USM RFP 27-22 JOSEPH ANDERSON COOK MEMORIAL LIBRARY THIRD-FLOOR CARPETING.pdf
PDF 776 KB Posted
- Attached to
- 9280-27-R-IFBD-00019
- Solicitation number
- 3160008323
- Issued by
- Greene County, Mississippi
About this file
This is a Request for Proposals (RFP) issued by the University of Southern Mississippi's Procurement and Contract Services for commercial flooring contractor services at the Joseph Anderson Cook Memorial Library. The University seeks comprehensive lump-sum proposals from qualified contractors for the complete replacement of carpet on the third floor of the library located on the Hattiesburg Campus. The scope includes all labor, materials, equipment, supervision, floor preparation, removal and disposal of existing flooring, installation of new flooring systems using Kinetix Textile Composite Flooring with Roppe 4-inch rubber wall base, transitions, accessories, testing, and warranties. Work is scheduled to commence on or after Friday, December 11, 2026, with completion required by Friday, January 15, 2027. A mandatory pre-bid meeting is scheduled for Thursday, November 5, 2026, at 10:00 a.m. at the Joseph Anderson Cook Memorial Library, with attendance required for bid submission eligibility. Sealed bids must be received by 10:00 a.m. on Tuesday, November 17, 2026, at USM Physical Plant, 3105 West 4th Street, Hattiesburg, Mississippi 39401.
Contractors must be members of the Floor Covering Installation Contractors Association (FCICA) and/or certified by the Certified Floor Covering Installers Association (CFI), with a minimum of five years documented commercial installation experience. All contractors must possess a current Certificate of Responsibility Number from the Mississippi State Board of Public Contractors and maintain General Contractor's Liability Insurance of at least $1,000,000. Payment terms are 2% ten days, net 45 days per Mississippi law. Bid security in the form of a certified check or bid bond equal to five percent of the base bid is required, with performance and payment bonds at 100% of the contract amount due within ten working days of award. The contractor must provide a minimum two-year labor and material warranty and 10% attic stock of installed flooring materials. No substitutions are permitted without owner approval, and the University reserves the right to reject any or all bids. Payment will be issued within 45 days of final completion following inspection and punch-list clearance by Physical Plant staff.
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REQUEST FOR BIDS/PROPOSALS COVERSHEET
THE UNIVERSITY OF SOUTHERN MISSISSIPPI
Procurement and Contract Services
118 College Drive #5003, Hattiesburg, Mississippi 39406-0001
Date: October 14, 2026
RFP No. 27-22
THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering the purchase of the following item(s). We ask that you submit your bid and retain one copy for your files. Right is reserved to accept or reject any part of your bid. Your quotation will be given consideration if received in Bond Hall, Room 214 on or before:
10:00 p.m. CT
TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.
These terms will apply per Mississippi law. November 17, 2026
AWARDING CONTRACT - Cash terms will not be used as a basis for awarding contracts; however, the University will accept cash discounts when earned. Buyer: Deidre Edwards
NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete specifications of any alternate. If additional space is required, use a separate sheet or letter of transmittal.
ITEM
QUANTITY
DESCRIPTION
RFP 27-22
JOSEPH ANDERSON COOK MEMORIAL
LIBRARY THIRD-FLOOR CARPETING
UNIT PRICE
TOTAL NET PRICE
PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN
ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND
DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF
THE ENVELOPE IF USING THAT METHOD.
We quote you as above - F.O.B. The University of Southern Mississippi.
Shipment can be made in days from receipt of order. DATE ______________
Return quotation to Procurement Services at above address.
AA/EOE/ADAI Signature Required__________________________________________
THIS IS NOT
AN ORDER
Name: ____________________________________
Company: _________________________________
Address: __________________________________
City/State/Zip: ______________________________
The University of Southern Mississippi Request for Proposals (RFP) # 27-22
Joseph Anderson Cook Memorial Library Third-Floor Carpeting
1. Project Overview
The University of Southern Mississippi is seeking comprehensive lump-sum proposals from qualified commercial flooring contractors for the replacement of existing carpet on the third floor of the Joseph Anderson Cook Memorial Library located on the Hattiesburg Campus. The Contractor shall provide all labor, materials, equipment, supervision, floor preparation, removal and disposal of existing flooring, installation of new flooring systems, transitions, accessories, testing, warranties, and all incidental items necessary for a complete installation. Contractors are responsible for field verification of all existing conditions, dimensions, floor elevations, and quantities prior to bid submission.
