USDA Geotab Telematics Installations RFI.pdf

REQUEST FOR INFORMATION/SOURCE SOUGHT ON GEOTAB TELEMATICS INSTALLATIONS

A. INTRODUCTION

The U.S. Department of Agriculture (USDA) Farm Production and Conservation (FPAC) Business Center on behalf of Natural Resources Conservation Service (NRCS) is investigating the interest from contractors that can install Geotab telematics devices, harnesses, and PIV card reader in NRCS-owned vehicles. This is a nationwide requirement, and the devices may need to be installed in vehicles at any USDA Service Center across the country.

This Request for Information (RFI)/Source Sought is being issued solely for information and planning purposes and does not constitute an Invitation for Bids (IFB), a Request for Proposals (RFP), a Request for Quotations (RFQ) or an indication that the Government will contract for any of the items and/or services contained in this notice. In accordance with FAR 52.215-3, Request for Information or Solicitation for Planning Purposes, the Government will not pay for any information/items submitted in response to the RFI. No determination as to the viability of this requirement has been made at this point and there is currently no solicitation for this effort. Any solicitation resulting from this RFI will be announced separately.

B. BACKGROUND

Telematics devices assist FPAC with the ability to collect real-time data automatically on motor vehicles in its fleet inventory, track costs and utilization, and reduce the administrative burden on the field. In addition, telematics will provide more accurate data needed to comply with Federal reporting requirements and create exception and ad hoc reports for improved fleet operations and oversight of driver safety. Overall, more accurate data will help the FPAC Mission Area make better decisions regarding fleet utilization and retention.

C. REQUEST FOR INFORMATION

For purposes of the RFI/Source Sought, FPAC seeks contractors with the ability to provide Telematics device installation service

FPAC is issuing this RFI/Source Sought for information to:

(1). Gather industry input on the referenced Statement of Work (SOW).

(2). Request information on any industry changes or improvements that the Government should consider when looking to achieve best value by improving quality and reducing costs.

Please respond to the following questions:

Telematics Device Installation Questions:

1. What services do you or your company provide for the following?

a. Install

b. Travel

c. Turn Around Time for completion

d. Experience Level of technicians

2. Do you plan to complete the required installations as yourself, yourself as a company, or will you be subcontracting the installations?

a. If subcontracting efforts are done, what procedures do you/your company have in-place to ensure requirements are met in the RFI?

3. How would you/your company go about keeping FPAC updated on when you will arrive at the site to complete the required installation.

RFI/Source Sought for Geotab Telematics Installations

4. What is your/your company process for scheduling installations upon being requested.

Contract/General Questions:

5. What states would you/your company be able to provide the services?

6. Have you worked nationwide program? If not, what is your plan and recommendation to meet this nationwide requirement?

7. Describe any experience you/your company may have working with Federal

Government.

8. In what manner will you/your company communicate with FPAC and the participant?

9. How many installs are you/your company able to perform in a month?

10. Would you/your company be willing to supply references, and if so, may those references be contacted?

11. Describe how you/your company handle customers that are not satisfied with the work completed?

12. How long between notification of a required activity and mobilization to start the activity?

13. How would you/your company go about keeping FPAC informed on the work completed and any issues you’ve run into or discovered at the site?

14. Do you/your company have insurance if damage is done to a vehicle or device?

Pricing Questions:

15. What is your recommended approach for pricing? Could you provide a sample pricing table/structure (using simulated pricing data) showing your recommended approach?

Business Size and Socioeconomic:

16. Indicate business size based on NAICS code 238210 and socioeconomic status of your company and that, if known, of primary subcontracts typically involved in providing the products and services you provide related to this RFI/Sources Sought. The list does not need to be comprehensive.

17. Indicate whether your company has an active registration in SAM.gov.

D. INSTRUCTIONS TO RESPONDENTS

Responses to this RFI/Source Sought are due no later than 1 P.M. ET on June 22, 2023. Please submit all responses electronically via email to Nancy.Harris@usda.gov and Sandra.Driver@usda.gov with the words “USDA Geotab Telematics Installations RFI Response” in the email subject line by the due date.

The following instructions establish the acceptable minimum requirements for the format and content of the responses:

- Please address all questions and requirements and include feedback on all related topics and risks. In addition, please feel free to provide other recommendations or suggestions on related subjects or issues.

- The electronic copy of your responses must be in an Adobe Systems(R) PDF (Portable Document Format) format and readable by the Adobe Acrobat Reader ™.

- The first page of the submission must state the RFI title and provide the name, e-mail address, and telephone number for the individual that can be contacted for clarification or questions regarding this submission.

- To aid in Government review, the total pages for the entire submission are limited to not more than 10 pages and file size shall not exceed 2 MB.

mailto:Nancy.Harris@usda.gov mailto:Sandra.Driver@usda.gov

RFI/Source Sought for Geotab Telematics Installations

- Any proprietary data that is included in the response must be marked appropriately at the paragraph level (page level is acceptable for full page table, graphs, etc.). Any response marked proprietary at the document level will not be considered.

E. CONTACT INFORMATION

Clarifications or questions regarding this RFI must be submitted in writing no later than 1 P.M. ET on June 15, 2023 via email to Nancy.Harris@usda.gov or Sandra.Driver@usda.gov . All clarifications or questions must reference this RFI. Please use the words “USDA Geotab Telematics Installations RFI Question” in the email subject line.

Thank you for your participation in this request.

mailto:Nancy.Harris@usda.gov%20or%20Sandra.Driver@usda.gov