USAID South Sudan Residential Compound (RC) Data Cabling - 72066823R00015.pdf

Issuing Date: August 11, 2023

Virtual Pre-proposal conference: Aug 23, 2023, at 1500 Juba Time (registration required)

Questions Due:

Phase One Proposal Submission Due Date

Aug 24, 2023, at 0900 Juba Time

August 31, 2023, at 0900 Juba Time

Phase Two Proposal Submission Due Date: To be communicated to those that pass Phase One

SUBJECT: Request for Proposals No. 72066823R00015 for USAID/South Sudan Residential Compound (RC) Data Cabling Project

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development Mission in South Sudan (USAID/South Sudan), is seeking Phase One proposals from qualified organizations interested in providing the services as described in this solicitation. This acquisition for design and installation of CAT 7 and Fiber cabling at the US Mission Residential compound is being procured in accordance with Federal Acquisition Regulation Subpart 36.3 -- Two-Phase Design-Build Selection Procedures.

● Phase One will be evaluated in accordance with FAR 36.303-1 -- Phase One.

● Phase Two will be evaluated in accordance with FAR 36.303-2 -- Phase Two.

USAID/South Sudan anticipates awarding one firm-fixed-price Design-Build contract. For Phase Two, the U.S. Government may award this contract without discussions.

A pre-proposal conference will be held virtually on Aug 23th at 1500 Juba time. Please confirm your attendance by sending an email to Michael Loro Mloro@usaid.gov and Awad Bako Abako@usaid.gov . In the subject state: RC Data Cabling Conference. In the body of the email indicate the Name , Title and email address of the attendees from your organization.

Please RSVP by August 22th at 0900 Juba time.

Embassy of the United States in South Sudan Kololo Road, adjacent to the European Union's compound Juba, South Sudan

Telephone: +211.912.105.107 Website: https://www.usaid.gov/south-sudan mailto:wabully@usaid.gov mailto:jlutyo@usaid.gov

RFP No. 72066823R00015 RC Data Cabling Project

The order of magnitude of the resultant contract is between $500,000 and $650,000. All work must be completed no later than 150 days after Notice to Proceed (NTP).

Offerors are reminded that as part of the Phase 2 submission, they must provide their FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and/or 52.204-26 (OCT 2020). If the offeror provides an affirmative representation under FAR 52.204-24(d)(2), Offeror must submit the list of covered equipment and services and all disclosure information required by FAR 52.204-24(d)(2) and the Section L Provision related thereto.

Questions regarding this request must be submitted via e-mail to the points of contact identified in Section L no later than the date and time for questions stated above. Unless otherwise notified by an amendment to this RFP, USAID will not answer questions after the deadline or by phone. Offerors must not submit questions to any other USAID staff. All questions submitted and answers to all questions will be provided in writing through an amendment to the RFP which will be publicly posted on beta.SAM.gov.

Issuance of this solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. USAID reserves the right to reject any and all offers received. Award of a contract under this RFP is subject to availability of funds and other internal USAID approvals. Final award of any resultant contract cannot be made until funds have been fully appropriated, allocated, and committed through USAID’s internal procedures. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Sincerely, Kevin M. Sampson Supervisory Contracting Officer USAID/South Sudan

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to:

● Design and install CAT 7 and Fiber cabling at the US Mission Residential compound located in Juba, South Sudan in support of USAID/South Sudan Information Technology Network and Services.

B.2 TYPE OF CONTRACT

This is a Firm Fixed Price contract with two contract line-item numbers (CLINs) and payable entirely in U.S. dollars. The Government will not adjust the contract price due to fluctuations in currency exchange rates.

B.3 CONTRACT PRICE

The contractor must complete all work (including furnishing all labor, material, equipment, management, and services) required under this contract for the following firm fixed price:

Item No Description Unit Amount

CLIN 001 Design 1 Lot Firm Fixed Price

$TBD

CLIN 002 Construction and Cabling 1 Lot Firm Fixed Price

$TBD

Total Contract Price

$TBD

B.4 SCHEDULE OF VALUES

[To be inserted at time of contract award for progress payments.]

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1: GENERAL

1. PROJECT LOCATION AND SITE

A. The project is in the United States Embassy Residential Compound (RC) in Juba, South Sudan. The Residential Compound (RC) is located on RC Road, north of Airport Road (see Figure 1).

