USDC16_AV272016_Final.doc

OPEN MARKET

REQUEST FOR PROPOSAL

INTERACTIVE DIGITAL SIGNAGE

United States District Court

Central District of California

RFP: USDC16_AV272016

Open Market

Request for Proposal (RFP)

RFP Number:

USDC16_AV272016

Request Date:

January 21, 2016 To:

Prospective Offerors

The United States District Court, Central District of California, requests proposals for interactive digital signage in accordance with the attached Statement of Work. The solicitation number is USDC16_AV272016. Please see the attached for the following additional information: Instructions for completion of the proposal package, Statement of Work and applicable terms and conditions.

A fixed price contract will be awarded from this RFP based on the based upon the lowest priced technical acceptable offer.

Proposals shall be sent via email to shelly_root@cacd.uscourts.gov, or hand-delivered to:

United States District Court

Central District of California

312 N. Spring Street

Procurement Department, Suite 523

Los Angeles, CA 90012

Submit proposal in accordance with the instructions in Section L of the solicitation. Proposals and questions concerning this RFP shall be addressed IN WRITING ONLY to Shelly Root, Contracting Officer.

Questions Due Date: January 29, 2016 by 2:00 p.m. local time

Proposal Due Date: February 16, 2016 by 2:00 p.m. local time

Sincerely, Shelly Root Contracting Officer

United States District Court

Central District of California

312 N. Spring Street, Procurement Department, Suite 523

Los Angeles, CA 90012

Part I – The Schedule Section A Solicitation/Contract Form

[END OF SECTION A]

Section B Products or Services and Prices/Costs

Stand Alone Player

Requirements: Intel 13 Processor and minimum 4GB Memory

Wayfinding Player

Requirements: Intel 17 Processor and minimum 8GB Memory

Infotainment Player (Information and Entertainment)

Requirements: Intel 17 Processor and minimum 8GB Memory

Player (Wayfinding)

Player (Infotainment)

Player (Stand Alone)

Room Scheduling Screens

(approx.10” Screen) with built in player

Hoteling/Quiet Room Screens

(e-ink type, low cost)

Digital Signage Server / VM (located in CACD Data Center)

TOTAL COST

[END OF SECTION B]

Section C Description/Specifications/Statement of Work

C.1 The United States District Court, Central District of California (CACD) seeks a contractor to provide a digital signage solution for its First Street Courthouse, currently under construction and located at 350 First Street, Los Angeles, CA 90012. Contractor’s digital signage solution shall include: main signage system, courtroom calendaring, monument and wayfinding, hardware, freestanding kiosks, wayfinding destinations, room booking and jury Infotainment; hereinafter referred to as “system.”

C.2

MAIN SIGNAGE SYSTEM

C.2.1 The server responsible for running the digital signage, wayfinding, room booking and courtroom calendar displays MUST be located onsite in our data center. Please provide pricing for both VM & dedicated hardware if available. Cloud based solutions will not be considered.

C.2.2 The contractor’s system shall provide:

· an open and extensible architecture using industry standard protocol;

· an end to end HTML5-based platform or equivalent

· an ability to log-in to the user interface from any desktop, laptop or web enabled device;

· a simple, intuitive interface, browser accessible, without proprietary software;

· agnostic hardware which is compatible with Windows 7 based players;

· single session sign on support with LDAP integration

· an ability to run in standalone mode, by use of a local server, should the network connection fail and also play pre-existing playlists from the local server until network connectivity is re-established, allow a user to organize content and managed playlists on one or many signs simultaneously and be capable of automated playlist building;

· an ability to re-establish connection with the network automatically and re-synchronize to the current data feed when network connectivity is re-established;

· user access level of security for accessing and approving content;

· different sections of signage should be accessible and updated by individual content owners (different departments, IE IT, HR & Space and Facilities)

· ability for authorized users to access and audit all content and play logs;

· ability for ownership of sign groups by multiple users and requires the ability to support the use of user groups;

· ability for authorized users with administrative functions to add new users and define or modify user privileges;

· ability for local user override of messaging by an authenticated user as needed.

