USPFO Fuel System PWS (11AUG2026).pdf

PERFORMANCE WORK STATEMENT (PWS)

Fuel Management and Accountability System North Dakota National Guard (NDNG)

1.0 GENERAL INFORMATION

1.1 Background: The North Dakota National Guard (NDNG) requires a comprehensive Fuel Management and Accountability System to replace existing aging infrastructure across up to six (6) locations.

1.2 Scope: The Contractor shall provide the physical hardware, software licenses, and cloud hosting access as defined in this PWS. The Government (NDNG) shall be responsible for all project management, physical installation, data migration, user training, and ongoing technical support. Note: This contract is for the physical system and software infrastructure, not for daily fuel operator services.

2.0 SYSTEM ARCHITECTURE & COMMUNICATION REQUIREMENTS

2.1 Cloud-Based Platform: The Contractor shall provide a Commercial-Off-The-Shelf (COTS) cloud-based software solution hosted on an enterprise-grade commercial cloud infrastructure (e.g., Microsoft Azure).

The platform's user interface must utilize a customizable, widget-based dashboard.

2.2 Primary Communication (Wi-Fi): The provided hardware must be capable of utilizing a Wi-Fi connection as the primary mode of communication.

2.3 Secondary/Contingency Communication (Cellular): The provided hardware must include an integrated cellular modem as a secondary, backup means of communication. The Government is responsible for procuring and maintaining the cellular data subscription.

2.4 Offline Mode (Store and Forward): In the event of total network failure, the hardware must be capable of authorizing fuel dispensing for valid credentials, storing those transactions locally, and automatically syncing the data to the cloud once connectivity is restored.

2.5 System Security & Access: The cloud platform must require Multi-Factor Authentication (MFA) for administrative access and support Role-Based Access Control (RBAC).

3.0 HARDWARE & INTEGRATION REQUIREMENTS

3.1 Extreme Weather Rating: The fuel island terminal must feature a weatherized, minimum 7-inch color touchscreen display rated for continuous operation in extreme cold (-40°F).

3.2 Legacy Data Migration: The system must be capable of ingesting data from the Government’s existing legacy PetroVend card libraries and Phoenix SQL databases.

3.3 Hardware Integration: The provided system shall be capable of fully integrating with and providing monitoring/control for all site equipment, including fuel dispensers, storage tanks, and automated card readers.

3.4 Authentication Methods: The hardware must be capable of natively accepting and tracking WEX/Voyager card transactions and alternative authentication methods, including proximity (RFID) key fobs/tags and manual PIN pad entry.

https://monitoring.corp.google.com/control

3.5 Power Loss & Safety Integration: The hardware controller must include an Uninterruptible Power Supply (UPS) and be capable of integrating with existing site Emergency Stop (E-Stop) buttons.

3.6 Manual Override Logging: The hardware must be capable of logging any physical bypass events and transmitting that data to the cloud platform.

3.7 Environmental Compliance & Alarming: The fuel terminal hardware must be capable of native, direct-wire integration with OPW-protocol Automatic Tank Gauges (ATGs) to poll real-time leak detection and compliance data.

4.0 REPORTING & DATA MANAGEMENT

4.1 Immutable Audit Trails: The system must maintain an unalterable log of all administrative actions within the software.

4.2 Preventative Maintenance Tracking: The software must be capable of tracking throughput and generating automated alerts for maintenance.

4.3 Custom Reporting: The software must be capable of generating scheduled and on-demand reports exportable in PDF, CSV, and TXT formats.

5.0 DOCUMENTATION & WARRANTY

5.1 System Manuals: The Contractor shall provide standard commercial digital copies of the User and Administrator manuals.

5.2 Warranty: The Contractor must provide a standard commercial warranty on all hardware components.

6.0 DELIVERABLES MATRIX

Deliverable Description Due Date

Gateway Hardware Kits

6 edge networking devices with cellular modems and standard installation wiring guides.

30 days after contract award

System Hardware 6 UPS, controllers, and associated readers/nodes. 30 days after contract award

Software Access Provision of administrative-level accounts to the cloud dashboard. 15 days after contract award

System Manuals Digital copies of standard commercial User and Administrator manuals.

15 days after contract award