2. Qualified Contractor
All work shall be done by contractors specializing in commercial flooring and carpet installation. It is required, that the contractor shall be a member of the Floor Covering
Installation Contractors Association (FCICA) and/or certified by the Certified Floor
Covering Installers Association (CFI). Flooring contractor to be a specialty contractor normally engaged in this type of work and shall have five (5) years minimum documented experience in commercial installation of similar flooring materials and participation in manufacturer’s environmental program including responsible flooring removal, and installation. Certificate of Association with CFI or FCICA and three (3) references must be included with bid submission packet.
Pursuant to Miss. Code Ann. Sections 31-3-1, 31-3-15 and 31-3-21, no public contract exceeding $50,000.00 may be awarded to a contractor who does not possess a current
Certificate of Responsibility Number issued by the Mississippi State Board of Public
Contractors, or a similar certificate issued by a similar board of another state that recognizes certificates issued by said board. The qualified Contractor shall possess
General Contractor’s Liability Insurance in the amount of no less than $1,000,000. The
General Liability shall protect the Contractor against the following types of claims: (1) claims under workers’ compensation, disability benefit and other similar employee benefit acts applicable to the work; (2) claims for damages for bodily injury, occupational sickness, disease or death of Contractor’s employees; (3) claims for damages for bodily injury, sickness, disease or death of any person other than Contractor’s employees; (4) personal injury liability coverage; (5) claims for damages, other than to the work, because of injury to or destruction of property, including loss of use, (6) claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a vehicle; (7) claims for bodily injury or property damage arising out of completed operations; and (8) claims involving contractual liability applicable to the Contractor’s obligations.
3. Scope of Work
The Contractor shall furnish all labor, materials, equipment, tools, supervision, transportation, floor preparation, protection, disposal, testing, accessories, and incidental items necessary for the complete replacement of flooring on the third floor of the Joseph Anderson Cook Memorial Library. The Contractor shall field verify all quantities, dimensions, existing conditions, floor elevations, transitions, and limits of work prior to submitting a bid.
See Joseph Anderson Cook Memorial Library Floor Plan (Exhibit A) attached. (It is in no way intended for the contractor to establish pricing. Contractors shall field verify all dimensions, limits of work, transitions, furniture and conditions prior to submitting bids.)
Basis of Design: Kinetix Textile Composite Flooring
Roppe 4 ½” Rubber Wall Base
A. Work Schedule
The University of Southern Mississippi operates as a full-time university. The holiday break begins Friday, December 11, 2026. Contractors may begin work anytime on or after
Friday, December 11, 2026. All work must be complete by Friday, January 15, 2027.
B. Existing Furniture Handling
The Contractor shall remove and relocate all movable furniture, tables, chairs, equipment, and other contents from areas scheduled to receive new flooring prior to installation. Contractor shall protect stored tables, chairs and other furniture with quilted furniture pads and plastic wraps. Existing bookshelves shall remain in place.
Upon completion and acceptance of the new flooring installation, all stored furniture and contents shall be returned to their original locations.
C. Demolition
1. Upon clearing of all furniture Contractor shall remove existing carpet, adhesives and base
2. Haul away debris, trash, waste materials and removed flooring components.
3. Contractor shall provide their own dumpsters. Coordinate with the Owner for dumpster placement and site access.
D. Environmental Conditions
1. All flooring materials, including adhesives, shall be delivered to the project site a minimum of 48 hours prior to installation to allow proper acclimation to site temperature.
2. Materials shall be stored in a clean, dry space maintained between 65°F and 95°F.
i. Relative humidity shall be maintained between 10% and 65% RH.
Ambient temperature shall remain at 65°F or higher and relative humidity between 10% and 65% for a minimum of 48 hours after installation.