C.2.3 The contractor’s system shall support of the following media types:

· live television feed, including but not limited to, Direct TV, Dish Network, with overlay for Jury Infotainment;

· streaming media feeds;

· unicast and multi-cast;

· GIF, JPEG, PNG and other popular image formats;

· web services content;

· canned messages and templates;

· scrollable text banners;

· adhoc safety and security messages;

· announcements;

· weather reports; and

· play industry standard media file types.

C.2.4 The contractor’s system shall provide native support without conversion required to other formats for the following document types:

· PDF;

· Microsoft PowerPoint and Microsoft Excel;

· CSV;

· JPEG;

· mpg;

· mp4;

· avi;

· H.264; and

· Provide list of additional protocols and codex supported

C.2.5 The contractor’s system platform shall allow users to import data from both internal and external sources, including Microsoft SharePoint; and the platform shall provide the ability to connect in real-time to any ODBC compliant database or have SDK or API availability.

C.2.6 The contractor’s system shall support pulling and pushing content to any input or output device with an external API (i.e. touch screen controllers, proprietary data systems, custom media players).

C.2.7 The contractor’s system shall provide the ability to interact with external devices (i-beacon, RF-ID).

C.2.8 The contractor’s system shall provide the ability to receive triggers from external data sources to change templates and animate content.

C.2.9 The contractor’s system shall provide a drag and drop layout interface utilizing pre-packaged widgets and drag and drop data linking functionality.

C.2.10 The contractor’s systems shall be capable of utilizing SharePoint as a content management interface.

C.2.11 The contractor’s system platform shall provide filtered news and weather feeds as part of its solution. If this feature is not built in and comes at an additional cost per month please provide that pricing.

C.2.12 The contractor’s system shall allow signs to be grouped together based on common function of location and shall provide for messages to be defined for specific signs or groups of signs.

C.2.13 The contractor’s system shall allow for ad-hoc crawling text, banners and popups for alerts and updates; shall allow for ad-hoc text to be sent network-wide or to individual screens; and shall support the ability to update signs with ad-hoc messaging or changing of playlists using a hand-held device and include images, videos and power points directly to the player.

C.2.14 The contractor’s system shall allow changes to crawling text by authorized users, including font size and color.

C.2.15 The contractor’s system shall provide the ability to send SMS text warning messages and email alerts when abnormal behavior or if the player stops functioning properly to one or more staff members.

C.2.16 The contractor’s system shall support closed captioning including and display on the sign or a portion of the sign displaying the television signal.

C.2.17 The contractor’s system shall provide the ability to display an interactive web page as part of the Touchscreen (CACD’s website https://www.cacd.uscourts.gov/ )

C.2.18 The contractor’s system shall be compatible with CDN (Content Delivery Network), satellite distribution systems and enterprise multicast networks.

C.2.19 The contractor’s system shall provide both an HTML authoring tool and a ready-to-use HTML objects for common elements such as weather tickers and media window and shall provide the ability for CACD to create its own objects.

C.2.20 The contractor’s system shall include a device management component. The primary function of this component is overall monitoring of all types of signs, including content control, scheduling and security administration.

C.2.22 The contractor’s system shall provide control of television feed (changing channels and volume) via a user interface accessible by CACD users and shall allow audio to be altered or disabled at the discretion of CACD authorized users.

C.2.23 The contractor’s system user security model shall include an administrator level which can view any sign and current display, including the ability to view a thumbnail image of what is currently playing and a full screen snapshot.

C.2.24 The contractor’s system shall allow for sign health monitoring, shall illustrate system health and shall provide remote management of player hardware and self-healing functionality.

C.2.25 The contractor’s system shall provide the ability to power cycle the signs and turn off signs during non-business hours and shall be capable of remote updates.

C.2.26 The contractor’s system shall provide a drag and drop scheduling interface which allows for the creation of daily scheduling, repeating and recurring events and shall allot for templates, images, videos and power point to be treated equally.

C.2.27 The contractor’s system shall allow a user to create, design, save edit and delete content and assets and provide a mechanism for approving or rejecting assets or content updates.

C.2.28 The contractor’s system shall allow the use of saved template messages to be shared between signs and locations and contain a searchable, centralized media content library.

C.2.29 The contractor’s system shall provide a documented workflow process for approving new content.

C.2.30 The contractor’s system shall have the ability to utilize glyphs and pictograms for universal language communications.

C.2.31 The contractor’s system shall have a WYSWYG editor for content development and provide the ability to preview content fully without publishing.

