USAGM 951700-24-R-0150 Transmission Line Pole Replacement IDIQ.pdf

Transmission Line and Pole Maintenance and Repair Services – USAGM Edward R. Murrow Transmitting Station

Date: May 07, 2024

To: Prospective Offerors

Subject: Request for Proposal number 951700-24-R-0150

Enclosed is a Request for Proposals (RFP) for Transmission Line and Pole Maintenance and Repair Services – Edward R. Murrow Transmitting Station, Grimesland, NC. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit your proposal via email to Contract Specialist, Rodney Nelson: rnelson@usagm.gov with a copy to Contracting Officer, Tisa Harvin: tharvin@usagm.gov.

The U.S. Government intends to award a firm-fixed-price (FFP) commercial IDIQ contract to the responsible offeror submitting a proposal which has been determined to be the best value to the Government. USAGM intends to award a contract based on initial proposals without holding discussions, although USAGM reserves the right to conduct discussions with the offeror or offerors.

Proposals are due by Wednesday, May 22, 2024, 12:00 Noon EDT.

Tisa Harvin, Contracting Officer Office of Management Services/ Contracts U.S. Agency for Global Media (USAGM) 330 Independence Avenue, SW Washington, D.C. 20237 tharvin@usagm.gov Office Phone: (202)

Tisa K Harvin

Digitally signed by Tisa K Harvin Date: 2024.05.07 14:56:21 -04'00'

951700-24-R-0150, Transmission Line Pole Maintenance Edward R. Murrow Transmitting Station - Greenville, NC

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SECTION B SCHEDULE OF SERVICES

B.1 OVERVIEW

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract (hereinafter "Contract") between the U.S. Agency for Global Media (hereinafter referred to as the "USAGM"), an entity of the Government of the United States of America, with its headquarters located at 330 Independence Avenue, SW, Washington, DC, 20237, U.S.A. and (TBD) (hereinafter "Contractor").

This requirement consists of the following components: (1) Standard Maintenance that addresses annual schedule for the replacement of defective transmission line poles; and, (2) Non-Standard Maintenance to include: (a) Unscheduled/Emergency pole replacement activities, and, (b) Emergency Services to repair fallen or sagged transmission lines.

B.1.1 Acquisition Authority: This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Subpart 13.5 - Simplified Procedures for Certain Commercial Items and FAR Part 12 - Acquisition of Commercial Items. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04; dated 05/01/2024. To view the latest Federal Acquisition Circulars (FAC) go to https://www.regulations.gov.

B.1.2 Contract Term: The contract term is for a period of performance beginning June 01, 2024 through May 31, 2029 to include five (5) Ordering Periods of one year each. Task/Delivery Orders (TO/DOs) may be issued at any time during the five year ordering period. The performance period will be specified in each TO/DO and may extend beyond the IDIQ period of performance expiration I order to complete the TO/DO.

B.1.3 Contract Type: This is an IDIQ contract, Task Order/Delivery Order awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data.

The types of Task Orders (TO) or Delivery Orders (DO) issued against this contract will be awarded on a Firm Fixed Price (FFP) basis in accordance with Federal Acquisition Regulation (FAR) 16.5, Indefinite- Delivery Contracts, and also as set forth in Section G, Contract Administration Data, and Section I, Contract Clauses. The performance periods will be specified in the TO/DOs and may include an extension beyond the IDIQ period of performance expiration date by six (6) months.

B.2 SUMMARY OF SERVICES

The contractor shall provide qualified manpower having specialized knowledge, skills, and aptitudes to perform maintenance routines on high powered shortwave transmission line systems to include: (1) replacement of transmission line poles varying in heights between 25 to 35 feet; (2) repair transmission line sections that have fallen, sagged, or broken; (3) operate standard utility equipment such as line boom trucks, manlift devices, and tensioners; and, (4) comply with all Federal, State, and local safety regulations to ensure maximum protection of personnel and equipment.

The Contractor shall manage and supervise all aspects of labor necessary to satisfy the requirements set forth in this contract.

Descriptions of required services are contained in Section C and associated attachments. All work shall be performed in accordance with the terms and conditions of this contract and safety rules set forth by the station Chief Engineer and Safety Officer. Safety of personnel and quality workmanship are an integral part of this contract.