2. PROJECT BACKGROUND

3. Background

The RC IT infrastructure serves over 120 users and covers over 80 housing units and common areas with an average of five data connections per unit for wired devices (desk phone, Wi-Fi

Access Point, AID net, TV and conference units for meeting rooms). Current cabling infrastructure was installed over eight (8) years ago with regular, mostly unplanned, additions of new cabling and network nodes, but no upgrade has taken place.

4. Scope of Work

Design:

A. Site surveying and preparation of 35%, 65%, and 100% designs and final as-built drawings

B. All designs shall show the location, types, and number of conduits installed for the compound.

Construction:

Replacing the existing cabling infrastructure on the RC per proposed designs. The contractor is required to supply and install all resources including tools, labor, materials, and equipment necessary for the work including supervision during installation. The work includes but not limited to:

A. Below the ground Installation of proper conduits (or pipes) for CAT 7 cable runs, fiber runs, TV data cabling. Work shall include the excavation, sand bedding around the conduits, and backfilling of the earth material to its initial condition.

B. The contractor shall replace all damaged manholes associated with this work with new manholes. The work shall include the installation of new reinforcement bars, C25 grade concrete and manhole cover as well as cart away of unwanted materials.

C. The installation of CAT 7, Copper, and fiber cables per the approved design.

D. The contractor shall conduct quality control testing (including tests to ensure continuity and attenuation) and place information tape (saying “Caution! Cables Below”) at about

10 cm above the conduits before executing the backfilling work.

E. The Contractor must follow all applicable safety regulations and all employees on the job site must have and use all personal protective equipment (PPE). as applicable.

F. The contractor must ensure safety rules are followed in construction areas and that protection barriers and safety measures such as temporary plastic fencing mesh and plastic tape, to mark the areas under construction are deployed.

G. Any areas or existing installations damaged during the execution of the working must be restored to its original condition by the Contractor.

H. The contractor must ensure that the existing networks remain operational for the continuity of internet services while the contractor is performing all necessary work required.

5. Specifications

5.1. General

The contractor must coordinate with the USAID IT and construction team regarding the following sub-activities and deliverables:

● Project Management, Scheduling, and Quality Assurance.

● Inspections and Tests.

● Final Acceptance and Work Closeout.

● Warranty for hardware and systems as installed.

● Deliverables – (i.e., Drawings, Test Reports, Schedule, Reports, etc.).

● Coordinate work with relevant USAID offices and teams.

5.2. Trenching works

The existing underground conduits have an average diameter of 3” PVC pipes and are approximately 60mm deep. Most conduits are either buried by earth and/or concrete. These conduits originate and terminate at a manhole (approximately 60cm x 45cm x 50cm). Currently, the conduits are filled up by the cables passing through them. There is limited space to introduce new cables. The contractor must install (new) conduit runs and construct new manholes to accommodate the new cabling; however, in some sections, there may be spaces to accommodate additional cables. It is estimated that 550m of new conduits will be required and an average of 15 new manholes need to be constructed.. However, the contractor is required to design the routing of the cable and the manholes, considering the most efficient routing option.

The new manholes and the existing ones must be made waterproof and provide protection against damage from rodents. All unused existing conduit runs, and cabling must be decommissioned after testing is completed and the new cabling is fully operational.

Where the contractor will add additional conduits, all underground utilities must be considered by the contractor before starting to excavate the trenching to ensure there is no damage or disruption. The contractor should allow for excavation in-hard/concrete.

● The contractor must prepare, uniform digging and trenching at the correct elevation is essential.

● Due to topographic site conditions the trenching process will require an extensive use of hand tools.

● The depth of the trench will not be less than 65 cm deep and 50 cm wide for cable trenching. Where the new line crosses existing utility lines the dimension of the trench will be determined on the ground and the contractor should seek COR approval.

● The contractor shall supply and place sand for bedding around the conduits and place warning tape before completing backfilling.

● The contractor must remove all the excess soil, remaining from the backfilling of the trenches and manholes; and any other unwanted materials and dispose of them in approved locations by the host country/state government.

● The contractors shall replace any paving stone/block removed during the excavation and construction of the new ducting and manhole and resulting operation thereof.