C.2.32 The contractor’s system shall provide capability to apply power point style animation to any content within the design tool.

C.2.33 The contractor’s system shall be able to display emergency alerting initiated by authorized or external trigger and some cached emergency messages be available on the media player for instant broadcast, provide a web interface for the US Marshal Service to trigger emergency alerts such as “Fire, Earthquake, Active Shooter, etc.,” and provide multiple triggers to accommodate the displaying of emergency messages.

C.2.34 The contractor’s system shall provide a wizard for easily deploying wayfinding content and have the ability to create QR codes for wayfinding with mobile devices, including locations outside the courthouse.

C.2.35 The contractor’s system shall provide the ability to render both buildings and maps in 2D or 3D and provide detailed reporting on assets and network health.

C.2.36 The contractor’s system shall use MS Windows based signage players.

C.2.37 The contractor’s system shall provide ample design flexibility to be aesthetically appealing and match the look and feel of the new courthouse.

C.2.38 The contractor’s system shall allow scheduling one off events and return to normal operation without requiring CACD interaction.

C.2.39 The contractor’s system shall allow for multi-touch touchscreens that support it and allow for both zoom and pan on wayfinding interface.

C.3

TRAINING REQUIREMENTS

C.3.1 The contractor shall provide training including, but not limited to, complete system overview, access controls and security measures, permissions (assigning and modifying), adding and removing content, modifying existing content, adding/removing wayfinding points, creating new signage content from scratch and a template, scheduling events and troubleshooting.

C.3.2 CACD will schedule training once contractor’s system is installed and properly functioning.

C.4

COURTROOOM CALENDAR

C.4.1 CACD will provide and install 24 individual LED screens portrait-mounted with 1 terminated/tested cat6 cable at the back of each screen for signage player connection.

C.4.2 The contractor’s system shall provide digital signage solution to include the following features:

· ability to interface with CMECF, (CACD’s existing courtroom calendar program)

· ability to display daily calendars for specific judges on an LCD display located outside a specific courtroom;

· ability to display case number, case name and time of proceeding

· ability to remove a previous case from the calendar when the next proceeding begins;

· ability to display each judge’s specific set of courtroom rules;

· ability to display judges’ names;

· ability to display date and time;

· ability to utilize XML, HTML and CSV as additional data sources;

· ability to display emergency notices;

· ability to power-off LCD screens during non-business hours and weekends;

· each of the 24 courtroom signs need to have a specific staff friendly interface for adhoc scheduling requirements, including but not limited to special hearings, urgent unscheduled matters or ceremonies without any chance of making changes to the wrong sign;

· The above mentioned staff friendly interface for adhoc messages will also include radio style buttons to toggle on/off messages such as “witnesses excluded” or “closed hearing” that appear as a banner in addition to standard calendar; and

· dashboard to show current content displayed on all 24 courtroom screens (perhaps a webpage with up-to-date thumbnail images that include the sign name and location)

C.5

MONUMENT, WAYFINDING AND FREE STANDING KIOSKS

C.5.1 The contractor’s system shall provide a robust interactive touchscreen judge directory and courtroom calendaring experience one would expect to find in a newly constructed federal courthouse including detailed wayfinding information to all courtrooms and other public spaces within the courthouse and include the following features:

· ability to display full screen emergency alerts and banners initiated by authorized or external triggers (earthquake, bomb threat, active shooter, etc.) and may be triggered by Court Security Officers, General Service Administration (GSA) or US Marshals Service;

· ability to power-off signs during non-business hours and weekends, prolonging hardware life and dramatically reducing energy consumption (leed) http://www.usgbc.org/leed;

· ability to automatically email or SMS text notification or alert when a sign is having trouble or stops functioning, this configuration allows for one or many staff members to receive the notifications; and

· Monument and free standing kiosks will provide access to CACD’s public website.

C.5.2 Equipment:

· The monument located in lobby entrance consists of two 65" touch screens mounted side by side on a vertical freestanding wall.

· These screens will be installed and ready to connect to small form signage players by HDMI, Cat6, USB and A/C Power.