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B.3 STANDARD SERVICES (Prices as shown in Section B.6.1(a) below)

The primary component of this contract is the firm-fixed-price component for the contractor’s provision of scheduled maintenance services as defined Section C. The firm-fixed-price includes all work, including furnishing all labor and services - unless otherwise specified. The price shall include all labor and overhead (including cost of Workers’ Compensation and required insurance). The Government will provide all materials and supplies required for Standard Services. Use of Government equipment may be accommodated based on availability and prior approval by the station Contracting Officer Representative (COR). Station historically has replaced 35 to 50 poles each year.

Standard Services include transmission line pole replacement activities based on an annual assessment and schedule provided by the station. The station will conduct an annual assessment of transmission line poles. Replacement requirements shall be provided to the contractor no later than 15 May. Contractor shall coordinate scheduling for the performance of pole replacement activities within 30 days of receipt of annual requirements.

B.4 NON-STANDARD SERVICES (Prices as shown in Section B.6.1(b) below)

Non-Standard Services, or emergency services, are generally corrective repairs by the Contractor to restore station program operations or maintain field conditions predicated on a failed transmission line delivery system and/or pole replacement activity not identified on the annual inspection report covered under standard services routines.

B.5 PRICES/COSTS

All TO/DOs issued will be subject to the pricing set forth in B.6, IDIQ Pricing Tables.

The rates set forth in the IDIQ Pricing Table reflect all fully-burdened direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit.

In any case, proposed rates for TOs/DOs shall not exceed the ceiling rates established in the contract. Any labor categories and rates proposed for a TO/DO that are not established in the IDIQ contract shall be incorporated within the master IDIQ contact upon approval by the USAGM Contracting Officer, prior to a TO/DO award.

The USAGM will pay the Contractor a fixed price for Standard Maintenance pole replacement services that have been satisfactorily performed.

The USAGM will also pay the Contractor for all itemized Non-Standard services ordered by the Government for satisfactorily completed work.

Transmission line repairs shall be priced per incident based on span of repairs and reasonable time and materials (T&M) as determined by

Non-Standard services for emergency pole replacement shall be priced as a fixed offset price from standard services replacement pricing.

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B.6 CONTRACT PRICING

In consideration of satisfactory performance of all the Standard and Non-Standard services required under this contract, the contractor shall be paid for performance of all work completed in accordance with guidelines and specifications cited within Section C.

B.6.1 Ordering Period One, June 01, 2024 through May 31, 2025

The Contractor shall perform all work specified in Section C at the firm-fixed-prices shown in Parts A and B below. The quantities indicated below for Ordering Period One are realistic estimates provided solely for the purpose of Offeror evaluation and for establishing funding.

a. Standard Services

CLIN Services Cost/Each 0001 Pole Replacement, Type 1, 30 foot, Single Mast Crossarm $ 0002 Pole Replacement, Type 2, 25 foot, Single Mast Crossarm $ 0003 Pole Replacement, Type 3, 30 foot, Single Mast Feedline $ 0004 Pole Replacement, Type 4, 30 foot, Dual Mast Termination Line $ 0005 Pole Replacement, Type 5, 30 foot, Termination Line End Pole $ 0006 Pole Replacement, Type 6, 35 foot, CrossFeed $ 0007 Pole Replacement, Type 7, 30 foot, Turn Pole $ 0008 Pole Replacement, Type 8, 30 foot, Cradle Pole $ 0009 Pole Replacement, Type 9, 30 foot, Brace Pole $

b. Non-Standard Services

CLIN Non-Standard Services- Fixed Cost

0010 Pole Replacement, Emergency, Additional Fee added to Standard Services above, i.e. A001 + Fee) $

Non-Standard Services – Time and Materials Cost/Hour/ Min

0011 Transmission Line Repair $ 0012 Pole Removal and Disposal $ 0013 Transmission Line Removal and Disposal $

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B.6.2 Ordering Period Two, June 01, 2025 through May 31, 2026

The Contractor shall perform all work specified in Section C at the firm-fixed-prices shown in Parts A and B below. The quantities indicated below for Ordering Period Two are realistic estimates provided solely for the purpose of Offeror evaluation and for establishing funding.

