INVITATION FOR BIDS

26-515-IFB

USDA-REGULATED GARBAGE SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. SCOPE OF WORK/SPECIFICATIONS

4. MINIMUM REQUIREMENTS

5. OTHER REQUIREMENTS

6. SELECTION PROCESS AND AWARD

7. VENDOR QUESTIONNAIRE

8. PRICING TABLE

9. SAMPLE CONTRACT AND CONTRACT INSTRUCTIONS

10. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

ATTACHMENTS

A - ATTACHMENT A - CONTAINER

B - ATTACHMENT B - CONTAINER LOCATIONS

GREATER ORLANDO AVIATION AUTHORITY

USDA-Regulated Garbage Services

1. INTRODUCTION

1.1. Overview

The Contractor shall provide all labor, supervision, materials, supplies, tools, equipment, and all other items necessary or proper for, or incidental to, performing the removal, processing and disposal of USDA-regulated garbage (international garbage) from the

Aviation Authority’s regulated garbage designated collection areas at the Orlando

International Airport (MCO) in accordance with this Specification. The Contractor shall have a valid Compliance Agreement issued by the U.S. Customs and Border Protection (CBP) or

Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ) to handle, haul, and dispose of regulated garbage at MCO.

1.2. Intent

The Aviation Authority's intent is to enter into a non-exclusive Contract for five (5) years with services to commence on or about August 1, 2026.

1.3. Tentative Timeline

Release Project Date: March 27, 2026

Pre-Submittal Meeting (Non-Mandatory): April 9, 2026, 10:00am

Microsoft Teams Meeting

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Question Submission Deadline: April 16, 2026, 4:00pm https://teams.microsoft.com/meet/21063390190215?p=aKYypIhBz8UZ63zem6 https://teams.microsoft.com/meet/21063390190215?p=aKYypIhBz8UZ63zem6 mailto:goaa@m.webex.com

Release of Addendum: April 23, 2026, 4:00pm

Response Submission Deadline: April 30, 2026, 11:00am

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Committee Date for Recommendation: May 19, 2026

Aviation Authority Board Approval: June 17, 2026

Dates/times are subject to change. All times are EST.

1.4. Definitions

Airport – Refers to MCO and/or ORL.

Agency – Means any official, officer, department, board, commission, division, bureau, section, district, office, authority, committee, or council, or any other unit of organization, however designated, of the executive branch of state government, and the Public Service

Commission.

APHIS – Stands for Animal and Plant Health Inspection Service; It is the Federal Agency charged with protecting the health, welfare, and value of plants, animals, and natural resources in the U.S.

Authorized Signatory – Means the contractor representative who has been duly designated and empowered to execute documents, contracts, and other legally binding instruments. This individual must be listed in SubBiz.org or otherwise show signatory authority through a delegation of authority, or other written authorization.

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Aviation Authority Board – Governing body responsible for administering the provisions of the Florida Legislative Act that created the Greater Orlando Aviation Authority. Its purpose is to serve the public interest through the coordination of the planning, financing, construction, and operation of the aviation facilities operated by the Aviation Authority in

Orlando, Orange County, FL.

Aviation Authority – See Greater Orlando Aviation Authority.

Aviation Authority Authorized Representative (“AAR”) – Refers to the Aviation

Authority-designated employee responsible for specific functions for daily coordination of all activities under the executed Contract.

Award Recommendation (“Recommendation to Award”) – Refers to the proposed consideration of contract award to a responsive and responsible bidder.

CBP – Refers to U.S. Customs and Border Protection; It is the Federal Agency charged with keeping terrorism and weapons out of the U.S. while facilitating lawful international travel and trade.

Contract – Refers to an executed agreement between parties with binding legal and moral force, for the provision of goods and/or services in exchange of money or other type of compensation.

Contractor – Refers to any individual or business who has been awarded a contract.

Complaint – Refers to any verbal or written report made by customers, airport employees, or other individuals to account for incidents or grievances related to poor, unsatisfactory or unacceptable performance, inappropriate behavior, personal injury which, in the sole discretion of the AAR, is caused by the Contractor or its employees, agents or subcontractors.

Greater Orlando Aviation Authority (“Aviation Authority”) – Means the local governmental agency created by action of the Florida State Legislature for the purpose of developing and operating aviation facilities in Orlando, Orange County, FL, i.e., managing and operating MCO and ORL. The Greater Orlando Aviation Authority is, in turn, directed and governed by the Aviation Authority Board.