· The system will be made ADA compliant with the use of a wheelchair icon displayed on the touchscreens, when this icon is pressed the touchscreen controls will adjust to the bottom of the touchscreen surface and be easily accessible by someone in a wheelchair

· Seven free Standing Kiosks with 22" touchscreens will be located on floors 4,5,6,7,8,9 and 10 will also be installed by CACD. These kiosks will ready to connect to small form factor signage players by HDMI, Cat6 and A/C Power.

C.6

WAYFINDING DESTINATIONS

C.6.1 CACD anticipates 110 wayfinding destinations.

C.6.2 First Floor wayfinding destinations:

· cafeteria

· coffee shop

· courtyard

· elevators

· first exits

· Fiscal section – directions to Edward R. Roybal Federal Building

· Guard station

· Human Resources section – directions to Edward R. Roybal Federal Building

· Intake section – directions to Edward R. Roybal Federal Building

· Jury Annex (Accessible from courtyard)

· Jury Assembly Room

· Post Indictment Arraignment – Directions to Edward R. Roybal Federal Building

· ProSe Clinic – Directions to Edward R. Roybal Federal Building

· restrooms

· stairwells

· vending machines

· Restaurants located near the courthouse

C.6.3 Mezzanine Level wayfinding destinations:

· adaptive use courtroom

· elevators

· stairwells

C.6.4 Second Floor wayfinding destinations:

· attorney lounge

· Chambers 2A

· Chambers 2B

· elevators

· nurse

· Pretrial section

· Probation section

· restrooms

· stairwells

C.6.5 Third Floor wayfinding destinations:

· elevators

· restrooms

· stairwells

· US Marshals Service

C.6.6 Fourth Floor wayfinding destinations:

· Alternative Dispute Resolution

· Clerk of Court

· Chambers mailboxes

· Court Reporter mailboxes

· Elevators

· Information Technology Section

· law library

· restrooms

· stairwells

C.6.7 Fifth Floor wayfinding destinations:

· Chambers 5A

· Chambers 5B

· Chambers 5C

· Chambers 5D

· Chambers 5E

· Courtroom 5A

· Courtroom 5B

· Courtroom 5C

· Courtroom 5D

· elevators

· restrooms

· stairwells

C.6.8 Sixth Floor wayfinding destinations:

· Chambers 6A

· Chambers 6B

· Chambers 6C

· Chambers 6D

· Chambers 6E

· Courtroom 6A

· Courtroom 6B

· Courtroom 6C

· Courtroom 6D

· elevators

· restrooms

· stairwells

C.6.9 Seventh Floor wayfinding destinations:

· Chambers 7A

· Chambers 7B

· Chambers 7C

· Chambers 7D

· Chambers 7E

· Courtroom 7A

· Courtroom 7B

· Courtroom 7C

· Courtroom 7D

· elevators

· restrooms

· stairwells

C.6.10 Eight Floor wayfinding destinations:

· Chambers 8A

· Chambers 8B

· Chambers 8C

· Chambers 8D

· Chambers 8E

· Courtroom 8A

· Courtroom 8B

· Courtroom 8C

· Courtroom 8D

· elevators

· restrooms

· stairwells

C.6.11 Ninth Floor wayfinding destinations:

· Chambers 9A

· Chambers 9B

· Chambers 9C

· Chambers 9D

· Chambers 9E

· Courtroom 9A

· Courtroom 9B

· Courtroom 9C

· Courtroom 9D

· elevators

· restrooms

· stairwells

C.6.12 Tenth Floor wayfinding destinations:

· Chambers 10A

· Chambers 10B

· Chambers 10C

· Chambers 10D

· conference room

· Courtroom 10A

· Courtroom 10B

· Courtroom 7C Multi Defendant

· elevators

· restrooms

· stairwells

C.7

ROOM SCHEDULING / BOOKING

C.7.1 Room Booking Terms:

· Hoteling: Can be empty offices, desks or workstations available to use on a day to day basis

· Quiet rooms: Can be described as small rooms with space for one, two, or three people to work.