a. Standard Services

CLIN Services Cost/Each 1001 Pole Replacement, Type 1, 30 foot, Single Mast Crossarm $ 1002 Pole Replacement, Type 2, 25 foot, Single Mast Crossarm $ 1003 Pole Replacement, Type 3, 30 foot, Single Mast Feedline $ 1004 Pole Replacement, Type 4, 30 foot, Dual Mast Termination Line $ 1005 Pole Replacement, Type 5, 30 foot, Termination Line End Pole $ 1006 Pole Replacement, Type 6, 35 foot, CrossFeed $ 1007 Pole Replacement, Type 7, 30 foot, Turn Pole $ 1008 Pole Replacement, Type 8, 30 foot, Cradle Pole $ 1009 Pole Replacement, Type 9, 30 foot, Brace Pole $

b. Non-Standard Services

CLIN Non-Standard Services- Fixed Cost

1010 Pole Replacement, Emergency, Additional Fee added to Standard Services above, i.e. A001 + Fee) $

Non-Standard Services – Time and Materials Cost/Hour/ Min

1011 Transmission Line Repair $ 1012 Pole Removal and Disposal $ 1013 Transmission Line Removal and Disposal $

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B.6.3 Ordering Period Three, June 01, 2026 through May 31, 2027

The Contractor shall perform all work specified in Section C at the firm-fixed-prices shown in Parts A and B below. The quantities indicated below for Ordering Period Three are realistic estimates provided solely for the purpose of Offeror evaluation and for establishing funding.

a. Standard Services

CLIN Services Cost/Each 2001 Pole Replacement, Type 1, 30 foot, Single Mast Crossarm $ 2002 Pole Replacement, Type 2, 25 foot, Single Mast Crossarm $ 2003 Pole Replacement, Type 3, 30 foot, Single Mast Feedline $ 2004 Pole Replacement, Type 4, 30 foot, Dual Mast Termination Line $ 2005 Pole Replacement, Type 5, 30 foot, Termination Line End Pole $ 2006 Pole Replacement, Type 6, 35 foot, CrossFeed $ 2007 Pole Replacement, Type 7, 30 foot, Turn Pole $ 2008 Pole Replacement, Type 8, 30 foot, Cradle Pole $ 2009 Pole Replacement, Type 9, 30 foot, Brace Pole $

b. Non-Standard Services

CLIN Non-Standard Services- Fixed Cost

2010 Pole Replacement, Emergency, Additional Fee added to Standard Services above, i.e. A001 + Fee) $

Non-Standard Services – Time and Materials Cost/Hour/ Min

2011 Transmission Line Repair $ 2012 Pole Removal and Disposal $ 2013 Transmission Line Removal and Disposal $

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B.6.4 Ordering Period Four, June 01, 2027 through May 31, 2028

The Contractor shall perform all work specified in Section C at the firm-fixed-prices shown in Parts A and B below. The quantities indicated below for Ordering Period Four are realistic estimates provided solely for the purpose of Offeror evaluation and for establishing funding.

a. Standard Services

CLIN Services Cost/Each 3001 Pole Replacement, Type 1, 30 foot, Single Mast Crossarm $ 3002 Pole Replacement, Type 2, 25 foot, Single Mast Crossarm $ 3003 Pole Replacement, Type 3, 30 foot, Single Mast Feedline $ 3004 Pole Replacement, Type 4, 30 foot, Dual Mast Termination Line $ 3005 Pole Replacement, Type 5, 30 foot, Termination Line End Pole $ 3006 Pole Replacement, Type 6, 35 foot, CrossFeed $ 3007 Pole Replacement, Type 7, 30 foot, Turn Pole $ 3008 Pole Replacement, Type 8, 30 foot, Cradle Pole $ 3009 Pole Replacement, Type 9, 30 foot, Brace Pole $

b. Non-Standard Services

CLIN Non-Standard Services- Fixed Cost

3010 Pole Replacement, Emergency, Additional Fee added to Standard Services above, i.e. A001 + Fee) $

Non-Standard Services – Time and Materials Cost/Hour/ Min

3011 Transmission Line Repair $ 3012 Pole Removal and Disposal $ 3013 Transmission Line Removal and Disposal $

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B.6.5 Ordering Period Five, June 01, 2028 through May 31, 2029

The Contractor shall perform all work specified in Section C at the firm-fixed-prices shown in Parts A and B below. The quantities indicated below for Ordering Period Five are realistic estimates provided solely for the purpose of Offeror evaluation and for establishing funding.

