USDOT_FHWA_Traffic_Management_Equipment_and_Services_(Addendum_#1_Revision).pdf

Table 1: Solicitation Schedule

RFP Issued September 3, 2024

Pre-Proposal Conference (Non-Mandatory) September 10, 2024, 9:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQx

LTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?c ontext=%7b%22Tid%22%3a%2278e61e45-6beb-

4009-8f99-

359d8b54f41b%22%2c%22Oid%22%3a%226b168a a9-9b3a-4d82-8470-19bf7a239903%22%7d

Deadline for Questions September 18, 2024, 5:00pm

Proposals Due to the City October 1, 2024, 2:00pm

Interviews (estimated) 10/14/2024-10/18/2024

Announcement of Successful Proposer(s) 10/21/2024-10/24/2024

The City may modify this schedule. Changes to the due date are posted on the City website and by addendum.

Bids must be received by the due date and at the time specified.

Request For Proposal # TR0-6357

Title: USDOT/FHWA Traffic Management Equipment and Services https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-9b3a-4d82-8470-19bf7a239903%22%7d

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/seattle/projects/113368

TABLE OF CONTENTS

1. PURPOSE AND BACKGROUND

2. SOLICITATION OBJECTIVES

3. MINIMUM QUALIFICATIONS

4. SPECIFICATIONS AND SCOPE OF WORK

5. SCHEDULE, ORDER, DELIVERY

6. ENVIRONMENTAL SPECIFICATIONS

7. INSTRUCTIONS AND INFORMATION

8. EVALUATION PROCESS

9. EVALUATION CRITERIA

10. AWARD AND CONTRACT EXECUTION INSTRUCTIONS

11. PRICING PROPOSAL

12. LICENSING AND BUSINESS TAX REQUIREMENTS

13. SUBMITTALS

14. ETHICS CODE

Attachments:

A - Attachment A USDOT/FHWA Cooperative Agreement No. 693JJ31950002 (MICMA) and Terms and

Conditions

B - Attachment B USDOT SMART Grant Agreement and Terms and Conditions

C - Attachment C Technical Specifications Requirements Response TR0-6357

D - Attachment D City Technology Terms and Conditions

E - Attachment E_Federal Provisions Supplement for TRO RFP#6357

F - Attachment F-System Support Agreement

G - Attachment G Requirements for Insurance

1. PURPOSE AND BACKGROUND

1.1. Purpose and Background

The systems procured in this RFP are to be implemented as part of the FHWA-funded University of

Washington Multimodal Integrated Corridor Mobility for All (UW MICMA) project and the USDOT-funded

Strengthening Mobility and Revolutionizing Transportation (SMART) project, Rainier Valley Safe: Technology

Investments to Improve Community Safety. The SMART project is leveraging smart sensing infrastructure and upgraded traffic signals to address safety at at-grade crossings and multimodal efficiency at signalized intersections in the Ranier Valley.

The MICMA project is piloting technology innovations to improve overall multimodal safety and operations.

Through this project, the Seattle Department of Transportation (SDOT) intends to implement and evaluate advanced pedestrian traffic signal operations relying on passive pedestrian counting, as well as passive bicycle detection, for input to traffic signal controllers, using artificial intelligence (AI)-processed video (processed entirely via an edge device) as the data source.

The City is in search of a complete system including all required equipment and associated software and services to provide the required data inputs to enable the needed operations. The Vendor will provide equipment and configuration support at multiple intersections, with installation by SDOT, and any required software for remote access to the system and data including for system configuration and analytics. The

SMART grant is due to expire on March 2025 and the MICMA grant expires on July 2025. If this pilot proves to be successful, the City reserves the right to expand the contract using additional grants and/or local City funds consistent with applicable requirements. Due to the expiration dates of the Grants, the target for delivery of the equipment is on or before November 15, 2024.

This Contract is funded, in part, by the U.S. Department of Transportation (USDOT) and is subject to the requirements set forth in the USDOT documents referenced below.

The awarded contract will be funded, in part, by two federal grants, i.e., the U.S. Department of

Transportation, Strengthening Mobility And Revolutionizing Transportation (Smart) Grant Program, Rainier

Valley Safe: Technology Investments to Improve Community Safety and the U.S. Department of

Transportation, Federal Highway Administration (FHWA) Multimodal Integrated Corridor Mobility for All

(MICMA) Grant Program and is subject to the requirements set forth by the applicable grants as follows:

In addition to the City's Terms and Conditions, the work to be performed under the STRENGTHENING

MOBILITY AND REVOLUTIONIZING TRANSPORTATION (SMART) AGREEMENT shall comply with the Attachment

B SMART Rainier Valley Safe Project Agreement Between the City of Seattle and the Central Puget Sound

Regional Transit Authority (ST) (GA 0151-23), including but not limited to Exhibit F under this (ST)

Agreement: U.S. Department of Transportation General Terms and Conditions under the Fiscal Year 2022

Strengthening Mobility and Revolutionizing Transportation (Smart) Grant Program: Revision Date: May 10, 2023, Exhibit A: Applicable Federal Laws and Regulations, Exhibit B: Additional Standard Terms, and

Appendices A and E to Term B1 of the Title VI Assurances; respectively.