C.7.2 The contractor’s system shall provide a room scheduling solution with the following features:

· integration to CACD’s existing email calendaring system (Lotus Notes and MS Exchange), CACD anticipates migrating to MS Exchange in the near future;

· ability for users to book/update/edit reservations directly from the touchscreen, web page, mobile device or email client;

· ability to request additional predetermined room resources during booking (LED screen, projector or furniture layouts), the request will generate and email the appropriate departments with notification requests;

· ability to view available rooms from touchscreen mounted outside of each conference room;

· ability to “check in” from touchscreen and show the room as “in use” or automatically release the room if meeting participant does not “check in “ within a specified amount of time (to prevent no shows);

· ability to produce reports on room usage, issues and users;

· ability to report issues for specific room from touchscreen with the list of choices based on the equipment located in the specific room, for example “projector bulb burned out;”

· ability to request IT assistance from touchscreen and automatically generate and send an email to IT;

· ability to require approval to schedule certain rooms, for example property management or Space and Facilities for authorization;

· ability, if necessary, to require pass code when scheduling from touchscreen to prevent misuse;

· ability to have touchscreens sleep after a specified period of time and possibly turn off on weekends to prolong equipment life and conserve energy;

· ability to interact with external devices such as i-beacon and RFID;

· ability to display emergency notifications rapidly; and

· Contractor’s room scheduling solution shall provide the ability to book/update/edit hoteling and quiet rooms from CACD’s web page, mobile device or email client.

C.7.3 Touchscreens will have the ability to display News, Weather, RSS feed, date and time, in addition to room booking. These screens will be located outside of each conference room and meeting space.

· Touchscreens must have the option to be recessed or wall mounted.

· Touchscreens should be approximately 10" in size

· Touchscreens must have LED indicator lights to show room availability from a distance (red “in use” and green “available”)

· Touchscreens must be powered by POE

· CACD take care of installing the provided touchscreens and connect each to a POE switch with cat6 wiring.

C.7.4 Non-Touch Room Schedule Screen

· CACD will install (1) free standing kiosk outside of the Jury Assembly Room Entrance from the court yard. This screen is not interactive.

· This screen will provide a calendar view of the Jury Annex events

· CACD will install the contractor provided small format signage player and connect screen with an HDMI cable, Cat6 and A/C power.

C.7.5 EPS (Electronic Paper Signs)

· Contractor Provided EPS signs will be installed by CACD at specified hotel and quiet rooms.

· EPS signs shall be approximately five inches to seven inches in size and be battery powered (preferred) or powered by POE.

· EPS signs mounted to hoteling cubicles will display cubicle number, first/last name and telephone number of person reserving the space and include the court seal

· EPS signs outside of quiet rooms will display cubicle number, first/last name and telephone number of person reserving the space and the court seal.

C.8

JURY ASSEMBLY INFOTAINMENT

C.8.1 The contractor’s system shall provide a digital signage solution with the following features:

· ability to display DIRECTV on multiple screens

· ability to overlay the DIRECTV signal with a border and the following information:

· scrolling filtered news feed (censored to prevent display of certain topics)

· Local Weather

· Date and Time

· ability to utilize XML, HTML and CVS as additional data sources;

· ability to resize DIRECTV feed and display badge numbers of potential jurors from Jury Management System (JMS);

· ability to “chime” when next group of jurors is displayed on the screen;

· ability for LED screens to power off during non-business hours and on weekends;

· ability to display emergency notifications;

· integration into CACD’s existing JMS system (Jury Management Software)

· provide user interface to call jury panels when they are needed.

· CACD will install all LED screens and provide cat6 cable at the back of each screen for connection to signage players.

C.8.2 Cafeteria Jury Notification Screen

The contractor’s system shall provide a digital signage solution with the following features:

· integration into CACD’s existing JMS system as mentioned in section C.8.1

· display jury related information along with a scrolling filtered news feed (censored to prevent display of certain topics), Weather, Date and Time;

· ability for LED screens to power off during non-business hours and on weekends;

· CACD will install all LED screens and provide cat6 cable at the back of each screen for connection to signage players.

[END OF SECTION C]

Section D Packaging and Marking

D.1 Clause 2-45, Packaging and Marking (AUG 2004)

(a) Unless otherwise specified, preservation, packaging, and marking for all items delivered hereunder shall be in accordance with commercial practice and adequate to insure acceptance by common carrier and safe arrival at destination. The contractor shall place the contract number and delivery order number, or purchase order, as applicable, on or adjacent to the exterior shipping label or include them on the internal packing slip. For any magnetic media provided, the contractor shall provide extra markings for protection against exposure to magnetic fields or temperature extremes.