a. Standard Services

CLIN Services Cost/Each 4001 Pole Replacement, Type 1, 30 foot, Single Mast Crossarm $ 4002 Pole Replacement, Type 2, 25 foot, Single Mast Crossarm $ 4003 Pole Replacement, Type 3, 30 foot, Single Mast Feedline $ 4004 Pole Replacement, Type 4, 30 foot, Dual Mast Termination Line $ 4005 Pole Replacement, Type 5, 30 foot, Termination Line End Pole $ 4006 Pole Replacement, Type 6, 35 foot, CrossFeed $ 4007 Pole Replacement, Type 7, 30 foot, Turn Pole $ 4008 Pole Replacement, Type 8, 30 foot, Cradle Pole $ 4009 Pole Replacement, Type 9, 30 foot, Brace Pole $

b. Non-Standard Services

CLIN Non-Standard Services- Fixed Cost

4010 Pole Replacement, Emergency, Additional Fee added to Standard Services above, i.e. A001 + Fee) $

Non-Standard Services – Time and Materials Cost/Hour/ Min

4011 Transmission Line Repair $ 4012 Pole Removal and Disposal $ 4013 Transmission Line Removal and Disposal $

B.7 SERVICE CONTRACT ACT (SCA) AND DEPARTMENT OF LABOR WAGE

DETERMINATIONS

This IDIQ Contract will be subject to the Service Contract Act (SCA) and Department of labor Wage Determinations (WDs) (Federal Acquisition Regulations 22.1006, 22.1007 and 22.1008). The SCA applies to every contract entered into by the United States or the District of Columbia, the principal purpose of which is to furnish services in the United States through the use of service employees. Contractors and subcontractors performing on such Federal contracts must observe minimum wage and safety and health standards, and must maintain certain records, unless a specific exemption applies.

Every service employee performing any of the Government contract work under a service contract in excess of $2,500 must be paid not less than the monetary wages, and must be furnished fringe benefits, which the Secretary of Labor has determined to be prevailing in the locality for the classification in which the employee is working or the wage rates and fringe benefits (including any accrued or prospective wage rates

Page 15 of and fringe benefits) contained in a predecessor contractor's collective bargaining agreement. The wage rates and fringe benefits required are specified in the SCA wage determination included in the contract. If no wage determination has been made applicable to the contract, employees performing work under the contract must be paid not less than the federal minimum wage provided in section 6(a)(1) of the Fair Labor Standards Act (reference https://www.dol.gov/whd/regs/compliance/hrg.htm).

All provisions of the SCA except the safety and health requirements are administered by the Wage and Hour Division.

B.6.7 Geographical Areas Covered Under SCA

The SCA applies to all work performed within the United States. For purposes of the SCA, the term "United States" includes any State, the District of Columbia, Puerto Rico, the Virgin Islands, Outer Continental Shelf lands as defined in the Outer Continental Shelf Lands Act, American Samoa, Guam, Wake Island, Johnston Island, and the Commonwealth of the Northern Mariana Islands. The SCA does not apply to work performed in any other territory under the jurisdiction of the United States or any United States base or possession within a foreign country. Also, the SCA does not apply to work performed on ships operating in international or foreign waters. If a portion of the contract services is performed within the United States and a portion is performed outside the United States, the SCA applies to the portion performed in the United States.

The minimum wage rates and fringe benefits applicable to the first twelve months of the contract period are outlined in the applicable U.S. Department of Labor Wage Determinations (WDs) for Pitt County, North Carolina. (Attachment J.1) Wage determinations are available at: https://beta.sam.gov

(End of Section B)

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SECTION C DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 CONTRACT REQUIREMENTS

C.1.1 Introduction

(a) The Contractor will furnish equipment, tools, transportation, services, labor, and other items which may not be specifically cited that are required for Standard Services to include annual transmission line pole replacement, and Non-Standard Services to include (1) emergency replacement of transmission line poles and (2) repair to transmission line delivery systems. Work to be performed at the Edward R.

Murrow Transmitting Station B-Site facility located at 3919 VOA Site B Road, Grimesland, NC (Near Blackjack, NC).

(b) C.5 provides specific guidance regarding the execution and deliverables by the Contractor.

C.1.2 General Requirements

(a) Contractor shall use only OSHA approved equipment and observe safety procedures to ensure that contract and potentially affected employees are safeguarded at all times. Prior to any work on transmission lines, Contractor shall verify that line has been properly de-energized, grounded, and locked out.

(b) All work shall be performed during normal business hours from 7:00 AM to 4:30 PM, Monday through Friday unless otherwise approved by the authorized Contracting Officer's Representative (COR)

(c) The Government shall provide all materials to include: replacement poles, cross arms, hardware for cross arm refit, insulators as required, sand, and all miscellaneous hardware i.e., screws, bolts, nuts, etc. Contractor shall provide standard materials of the trade to include ropes, leveling devices, hand and power tools, grips, etc.