3. Permanent HVAC systems shall be fully operational during storage, acclimation, installation, and curing.
4. Textile composite flooring modules shall be loose laid and acclimated for 48 hours prior to installation.
5. Pallets shall be stored on a flat surface and shall not be double stacked.
6. Concrete slabs shall be verified dry and suitable for installation in accordance with
i. manufacturer requirements before installation begins.
ii. Contractor is responsible for any moisture testing required prior to installation.
E. Preparation
1. Starting installation constitutes verification of adequate sub-floor conditions. Refer to ASTM F710 Standard Practices for preparing concrete floors to receive resilient flooring
2. Surface Preparation- Dust, dirt, debris and non-compatible adhesive must be removed before the installation begins. Surfaces must be smooth and level with all holes and cracks filled with Ardex Feather Finish self drying cement-based finishpatch reinforced with polymers. Kinetex Adhesive cannot be applied to any substrate where chemical or solvent-based cleaners have been used.
3. Latex Adhesives- Old latex adhesives must be mechanically scraped down to a bare residue. Latex adhesive residues must be smooth and level with all holes and cracks filled with Ardex Feather finish Portland cement-based patch reinforced with polymers, or encapsulated with APAC ENcapSeal.
4. Cut Back Adhesives- Must be wet mechanically scraped to a minimum residue and encapsulated with APAC ENcapSeal.
5. Concrete Moisture Testing and PH Testing- Alkalinity Test should be performed per ASTM F 710. The maximum acceptable Ph is 12. If more than 12, consult with the University.
F. Transition Strips and Adaptors
The Contractor shall furnish and install all transition strips, reducers, edge protection, and accessories required for a complete installation. Tarkett ADA-Compliant Adaptors shall be provided at all transitions between flooring types and where required by field conditions. All transitions shall comply with applicable ADA accessibility requirements.
G. Protection
1. Protect all adjacent surfaces, building components, furniture and books from damage.
2. Maintain exclusive access to work areas during application and curing periods.
3. Provide barriers, warning devices and safety controls necessary to prevent public access to work area.
4. Protect the carpeting system from pedestrian traffic, construction activities, and contamination activities until the system has been fully cured.
5. Coordinate all work activities with University personnel to minimize disruption to campus operations.
6. Flooring materials and adhesives shall be protected from direct heat sources such as radiators, hot-air registers, and similar equipment.
H. Inspection
1. Examine and verify that sub-floor surfaces are smooth and flat within manufacturer’s tolerances specified and are ready to receive installation of modules.
2. Verify that wall surfaces are smooth, flat, dust-free, and ready to receive wall base installation where applicable
3. Verify that concrete sub-floor surfaces are dry enough and ready for flooring installation by testing for moisture emission rate and alkalinity in accordance with ASTM F710 and manufacturer requirements.
4. Verify that required floor-mounted outlets, access panels, and other floor-mounted components are covered and protected prior to installation
5. J+J Flooring requires that Kinetex textile composite flooring be inspected prior to installation for proper style, color, and potential defects. Do not install tiles with visible defects.
6. Starting installation shall constitute acceptance of sub-floor conditions by the Contractor.
I. Cleaning and Site Maintenance
1. Use a moist cloth when wet: if dry, use a solvent based product applied to a towel then worked onto the Kinetex module for removal of contaminants such as adhesive, paint, oil and grease. Follow J+J flooring’s maintenance guidelines.
2. Clean and vacuum the surface.
3. Maintain the project site in a neat and orderly condition throughout construction.
4. Remove empty containers, waste materials, debris, and unused products from the project site daily.
5. Upon completion of work, remove all construction debris and leave the project area in clean condition.
6. Any surfaces damaged by the Contractor's operations shall be repaired or replaced at no additional cost.
J. Project Close-Out
1. Submit manufacturer's product data sheets, installation instructions, and Safety
Data Sheets for all materials used.
2. Submit documentation verifying installer approval by the flooring manufacturer.
3. Provide a minimum 2-year installation warranty covering defects in materials and workmanship.
4. Submit all manufacturer warranty documentation and maintenance instructions.
5. Complete all punch-list items prior to final acceptance.
6. Provide attic stock equal to ten percent (10%) of the installed flooring quantity. Attic stock shall be delivered to a location designated by the Owner.
