USP BSY Pre-soliciation Notice - General.pdf

The Federal Bureau of Prisons, United States Penitentiary Big Sandy located in Inez, Kentucky, is issuing this pre-solicitation notice for the requirements of: QUARTERLY SUBSISTENCE (GENERAL ITEMS). This solicitation is a 100% Small Business set-aside. The NAICS code for this solicitation is 311999. Deliveries will begin when the Contracting Officers issues a signed Award Document to the Vendor. Deliveries must be completed within the timeframe listed on the Award. Deliveries will be made to the United States Penitentiary Big Sandy, 1197

Airport Road, Inez, KY 41224. The Government reserves the right to make single or multiple awards based on Best Value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on best value. Best value will be determined by evaluating each quotation for one or more of the following: PRICE, TECHNICALLY ACCEPTABLE, AND PAST PERFORMANCE.

Awards will be issued with a Purchase Card or through a Purchase Order, SF-1449. A solicitation will be made available on, or around November 9th, 2020 and will be posted to the General Services Administration Federal Business Opportunities website: https://beta.sam.gov/.

All future information about this solicitation, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Refer to the posted solicitation for due date regarding receipt of quotes (page #1, block #8). The point of contact for all information regarding this solicitation is Tony Taylor, Supervisory Contract Specialist, at T1Taylor@bop.gov. Offers must be sent electronically to the above mentioned contact on or before the due dates specified within the solicitation. The anticipated award date is on, or around November 30, 2020. The only format in which questions will be answered is by e-mail (no phone calls please). Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.

While we acknowledge COVID-19 is affecting us all and how we conduct business, it must be pointed out the serious nature of delays in our receiving food shipments. Simply put, a lack of food can lead to riots in the prison setting.

Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award. 52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays, and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."

Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance. Not abiding by the terms of the above said clause will be saved to the Contract File as an example of past performance.