5.3. Preparation before conduit installation

● Obtain written approval for the preparation works before installation from the COR

● Identify existing underground utilities such as buried cables and pipes.

● Investigate the soil condition to determine the installation depth, whether duct should be used, the type of conduits to be used, and hand tools needed for digging.

5.4. Partial concrete works.

The contractor is required to construct a concrete curb with reinforcement bars for any additional manholes. The concrete curb will protect the conduits from potential damages. The new curb will be on top of the existing trench.

At the crossing of a road or a walkway (if any), the contractor shall use concrete or steel sleeves

[subject to the approval of the material by the COR] equal to the crossing width to run the conduits.

5.5. Soft Backfilling of Trenches (Dry sand surrounding the pipe)

● Every section of the conduit must be covered as soon as possible after being lowered into the trench, but no section of the conduit is to be covered without inspection and approval of the COR. Each section is to be backfilled with dry sand after the conduit has been placed in its final position on the trench bottom.

● Backfilling with dry sand must be done carefully to prevent displacement of the conduit or injury to the conduit and their coating. The backfill material is to completely fill the entire space between the conduit and the trench surfaces, without leaving any voids.

● Backfilling of dry sand will form the bed for laying conduit and be backfilled in the surrounding of the conduit to a minimum of 4.5 cm high from the trench bottom. The remaining height is to be backfilled with the excavated material and well compacted.

5.6. Cabling Requirements

Cabling tasks will include:

● Data Cabling using CAT 7 (4 Pair) for 500 existing drops in all the housing units and 10

Optical Multimode 3 (OM3) fiber cables runs from the Core Switch in the Server Room to the Telecom Racks. Larger housing units (5 houses) will require additional drops as will be indicated in the different areas of the drops. These cables will be pulled within the existing ducting system and where necessary new ducts will be installed, terminated, and tested. They will be machine labeled. Total number of drops shall be indicated on a map and identified on the telecom rack outdoor units.

● CAT 7 cable runs: From each unit, house, conference room, or common area as indicated in attachment 7.2 to the outdoor Telecommunications/rack location.

● Fiber runs: Two (2) fiber runs (OM3) from each indoor a/o outdoor

Telecommunications/rack to the USAID Server room that terminates at the Patch Panel.

● Installing indoor and outdoor Telecommunications/Racks in appropriate areas.

● Cleaning of all existing ducting and conduit systems.

● Data Cabling. Material acquisition, installation, and test of copper and Multimode (MM) fiber cabling in accordance with industry standards. The Contractor must procure, install, and test all data cabling to RC’s point of demarcation. Total number of drops as indicated in attachment.

● Cable tray cable support devices and systems.

● Patch panels, Racks, and cabinets for new hardware.

● All indoor and outdoor Telecom racks to be provided by Contractor for housing of

Switches and Routers.

● Air Conditioning to outdoor Telecom units/racks will be provided by USAID.

● Power requirements – Dedicated circuits will be provided by USAID

● Switches and routers will be provided by USAID

5.7. Cable Testing Requirements; Category 7 Copper Cable

The Category 7 portion of the cabling system must comply with the link and channel performance requirements of ANSI/TIA/EIA 568-B.2-1 “Performance Specifications for 4-pair

100 Ohm Category 7 Cabling.”

Category 7 cabling systems must be performance verified using an automated test set. This test set must be capable of testing for the continuity and length parameters defined above and provide results for the following tests.

● Insertion Loss

● Pair-to-Pair Near End Crosstalk (NEXT)

● Power Sum Near End Crosstalk (PSNEXT)

● Equal Level Far End Crosstalk (ELFEXT)

● Power Sum Equal Level Far End Crosstalk (PSELFEXT)

● Return Loss

Test results must be documented and printed properly. The printed test results must include all tests performed, the expected test result, and the actual test result achieved.

5.8. Cable Testing Requirements: Fiber Optic Cable

Each fiber strand must be tested for attenuation with an optical power meter and light source.

Cable length must be verified using sheath markings. If splices are used, splice attenuation must be verified with an Optical Time Domain Reflectometer (OTDR).