4. General Requirements
A. Pre-Bid Meeting A mandatory pre-bid meeting will be held Thursday, November 5th, 10:00 a.m. at the Joseph Anderson Cook Memorial Library, University of Southern Mississippi, Hattiesburg, Mississippi. Contractors that do not attend the mandatory pre-bid meeting may NOT submit a proposal.
B. Bid Submission
All bids shall be submitted in a sealed, opaque envelope. Bids shall include: (a) Proposal Form, (b) Contractor qualifications and references, (c) Certificate of Responsibility Number, (d) Statement of deviations and/or exceptions to the specifications, if any, and
(e) any additional documentation required by the bid specifications. The outside of the envelope shall clearly identify the Contractor's name and address, project name, RFP #, bid opening date, and Certificate of Responsibility Number. The following information should be clearly visible on the outside of the bid envelope: (a) contractor’s name and address (as it appears on the proposal form), (b) RFP name and number, (c) bid opening date and (d) contractor’s certificate of responsibility number. Contractors must adhere to all the instructions and conditions contained in this solicitation. Failure to do so may result in the rejection of the contractor’s bid.
C. Bid Opening
Bids shall be received until 10:00 a.m. Tuesday, November 17, 2026. Bids should be delivered in person to USM Physical Plant, 3105 W. 4th Street Hattiesburg, MS 39401 where they will be date and time stamped upon receipt. Bids received after the established deadline will not be considered. At 10:00 a.m. all bids will be read aloud and recorded.
D. Bid Bond Responses must be accompanied by bid security in the form of a certified check or acceptable bid bond in an amount equal to at least five percent (5%) of the base bid. Said security to be forfeited, as liquidated damages, not penalty, by a bidder who may be awarded the contract, but who fails to carry out the terms of the proposal, execute the contract and post the required performance and payment bonds in the form and amount, and within the time specified. The bid bond, or the certified check, if used in lieu thereof, shall be payable unconditionally to The University of Southern Mississippi.
E. Payment Bond Contractor agrees that, after notification by The University of Southern Mississippi for the award of the bid and prior to entering into contract with the University, Contractor shall, within ten (10) working days following receipt of such notification, deliver to the
University Business office:
(1) a payment bond guaranteeing the prompt payment by Contractor to all persons supplying labor and/or materials on the Project, in the form and substance of the AIA 312-
2010.
F. Performance Bond
Contractor agrees that, after notification by The University of Southern Mississippi for the award of the bid and prior to entering into a contract with the University, Contractor shall, within ten (10) working days following receipt of such notification, deliver to the University Business Office:
(1) a performance bond guaranteeing the full and faithful performance of the contract, in the form and substance of the AIA 312-2010.
Each bond shall be payable to, in favor of and for the protection of The University of Southern Mississippi, as Owner, in the amount of ONE HUNDRED PERCENT (100%) of the total contract amount. All bonds shall be written by a surety authorized to do business in the state of Mississippi and shall have an A.M. Best rating of B+ or better.
G. Warranty and Guarantee Contractor to provide a minimum 2-year labor and material warranty.
H. Substitutions No substitutions will be allowed. The Contractor bears all risk if their bid price is based on a product that is NOT specified herein. The Owner has the final say regarding any allowable substitutions.
I. Payment and Invoicing The University of Southern Mississippi will issue a purchase order for the full bid award.
After all work is complete to the Owner’s satisfaction, the Contractor will submit invoicing for payment along with all warranty information. Physical Plant staff will perform an inspection and provide a punch list of items for Contractor completion and or correction.
Payment will be made upon final completion. The Contractor will receive payment within 45 days upon final completion.
Questions and RFIs
Any questions or comments regarding the above requirements or specifications should be sent to:
Lena Franklin
Associate Director of Capital Projects
Email: Lena.Franklin@usm.edu (copy bids@usm.edu on all communication) mailto:Lena.Franklin@usm.edu mailto:bids@usm.edu
Appendix A: Proposal Form
Bid Date: Tuesday, November 17, 2026
Bidder Information
Company Name & Address
Contact Person
Certificate of Responsibility Number
Bid Bond
Surety
Bid Requirements
Site Visit
Received Addenda
Reference Letters (3)
FCICA Membership
CFI certification
Manufacturer certification
Pricing
The contractor must provide lump sum pricing to include all labor, materials, tools, equipment, bonding, and suspension required for the surface preparation and carpeting application in strict accordance with specifications and general requirements described here in RFP #27-22.