In addition to the City's Terms and Conditions, the scope of work to be performed under this Multimodal

Integrated Corridor Mobility for All (MICMA) Cooperative Agreement No. 693JJ31958002 shall comply with the

Attachment A: FHWA Contractors & Recipients General Terms and Conditions for Assistance Awards.

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As noted above, the federal provisions specified within the referenced Grant Agreements apply to the work performed under this contract, which are in addition to the City's Technology Terms and Conditions and the

System Support Agreement Attachment D and F; respectively. The provisions include but are not limited to the provisions specified in Attachment E, the Federal Provisions Supplement. The federal clauses include the

Domestic Preference requirements, Buy America for the USDOT MICMA grant and Buy American requirements for the SMART grant. Proposers are required to submit a certificate of compliance with the requirements in effect for both the MICMA Grant funded work and the Smart Grant funded work at time of proposal submission. During the term of the contract resulting from this solicitation, the successful Vendor will be required to submit a certificate of compliance prior to issuance of any Purchase Order. See the Submittal

Section of the RFP for the Certificates of Compliance and see Section 6 of Attachment E for more information regarding the requirements.

This Contract will also be subject to requirements in accordance Civil Rights Act Title VI as specified below:

All vendors must comply with the provisions of the Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42

U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act. The law provides that no person in the United States shall, on the grounds of race, color, national origin, sex, handicap/disabled, or age be denied the benefits of, be excluded form participation in, or be subjected to, discrimination under any program or activity receiving federal financial assistance.

“The City of Seattle, as Recipient of the referenced federal-aid, in accordance with the provisions of Title

VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."

By responding to this Request for Proposal (RFP), Proposer agrees that it has read and understands all documents within this RFP package.

1.2. Single Award

The City intends to award one contract and does not anticipate multiple awards. Regardless, the City reserves the right to make multiple or partial awards.

2. SOLICITATION OBJECTIVES

The City of Seattle, through SDOT, requests proposals to secure a single system that meets data accuracy requirements and uses AI-powered video processing to provide:

• Multimodal traffic data collection (Pedestrian, cyclist and vehicle), including as inputs to the traffic signal control system and software.

• Passive cyclist, vehicle and pedestrian detection inputs to the traffic signal control system and software.

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• Intersection operations analytics, including those related to vulnerable road user operations and safety.

• Real-time alerts to local users through Roadside Units (RSUs) communicating to On-Board Units

(OBUs).

The edge computing platform will rely on advanced data processing approaches such as those using AI and machine learning to enhance and support the provision of the data and analytics. The City is piloting these technologies to assess their efficacy in improving cyclist and pedestrian service at traffic signals. The edge unit must be a single unit that contains all AI-powered video processing AND controller input hardware and software. The single system comprises video cameras, power supply, network switch/router, the edge unit, RSUs and OBUs and all required cabling and mounting devices. The City may elect to purchase components of the single system (e.g. a single edge unit) as well. However, the proposal must address all components as a single system.

3. MINIMUM QUALIFICATIONS

Vendor must have completed at least 2 previous installations, operational in the field for at least 6 months, that are substantially similar to the project scope and size requested by the City in this RFP. At least one of these projects must have included all the functions bulleted below with collection and processing of data in real-time at the edge by a single unit (not inclusive of cables) for use by traffic signal controllers and/or roadside units.

• Multimodal traffic data collection, analytics and reporting

• Multimodal road safety analytics and reporting

• Multimodal traffic detection for traffic control compatible with Linux-based, NTCIP signal controllers

• Communication with RSUs to support a range of safety and operational messages transmitted to

OBUs.

4. SPECIFICATIONS AND SCOPE OF WORK

4.1. Scope of Work

Provide the City with equipment and configuration and testing support at multiple intersections, with installation by

SDOT, and any required software for remote access to the system and data including for system configuration and analytics. The work consists of supplying, via a single contract, all required equipment and services to provide the data, detection, and analytics outlined in the specifications, and includes provision of a software platform to support system configuration and to provide analytics per the specifications.