Horizontal distribution multimode optical fiber attenuation must be measured in bidirectional at either 850 nanometers (nm) or 1300 nm using an LED light source and power meter. Single mode optical fiber attenuation must be measured in bidirectional at 1310 nanometers (nm) or

1550 nanometers (nm) using an LED light source and power meters.

Backbone multimode fiber must be tested at both 850 nm and 1300 nm in one direction. Test set-up and performance must be conducted in accordance with ANSI/TIA/EIA-526-14 Standard.

6. Planning and Work Schedules

This section describes the full range of Contractor support services, equipment, and equipment services that must be provided under this Contract.

6.1. Task 1 – RC Data Cabling, Planning and Design

In the planning and design task, the contractor must provide periodic updates on identified key milestones to the USAID Contracting Officer’s Representative (COR).

6.1.1. Project Management Requirements

The Contractor must provide a Project Management Plan The Contractor must develop milestones for mobilization, Trenching, duct laying, and the installation schedule for all cable and wiring tasks. The schedule will at a minimum identify material procurement and receipt

(clearly identify long lead material items), pulling cable horizontals and verticals, installation of equipment racks, any equipment installations, pulling and termination of cable backbones, work area outlet cable terminations, test data accumulation (Power Meter, Media Converter for Data only), and manning levels for assigned tasks. The Contractor must submit weekly status progress reports to the USAID COR.

Project Management/Kick-Off Meeting: Within seven (7) business days following the Notice to proceed, the Contractor must attend a Kick-Off Meeting to review task order goals and objectives, and to discuss technical requirements, administrative matters, security requirements, Government Furnished Information (GFI)/Government Furnished Materials (GFM)/GFE, the milestone schedule, review cycles, and invoicing and on a weekly basis.

The Contractor must develop technical reports as directed by the USAID/South Sudan

Contracting Office.

6.1.2. Project Design Requirements

The Contractor must provide project planning and design services. The Contractor will carry out a survey of the existing ducting at the RC and where necessary will add additional Conduits.

The Contractor must provide an overall cable and wiring design that supports industry performance standards and focuses on current and future technology evolutions. The

Contractor must provide documentation that includes available overall cable and wiring options, including fiber backbone, vertical riser cable, cable management cabinet racks, and a horizontal cable design for USAID/South Sudan review and acceptance in advance of the installation. The

Contractor is not limited to the minimum requirements and can make suggestions

The Contractor must specify power requirements to specified rack locations using 220/240v voltage, and document these in a power requirements specification. The contractor shall coordinate with the electrical upgrade team (design or construction) to ensure compliance and compatibility.

The Contractor must provide a detailed materials list covering the expected equipment, racks, copper and/or fiber cables, patch panels, and other materials necessary to complete the task.

The results of this effort must include the preparation and delivery of the following documentation:

● Inventories

● High-level Cable and Wiring Design

● Cable Run Specifications

● Power Requirements Specification

● Materials List

6.1.3. Site Survey

The Contractor must conduct a post-award site survey at the site:

● The Contractor must coordinate with the Mission designated POC for the installation.

The Contractor shall contact the site POC prior to the survey.

● In performing a basic or complex site survey, the Contractor must dispatch qualified technician(s) to USAID/South Sudan RC, assess the site conditions, and prepare a site survey report.

● Site survey results must be provided to USAID/South Sudan within 5 working days following the survey.

● Included in a site survey report, the Contractor must get the topology and verify the

USAID/South Sudan RC wiring and other underlying resources needed for coordinated reuse as appropriate; this includes but is not limited to USAID/South Sudan interface equipment compatibility (switches and routers) equipment requirements, space and power requirements, uninterrupted power supply (UPS), server location,.

Task 2 – Technical Cable and Wiring Requirements

The following subtasks must be performed by the Contractor in accordance with the general requirements described below.

6.1.4. Internet Fiber Backbone Cabling:

Contractor should run all cabling in the existing conduit. All cabling should be rated for all-weather, outdoor use.

● Run 12 strand Multimode mode (OM3) cable from the Core Switch to the access switches in the Outdoor Telecom Racks

● Complete termination of multimode fibers (OM3)

● Document and label all terminations.

6.1.5. Install Copper Cat7 Cabling:

Contractor should run all cabling in the installed conduits. All cabling should be rated for all-weather, outdoor use.