Invitation for Bid (“IFB”) – Procurement method used to solicit (written or electronically) competitive responses that are sealed until a specific due date and time. The IFB is a lowest-price/technically-acceptable sourcing method to select the lowest-priced proposal that meets the minimum requirements.

MCO – Refers to Orlando International Airport in the City of Orlando, Orange County, State of Florida, United States of America.

Notice of Award – Notification letter to a Respondent stating that the contract has been awarded to them in accordance with their response to the Solicitation requirements. This allows for work coordination to commence while the contract is drafted for execution.

Notice of Intent to Award – Public notice issued to announce an intended award and to also signal the beginning of the time period allowed for protest submittals.

Notice to Proceed – Notification letter to a Respondent that marks the beginning of the contracted performance period. It serves as official approval for the Contractor to begin work.

PPQ – Stands for Plant Protection and Quarantine; It is the APHIS program area responsible for safeguarding crops and forests against the entry, establishment, and spread of economically and environmentally significant pests.

Respondent (“Bidder” or “Proposer”) – Refers to an individual or business submitting a response to a Solicitation.

Responsive (Respondent) – Refers to a Respondent that conforms to all material aspects of the Solicitation, as determined by the Aviation Authority.

Responsible (Respondent) – Refers to a Respondent with capability in all respects to fully perform the Solicitation requirements and the integrity and reliability that give reasonable assurance of good faith and performance.

Solicitation – Document package used to request responses for the purpose of entering into a Contract with the Aviation Authority.

SunBiz – Official website of the State of Florida Division of Corporations.

State of Florida Division of Corporations – Is the State of Florida’s central location for filing business entities, trade and service marks, fictitious name registrations, judgment and federal tax liens, Uniform Commercial Code (UCC) financing statements, and notary commissions and apostilles. The State of Florida Division of Corporations serves as an informational resource for statewide business activities, registrations and certificates.

Quality Assurance – Refers to a planned and systematic approach to ensure adequate service requirements are established; that the services conform to established requirements; and that satisfactory performance is achieved. Quality Assurance refers to actions by the Aviation Authority to determine whether the Contractor’s performance conforms to the Scope of Work.

Quality Control – Refers to a program developed by the Contractor to ensure that its services meet the requirements of the Aviation Authority.

UOM – Refers to Unit of Measure, a standard/definite magnitude of a quantity.

USDA – Stands for U.S. Department of Agriculture; It is the Federal Agency charged with leadership on food, agriculture, natural resources, rural development, nutrition, and related issues based on public policy, the best available science, and effective management.

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Nondiscrimination Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Contract by the Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any Respondent, or, in the Aviation Authority's sole discretion, to reject any or all Respondents for any reason and to re-advertise or not to re-advertise the Solicitation.

d. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

e. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

f. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

g. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

h. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of Services of the resulting Contract at any time, without cause.

i. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and Scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority. The Aviation

Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required Services described herein.

j. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

2.3. Solicitation Information/Instructions To Respondents

a. All prospective Respondents shall thoroughly examine and become familiar with the

Solicitation package and carefully note the items which must be submitted with the

Solicitation as detailed in Section 7: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the Respondent has read and understands the Solicitation Documents. The failure or neglect of a

Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

c. Sealed electronic responses will be received for this Solicitation through the Greater

Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the Platform, responses will be locked and digitally encrypted until the submission deadline passes.

d. All Responses must be received by the Aviation Authority as noted in the Section 1:

Introduction. All Responses timely received will be listed with the name of the

Respondent during the Virtual Announcement of Respondents. The e-

Procurement Platform will not allow for late submittals.

e. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

f. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

https://procurement.opengov.com/portal/goaa

g. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

h. Responses submitted by hard copy, e-mail, or fax shall not be accepted. Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

i. Respondents shall not be allowed to modify their responses after the opening time and date.

j. Unless otherwise noted, Respondents shall submit one Response only.

k. Each Respondent shall complete Section 7: Vendor Questionnaire. Please respond to each item individually, as applicable.

l. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

m. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

n. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 90 days after such deadline.

