USSS OMD Modular EMS (SOW) 12 Dec.pdf

Statement of Work (SOW)

Project Title: Modular Emergency Medical Services Station for the United States Secret Service (Secret Service) Operational Medicine Division (OMD) at the Rowley Training Center

(RTC)

1. Introduction

The United States Secret Service (Secret Service) has developed the Operational Medicine Division (OMD) to enhance operational resilience and ensure mission success by delivering exceptional advanced medical capabilities and coverage. The division provides comprehensive medical support for protective operations, special events, training, and field operations. Through innovation, education, and collaboration, OMD aims to set the standard for law enforcement medicine, safeguard the health and readiness of personnel, and uphold the highest quality standards in medical care and compliance.

To support this mission, the Secret Service requires the design, construction, and installation of a modular EMS station at the Rowley Training Center (RTC) in Beltsville, MD.

This facility will serve as a centralized hub for emergency medical response, protective medicine, and EMS training operations.

This is a non-personal services contract to provide a modular EMS Station. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

2. Background

OMD plays a critical role in ensuring the health and safety of Secret Service protectees and personnel. The division is tasked with providing immediate medical response during protective missions, large-scale events, and training exercises. Its mission is to deliver advanced medical capabilities and ensure operational readiness through innovative practices, education, and collaboration.

To fulfill these responsibilities, the division requires a dedicated, mission-ready EMS facility at the RTC. The modular EMS station will enable the division to:

• Rapidly respond to medical emergencies during training and operational activities.

• Conduct realistic medical training simulations to prepare personnel for high-stakes scenarios.

• Provide a centralized location for administrative, operational, and clinical functions.

The modular design will allow for rapid installation, future scalability, and adaptability to evolving mission requirements.

3. Objective

The objective of this project is to design, construct, and deliver a modular EMS station that meets the operational, training, and medical support needs of the Secret Service Operational Medicine Division. The facility must integrate seamlessly with existing RTC infrastructure and provide a state-of-the-art environment for emergency response and medical training.

This facility will directly support the division’s mission to safeguard the health and readiness of personnel, ensure mission success, and uphold the highest standards of medical care and compliance.

4. Scope

This contract will be administered by Secret Service Procurement with construction management by Secret Service RTC Facility Branch. For this Statement of Work (SoW), “Government” refers to the Contracting Officer (CO), the Contract Specialist (CS), or the Contracting Officer’s Representative (COR): and “Contractor” refers to the Design/Build Contractor.

The contractor shall provide all labor, materials, equipment, and expertise necessary to design, construct, deliver, and install a modular EMS station that meets the following functional and operational requirements:

As a Minimum, the Following Guidelines Shall Apply to the Base Project and All Options:

a) A conceptual design showing a Top, Side, and Front View of the entire construction project with dimensions site capturing minimum requirements for size, dimensions, and slopes shall be included in the Technical Proposal

b) The Maryland Standards and Specifications for Soil Erosion and Sediment Control standards put forth by the Maryland Department of the Environment (MDE) for erosion control shall be used throughout the project consisting primarily of silt fence placement, unless more stringent measures are deemed necessary by MDE

c) Manufacturer’s requirements & recommendations shall be followed

d) Manufacturer’s full material and equipment warranty shall be extended to the

Secret Service and will not begin until the project is finalized and closed

e) Only high-quality commercial-grade materials and sealants shall be used

f) All applicable Local, State, and Federal building regulations shall be followed

g) All debris and unsalvageable materials shall be removed and sustainably disposed of from the Campus per applicable regulations daily

h) All areas disturbed by construction shall have grass seed applied at a rate of 3 pounds per 1,000 Sq Ft to topsoil prepared to a depth of 4 inches. Topsoil will be fertile, natural, and free of extraneous matter

i) All construction sites for structures, roads, etc. shall have their subgrade tested prior to base material being placed to show they meet minimum Local, State, and Federal requirements

j) All construction sites for structures, roads, etc. shall be nuclear density tested and achieve 95% of maximum dry density per the standard proctor ASTM D698

k) The subgrade for the Structure and parking lot/driveway etc. locations shall be tested prior to base material being placed to show they meet the minimum requirements for the building footers and parking lots/driveway per the designer of record

l) All construction sites for structures, roads, etc. shall have a geotechnical evaluation conducted to ensure they meet minimum Local, State, and Federal requirements

m) All structures and supporting infrastructure shall be designed to withstand heavy rain, snow, and wind, accounting for a ten-year storm event

n) All work shall be turn-key

o) Necessary power, water, gas, and communication utility requirements shall be verified prior to work start

p) All utility outages shall be routed through the Secret Service COR with a minimum lead time of fourteen (14) calendar days

q) All hot work shall be routed through the Secret Service COR with a minimum lead time of 5 working days

r) All labor, personnel, equipment, supplies, facilities, transportation, tools, materials, engineering, and supervision necessary to meet the requirements established in the SoW shall be provided by the Contractor