● Run 4 CAT7 copper cables from the access switches in the Outdoor Telecom to Telecommunications racks

● Test In each house all the connections at all locations to ensure that they are terminated correctly.

6.1.6. Remove Old Cables and Infrastructure:

● Remove the old copper cable from the access switches to the Houses for both Telephone and wifi

● Remove unneeded fiber cables and infrastructure in each house

Other Items:

The Contractor must machine label all cables IAW cable run sheets at both ends of the cable run, two inches behind the connector boot. The Contractor will be liable for additional work required if cables are not labeled properly at both ends at the patch panel, Telecom Rack, core switch and the equipment side.

Contractors are responsible for off-site disposal of refuse generated in the performance of their duties. The Contractor must exercise reasonable effort to use equipment and practices that reduce impact upon the environment. Scrap wire, empty cans, plastic ware and shrink wrap, paper products, etc must be collected by the Contractor.

Contractor must adhere to Occupational Safety and Health Administration (OSHA) safety regulations and precautions, while working inside and/or outside of the USAID/South Sudan RC location. Take standard precautions for electrical, trip and fall hazards. Wear appropriate safety equipment as required.

Seal all openings and penetrations created during the installation to meet or exceed applicable local fire code regulations.

The Contractor must repair or replace any items they have been damaged or destroyed during the performance of this contract. USAID/South Sudan will perform a post-installation inspection prior to the completion of the contract and shall validate with a task completion letter to all parties by the CO.

5.1.6 (a) Design Changes

Any design and installation changes that result in a deviation from wiring Package must first be approved in writing by the COR. The installation Contractor must maintain a MASTER

Installation and Design Package (Working Copy) on site that accurately reflects engineering or installation redlines change(s) presentable for daily review by USAID/South Sudan or for later incorporation into the final drawing package.

6.1.7. Network Infrastructure

The fiber network cabling portion of this task must consist of installing OM3 fiber cable and CAT

7 to support communications network enclaves and drops. Each network (desk phone, Wifi

Access Point, AIDnet, TV and conference units) must have a built-in cable expansion potential at the backbone consolidation points. The Contractor must pull the MPO-to-MPO cable backbones Copper or fiber strand counts to the zone patch panels distribution box enclosures.

All fiber optic OM3 Multimode and CAT 7 cabling must be plenum/Indoor-outdoor as required.

Installed cabling, including equipment patch cables, must be labeled per the cable run sheets using machine-generated labels.

Fiber Network enclaves must be terminated with industry standard LC color-coded, keyed connectors and cabling must be installed in accordance with the methodology specified in the provided drawing package and IAW connector find number specified in the cable run sheets.

CAT 7 must be terminated with color coded RJ-45 connectors IAW Installation Design package.

No deviations from the specified installation methodology or parts/material list are permitted without prior approval of the COR.

The Contractor must install patch cables from the data equipment ports to the patch panels’

IAW cable run sheets (for active ports only). Patch cabling must be neatly dressed and accurately labeled IAW provided network cable run sheets.

Cabling criteria: Each network connector must be color coded and keyed to system classification as below: -

● [AIDnet] – BLUE

● [Wireless/Access Point] – RED

● [TV Wired data cable] – GREY

● [Video-Teleconferencing units in conference rooms] – ORANGE

All ethernet patch cables must be installed and labeled at the work area outlets. In open office areas, the cables must be installed in the work area outlet and secured with cabling clips underneath the surface of the work area. In private units, houses, conference rooms and common areas where wall boxes are installed, the cables must be installed in the work area outlet and clipped to the face of the wall box.

The Contractor must segregate network cables in the cable tray system by bundling each network’s cable into separate groupings. The Contractor must segregate network cables in

J-hooks by utilizing each J-hook for one network only. The Contractor must secure cable to tray system utilizing color-coded tie wraps as specified above. The Contractor must provide a service loop for each cable pulled at each end of ten (10) feet.

6.1.8. Installation of Racks and Trays

Purchase, provide and install cable tray over the designated equipment racks in the outdoor

Telecommunications/racks unit and USAID Server room. Cable trays must be installed using manufacturers' support and grounding requirements and connect to the office or residential cable tray system. The contractor is responsible for Purchasing and installing a cable tray to the entire perimeter of the data closet’s interior. The data closet cable tray supports must be secured into wall studs.