2.4. Pre-Submittal Meeting

a. A virtual and in-person Pre-Submittal Meeting will be held for this solicitation.

b. The location, date, and time, as well as the Teams link can be find under Section 1:

Introduction

c. The purpose of any Pre-Submittal Meeting is to review and discuss the solicitation

(and any addenda) as published.

d. Attendance is not mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

2.5. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the Aviation

Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for

Questions.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email https://procurement.opengov.com/portal/goaa notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the

Solicitation is released to the time that the award is made. A copy of the

Administration Policies (Sections 180.01 and 180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small Business Development

Department). An appropriate official or employee of the Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process.

Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-Procurement

Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

2.6. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

2.7. Exceptions to Terms and Conditions within the Solicitation

If a Respondent desires any changes or modifications to the terms and conditions set forth in their response, the Respondent should submit these changes or modifications to the

Aviation Authority in writing, via the e-Procurement platform Questions, prior to the deadline for questions. The Aviation Authority will consider such requested changes to the

Contract’s terms and conditions. If any such requested changes or modifications are acceptable, the Aviation Authority will modify the terms and conditions by Addenda to this

Solicitation prior to the deadline for Response submission. In submitting any requested changes or modifications, a Respondent should state the specific terms or conditions in the

Aviation Authority’s Response Document, which the Respondent wishes to change, and the desired language, terms or conditions. Respondents are requested to not substitute entire agreements or sets of terms and conditions but discuss separately each term or condition that they take exception to or desire to change. Exceptions noted within the response submittal may cause the response to be deemed non-responsive.

2.8. Pricing

a. Provide pricing in OpenGov, using the pricing table. Responses in any other format

(such as a quote on the Respondent’s template) will not be accepted or reviewed.

b. Unless otherwise directed, pricing information shall not be included in any other areas of the response.

c. Any anticipated increases in Respondent's costs during the term must be reflected in its prices set forth in its response.

d. The Aviation Authority shall not be obligated to renegotiate or increase any price on a Respondent's mistake or miscalculation of prices, underestimation of costs, or for any other reason. All of the Respondent's overhead costs, including, but not limited to, costs of the required bonds and insurance coverages if applicable, shall be included in such Respondent's prices listed in its Solicitation.

2.9. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

2.10. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-

Procurement Platform as directed in the Solicitation. Copies of the Administration Policies

(Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding

Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (25))

2.11. Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of

90 days. Any Respondent withdrawing or attempting to withdraw its Response prior to the expiration of the 90 day period shall be obligated to reimburse the Aviation Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another

Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A

Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

2.12. Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein. Public meetings are posted on the Aviation Authority's website: https://flymco.com/airport-business/sunshine-meetings/

2.13. Proprietary Information

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Respondents should be aware that the Solicitation and the responses thereto are public records. However, the

Respondents are requested to identify specifically any information contained in their

Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation Authority will consider a Respondent’s opinions regarding the applicability of Chapter 119, Florida Statutes, but shall not be obligated to concur in such opinions. All information and documents received from Respondents in response to this

Solicitation will become the property of the Aviation Authority, will not be returned to the

Respondents, and will be incorporated in the final Agreement in the event of Agreement https://flymco.com/airport-business/policies/ https://flymco.com/airport-business/policies/ https://flymco.com/airport-business/sunshine-meetings/ https://flymco.com/airport-business/sunshine-meetings/ award, with the exception of any financial information exempt from the Public Records

Laws. Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

2.14. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy # 101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation

Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any Contract or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation

Authority’s website: https://flymco.com/airport-business/policies/

2.15. Notice of Intent to Award

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within 90days from the opening of Responses. Such Notice will be posted to the e-procurement platform.

2.16. Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Request Offerors to submit best and final pricing

3. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

4. Game of chance – Coin toss

2.17. Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

https://flymco.com/airport-business/policies/

3. SCOPE OF WORK/SPECIFICATIONS

3.1. Scope of Work/Specifications

The Contractor shall provide all labor, supervision, materials, supplies, tools, equipment, and all other items necessary or proper for, or incidental to, performing the removal, processing and disposal of USDA-regulated garbage (international garbage) from the

Aviation Authority’s regulated garbage designated collection areas at the Orlando

International Airport (MCO) in accordance with this Specification. USDA-regulated garbage is defined as all waste material derived in whole or in part from fruits, vegetables, meats, or other plants, or animal material, and other refuse of any character whatsoever that has been associated with any material, that has been generated on board, or removed from, by any means of conveyance of an international movement, including domestic garbage that has commingled with international garbage shall become designated as USDA-Regulated