4.1 Facility Requirements

The modular EMS station must include the following spaces and features:

a) The foundation of the structure should be designed to extend to local frost depth criteria and withstand local state, and international building code snow loads

b) 30-Mil plastic sheeting is to be installed above the aggregate base. There is to be 2-inch extruded Polystyrene under the entire concrete slab

c) All concrete shall be reinforced with rebar installed on chairs

d) Contractor is responsible for all defects to the concrete including cracking outside of designated saw cuts and ponding water greater than an 1/8 inch in depth

e) Concrete type, base, and reinforcement will be certified by a Structural Engineer and reviewed by the Secret Service COR before the first pour to ensure that it can withstand loads from equipment being installed on the slab

4.1.2 Apparatus Bay (≈ 50’x75’):

a. Size appropriate to accommodate six response vehicles / ambulances, storage room (≈ 12’x20’), workshop (≈ 12’x15’), and utility room (≈ 12’x15’)

i. Utility room requires plumbing and electrical service to accommodate a laundry sink, clothes washer and dryer

b. Three high clearance powered overhead rollup doors that are insulated:

i. The Contractor shall install powered 18-foot-tall by 14-foot-wide garage doors

ii. Garage door model to be Extreme 1024 High Performance Door

Model EPI1024 or equal, commercial grade, insulated motorized door with industrial 3 phase 480V motor, and rated for 30 PSF maximum wind load with perimeter sealing guides on both sides of the door

iii. Garage door is to seal on the concrete foundation and have pull chain backup

iv. Wall mounted garage door openers will be installed beside all entry doors on the interior side of the facility for all 6 garage doors

v. LED Floodlights will be installed centrally above all garage doors on the exterior side of the facility with automatic sensors

vi. Four 3’ tall concrete bollards installed on the apron, positioned to protect the sides of each doorway

c. Climate-controlled space with a building space filtration system to manage vehicle exhaust

d. Concrete floor with methyl methacrylate (MMA) or similar coating offering slip and chemical resistance, and multi-color options to designate vehicle lanes

e. Trench floor drain centered in each of the six parking spaces to include an Oil/Water separator with H10 Rating lid. Oil/Water Separator is to be located outside of the driving paths of the vehicle, final location approved by COR

f. Six ceiling-mounted cord reels for 20A vehicle charging

g. Two interior hose bibs on opposite corners to accommodate a portable

Tomahawk Station (or equal)

h. Interior double doors to access administrative and operational workspaces

i. Doors should be located across from medical clinic to facilitate patient movement to/from apparatus bay

4.1.3 Administrative and Operational Workspaces:

a. Cat 6 cables for all rooms

b. 1st Floor (street level) – Public Access Spaces

i. Primary building ingress / egress

1. Vestibule with inner and outer double doors (72” wide)

2. Telephone / intercom inside vestibule to alert staff and request entry include PIV reader for staff to enter location

3. Remote ability to unlock inner doors via telephone / intercom

ii. Hallway between apparatus bay and medical clinic and Athletic Training (AT) room shall be at least 6’ wide to allow for passage of an ambulance stretcher

iii. Medical Clinic (≈ 20’x24’)

1. Double doors (72” opening) to facilitate ambulance stretcher

2. Waterproof vinyl sheet (or similar) flooring with integrated baseboard

3. Unisex bathroom (≈ 5’x10’) with toilet, sink, single shower stall, and two (2) stacked lockers

4. Two patient treatment areas (≈ 10’x11’), each to accommodate an 84”x28” treatment bed with 3’ standoff from the back wall

a. Treatment areas divided by ceiling mounted, tracked patient privacy curtains

b. Ceiling mounted; adjustable medical procedure light centered over each treatment bed

c. Oxygen distribution system

i. Ambulance-type design, originating from an H-size cylinder concealed in a vertical cabinet, lines plumbed inside the walls, terminating in an Ohmeda (or equal) quick connect receptacle behind each treatment bed

d. Low and mid-wall electrical receptacles on the three walls surrounding the treatment areas to power medical equipment (6 locations low and mid quad-receptables to be distributed on the 3 walls, coordination of locations to be completed during design with the COR)

5. The remaining wall space (outside designated treatment areas) shall be fitted with undercounter cabinets/drawers, countertop, overhead cabinets, and incorporate a single workstation, ice maker, and sink

iv. Athletic Training Room (≈ 20’x24’)

1. Located next to and mirror image of the Medical Clinic space

2. Double doors (72” opening) to facilitate ambulance stretcher

3. Waterproof vinyl sheet (or similar) flooring with integrated baseboard

4. Unisex bathroom (≈ 5’x10’) with toilet, sink, single shower stall, and two stacked lockers

5. Layout will accommodate two treatment beds, double taping table, whirlpool with table/seat, and hydrocollator

6. Remaining wall space shall be fitted with undercounter cabinets/drawers, countertop, overhead cabinets, and incorporate a single workstation, commercial grade 320 lbs.