The contractor is responsible for Purchasing and installing outdoor equipment racks with the appropriate amount of vertical management channels as specified in the network design drawing package. Racks will be secured to the floor and grounded IAW ANSI/TIA/EIA-607

Commercial Building Grounding and Bonding Requirements for Telecommunications. Network racks must meet Red/Black separation requirement of one meter, minimum.

6.1.9. Equipment Installation

USAID/South Sudan will provide data communications equipment, switches and routers that will be installed in each outdoor and indoor telecommunication/racks by the Contractor.

6.1.10. Testing

The Contractor must provide all required tools and test equipment. Each fiber cable installed must be tested to ensure compliance for end-to-end continuity, loss, and correct polarity.

Copies of the test results recorded must be turned over to the COR. Cables must meet the requirements of AB-BA polarity with no greater than 3db end to end combined signal loss for each cable run. If the results are not in this range, it will be documented as a failure.

Contractor must run a media converter test to ensure correct polarity.

The Contractor is required to perform polarity testing on the first End to (Workstation ethernet

Patch Cord – Backbone-Horizontal-Workstation Patch Cord) circuits of each network enclave to ensure proper termination. The results of the testing must be provided to USAID/South Sudan by the Contractor’s designated onsite representative verifying correct polarity.

The Contractor is required to perform power meter testing on the first End to End (Equipment

Connect Patch Cord – Backbone – Horizontal – Workstation Patch Cord (PC)) circuits of each network enclave to ensure compliance with loss constraints. This deliverable must be provided to the Contractor’s designated onsite representative (COR) to verify correct polarity.

NOTE: End-to-end means all cables installed including pre-terminated jumpers from switch to patch panels and Work Area Outlet to Personal computer (PC)

6.1.11. Develop Labeling Scheme

The Contractor is required to develop and submit for approval to the COR a labeling scheme for the cable installation. Voice and Data outlets and cables must be labeled using the same labeling scheme. At a minimum, the labeling system must clearly identify all components of the system: racks, cables, panels and outlets. The labeling system must also designate the cable origin and destination and a unique identifier for each cable within the system. Racks and patch panels must be labeled to identify the location within the cabling system infrastructure. All labeling information must be recorded on the as-built drawings and all test documents are required to reflect the appropriate labeling scheme. The labeling must be machine-generated and affixed to the cable, faceplate, patch panel, rack or other hardware.

6.1.12. General Cabling

The Contractor is required to procure and install cables from the server Room to the Outdoor switch cabinets and from the access switches in the Switch cabinets to the Hooches and the

Houses.

This effort will consist of various copper and fiber cables including but not limited to CAT-7 and

Indoor/Outdoor fiber. This installation must include pulling of fiber cables to main complex locations and outbuildings.

The Contractor must provide a service loop for each cable pulled at each end of ten (10) feet.

The Contractor must install J-hooks at 5-foot intervals to support non-CAT 7 cabling as required.

This cable must not be installed in the same J-hooks as data cables.

The Contractor is required to provide all equipment to support installation of cables in high bay areas and others not accessible by a ladder at the RC. The Contractor must follow all OSHA fall protection requirements.

7. Material and Equipment

7.1. Government Furnished Information (GFI)

USAID/South Sudan will provide technical data, applicable documents, plans, regulations, specifications, Site floor plans, specifications, and references that will be needed for the work.

7.2. Contractor Furnished Equipment (CFE)

The Contractor is required to furnish all necessary tools, equipment and materials required for performing all work associated with the completion of this requirement, which also includes testing and installation

The Contractor is required to purchase, transport store, inventory, and handle installation material that is identified as CFE. Excess materials and prescribed spares must be turned over to

Material turned over at the completion of the project must be thoroughly documented including description, part numbers, and quantities.

https://docs.google.com/document/d/1zQnqSSX56ArLCVAzzvVVjxBljJCDzrMI/edit#heading=h.2lwamvv

7.3. Contractor Furnished Items (CFI)

Prior to the start of the work the contractor must provide the list of all employees, vehicles, and tools scheduled to enter the RC premises. These need to be cleared with the Embassy security office.

8. Restoring the area in original conditions.

The contractor must restore all the affected areas by the work in its original site conditions this includes backfilling and grassing. The contractor must remove and dispose off-site all inert debris, which will remain after the demolition process.