Garbage.

a. The Contractor shall have a valid Compliance Agreement issued by the U.S. Customs and Border Protection (CBP) or Animal and Plant Health Inspection Service (APHIS)

Plant Protection and Quarantine (PPQ) to handle, haul, and dispose of regulated garbage at MCO.

b. The Contractor shall provide qualified staffing as it deems sufficient to meet the requirements of this contract.

c. All work is to be coordinated with the Aviation Authority’s Authorized Representative or his/her designee.

d. The Contractor shall perform emergency unscheduled pick-up service at the designated location(s), seven (7) days per week, 24 hours per day, including weekends and holidays whenever required.

e. The Contractor shall pull additional containers when called by the Aviation Authority based on increased volume. Additional pulls shall be on a “request for service” basis.

The Contractor shall respond within four (4) hours of such a request from the

Aviation Authority.

f. The Contractor shall keep current and provide the Aviation Authority two (2) emergency service telephone numbers that will be answered by a person who has the authority to act on the Contractor’s behalf to authorize emergency service twenty-four (24) hours a day and three hundred sixty-five (365) days a year.

g. The Aviation Authority reserves the right to adjust the size, location and/or number of containers, the frequency of pickups or number of locations for the duration of the term of the contract.

3.2. Aviation Authority’s Responsibilities

The Aviation Authority may, on an as-needed basis, provide the Contractor with escorts to access designated work areas, as applicable.

3.3. Work Hours

a. The Contractor shall perform regulated garbage removal seven (7) days a week, 365 days a year, including holidays.

b. In the event that an emergency condition is declared by the Aviation Authority’s

Chief Executive Officer, the Chief of Operations, Chief Operating Officer, the Vice

President of Operations, or their respective designees, The Contractor will perform work during such hours as specified by the Aviation Authority.

3.4. Contractor's Responsibilities

a. The Contractor and Sub-Contractors shall have a valid Compliance Agreement issued by U.S. Customs and Border Protection (CBP) or Animal and Plant Health Inspection

Service (APHIS) Plant Protection and Quarantine (PPQ) to handle, haul, and dispose of regulated garbage at MCO.

b. The safety of the public is the responsibility of all Contractor’s personnel and employees while performing under this Contract.

c. The Aviation Authority reserves the right to approve or disapprove a Contractor employee’s qualifications to serve under this contract, and to request adjustment or replacement of any Contractor personnel at any time at the sole discretion of the

AAR.

d. The Aviation Authority will allow the Contractor reasonable access to facilities controlled by the Aviation Authority to enable the Contractor to perform the Services.

The Contractor agrees that such rights of access shall not be exercised in a manner or to such extent as to impede or interfere with the operation of the Aviation

Authority’s facilities, or with the operations of the Aviation Authority’s lessees, licensees, or permittees of the Aviation Authority or the applicable owner of such facilities.

e. The Contractor further agrees to abide by all applicable regulations regarding access to the Aviation Authority’s facilities, including access to Airfield Operating Areas

(AOA). The Contractor will obtain all necessary security and parking badges and clearances required for such access by the Contractor’s personnel at no additional cost to the Aviation Authority.

f. All work performed under this contract shall be carried out under the direction of the

AAR. The Contractor shall be responsible for continuous communications and coordination with the AAR.

g. The Contractor shall report to the AAR any critical issues discovered during the performance of the work immediately. The AAR will coordinate with the Contractor on the reporting and tracking process.

h. The Contractor shall be obligated to establish Incident Reporting procedures which include notification to AAR. Incident reporting shall apply to any person notifying the

Contractor or his staff of an incident/injury on airport property. The Contractor shall report injuries by calling either 911 or 407-825-2065 to deploy paramedics and the

Aviation Authority’s Operations personnel. The Contractor shall cooperate with and provide supporting documentation to the Aviation Authority in its investigation of an incident.

i. The Contractor shall attend a pre-coordination meeting and all meetings after the commencement of the Contract as requested by the AAR. The Contractor shall attend monthly or quarterly virtual meetings as deemed necessary by the AAR.

j. The Contractor assumes all liability with respect to their Employees and Employees of any Sub-Contractors assigned to this Contract if they are injured on Aviation

Authority property.

k. The Contractor shall implement and maintain quality controls to ensure that all services performed under this Contract fully comply with the Scope of Work, all applicable regulatory requirements and industry the standards. These controls include records related to activities, findings, and corrective actions to be made available to the AAR upon request, if deemed necessary. The Contractor is responsible for ensuring quality controls remain effective throughout the term of the

Contract and updated as necessary to maintain consistent compliance and performance.