(b) All documentation, reports, and other deliverables shall be clearly marked with the project title, contract number, and delivery order number (when applicable). Unless otherwise specified, all items shall be packaged and packed in accordance with normal commercial practices (e.g., if magnetic media is involved, extra marking shall be considered for protection against exposure to magnetic fields or temperature).

(end)

[END OF SECION D]

Section E Inspection and Acceptance

E.1 The following clause(s) are incorporated by reference into Section E (see Clause B-5, Clauses Incorporated by Reference (SEP 2010), in Section I below for further information):

[END OF SECTION E]

Section F Deliveries or Performance

F.1 Place of performance includes the following location:

United States District Court – Central District of California

Western Division – First Street Courthouse

350 First Street

Los Angeles, CA 90012 F.2 Notice to the Government of Delays In the event he contractor encounters difficulty in meeting performance requirements, or when the contractor anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the awarded contract, the contractor shall immediately notify CACD’s Contracting Officer and COR by telephone or email followed by notification in writing, giving pertinent details, provided this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this awarded contract.

F.3 The following clause(s) are incorporated by reference into Section F (see Clause B-5, Clauses Incorporated by Reference (SEP 2010), in Section I below for further information):

[END OF SECTION F]

Section G Contract Administration Data G.1 Payment terms are NET30 upon successful installation and training and upon receipt of an approved invoice. Contractor shall submit invoices electronically to CACD’s Contracting Officer or USPS:

United States District Court

Central District of California

Attn: Accounts Payable, Suite 523 312 North Spring Street

Los Angeles, CA 90012 G.2 The following clause(s) are incorporated by reference in Section G (see Clause B-5, Clauses Incorporated by Reference (SEP 2010), in Section I below for further information:

7-125

G.3 Clause 6-20, Insurance – Work on or Within a Judiciary Facility (APR 2011)

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman's Compensation and Employee's Liability Insurance

The contractor shall comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance

The contractor shall have coverage at a minimum of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance

The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance

If the contractor has been approved to provide a qualified program of self-insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certification of the above minimum amounts.

(c) The maintenance of insurance coverage as required by this clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termination for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the judiciary's interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe; or

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the contracting officer upon request.

(end)

G.4 Clause 7-10, Contractor Representative (JAN 2003) (a) The contractor’s representative to be contacted for all contract administration matters is as follows (contractor completes the information):

Name:

Address:

Telephone:

E-mail:

Fax:

(b) The contractor’s representative shall act as the central point of contact with the Judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

[END OF SECTION G]

Section H Special Contract Requirements H.1 The following clause(s) are incorporated by reference into Section H (see Clause B-5, Clauses Incorporated by Reference (SEP 2010), in Section I for further information):

[END OF SECTION H]

Part II – Contract Clauses

Section I Contract Clauses

I.1 The following clause(s) are incorporated by reference into Section I (see Clause B-5, Clauses Incorporated by Reference (SEP 2010), included in full text below, for further information):

I.2 Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx

I.3 Clause 2-90B, Option for Increased Quantity-Separately Priced Line Item (APR 2013)

The judiciary may require the delivery of the numbered line item, identified as an option item, in the quantity and at the price stated in the line item. The contracting officer may exercise the option by written notice to the contractor [at any time during the base year, with [_7_] days' notice]. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(end)

I.4 Clause 2-90D, Option to Extend the Term of the Contract (APR 2013)

(a) The judiciary may extend the term of this contract by written notice to the contractor no later than __30____ calendar days prior to the contract's current expiration date [insert the period of time within which the contracting officer may exercise the option]; provided that the judiciary gives the contractor a preliminary written notice of its intent to extend at least ___60___ calendar days before the contract expires. The preliminary notice does not commit the judiciary to an extension.

(b) If the judiciary exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ____5_______ years.

(end)

[END OF SECTION I]

Part III – List of Documents, Exhibits, and Other Attachments

Section J List of Attachments

Revision No.; 3 Date of Revision: 12/29/2015

[END OF SECTION J]

Part IV – Representations and Instructions

Section K Representations and Certifications, and Other Statements of Offerors

K.1 Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011) (a) Definitions.

“Taxpayer Identification (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the government (31 U.S.C. § 7701(c) (3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.

