User Guide 5.14.25.docx
DOCX document 110 KB Posted
- Contract number
- 505ENT-M25-FACILITMRO-00
- Issued by
- Wisconsin
About this file
This is a user guide for Wisconsin State Contract #505ENT-M25-FACILITMRO-00, a Facilities Maintenance, Repair, and Operations (MRO) contract administered through the NASPO ValuePoint cooperative purchasing consortium. The contract is mandatory for Wisconsin state entities and available for cooperative use by Wisconsin municipalities, running from January 1, 2025 through August 31, 2026. The awarded vendors are Fastenal, Grainger, and MSC Industrial Supply, each with designated account managers and customer service contacts.
The contract covers a broad range of repair/replacement parts, equipment, and supplies necessary for facility maintenance and operations, with specific exclusions for items covered under other mandatory contracts such as alkaline batteries, cleaning chemicals, electrical and plumbing supplies, and various janitorial items. Each vendor offers two pricing structures with percentage discounts off list prices: one for NASPO ValuePoint participants and another specific to Wisconsin state entities. Discount rates vary by product category, ranging from 5% to 60% depending on the vendor and category, with categories including janitorial equipment, fasteners, material handling, power tools, HVAC supplies, safety equipment, and paint. Deliveries are F.O.B. destination with freight prepaid, though additional charges for oversized items and expedited shipping are permitted with proper authorization. Business case exceptions are allowed for substantial price savings or product non-availability, with automatic exceptions for one-off purchases under $100.
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Other files
| File | Type | Posted |
|---|---|---|
| MSC Participating Addendum.pdf | ||
| Fastenal Participating Addendum.pdf | ||
| Fastenal Market Basket.xlsx | XLSX spreadsheet | |
| Grainger Market Basket.xlsx | XLSX spreadsheet | |
| Grainger Participating Addendum.pdf | ||
| MSC Market Basket.xlsx | XLSX spreadsheet |
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Text version
Quick Guide Facilities MRO (Maintenance, Repair, and Operations) Contract #505ENT-M25-FACILITMRO-00
| Mandatory: | YES (for State Entities) | |
| Cooperative: | YES (WI municipalities may use this contract) | |
| P-Card: | YES |
NASPO ValuePoint (LINK HERE) Contract Term Initial Contract Term: January 1,2025 thru August 31, 2026
Scope A broad range of repair/replacement parts, equipment and supplies necessary to maintain, repair, and operate facilities.
Exclusions (Mandatory Contracts & Work Center Contracts)
· Alkaline Batteries; AA, AAA, C, D, 9V
505ENT-U16-BATTERIES-01
· Can Liners (Trash Bags);
505ENT-M24-CANLINERS-01
· Cleaning Chemicals;
505ENT-M16-CLEANGCHEMS-00
· Electrical & Plumbing (Including Lamps & Ballasts);
505ENT-M25-EPMROSUPP-00
· Floor Pads for Cleaning Machines;
505ENT-U07-FLOOR PADS-01
· Gloves, Non-Sterile, Disposable;
505ENT-U99-DSPLGLOVES-01
· Mops: Wet, Dust;
505ENT-U93-DSTWETMOPS-01
Delivery All deliveries, except noted below, will be F.O.B. destination, freight pre-paid, with all transportation and handling charges paid by Contractor.
Additional shipping charges, as defined by the carrier for oversize or overweight items that require special shipping are allowed but must be identified as part of the ordering process.
Exception: Next Day or rush deliveries, when requested by end-user, must be verifiable by email authorization from an authorized end-user in order for vendor to invoice the additional freight charges that are incurred due to expedited shipping, NOT the entire shipping charge.
Vendor Contact Info Fastenal Customer Service/Phone Orders: 877-507-7555 Acct Manager: Zach Wise email 608-222-2658 Grainger Customer Service/Phone Orders: 800-472-4643 Acct Manager: Jessica Eichstaedt email or 262-899-5161
MSC
Customer Service/Phone Orders: 800-645-7270 Acct Manager: Michael Holdway email (262) 527-3980
Contract Manager Anna Lange DOA – Bureau of Procurement 101 E. Wilson Street, 6th Floor, Madison, WI 53703 608-264-7892, anna.lange@wisconsin.gov
Business case exceptions This is a mandatory contract. End Users shall turn to the awarded vendors for all commodity needs within the scope of this contract. There may be situations in which a business case exception is warranted due to Substantial Price Savings or Product Non-Availability. End users must email supporting documentation to the contract manager. Requests must include quotes/pricing from contracted vendors and from the desired non-contract vendor (must include freight). Contract Manager will be the sole determinant of all waiver approvals.
Automatic business case exception applies for one-off transactions under $100 and is not intended for convenience purchases but rather for unexpected purchases that can’t be obtained immediately by an awarded vendor. Automatic business case exceptions do not apply to items listed under Exclusions.
Vendors & Pricing Each vendor will have 2 market baskets; one for NASPO ValuePoint & one specific to the State of Wisconsin.
| Fastenal | NASPO ValuePoint | |
| State of Wisconsin | ||
| Grainger | NASPO ValuePoint | |
| State of Wisconsin | ||
| MSC | NASPO ValuePoint | |
| State of Wisconsin | ||
| Category | ||
| Fastenal | ||
| Grainger | ||
| MSC |
| Discount |
| Discount |
| Discount |
| Janitorial Equipment & Supplies (no cleaning chemicals) |
| 45% |
| 17% |
| 27% |
| Fasteners |
| 60% |
| 34% |
| 27% |
| Material Handling |
| 35% |
| 10% |
| 24% |
| Power Source |
| 40% |
| 18% |
| 28% |
| Outdoor Garden |
| 35% |
| 13% |
| 27% |
| HVAC |
| 35% |
| 16% |
| 26% |
| Hand Tools |
| 40% |
| 12% |
| 27% |
| Power Tools |
| 30% |
| 10% |
| 27% |
| Paint |
| 40% |
| 13% |
| 23% |
| Security |
| 40% |
| 17% |
| 28% |
| Safety (does not include any public safety equipment) |
| 40% |
| 19% |
| 28% |
Other (items related to MRO not listed above but not excluded)
5%
*Grainger only: Value Added Services are provided and include installation of products and services, sourcing of unique or difficult to locate products, warehouse management solutions, inventory management, disaster recovery plans and services and a diverse supplier network. Contact the Contract Manager or Grainger for details and restrictions.
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