ice maker, and sink

7. Low and mid-wall electrical receptacles on the three (3) walls surrounding the treatment areas to power medical equipment (6 locations low and mid quad-receptables to be distributed on the 3 walls, coordination of locations to be completed during design with the COR)

v. Two classrooms, each to accommodate twenty-four (24) students (Specify A/V equipment TBD, Cat 6 at all seats (2 lines each)

vi. Storage room (≈ 20’x20’)

vii. Breakroom with kitchenette, with seating for 24 students

1. Kitchenette to include large commercial refrigerator, counter for four microwaves, coffee maker, and sink, with under / over counter storage (all dedicated circuits with no shared neutrals)

2. Waterproof vinyl sheet (or similar) flooring with integrated baseboard

viii. Restrooms (ADA compliant for one (1) stall in each restroom)

1. Waterproof vinyl sheet (or similar) flooring with integrated baseboard

2. Male: Two (2) toilet stalls and 2 urinals (minimum) and 2 sinks

3. Female: 2 toilet stalls (minimum) and 2 sinks

4. Janitorial Closet

a. Mop sink

b. Shelving and wall-mounted tool organizer

c. 2nd Floor – OMD Personnel Spaces

i. Office Space

1. Eight (8) enclosed offices

2. Thirty-two (32) cube-style workspaces w/ integrated lockers

3. Conference / briefing room (≈ 10’x18’) (final location approved by COR for TV conference room, A/V requirements Electric in-floor for conference table, Cat 6 in floor for conference table, Cat 6 on wall for TV. Pull conduits between floor and TV wall for communication cables to be passed through.)

4. Restrooms

a. Waterproof vinyl sheet (or similar) flooring with integrated baseboard

b. Male: 2 toilet stalls and 2 urinals (minimum), 2 sinks

c. Female: 2 toilet stalls (minimum), 2 sinks

5. Food service area to include commercial refrigerator and shelf unit to accommodate microwave, coffee maker, storage, etc.

4.2 Utilities and Systems Integration

The contractor shall ensure the facility is equipped with proper utilities, safety systems, and communications infrastructure, including:

a) Electrical, plumbing, and HVAC systems (to have local, HMI and BMS controls with graphics) (or equal)

b) Emergency generator

c) Integration with existing RTC communications and utility infrastructure. To include a separate data control room for twelve (12) pair of campus fiber to brought into the building. Room is to be conditioned space to accommodate all communication equipment temperatures

d) Fire safety systems compliant with federal, state, and local codes

4.3 Site Requirements

a) Concrete front and rear apparatus bay aprons

b) Concrete sidewalks and curbs

c) Asphalt parking area and driveways (TBD) to integrate into existing parking / roadways

5. Deliverables

The contractor shall provide the following deliverables:

1. Design Plans: Detailed architectural and engineering plans for the modular EMS station, including Geotechnical study for foundation, floor plans, elevations, and utility layouts.

2. Site Preparation: Construction of foundation, aprons, parking area, driveways, and hardscape.

3. Construction and Installation: Fabrication, delivery, and installation of the modular EMS station at the RTC site.

4. Inspection and Testing: Conduct inspections and testing to ensure compliance with all specifications and requirements.

5. As-Built Documentation: Provide as-built drawings and operation manuals for all systems and equipment.

6. Warranty and Support: Provide a warranty for the facility and its components, along with a maintenance and support plan.

CLINs Description Quantity Unit Price Total (unit price X Quantity)

0001 EMS Modular Facility 1 $TBD $TBD

TOTAL

CONTRACT

VALUE

6. Period of Performance

The project timeline will be determined based on the final contract award. The contractor shall submit a detailed project schedule as part of their proposal, including milestones for design, construction, delivery, installation, and final acceptance.

7. Government-Furnished Information and Site Access

The government will provide the contractor with access to the RTC site for surveys, installation, and inspections. The contractor must coordinate all site visits with the designated Contracting Officer’s Representative (COR).

8. Security Requirements

The contractor and all personnel involved in the project must comply with Secret Service security protocols, including background checks and badging requirements, as applicable.

9. Acceptance Criteria

The modular EMS station will be inspected upon delivery and installation to ensure compliance with the specifications outlined in this SOW. Final acceptance will be granted upon successful completion of all deliverables and government approval.

10. Points of Contact

• Contracting Officer (CO): TBD

• Contracting Officer’s Representative (COR): TBD, Financial Management Analyst, Operational Medicine Division

• Secret Service OMD Medical Representative: TBD, Operational Medicine Division

11. General Information

11.1 Date of Delivery: The facility completion date shall be determined at time of award.

11.2 Place of Delivery: Rowley Training Center, Beltsville MD

11.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6 AM to 4 PM EST Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

11.4 Type of Contract: The Government will award a firm-fixed-price contract.

11.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

11.6 Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the facility construction. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

11.7 Identification of Contractor Employees : All contract personnel attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

11.8 Data Rights : The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

11.9 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.