Contractor will clean and clear all work areas at the end of each day and on completion of the project.

9. Project Monitoring

Point of Contact: The COR will be the main point of contact for this Project. The Contractor must report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to utility services, and any information necessary for Project.

Site Security: The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

Contractor Staff Entrance: The Contractor must abide by US Embassy security regulations related to the work including providing names of staff and vehicles one week prior to when work is to be performed

10. As-built construction documents

As-built drawings, models, and documentation must be delivered to the USG as part of the permanent project record. USG shall be the exclusive owner of this documentation

Contractor must provide O&M manuals electronically related to project installed equipment.

This must include warranty documentation, warranty registration and information and/or documentation required for the USG to exercise such warranty rights.

11. Warranty

All equipment must be supplied with a full warranty as provided by the manufacturer. All warranties must be transferred to the Government from the Contractor before acceptance of the project.

All workmanship and installations must include a one-year warranty from the date the

Contractor handed over the works to USAID.

[END OF SECTION C]

[INTENTIONALLY LEFT BLANK]

SECTION D - PACKAGING AND MARKING

D.1 BRANDING STRATEGY

The Contractor must submit final Branding Implementation and Marking Plans no later than 30 days after award. The plan must address the elements below and be submitted to the CO for approval.

Per ADS 320.3.2.1, the Branding Strategy for this contract is as follows:

The activity name: USAID/South Sudan Juba Residential Compound Data Cabling Project

The desired level of visibility: Given the nature and location of this project, limited branding and marking is required for this project.

Threats and restrictions to the security of the program must be identified in the proposed Plan and assessed to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.5.

The Contractor should review the USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy to inform its Branding

Implementation and Marking Plans.

D.2 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant Administrators and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE - FEDERAL ACQUISITION REGULATION (48

CFR Chapter 1)

DATE

52.246-4 INSPECTION OF SERVICES - FIXED PRICE AUG 1996

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID in South Sudan, or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE - FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

DATE

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS APR 1984

52.242-14 SUSPENSION OF WORK APR 1984

52.242-15 STOP WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 DELIVERABLES AND DELIVERABLES SCHEDULE

All deliverables are identified in Sections C through I of the contract and the attachments in Section J. All reports must be in the English language. The Contractor must promptly notify the COR with a copy to the CO of any problems, delays or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract. All activity outputs and deliverables must be submitted electronically to the COR with a copy to the CO using procedures provided by the CO at contract award in both unlocked PDF and in the original software program format in which they were developed, unless only hard copies are requested.

USAID’s fiscal quarters end on December 31st, March 31st, June 30th, and September 30th.

In addition to the deliverables in other Sections, the Contractor must provide the below deliverables:

Quarterly Progress Report: The Contractor must submit quarterly performance reports no later than 10 calendar days following the end of each standard USG fiscal quarter to the COR and a copy to the CO. Regardless of the start date of the contract, all reporting will be adjusted to the USG fiscal year calendar. The reports must not be more than 15 pages, excluding annexes. The reports will describe progress made towards the Base Schedule in the calendar quarter most recently ended. This report will also include explanation of problems, delays or adverse conditions, actions taken or contemplated to resolve the situation, and any assistance needed to resolve the situation.

Quarterly Notification of Changes Certification: No later than three (3) days after the end of the fiscal quarter (dates listed above), the Contractor must submit a certification to the Contracting Officer indicating that either there have or have not been changes to the contract during the preceding quarter. If there have been changes with notification given per FAR 52.243-7, then the Contractor must summarize the changes in the certification. If there have been changes, but no notification has been given per FAR 52.243-7, the Contractor must provide the required information per the clause and an explanation of why notification was not provided.

F.3 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

The Contractor shall be required to:

a) commence work under this contract within 10 days after receipt of Notice to Proceed

(NTP).

b) prosecute the work diligently and complete the entire work ready for use not later than 120 days after receipt of NTP. The time stated for completion shall include final cleanup of the premises.

F.4 PRINCIPAL PLACE OF PERFORMANCE

The principal place of performance of this contract is Juba, South Sudan.