This procurement includes:

• The supply of field equipment (cameras, AI-powered Edge and Signal Controller Input SDLC Interface Devices, POE

Cables, Mounting/Arm hardware, RSUs, OBUs), analytics and system management platforms that correspond to this equipment along with their ongoing licensing and warranty.

• At least one and no more than five intersections requiring pedestrian detection with input to the detection Bus

Interface Unit (BIU) in the controller cabinet, and for counting and a range of analytics. The system shall support detection use by a traffic adaptive software platform to manage pedestrian phase timing.

• At least four and no more than thirty intersections requiring vehicle and bicycle detection at the stop bar (all stop bars) both within cyclist lanes and within general traffic lanes for signal actuation, with input to the detection Bus Interface Unit (BIU) in the controller cabinet for cyclist detection.

• At least two and no more than twelve roadside units (RSUs) providing real-time messaging to at least one and no more than twelve on-board units (OBUs).

These functions are not mutually exclusive – all functions may be provided at a single intersection. The same system shall support ALL functions, as well as the full set of functions outlined in the specifications.

The scope includes system integration, configuration and end-to-end testing of all provided systems to ensure proper functionality after installation.

4.2. Specifications

The specifications and requirements for all elements included in this RFP are provided in the Technical Proposal Response

(Attachment C), and are organized as follows:

A. Edge Device

B. Camera System

C. Camera Mounting Hardware

D. Camera Cable

E. Connected Vehicle Application

F. Roadside Units

G. On-Board Units

H. Analytics Engine and Compute Platform Specifications for Edge Unit

4.3. Strict City Requirements

• Data Ownership o Be provided to City with full ownership of the data outright.

OR

o The data must be licensed to City for unlimited use for City purposes and public disclosure.

• Data Restrictions o City data will not be shared with 3rd parties outside of contractual obligations. Examples include marketing, data brokers, etc.

o City data used by Vendor for product improvement must be aggregated and deidentified. Where this is not possible the process must be documented and approved by City.

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• Records maintained for at least 6 years in accordance to the retention periods, as defined by the City.

o The Vendor must fully support City needs for public disclosure requests:

o Must be able to extract records (all data input into or generated by the system).

o Any pdf files are maintained in searchable (OCR) format (as applicable).

o Records or databases are organized/indexed in such a way that facilitates targeted searches.

o Records can be converted to a commercially available, non-proprietary format (as applicable).

o All metadata will be available for production, if requested.

o Vendor must be able to participate in public records requests, if required.

4.4. System Support Requirements

The Vendor must fully support the system functionality of its system as specified in the System Support

Agreement, Attachment (F), which supplements the terms and conditions of the City's Technology Terms and

Conditions, Attachment (D). Vendors shall provide separate bid pricing in the pricing proposal for the work specified in the System Support Agreement.

5. SCHEDULE, ORDER, DELIVERY

5.1. Order Desk

Reserved

5.2. Adequate Inventory and Response Times

Reserved

5.3. Pick-up Option

Reserved

5.4. Delivery Option

The Vendor shall provide a delivery service that will be available for routine orders. The Vendor will deliver products to the City location specified below. There will not be an additional charge for delivery, unless specified in the RFP.

Sunny Jim Building

4200 Airport Way S

Seattle, WA 98108

5.5. Delivery/Shipping

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Materials, supplies and/or equipment must be delivered within 10 calendar days after the City has placed an order.

6. ENVIRONMENTAL SPECIFICATIONS

6.1. Environmental Standards

Unless notified otherwise by the Vendor, products offered will be considered complaint to USEPA Standards published by the USEPA, unless specified otherwise. See USEPA Standards at:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

6.2. PBT Free Specification - Persistent Bioaccumulative Toxic (PBT) Chemicals – Mercury, Dioxin, PCB. PBDE, Lead, PVC and other

The City of Seattle adopted Resolution #30487 in 2002. This Resolution requires that Purchasing and Contracting differentiate products that contain PBT chemicals and those that release PBT chemicals during production or disposal, from those products that do not, and requires Purchasing and Contracting reduce acquisition of products that contain or release PBT chemicals. PBT chemicals are defined as mercury, dioxin, PCB, PBDE

(polybrominated diphenyl ethers, i.e. flame retardants), or others as identified on the State of Washington, Department of Ecology PBT priority list (for the complete list, see https://apps.leg.wa.gov/wac/default.aspx?cite=173-333-310.