(d) All replacement poles shall be located in the station's 'pole yard'. Contractor shall provide for all transportation and equipment to move the poles to the specific work area.

(e) Contractor shall be liable for any damage to Government Furnished Equipment and/or transmission line poles and insulators that is directly attributable to contractor misuse of equipment or worker negligence during a repair activity.

(f) Work shall be performed on a single transmission line only. After inspection and acceptance of all work associated with the transmission line by the station COR, subsequent transmission lines may be addressed.

(g) When performing work in the antenna fields, all contractor personnel shall wear RF personal monitors. Monitors to be furnish by the Station. Contractor shall be responsible for all issued monitors and shall be liable for any damage or loss of the monitoring devices.

(h) Should RF levels exceed permissible levels at the work site, contractor shall ensure that all personnel are removed from the detected areas until levels are restored to safe working conditions.

(i) Prior to commencement of work activity, Contractor and COR shall discuss specific procedures related to each configuration and common practices for pole and cross arm replacement.

(j) Contractor equipment shall be stored in designated areas only. Equipment shall not be stored in the antenna fields unless specifically stated by the COR.

(k) Contractor shall be responsible for the removal of all waste and debris from the facility to include defective poles, wood members, replaced hardware, and other work related waste. As appropriate, Contractor may use station waste container for small item disposal.

C.2 SCOPE OF WORK

C.2.1 Standard Services

(a) Standard services include all labor, equipment, and transportation for the replacement of wooden transmission line poles. The station maintains approximately 1800 wooden transmission line poles to provide delivery of broadcasts from the transmitter facility to the antenna structures. Traditionally, the station replaces 30 to 50 poles each year as part of a regular preventative maintenance program.

(b) Contractor shall be provided a list, (see Attachment J.2 for current year list), no later than May 15th of each year during the contract period to define the specific scope required for the annual pole replacement activity.

(c) Station shall mark/tag each pole identified for replacement.

(d) Contractor, in conjunction with the station COR, shall coordinate a schedule for the mobilization of contractor and priority and schedule for each transmission line run. Schedule shall be coordinated to ensure that the replacement of all defective poles is accomplished by September 30th of the applicable year.

(e) There are nine (9) different pole configurations employed for the transmission line delivery systems.

(1) Type 1, 30 foot, Single Mast Cross Arm

Type 1, 30' Single Mast Suspended Hanger

(2) Type 2, 25 foot, Single Mast Crossarm

Type 1, 30' Single Mast Overhead Suspension

(3) Type 3, 30 foot, Single Mast Feedline

Type 3, 30 Foot Pole, Feed Line

(4) Type 4, 30 foot, Dual Mast Termination Line

Type 4, 30 Foot Dissipation Line

(5) Type 5, 30 foot, Termination Line End Pole

Type 5, 30 Foot Dissipation Line End Pole

(6) Type 6, 35 foot, Cross Feed

Type 6, 35 Foot Pole, Cross Feed

(7) Type 7, 30 foot, Turn Pole

Type 7, 30 Foot Pole, Turn Pole

(8) Type 8, 30 foot, Cradle Pole

Type 8, 30 Foot Pole, Cradle Pole

(9) Type 9, 30 foot, Brace/Tension Pole

Type 9, 30 Foot Pole, Brace/Tension Pole

C.2.2 Non-Standard Services

Non-Standard services include all labor, equipment, and transportation for (1) the replacement of wooden transmission line poles not specifically addressed within Standard Services annual schedule and (2) repair of transmission lines and insulators that have fallen, sagged, or broken.

Contractor shall be notified by telephone for all Non-Standard/emergency service requirements.

Contractor shall be required to respond to the COR within 24 hours to discuss the requirement. Based on the severity and impact of the requirement, the COR and Contractor will coordinate mobilization times.

Mobilization to the facility for all Non-Standard services shall NOT exceed 72 hours from the COR and Contractor initial discussion.

(a) Pole Replacement

(1) Pole replacement activities addressed under non-standard services require similar work efforts as defined for standard services, however, generally call for enhanced response from the contractor and/or unplanned mobilization to fulfill repair requirements.

(2) In the event that an emergency pole replacement requirement is discovered during regular mobilization of standard services, the replacement shall be considered an amendment to the standard service requirements and replacement performed at Standard Service pricing.

(3) Station shall provide all poles. cross arms, insulators, and specialized hardware required to facilitate pole replacement activities.

