Name here.

*Response required

9.3.2. REGISTRAR OF CONTRACTORS LICENSE*

Vendor must have applicable ROC license. Enter License number here.

*Response required

9.3.3. DEBARMENT/SUSPENSION VERIFICATION*

Please input the business name here.

*Response required

9.3.4. TAXES AND LIENS*

The Bidder hereby certifies as follows:

Bidder has no unsatisfied tax or judgment lien on record.

☐ Please confirm

*Response required

9.3.5. BIDDER'S CERTIFICATE*

Proposer, being first duly sworn, deposes and says: That he/she is who submits herewith to the

City of Prescott, Arizona, a Proposal:

That all statements of fact in such Proposal are true.

That said Proposal was not made in the interest of or on behalf of any disclosed person, partnership, company, association, organization, or corporation.

That said bidder has not, directly, or indirectly by agreement, communication, or conference with anyone attempted to induce action prejudicial to the interest of the City of Prescott, Arizona, or of any bidder or anyone else interested in the proposed contract; and further, That prior to the public opening and reading of proposal, said bidder:

A. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;.

B. Did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposals;

C. Did not in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else;

D. Did not, directly or indirectly, submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association organization, bid depository or to any member or agent thereof, or to any individual or group of individuals, except the City of Prescott, Arizona, or to any person or persons who have a partnership or other financial interests with said bidder in his business.

☐ Please confirm

*Response required

9.3.6. PROPOSAL CERTIFICATION*

The undersigned Proposer hereby certifies as follows:

That he/she has read The City of Prescott’s solicitation documents, its appendices and attachments, and the following Addenda, and to the best of his/her knowledge, has complied with the mandatory requirements stated therein.

That he/she has had opportunity to ask questions regarding the solicitation, and that such questions having been asked, have been answered by the City.

That the Proposer’s proposal consists of all forms required by this Notice Inviting Bids.

That the Proposer’s bid is valid for 90 days.

☐ Please confirm