USAO_Buffalo_Ext_SLAT_JOFOC_Memo_To_File_Redacted_SAM(signed).pdf
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- Attached to
- SLAT Memo Justification for Other Than Full and Open Competition for Lease Extension in Buffalo, NY
- Solicitation number
- 3NY1012
About this file
This document is a Justification for Other Than Full and Open Competition (JOFOC) memo for a two-month lease extension under a Simplified Lease Acquisition Threshold (SLAT) contract. The existing lease, contract number GS-02B-24120, is occupied by the Office of the U.S. Attorney in Buffalo, New York and is set to expire on December 16, 2023.
The memo explains that the extension is necessary due to unexpected delays in preparing the government's new replacement space. The extension will protect the government's occupancy rights and avoid the costs associated with a holdover tenancy. The agency's mission requires a unique location that cannot be satisfied through alternative locations. The estimated net annual rent for the two-month extension falls within the SLAT threshold. The lease contracting officer has approved the JOFOC.
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Text version
MEMO TO FILE
Project Number: 3NY1012
Documentation to Explain the Absence of Competition - Lease Extension Within SLAT
Lease No. GS-02B-24120, occupied by the Office of U.S. Attorney, located at 130 Delaware avenue, Buffalo, NY will expire on December 16, 2023. It has been determined that the government requires an extension for two (2) months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action
Threshold (SLAT).
, which is within the Simplified Lease Acquisition
The decision to pursue a lease extension is supported by GSAR 570.405.
☐ The agency occupying the leased space is scheduled to move into other Federally controlled space but encounters unexpected delays in preparing the new space for occupancy.
☒ The government encounters unexpected delays outside of its control in acquiring replacement space.
☐ The government is consolidating various agencies, and the contracting officer needs to extend the terms of some leases to establish a common expiration date.
☐ The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties.
This extension for a lease below the simplified lease acquisition threshold is necessary as:
☒ Cost based rationale:
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term. Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
☐ Mission based rationale:
The agency's mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency's mission and justification for a unique location is summarized below: N/A.
Prepared By:
Viengkeo Keophommasane, Lease Contracting Officer
Approved:
Viengkeo Keophommasane, Lease Contractiong Officer
DocuSign Envelope ID: E42BC36C-593F-455C-ABC0-BA1C0102AA39
| 2024-04-03T08:23:34-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .