USCG Air Station Traverse City Base Fire Protection Systems_Scope of Work.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Coast Guard Air Station Traverse City

1175 Airport Access Road Traverse City, MI 49686

Base Fire Protection and Monitoring Systems Maintenance

Introduction

Air Station Traverse City operates several fire protection systems. Routine maintenance and inspection of these systems ensures safe and reliable operation. Air Station Traverse City is seeking a vendor to perform the required maintenance and inspection on its Fire Protection & Monitoring Systems.

1) Work Covered by Contract: The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to perform the work as described herein. All work shall be conducted per this scope of work and all applicable Federal, State, and local laws, regulations, codes, and directives. This summary is not all-inclusive and delineates only those work items deemed as major to the contract.

Ancillary work items not listed below, though necessary to attain the completed project, shall be included in the contract.

2) General: Electrical power, water, compressed air, and sanitary facilities are available at the site. Use of electrical power is limited to tools that can operate on 120V AC/60Hertz, single phase. Compressed air can be provided with limitations as directed by Air Station Personnel.

3) References: The publications listed below form a part of the specification to the extent referenced. Refer to the latest editions.

a) American Society for Testing Materials (ASTM)

b) Codes of Federal Regulations (CFR)

4) Period of Performance: All tasks defined in the scope of work below shall be completed from the contract award date to the end of the calendar year, 31 December 2025. The Contract also includes the option for four additional option years of service listed below:

a) Base Year - Contract Award – 31 December 2025

b) Option Year 1 – 01 January 2026 to 31 December 2026

c) Option Year 2 – 01 January 2027 to 31 December 2027

d) Option Year 3 – 01 January 2028 to 31 December 2028

e) Option Year 4 – 01 January 2029 to 31 December 2029

5) Scope of Work:

a) Vendor to perform the required inspection, as listed below, at Coast Guard Air

Station Traverse City, 1175 Airport Access Rd, Traverse City, MI 49686.

b) Tasks

i) TASK ONE - Portable Fire Extinguishers

(1) Inspect and perform required portable extinguisher maintenance. To include but not limited to Annual, 6 year or 12-year service.

(2) Shall provide temporary fire extinguisher where needed if any are removed from service for maintenance longer than 24hr.

(3) 82 portable extinguishers in total: (02 5lb -BC, 09 5lb -ABC, 65 10lb -ABC, 04

20lb -ABC, 01 6ltr -ABC, 01 6ltr -K type)

ii) TASK TWO - Fire Alarm Panels

(a) Perform the inspection & maintenance on all installed fire alarm panels annually.

(i) 1 main alarm panel

(ii) 5 sub-panels

iii) TASK THREE - Galley Range Hood

(1) Perform the inspections & maintenance on the installed galley hood (3-gallon R-102 hood system) semi-annually.

(2) Clean all duct work on a semi-annual basis.

iv) TASK FOUR - Paint Booth

(1) Perform the inspection & maintenance on the paint both fire suppression system (A-70ABC, I-101 installed fire suppression system) semi-annually.

6) Detail of Work Items:

a) Vendor shall provide all required supervision, trained labor, tool, and material to accomplish the work herein in accordance with all laws and regulations.

b) Tasks

i) TASK ONE - Portable Fire Extinguishers: Vendor will provide inspection services for 82 portable extinguishers throughout the facility including the replacement of tamper seals and service tags. Following the completion of all work a report shall be issued including work completed as well as any discrepancies.

ii) TASK TWO - Fire Alarm Panels: Vendor will provide testing services on the base wide alarm panel systems. Following the completion of all work a report shall be issued including work completed as well as any discrepancies.

iii) TASK THREE - Galley Range Hood: Vendor will provide cleaning and testing service on a semi-annual basis for the installed galley system, including the replacement of all fusible links and grease caps. Following the completion of all work a report shall be issued including work completed as well as any discrepancies.

iv) TASK FOUR - Paint Booth: Vendor will provide testing services on a semi-annual basis for the installed ABC system for the paint booth, including the replacement of all hoses with new. Following the completion of all work a report shall be issued including work completed as well as any discrepancies.

c) Services to include the repair of any found discrepancies up to a total cost of $5000, all repairs will be approved prior to starting. If the repairs exceed the allotted amount, cease work and contact the contracting oƯicer immediately so that a separate purchase action from the Coast Guard can be initiated.

7) Military Regulations: The Contractor, his employees, and sub contractors shall become familiar with and obey all station regulations. All personnel employed on the project shall keep within the limits of the work and avenues of ingress and egress, and shall not enter any other areas outside the site of work unless required to do so in the performance of their duties. The Contractor’s equipment shall be conspicuously marked for identification. There shall be no smoking in any Coast Guard building.

8) Work Hours: The Contractor shall perform all site work during the normal operational hours of 8:00 AM and 4:00 PM, Monday through Friday, except during federal Holidays.

Any deviations from normal work hours will be at the discretion of Contracting OƯicers Representative of Air Station Traverse City’s Public Works Department.

9) Clean up of Work Areas: The Contractor shall remove and properly dispose of all trash and debris incident to the contract work from the limits of government property, as well as all adjacent aƯected areas. Disposal shall be in accordance with Federal, state, and local regulations. Any floor, wall, or ceiling surfaces that may have been stained or soiled by the contract work shall be restored to pre-construction condition.

10) Acceptance of Work: Prior to the acceptance of work by the Coast Guard, the Contractor shall arrange, through the Facilities Petty OƯicer or Facilities Chief Petty OƯicer, an inspection of the work site to ensure proper operation, to identify necessary corrective work, and to ensure proper work area cleanup.

11) Insurance

a) Vendor must provide a copy of their liability insurance.

12) POCs:

DCC Taylor Philpott (231) 922-8258 Facilities Chief Petty OƯicer DC2 Mils Lamb (903) 206-1582 Facilities Petty OƯicer SK1 Jonathan Berrett (206) 815-5674 Contracting OƯicer LT Steven Durfee (775) 350-2756 Contracting OƯicer Representative