Unless specifically allowed within this solicitation, all equipment, supplies and other products submitted for

Bid/response are to be free of Persistent Bioaccumulative Toxic chemicals including mercury, dioxin, PCB and others as listed in the DOE PBT priority list. If an interested Vendor has a product that contains or releases any

PBT materials as defined above, Vendor may notify the City RFP Coordinator by the date specified on the schedule (see Page 1). Should the City determine that the product being acquired by the City does not have a reasonable or economically feasible substitute, the City may amend this PBT-Free requirement to allow for -- or provide a maximum of 10% preference for -- products that include or release the least amount of such PBT chemical as practical. The City may reject responses with PBT content or release, if the responses is not in accordance with this PBT-Free specification or has not amended the specification otherwise. Additional information about such products is available at http://www.ecy.wa.gov/toxhaz.html

7. INSTRUCTIONS AND INFORMATION

This chapter details City procedures for directing the RFP process. The City reserves the right in its sole discretion to reject the proposal of any Proposer that fails to comply with any procedure in this chapter.

7.1. Contract Term

This contract shall be for one-year with four (4) one-year extensions allowed at the option of the City. The grant funding the work on this contract expires on July 16, 2025. At the discretion of the City, the contract may be extended if additional funding becomes available.

7.2. Registration into City Online Business Directory

If you have not previously completed a one-time registration into the City of Seattle Online Business Directory, we request you register at www.seattle.gov/obd. The City’s Online Business Directory is used by City staff to https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

https://apps.leg.wa.gov/wac/default.aspx?cite=173-333-310 http://www.ecy.wa.gov/toxhaz.html http://www.seattle.gov/obd locate your contract(s) and identify companies for bid lists on future purchases. Responses will be not rejected for failure to register, however, if you win a contract and have not registered, you will be required to place yourself, or you will be added into the system. Women and minority owned firms are asked to self-identify. If you need assistance, please call 206-684-0444.

Vendors are encouraged to also register in sam.gov. (Note: Sam.gov is an online tool the City uses in verifying that Bidders have not been debarred or otherwise excluded from participating in federal-aid projects.)

7.3. Communications

The City strongly prefers that all vendor communications concerning this acquisition be submitted through the

Procurement Portal. If necessary, you may also direct your communications to the contact below. The RFP

Coordinator is:

Abraham Cota

(206) 684-0480 abraham.cota@seattle.gov

Unless authorized by the RFP Coordinator, no other City official or City employee is empowered to speak for the

City regarding this acquisition. Any Proposer seeking to obtain information, clarification, or interpretations from any other City official or City employee (other than the RFP Coordinator) is advised that such material is used at the Proposer’s own risk. The City will not be bound by any such information, clarification, or interpretation.

Following the Proposal submittal deadline, Proposers shall continue to direct communications to only the City

RFP Coordinator. The RFP Coordinator will send out information to responding companies as decisions are concluded.

Contact by a vendor regarding this acquisition with a City employee other than the RFP Coordinator or an individual approved by the RFP Coordinator in writing, may be grounds for rejection of the vendor’s proposal.

7.4. Pre-Proposal Conference

The City will conduct an optional pre-proposal conference at 9:00 am on Tuesday, September 10, 2024, virtually at https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWRlYWFkOGEtZDk2Yi00NjQxLTkyODYtMmQ0ZDdjM2VmYjcw%40thread.v2/0?context=

%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%226b168aa9-

9b3a-4d82-8470-19bf7a239903%22%7d. Proposers are highly encouraged to attend but not required to attend to be eligible to submit a proposal. The meeting answers questions potential Proposers may have regarding the solicitation document and to discuss and clarify any issues. This is an opportunity for Proposers to raise concerns regarding specifications, terms, conditions, and any requirements of this solicitation. Failure to raise concerns over any issues at this opportunity will be a consideration in any protest filed regarding such items known as of this pre-proposal conference.

7.5. Questions

You may submit questions through the Procurement Portal or to the Buyer by 5:00 pm on Wednesday, September 18, 2024. The City prefers such questions be submitted through the Procurement Portal. Failure to request clarification of any inadequacy, omission, or conflict will not relieve Vendor of any responsibilities herein or in any subsequent contract. The Vendor is responsible to assure they received responses to the questions if issued.

7.6. Changes to the Solicitation/Addenda

A change may be made by the City if, in the sole judgment of the City, the change will not compromise the City’s objectives. A change will be made by formal addendum issued by the City RFP Coordinator through the

Procurement Portal. Such Addenda shall become part of this solicitation and included in the Contract. Interested

Vendors are responsible to assure they received Addenda.

7.7. Receiving Addenda and/or Question and Answers

They City will provide notices to the vendors through the Procurement Portal.

Notwithstanding efforts by the City to provide such notice…