RFQ Letter DX Fleet Fueling System (AUG 2026).pdf

NATIONAL GUARD BUREAU

OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, NORTH DAKOTA

PO BOX 5511, BISMARCK, NORTH DAKOTA 58506-5511

14 August 2026

NGND-USPFO-P&C

To Whom It May Concern

1. The North Dakota Army National Guard (NDARNG), United States Property and Fiscal Office (USPFO) has a Total Small Business Set-Aside requirement for an DX Fleet Fueling Software and Parts.

Complete product description is reflected below:

NDARNG currently operates physical fuel dispensing and monitoring hardware across up to six locations. The Government requires a modern, cloud-based Software-as-a-Service (SaaS) platform to replace aging, locally hosted management software while retaining the existing physical site hardware.

The small business contractor shall provide all software licensing, cloud hosting, data migration services, connectivity gateways (if required to bridge legacy hardware), and training to implement a centralized cloud-based fuel management platform: Note: This purchase order is strictly for software, data migration, and connectivity; no physical fuel dispensers, ATGs, or island terminals will be replaced under this PWS.

Note 2: The Government’s in-depth market research has indicated the general level of funding required in order to complete this software and parts requirement. In order to avoid small business companies preparing quotes needlessly, it is hereby stated that the level of funding available for this specific requirement is approximately $20,000.

2. The Government will award the responsible offeror whose quote, conforming to the request for quote will be most advantageous to the Government (price and other factors considered). The following factors used to evaluate quotes: price, shipping/delivery schedule, warranty and technical. All evaluation factors other than cost or price are approximately equal to cost or price. Technical quote submitted indicating how your company meet or exceed all of the DX Fleet Fueling System software and parts requirements as set forth within the posted Performance Work Statement.

3. This is a Total Small Business Set-Aside requirement.

4. Complete the information below and return it and any other required information with your quote.

Quotes are due no later than Noon CST, Friday, 28 August 2026, please ensure the quote is good for 30 days. The Government reserves the right to make no award resulting from this RFQ. Points of contact for this acquisition is:

John M. Norway USPFO for North Dakota, P&C PO Box 5511 Bismarck, ND 58506-5511

Email: john.m.norway2.civ@army.mil

5. Offerors must have current registration in the System for Award Management (SAM), website to compete for this acquisition, to include Representations & Certifications. See https://sam.gov for more information. The Department of Defense requires vendors to submit invoices in the Wide Area Workflow System (WAWF); please go to https://piee.eb.mil/ for more information. If you have any questions, please contact me at 701-791-3295.

mailto:john.m.norway2.civ@army.mil https://sam.gov/ https://piee.eb.mil/

RE: USPFO, DX Fleet Fueling System

COMPANY NAME: ____________________________________________________________

UEI NUMBER: ______________________ TAX ID: _______________________

CAGE CODE: _______________________

PRICE:

CLIN 0001 DX Fleet Fueling System (QTY 1) EA $______________ Total $______________ (include shipping/freight)

Grand Total $ ________________

COMMERCIAL DETERMINATION: The Government is required to determine if items procured are of a commercial nature (i.e., of a type customarily sold to or used by the general public or non-government entities for other than government purposes). Please indicate whether or not you offer the item(s) listed in the RFQ to the general public by completing the following statement by checking the appropriate block:

Items of this type [ ] ARE [ ] ARE NOT available and offered to the general public.

(Signature) (Date)

(Printed Name)

14 August 2026