USCIS RFI_70SBUR25I00000001_ SEPMOMS_20241011.pdf

U.S. Citizenship and Immigration Services (USCIS) Immigration Records and Identity Services (IRIS)

Identity and Information Management Division (IIMD) Strategic Enterprise Portfolio Management and

Organizational Maturity Support Request for Information (RFI)

70SBUR25I00000001

This notice is issued solely for the purpose of conducting market research in accordance with Federal Acquisition Regulation (FAR) Part 10 and does not constitute an Invitation for Bids, Request for Proposal, or Request for Quotations. No solicitation is being issued at this time and the Government makes no assertion that a solicitation will be issued. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract, nor do they affect a potential offeror's ability to respond to any future synopsis/solicitation which may or may not follow or restrict the U.S. Government's eventual acquisition approach. Additionally, the U.S. Government is not obligated to, and will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding.

Background:

The Department of Homeland Security (DHS), U.S. Citizenship and Immigration Services (USCIS), Immigration Records and Identity Services (IRIS), Identity and Information Management Division (IIMD) has a requirement for information regarding Strategic Portfolio Management (SPM). With the ever-increasing complexity of moving towards a more digital environment and the growing demand for services for the agency, it is increasingly important for IIMD to evolve to support and maintain business agility. To do so, it must master a collection of processes that can be leveraged to respond to disruption, and to master strategic planning and delivery. To date, IIMD has sufficiently managed its enterprise programs and initiatives in a decentralized, somewhat bottom-up approach to solutioning information management issues.

However, with the quickly evolving landscape of the hybrid paper and digital immigration record, the organization has faced challenges in scaling its framework to support the agency’s needs in enabling agile information flow and modernizing its capabilities to keep pace with the agency’s needs. Its lack of maturity to manage at the portfolio level has posed challenges in determining the right investments at the right time to maximize efficiencies and alignment to strategic priorities.

The primary purpose of this RFI is to identify sources that currently have technical experience that can meet the Government’s requirements to deliver SPM services as outlined in the attached draft Performance Work Statement (PWS).

INFORMATION REQUESTED

Technical:

Interested contractors are encouraged to respond to this notice. Please provide feedback on the following areas based on your reading and understanding of the

PWS.

1. Do you have experience with the tasks as outlined in the draft PWS? Please describe your capabilities in relation to those tasks. Specifically discuss the size, scope and complexity of relevant projects in accordance with the tasks outlined in the PWS.

2. Do you have experience with SPM? If so, please describe that experience and what organization that work was for.

3. Provide an example of a time when you helped an organization work towards organizational maturity, specially using a strategic portfolio model.

4. Do you have experience implementing a SPM tool? If so, what tool was it? If not, describe how you would implement such a tool.

5. What do you think the estimated timeline for implementation of a SPM tool would be?

6. What kinds of risks would be associated with this scope of work? Do you have experience with Portfolio Execution Management? If so, please describe that experience and who that work was for.

7. Do you have experience working with the DHS components of the Immigration Tri-Bureau, specifically the USCIS, Immigration and Customs Enforcement (ICE) and Customs and Border Protection (CBP)? Have you operationalized strategic projects within this domain?

8. How many fulltime equivalents (FTE’s) and types of labor categories do you feel this scope of work would require?

9. Describe how you managed onboarding processes to include personnel security clearance processing to obtain sufficient personnel to justify issuance of an Authorization to Proceed within 2 months of contract award.

10. Would your company be interested in submitting a quote/proposal to this requirement should a solicitation be issued?

Procurement:

1. Given your understanding of the requirement above, what are evaluation factors and methods that would best differentiate quotes/proposals, while at the same time evaluating those things which will lead to best contract performance?

2. What feedback do you have on the PWS?

3. The anticipated contract type for this acquisition if Firm-Fixed Price (FFP). Do you see any reason why this acquisition should utilize a different contract type?

4. What North American Industry Classification System (NAICS) code would you recommend for this requirement?

5. Do you believe this acquisition could utilize any of the small business programs in accordance with FAR part 19? If yes, briefly explain why?

6. Do you have availability of supplies or services that meet all or part of the applicable information and communication technology accessibility standards at 36 CFR 1194.1 (see subpart 39.2)?

Response format and Guidelines:

Responses shall be limited to seven (7) pages and shall include a cover letter. The cover letter shall, at a minimum, include the following information:

1. Response to RFI 70SBUR25I00000001

2. Company Name, Address, Contact Person Information

3. Unique Entity Identifier (UEI)

4. Business Size and Size Standard / NAICS code(s)

5. All contract vehicles you currently have, highlighting those that can support this requirement, and the contract numbers associated with those vehicles (ex: GSA Schedule

XXX GS-00X-1234Z)

Please highlight any contracts which are of similar size and scope. Include whether or not you are a small business; HUBZone small business; service- disabled, veteran-owned small businesses; 8(a) small business; women-owned small business; or small disadvantaged business in order to assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

Please note that the collection of this data does not obligate the U.S. Government to the incorporation of the solicited comments in any future procurement action nor does it obligate the Government to the procurement of any services or products related to this notice.

Responses to this notice will not be returned.

POINTS OF CONTACT (POC)

Information submitted in response to this notice must be submitted electronically (via email) to the following:

Hollie Walsh, Contracting Officer hollie.l.walsh@uscis.dhs.gov

Andre Stewart, Contract Specialist andre.b.stewart@uscis.dhs.gov

All responses shall be in Adobe Portable Document Format (PDF) and submitted with the following format for the subject of the email “RFI IRIS IIMD SEPMOMS – Insert Company Name”, to the POC email addresses above, no later than October 28, 2024, at 12:00 PM ET.

Telephonic and mail/courier responses will not be accepted.

mailto:hollie.l.walsh@uscis.dhs.gov mailto:andre.b.stewart@uscis.dhs.gov

Additional Information:

There is no commitment by the Government to issue a solicitation, to make an award(s), or to be responsible for any monies expended by any interested parties in support of any effort in response to this RFI. Any information submitted in response to this RFI is a strictly voluntary.

This RFI is for information planning purposes and the Government will not pay or otherwise reimburse respondents for information submitted. It is the responsibility of potential offerors to monitor the Department of Homeland Security (DHS) Acquisition Forecast Planning System (APFS), under APFS number 2025068500, for follow-on information. All documentation shall become the property of the Government. Unless otherwise stated herein, no additional information is available and any request for additional information will be disregarded