3.5. Staffing/Account Manager

a. The Contractor must provide all personnel deemed necessary to meet the requirements of the Contract.

b. The Contractor shall assign an experienced, qualified account manager to be responsible for all aspects of operations under this Contract and be available at all times during business hours to the AAR.

c. The Contractor shall select and hire only persons who are able and qualified to perform the job duties for which they are hire. The individuals shall be courteous and capable of acting in the utmost professional manner when interacting with customers and the public.

d. The Contractor’s employees shall be trained and in compliance with APHIS/USDA standards the proper handling and transportation of USDA-regulated garbage.

e. The Contractor shall report to the AAR any possible theft, fraudulent activity or vandalism by employee(s) or subcontractor(s) or any allegations of employee(s) or subcontractor(s) dishonesty within 24 hours.

3.6. Container Specifications

a. A minimum of four (4) containers for the performance of the work specified herein, must have permanently affixed markings clearly identifying them as containing

USDA-regulated garbage. Containers shall also have Identification numbering along with any other markings that may be required by the USDA or the Aviation Authority.

b. All containers shall be brand new and at least thirty-eight (38) cubic yards in volume, leakproof, lockable and in full compliance with Contractor’s compliance agreement with USDA.

c. The containers must be enclosed units that have two (2) doors on each side (total 4 doors per container). Door size must be minimum 35 inches by 35 inches and must be hinged, and sealed from the inside. See sample Container in Attachment A.

d. All Containers shall be approved by the USDA and the Aviation Authority and shall remain compliant throughout the term of the contract.

e. The Contractor shall be responsible for regulated garbage removal and disposal based on USDA guidelines and/or as requested by the Aviation Authority.

3.7. Container Locations

The Aviation Authority’s regulated garbage collection areas are currently located as shown in Attachment B. The Aviation Authority may change or add locations during the term of the

Contract.

3.8. Container Service Schedule

a. In the event a container is discovered to be defective, the Contractor shall remove it from service and repair or replace it promptly to Aviation Authority’s satisfaction and in compliance with USDA/APHIS/PPQ regulations/standards at the Contractor’s expenses.

b. The Contractor is responsible for providing containers with routine maintenance and inspections.

3.9. Regulated Garbage Disposal Requirements

a. Once a “pull” has been performed, the Contractor shall transport the regulated garbage to a disposal facility approved by USDA/APHIS/PPQ.

b. Disposal of Regulated Garbage shall be completed in accordance with Contractor’s

USDA-approved Standard Operating Procedure.

3.10. Estimated Quantities

a. The estimated volume (tonnage) and of USDA-Regulated Garbage container pulls identified on the Price Tables is not a guaranteed level of work and may be increased or decreased by the Aviation Authority at any time during the term of the contract.

b. The Aviation Authority may also request to add new or remove existing equipment to the scope of this contract at any time during the Contract term. Any such changes shall be documented on writing by the Aviation Authority’s Authorized Representative

(AAR).

3.11. Contractor's Performance Requirements

a. The Contractor shall perform all its obligations and functions under the Contract in accordance with Contract Specifications, government and industry standards, and manufacturers’ specifications.

b. The Contractor and Sub-Contractor(s) shall have a valid Compliance Agreement to handle, haul, or dispose of regulated garbage at Orlando International Airport. A

Compliance Agreement is a signed, written, legal agreement issued by U.S. Customs and Border Protection (CBP) or Animal and Plant Health Inspection Service (APHIS)

Plant Protection and Quarantine (PPQ) personnel to facilities that have been approved by APHIS to handle regulated garbage. A compliance agreement consists of

PPQ Form 519 Compliance Agreement and all of the required addenda, including the company Operating Procedure (OP). Compliance Agreements (and addenda) are used to formalize agreements with caterers, garbage haulers, garbage processors, and other entities responsible for handling or processing regulated garbage. The