Total Bid Amount (Numerical)
Total Bid Amount (Written)
Bid Submitted By ___________________________________________________ Printed Name ___________________________________________________ Date _______________________
Appendix B: General Terms, Conditions, and Instructions for Bids/Proposals
1.) Failure to examine any drawings, specifications, and instructions will be at bidder’s risk.
2.) Samples of items when called for must be furnished free of expense and if not destroyed in testing, will, upon request, be returned at the bidder’s expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder’s name and manufacturer’s brand name and number.
3.) As a public entity of the state, we use sealed bidding to ensure “fair and open competition” to ensure no one in the buying organization can influence the bidding process or steer the selection of a particular company by sharing competitive bid information during the solicitation process. Generally, all bids must remain sealed until they are opened publicly at the time stated in the notice—advance disclosure of the terms of a bid may be cause for rejection of said bid.
Bidders should never send advanced copies of a sealed bid via email or screenshots of electronic bids. Bidders must submit sealed bids to be opened at the time and place stated in the solicitation for the public opening of bids and must not be revealed to the buyer before that time. Bids must be signed and sealed with bidder’s name and address on the outside of the envelope, and the date and time of the bid opening and the bid file number shown in the lower-left corner of the packages, envelopes, express mailing labels, boxes, etc.
4.) In order for your bid to be considered, it must be received and time stamped in our office by
2:00 P.M. of the bid opening date. It is the responsibility of the vendor to ensure their bid is received within the appointed time. If your bid package is not received in Bond Hall, Room 214, by 2:00 P.M. of the bid opening date, it will not be considered.
If you are delivering your bid, you need to hand carry the bid package to:
USM Physical Plant. (Bid) 3105 W. 4th Street Hattiesburg, Mississippi
If you are mailing your bid package via U.S. Postal Service, mail to:
USM Physical Plant(Bid) 3105 W. 4th Street Hattiesburg, MS 39406-0001
If you are express mailing your bid package via Federal Express or UPS, or any other delivery service which requires the use of a physical address, deliver to:
USM Physical Plant (BID) 2609 West 4th Street Hattiesburg, MS 39401
5.) Bids or proposals shall not be modified, corrected, altered, or amended after the specified closing time and the opening of such bids, unless otherwise noted in the request for bids or proposals.
6.) The University of Southern Mississippi reserves the right to reject any and all bids, to waive any informality in bids, and unless otherwise specified by the bidders, to accept any items on the bid. If the bidder fails to state the time within which bids must be accepted, it is understood and agreed that The University of Southern Mississippi shall have 60 days to accept. The University of Southern Mississippi reserves the right to make an award to this bid on an all or none basis, or on a line by line basis, whichever serves the best interest of The University of Southern Mississippi.
7.) Contracts and purchases will be made or entered into with the lowest, responsible bidder meeting specifications.
8.) A written purchase order or contract award mailed or otherwise furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall not be assignable by the vendor in whole or in part without the written consent of The University of Southern Mississippi.
9.) Bid files may be examined during normal working hours by bid participants. Non-participants will be prohibited from obtaining any information relative to the bid until the official award has been made.
10.) If purchase orders or contracts are canceled because of the awarded vendor’s failure to perform or request for price increase, that vendor shall be removed from our bidders’ list for a period of 24 months.
11.) No addendum will be issued within a period of two (2) working days prior to the time and date set for the bid opening. Should it become necessary to issue an addendum within the two-day period prior to the bid opening, the bid date will be reset giving bidders ample time to answer the addendum.
12.) Alternate bids, unless specifically requested or allowed, will not be considered.
13.) Bid openings will be conducted open to the public. However, they will serve only to open the bids. No discussion will be entered into with any vendor as to the quality or provisions of the specifications, and no award will be made either stated or implied at the bid opening. After the close of the bid opening meeting, the bids will be considered to be in the evaluation process and will not be available for review by bidders. Proposal openings are not required to be open to the public; however, the resulting award is open for public inspection.