(d) Taxpayer Identification Number (TIN): __________________________________________

TIN has been applied for.

TIN is not required, because:

Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

Offeror is an agency or instrumentality of a foreign government;

Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:

sole proprietorship;

partnership;

corporate entity (not tax-exempt);

corporate entity (tax-exempt);

government entity (federal, state or local);

foreign government;

international organization per 26 CFR 1.6049-4;

other _______________.

(f) Contractor representations.

The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

Women Owned Business

Minority Owned Business (if selected then one sub-type is required)

Black American Owned

Hispanic American Owned

Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians)

Asian-Pacific Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshal Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guan, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, The Maldives Islands, or Nepal)

Individual/concern, other than one of the preceding.

K.2 Provision 3-20, Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters (APR 2011)

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are ___ are not ___ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency;

(B) have ___ have not ___, within the three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are ___ are not ___ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) have ___, have not ___, within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability in finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the Lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

ii.

The offeror ___ has ___ has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to the prosecution under 18 U.S.C. §1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such additional information as requested by the contracting officer may render the offeror nonresponsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certification, in addition to other remedies available to the judiciary, the contracting officer may terminate the contract resulting from this solicitation for default.

(end)

K.3 Provision 3-30, Certificate of Independent Price Determination (JAN 2003)

(a) The offeror certifies that:

(1) the prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices;

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or contract award unless otherwise required by law; and

(3) no attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of his provision; or

(2)

(i) has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision ________________________ (insert full name of person(s) in the offeror’s organization responsible for determining the prices in this offer, and the title of his or her position in the offeror’s organization);

(ii) As an authorized agent, does certify that the principals named in subdivision (b) (2) (i) of this provision; have not participated, and will not participate, in any action contrary to paragraphs (a) (1) through (a) (3) of this provision; and

(iii) as an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a) (2) of this provision, the offeror shall furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure

(end)

K.4 Provision 3-130, Authorized Negotiators (JAN 2003)

The offeror represents that the following person(s) are authorized to negotiate on its behalf with the judiciary in connection with this solicitation:

Name: ___________________________ Name: __________________________

Title:

Title:

Telephone: ________________________ Telephone: _______________________

Email:

Email:

Fax:

Fax:

[END OF SECTION K]

Section L Instructions, Conditions, and Notice to Offerors L.1 Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx

(end)

L.2 Provision 4-1, Type of Contract (JAN 2003)

The judiciary plans to award a fixed price type of contract under this solicitation, based on lowest priced technically acceptable offer, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

(end)

L.3 Inquiries

All questions regarding this solicitation are to be sent via email to shelly_root@cacd.uscourts.gov. The page number, section, and paragraph number of the solicitation applicable to each question are to be cited. Answers to questions will be provided to all potential Offerors in an amendment to this solicitation, as appropriate. Individual responses to email messages will not be sent.

L.4 Solicitation Copies and Enclosures

Only one (1) copy of the solicitation will be furnished to any individual firm. It shall be the responsibility of the individual firm to reproduce additional copies for its use.

L.5 Format and Instructions for Proposal Submission

The following are to be submitted to the Contracting Officer at the address shown in Block 7 of the SF33:

a) Copy of the Business Proposal, Technical Proposal, and Assumptions, Conditions, or Exceptions. A cover letter may accompany the proposal to set forth any information that the Offeror wishes to bring to the attention of CACD, excluding pricing information which is strictly limited to the price proposal.

b) SF33, Solicitation, Offer and Award, completed and signed by the Offeror, constitutes the Contractor’s acceptance of the terms and conditions of this solicitation USDC16_AV272016. Therefore, the SF33 shall be executed by a representative of the Offeror who is authorized to commit the Offeror to contractual obligations. The Offeror shall complete Blocks 12 through 18, including the signature. Erasures or other changes shall be initialed by the individual signing the offer. Offers signed by an agent are to be accompanied by evidence of the agent’s authority.

c) Offerors shall thoroughly examine and follow the requirement for the entire contents of each section of the solicitation document, without exception. Failure to do so shall be at the Offeror’s own risk.

d) The Court will not pay any Offeror’s preparation costs in developing its proposal.

e) Proposal Preparation.

The proposal is to consist of three parts (1) Business Proposal, (2) Technical Proposal and (3) Assumptions, Conditions or Exceptions.