F.5 KEY PERSONNEL REQUIREMENTS

The Contractor must furnish the positions deemed key personnel, as noted below, for the full period of performance of this contract. The key personnel must be based in Juba, South Sudan.

The key personnel identified below are considered essential to the work being performed under this contract. The Contractor must remain responsible for providing such key personnel for full-time performance for the term of this contract unless otherwise agreed to by the Contracting Officer.

The Contractor must immediately notify the Contracting Officer and the COR of any key personnel’s departure and the associated reason. The Contractor must take steps to immediately rectify this situation and must propose a substitute candidate for each vacated position within fifteen (15) days. The Contractor must not actively replace any of the key personnel without the prior written consent of the Contracting Officer

The performance of this contract requires the following key personnel:

Key Personnel: The Contractor will staff the site, full-time with the following Key Personnel, Telecom Engineer

• Minimum of baccalaureate degree in the field of Information Technology, Computer Science or Telecom Engineering.

• Minimum of 8 years of overall experience in Telecom and Computer operations specifically;

➢ Experience in Networking, LAN WAN and WIFI

➢ Understanding of Structured Cabling , Ethernet and Fiber Cable

Technologies and standards.

➢ Networking Devices;telecom Racks ,Routers,Switches and Patch Panels

• Demonstrable communication, reporting, creative problem solving, and management skills.

Civil Engineer

The minimum qualifications for the Civil Engineer position are as follows:

● Minimum educational requirement of a Bachelor of Science degree in civil engineering, structural engineering, building construction, or a comparable discipline.

● At least 5 years of overall experience and previous experience on projects of similar scope and complexity with demonstrable experience in:

○ The design and construction oversight of underground ducts and renovations

(or upgrade) for existing facilities;

o Construction management/oversight of projects in developing countries o Experience in conducting quality conformance tests and evaluating test results for conformance with International and US quality guidelines.

● Demonstrable knowledge of construction norms including vertical structures (e.g.

quality and practices) in developing countries and the US.

● Demonstrable communication, creative problem solving, and management skills.

● Must be available in Juba, South Sudan, when needed.

F.6 COORDINATION WITH A&E CONTRACTOR

USAID has an A&E Contractor to provide construction oversight and quality assurance services.

The Contractor will be required to attend regular meetings organized by the A&E Contractor.

The A&E Contractor does not have the authority to:

● Direct or suspend the performance of the Contractor's work, unless continued performance of work will endanger the health, welfare, or safety of the public or any Project worker.

● Approve deviations from any contract requirements.

● Approve changes in or deviations from the approved design documents, or performance by the Contractor of approved extra or changed work.

● Waive any contract requirements or provisions.

● Approve Change Orders (COs), Value Engineering Change Proposals (VECPs), or Contract amendments.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer's Technical Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other Than Personal.

Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

1) The SF 1034 provides space to report by line item for products or services provided.

The form provides for the information to be reported with the following elements:

Total Expenditures [Document Number: XXX-X-XX-XXXX-XX]

Line Item No

Description Amt vouchered Amt vouchered

001 Product/Service Desc. for Line Item 001

$ XXXX.XX $ XXXX.XX

002 Product/Service Desc. for Line Item 002

$ XXXX.XX $ XXXX.XX

Total $ XXXX.XX $ XXXX.XX

2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes to the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment must be made in the contract terms and conditions, including cost/price.

The Administrative Contracting Office is:

TBD

Contracting/Agreement Officer USAID/South Sudan/OAA C/O 4420 Juba Place Washington, DC 20521-4420 Email: TBD

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

a) USAID/South Sudan shall provide technical oversight to the Contractor through the designated COR. The designated COR is TBD. A copy of the designation letter will be provided to the Contractor.

b) The designated COR is responsible for providing technical direction to the contractors, as well as fulfilling those duties and responsibilities as specified in the designation letter.

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

a) Technical Direction is defined to include:

1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work.

2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement.

3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

b) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

5) Monitor the Contractor's production or performance progress and notify the Contracting Officer in writing of deficiencies observed during surveillance and suggest appropriate action to affect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays, or problems.

6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact the contract schedule, funds, scope or contractual requirements. All contractual agreements, commitments, or modifications shall be made only by the Contracting Officer.

c) In the absence of the designated COR, the Contracting Officer may designate someone to serve as COR in their place.