14.) Prices quoted shall be firm for the term of the contract or for the stated time of acceptance.
15.) The bidder understands that The University of Southern Mississippi is an equal opportunity employer and, therefore, maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other such discrimination; and the bidder, by signing this bid, agrees during the term of agreement that the bidder will strictly adhere to this policy in its employment practices and provision of products or services.
16.) Bidders must upon request of The University of Southern Mississippi furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The University of Southern Mississippi reserves the right to make the final determination as to the bidder’s ability.
17.) Questions or problems arising from bid procedures should be directed to the Buyer listed on the solicitation at:
118 College Drive #5003
Phone: (601) 266-4131
18.) All items must equal or exceed the specifications listed. The absence of detail specifications or the omission of detail description shall be recognized as meaning that only the best commercial practices are to prevail and that only first quality materials and workmanship are to be used.
19.) It is the intent of the specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation to Bid packet and to notify The University of Southern Mississippi if the Specifications, Instructions, General, or Special Conditions are formulated in a manner which would unnecessarily restrict competition.
20.) It shall be incumbent upon the bidders to understand the specifications. Any requests for clarifications shall be in writing and shall be submitted to our Procurement Services office at least five (5) days prior to the time and date set for the bid opening, unless otherwise noted in the bid or proposal specifications.
21.) The minimum specifications are used to set a standard and in no case are used with the intention to discriminate against any manufacturer. Bidders should note the name and the manufacturer and model number of the product they propose to furnish and submit descriptive literature.
22.) Trade names, brand names, and/or manufacturer’s information used in these specifications are for the purpose of establishing quality, unless otherwise noted. Bids on products of other qualified manufacturers are acceptable, provided they are demonstrated as equal to those specified in construction, design and suitability. Each bidder shall submit with his bid a complete brochure with pictures on each item and shall point out specifically any deviations from the specified items. Failure to do so may disqualify any bid. Please bid as specified or an approved equal.
23.) A copy of the manufacturer’s standard guarantee/warranty shall accompany and become a part of this bid.
24.) There are no federal or state laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S. Government. Bidders may bid lower than U.S. Government contract price without any liability as The University of Southern Mississippi is exempt from the provisions of the Robinson-Patman Act and other related laws. In addition, the U.S.
Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to The University of Southern Mississippi must automatically be given to the U.S.
Government.
25.) All invoices, unless noted otherwise, are to be billed to:
Accounts Payable 118 College Drive #5104
26.) All equipment bid shall be of current production and of the latest design and construction.
27.) Where all, or part(s), of the bid is requested on a unit price basis, both the unit prices and the extension of the unit prices constitute a basis of determining the lowest responsible and responsive bidder. In cases of error in the extension of price, the unit price will govern.
28.) All bidders/respondents are on notice that USM is a public agency of the State of Mississippi and is subject to the Mississippi Public Records Act, Miss. Code Ann. § 25-6-1, et seq. If a public records request is made for any information provided to the USM pursuant to this solicitation, USM shall promptly notify the Disclosing Party of such request. The Disclosing Party shall promptly institute appropriate legal proceedings to protect its information. No party to this agreement shall be liable to the other party for disclosures of information required by court order or required by law. For clarity, documents are not considered public record unless and until an award is made from such solicitation.
29.) Should the University of Southern Mississippi close due to inclement weather conditions, or any other unforeseen events on the bid opening date, sealed bids will open the following business day at the same time and location.