Compliance Agreement indicates the facility understands the methods, conditions, and procedures necessary for compliance with APHIS regulations. Compliance

Agreements covering regulated garbage handling are valid from the Date of

Agreement (currently, Box #10 on PPQ Form 519) and are in effect indefinitely unless administrative or other changes occur.

c. Compliance Agreements must be reviewed at least once annually and during authorized government official enforcement visit with the establishment.

d. The Contractor shall adjust and coordinate its activities to the needs and requirements of the Aviation Authority and perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with or delay the operations or activities of the Aviation Authority.

e. The Contractor’s personnel shall perform work in a neat and professional manner, and in compliance with all Federal, State, and City of Orlando regulations and ANSI specifications. OSHA rules and regulations shall be followed at all times.

f. Any work required beyond that which is specified herein shall be reported in advance to the AAR. At no time shall work beyond the scope be performed without prior written authorization from the AAR.

g. The Contractor is required to inform all workers and concerned persons of the Safety

Data Sheets (SDS) on all products being utilized on this Contract. No materials or equipment will be left unattended or stored on the project site at any time.

h. The Contractor shall assume full responsibility for the regulated garbage, including any spillage that might occur, upon signing the Aviation Authority’s Regulated

Garbage Removal Manifest. The Contractor shall also be responsible for the cleanup and any costs incurred for all such incidents.

i. During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery and surplus material, and leave the site clean and ready for occupancy by the Authority.

j. The Contractor shall comply with all Compliance Agreement’s requirements for container maintenance and upkeep. The Contractor shall indicate on monthly invoices that proper procedures have been complied with.

3.12. Inspections, Quality Assurance, Approvals

a. The Contractor shall maintain all work areas in a clean, orderly, and safe condition, free from the accumulation of waste materials, debris, or other by-products resulting from performance of the work.

b. The AAR will conduct inspections of all areas where work has been performed. If deficiencies are identified, the AAR will notify the Contractor in writing. The

Contractor shall correct all deficiencies noted during service inspections within seven

(7) working days following receipt of written notice.

c. Failure of the Contractor to correct deficiencies in accordance with the Contract, or failure to comply with any other contractual requirement once brought to the

Contractor’s attention, may result in a deduction of up to five hundred dollars ($500) per incident, at the reasonable discretion of the AAR.

3.13. Deductions and Adjustments

a. All deductions indicated throughout the Contract are in addition to any other penalty or fine that may be imposed by other agencies or authorities and does not limit any other remedies provided in these Contract documents, including termination.

b. The violation of any Aviation Authority Safety/Security policy may be subject to a deduction of up to five hundred dollars ($500) per incident, at the discretion of the

Aviation Authority.

c. Failure of Contractor to comply with the requirements of a "request for service" as described in the Scope of Work, may result in a deduction up to five hundred dollars

($500) per incident, at the reasonable discretion of the AAR.

3.14. Monthly Reports

a. The Contractor shall provide the Aviation Authority a monthly report that includes the number of pulls per container and disposal weight per container including weight ticket and disposal documents.

b. The Contractor shall provide the Aviation Authority a quarterly report on scale calibration used for the purposes of this contract.

c. The Contractor shall provide Aviation Authority a standard shipping manifest, completed for each pull at the time the pull is made and subsequent proof of disposal.

d. Failure of Contractor to comply with any of these report requirements may result in a deduction of five hundred dollars ($500) per incident, at the reasonable discretion of the AAR.

3.15. Contractor-Owned Tools, Vehicles, and Equipment

a. The Contractor shall be solely responsible for furnishing all tools, supplies, equipment and all other items necessary to perform the work under this Solicitation.

b. The Aviation Authority reserves the right to inspect and approve any and all tools, equipment or apparatus prior to Contractor’s use of such on the Aviation Authority’s premises.

c. The Contractor’s equipment used on the Aviation Authority’s premises shall be maintained in an operable condition at all times and the Contractor shall ensure that such equipment is operated in compliance with proper safety procedures and practices. If the AAR determines, in its sole discretion, that a piece of Contractor’s equipment is un-presentable, defective, or in poor working condition, the Contractor shall promptly remove such equipment from the premises and replace it with equipment that meets the AAR’s approval.

d. The Contractor’s tools and equipment shall be in good state of repair, safe to use, and shall be used in the manner in which they were intended. All tools and equipment shall be maintained in good working order and in excellent appearance.

e. The Contractor shall maintain, at its sole cost and expense, reasonable amounts of insurance to protect against losses due to theft, vandalism or similar events, which might result in damage or loss of Contractor’s equipment, materials, tools, or supplies.