30.) As an alternative to traditional sealed bids in envelopes, the University of Southern Mississippi is capable of receiving electronic bid responses. While this option is available, it is not required, and we ask that all potential respondents keep in mind that with any electronic system there could be delays or glitches with the submission process; therefore, the University highly encourages traditional sealed bids which are either mailed or submitted in person. Should a vendor choose to submit their response electronically, please follow the instructions below using the following website: https://www.ms.gov/dfa/contract_bid_search/Home/Sell. On this site you will find helpful links to procurement opportunities, as well as a link to supplier registration. If not already registered in this system, potential bidders will first need to click on https://www.ms.gov/dfa/contract_bid_search/Home/Sell
‘Supplier Registration’ and follow the steps outlined (a one-time process). Once registered, they can return to the original website and click on ‘Procurement Opportunities’ where they can either search by keyword for the bid they desire to respond to or leave the search box blank and click ‘Search’ for a listing of all current bids and proposals for the various State of Mississippi offices. Instructions in how to respond to an RFx in M.A.G.I.C. the following link is provided:
http://uperform.magic.ms.gov/gm/folder- 1.11.9125?mode=EU&primaryCSH=RFX%2Cresponses
NOTE: If you experience any problems with submitting your response through M.A.G.I.C. please email the M.A.G.I.C. IT Helpdesk at mash@dfa.ms.gov.
** PLEASE NOTE: EMAILED BIDS WILL NOT BE ACCEPTED AND WILL CAUSE YOUR BID TO BE
REJECTED AS A RESULT OF EARLY DISCLOSURE. **
With regard to construction bids, there is one additional step required during the bid submission process. Along with the bid response and other attachments, contractors will also need to attach their Certificate of Responsibility (COR), or a statement that the bid enclosed does not exceed Fifty Thousand Dollars ($ 50,000.00). If their COR or such statement is not attached, the bid will be invalid and not considered.
AA/EOE/ADAI
http://uperform.magic.ms.gov/gm/folder-1.11.9125?mode=EU&primaryCSH=RFX%2Cresponses http://uperform.magic.ms.gov/gm/folder-1.11.9125?mode=EU&primaryCSH=RFX%2Cresponses mailto:mash@dfa.ms.gov
Exhibit A: Joseph Anderson Cook Memorial Library Floor Plan
MECH
680 SF
A
ST
AI
R
0S
F
ELEC
190 SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
CUST
15SF
C
AT
AL
O
G
C O
PI
ER
4S F
0A
ST
O
R
SF
300E
LOBBY
308SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
R.C.
35SF
300C
WOMEN
206SF
300D
MEN
203SF
0B
ST
AI
R S
1S
F
300F
CORRIDOR
220 SF
ALL FURNITURE
Scale
Project number Date Drawn by Checked by 3/32" = 1'-0"
/6
/2
:4 6:
A
M
A-1
THIRD FLOOR PLAN
Project Number The University of Southern Mississippi
Joseph Anderson Cook Memorial Library Issue Date Author Checker
No. Description Date
8' 16' 32'0
3"0 3/32" = 1'-0"
Notes
1- Contractor shall move and store all tables, chairs, all other loose furniture. Protect furniture from scratches, scuffs, spills and all damage otherwise.
2- All carpet and base to be replaced in shaded areas including private study rooms.
3- Contractor is responsible to prepare sub-floor according to manufacturer's instructions.
4- Upon completion of new carpet and wall base, contractor to reinstall furniture to original layout.
| 1. Protect all adjacent surfaces, building components, furniture and books from damage. |
| 2. Maintain exclusive access to work areas during application and curing periods. |
| 3. Provide barriers, warning devices and safety controls necessary to prevent public access to work area. |
| 4. Protect the carpeting system from pedestrian traffic, construction activities, and contamination activities until the system has been fully cured. |
| 5. Coordinate all work activities with University personnel to minimize disruption to campus operations. |
| A. Pre-Bid Meeting |
| B. Bid Submission |
| All bids shall be submitted in a sealed, opaque envelope. Bids shall include: (a) Proposal Form, (b) Contractor qualifications and references, (c) Certificate of Responsibility Number, (d) Statement of deviations and/or exceptions to the specification... |
| C. Bid Opening |
| Bids shall be received until 10:00 a.m. Tuesday, November 17, 2026. Bids should be delivered in person to USM Physical Plant, 3105 W. 4th Street Hattiesburg, MS 39401 where they will be date and time stamped upon receipt. Bids received after the esta... |
| D. Bid Bond |
| F. Performance Bond |
| G. Warranty and Guarantee |
| H. Substitutions |
| I. Payment and Invoicing |
| COOK LIBRARY 3rd floor plan - RFP Exhibit A.pdf |
| A-1 - THIRD FLOOR PLAN |
File details come from the government source that posted it. Updated .