3.16. On-Site Communications

The Contractor shall provide, at its sole cost (including any and all maintenance costs), cell phone numbers to be used the Aviation Authority to communicate with the Account

Manager, Supervisor and Dispatcher.

3.17. Additional Services

If the Aviation Authority requests the Respondent to provide services in addition to those specified above, the Respondent shall develop a work plan detailing the specific tasks to be completed and provide a detailed not-to-exceed budget for performing such Additional

Services. The Respondent shall not perform any Additional Services until the Aviation

Authority has issued written notice to proceed with the execution of the work plan.

4. MINIMUM REQUIREMENTS

Respondent must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement and provide affirmative statements and/or documentation to demonstrate meeting all the Minimum

Requirements, as directed in Section 7: Vendor Questionnaire.

4.1. Minimum Experience

This Solicitation will be awarded only to the lowest responsible, responsive Respondent qualified by experience and expertise to provide the work specified.

The following evidence of eligibility is required to be submitted:

a. Proof of Compliance Agreement issued by U.S. Customs and Border

Protection (CBP) or Animal and Plant Health Inspection Service (APHIS)

Plant Protection and Quarantine (PPQ). Proof of such certification/license/agreement (Contractor and Sub-Contractor) must be provided.

b. Respondent must have a minimum of three (3) years of continuous, recent, relevant, and verifiable experience.

c. Provide verifiable evidence that the Respondent has provided removal, processing and disposal services for a minimum of 800 tons of USDA-regulated garbage or medical waste, per year, within the last five (5) years at a medium or large commercial-service airport or large facility.

d. Respondent shall list and briefly describe contracts of similar size and/or complexity which have been completed satisfactorily, including contract name/number, dates/period of performance and location.

4.2. References

a. Respondent must provide up to three (3) references from clients to whom the

Respondent has delivered goods or provided services of similar scope and size within the past five (5) years prior to the Solicitation deadline. The Aviation Authority may be listed as one (1) reference. All references must include:

o Client name o Address o Phone number o Dates of the past/current contract(s) o Confirm type of License Agreement

a. References should demonstrate that the Respondent has a reputation and proven capability to perform the Scope of Work. Each reference must be able to validate the

Respondent’s experience and performance.

b. By submitting a response, the Respondent authorizes the Aviation Authority, its staff, or its consultants to contact any listed references and authorizes those references to release, orally or in writing, any appropriate information regarding the Respondent and its team members. The Aviation Authority also reserves the right to obtain relevant information from other available sources regarding the Respondent’s past performance and may consider such information in its evaluation and selection process.

c. Respondents bear full responsibility for providing references who will respond to the

Aviation Authority’s inquiries. Failure of references to respond may result in the

Respondent being deemed non-responsive.

4.3. Licensing and Compliance Documentation

This solicitation requires the following License(s)/Certification(s)/Agreements:

a. Compliance Agreement issued by U.S. Customs and Border Protection (CBP) or

Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine

(PPQ).

b. A pdf copy shall be provided as proof of such License(s)/Certification(s)/Agreement

(for both Contractor and Sub-Contractor) in Section 7: Vendor Questionnaire.

4.4. Registration with the State of Florida

Respondent must be registered/qualified to do business in the State of Florida. A pdf copy of such SunBiz.org registration/application shall be included in Section 7 Vendor Questionnaire, with the Response submission.

4.5. Respondent's Certificate and Willingness to Sign Contract/Agreement

An affirmative statement is required that the Respondent is willing to sign the Contract set forth in this Solicitation, as amended, within ten (10) days after receipt of the Notice of

Award. The Aviation Authority’s goal is that the terms and conditions stated in the

Solicitation Documents will constitute the terms of the final Contract between the Aviation

Authority and the successful Respondent, without significant or material change to such

Terms or Conditions. A sample Contract is included in this solicitation under Section 9:

Sample Contract. This affirmative statement is made as part of the "Respondent's

Certificate" in Section 7: Vendor Questionnaire.

5. OTHER REQUIREMENTS

The following is to be included with your response, in Section 7 Vendor…