(b) Transmission Line Repairs

(1) Contractor shall be required to provide all labor and equipment required to repair transmission lines that have sagged or fallen due to insulator or pole failures.

(2) All transmission line repairs are subject to inspection and approval by the COR and operational verification by the transmitter plant prior to acceptance of repairs.

(c) Transmission Pole Removal

(1) In the event that an unused transmission line pole breaks or falls, the station, based on the operational use of the transmission line system may elect to have the pole removed rather than replaced.

(2) Typically, pole removal shall include transmission line cleanup activities as specified in C.2.2(d) below.

(3) Contractor shall secure transmission lines to adjacent poles to prevent further transmission line failure, remove the defective pole, and backfill the vacated hole. Depending on the nature of pole failure, COR and contractor shall coordinate for best method, i.e., cutting the pole below ground level or pulling entire pole.

(d) Transmission Line Removal/Cleanup

(1) In the event that an unused transmission line breaks or falls, the station, based on the operational use of the transmission line system may elect to have the transmission line affected spans removed rather than repaired.

(2) In the event that removal is elected by the station, the contractor shall secure transmission lines at appropriate points to prevent further damage to the transmission lines.

(3) Contractor will cut transmission lines at the secured points, and remove fallen span/s from the antenna field.

(4) Contractor will clean the affected area from any broken insulators, metal parts, and debris.

(5) For 50kW single lines, contractor shall dispose of all wire and associated debris, for 500kW lines, contractor shall disassemble copper tubing and messenger lines. Contractor shall cut copper tubing into lengths of no greater than 15 feet and store within a designated location as specified by the COR.

Contractor shall dispose of remaining materials to include: wire, clamps, and other associated hardware and debris.

(6) Station shall provide suitable work area for the contractor personnel for the disassembly of transmission lines as required.

C.3 QUALITY ASSURANCE

C.3.1 Contractor Qualifications

Licensed firm with minimum of five (5) years experience in: the electrical/utility trade, antenna tower and feed line construction, or other related construction activity that required use of technical and mechanical disciplines associated with line pole replacement.

C.3.2 Contractor Personnel Qualifications

(a) Contractor shall provide/assign a lead employee possessing a journeyman skill level with a minimum of five years experience in the disciplines associated with construction and safety principles involving elevated work. Lead employee will be on site at all times during maintenance activities.

(b) All Contractor employees shall be proficient in the use of equipment and basic hand tools required in the performance of the repair activities.

C.4 SAFETY AND HEALTH

C.4.1 General Safety Requirements

(a) The Contractor shall comply with such health, safety, fire protection and reporting requirements as may be prescribed by the COR or federal or state regulations.

(b) The Contractor shall take precautions to protect all U.S. Government and utility company property from damage while performing the work. The Contractor is especially cautioned to avoid either personnel or equipment contact with overhead transmission lines, line poles, towers and tower bases, grounding or guy wires, and guy wire anchors.

(c) The Contractor shall promptly report to the COR any incidents or damage to government or utility company property, no matter how slight the damage may appear, in order to judge if immediate repairs are required.

(d) The Contractor shall take all steps necessary to prevent its employees from setting fires during performance of work under this contract. The Contractor shall immediately report all fires in accordance with station regulations and local laws, and shall attempt to extinguish and/or contain fires until adequate fire fighting equipment and personnel arrive.

(e) The contractor shall comply with all requirements for Non-Ionizing Radio Frequency safety as specified in ANSI C.95.1-1999 and station policies and procedures relating to RF safety in the antenna fields. Contractor shall be briefed by the ARCO regarding local RF Safety Plans and areas of concern during normal operations. The IBB shall provide the Contractor with RF Personal Protection Monitors, as necessary, for use during on-site performance of work.

C.4.2 Code Of Federal Regulations (CFR) – 29 CFR 1926 Construction Standards

(a) Personal Protective Equipment

(b) Fall Protection

(c) Elevated Work Platforms

(d) General Safety

(e) Hand Powered Tools

C.5 GOVERNMENT FURNISHED EQUIPMENT AND MATERIALS

C.5.1 Materials (GFM)

The Government shall provide all materials to include: replacement poles, cross arms, hardware for cross arm refit, insulators as required, sand, and all miscellaneous hardware i.e., screws, bolts, nuts, etc.

C.5.2 Equipment (GFE)

(a) The station makes no guarantee regarding the serviceability of equipment afforded to the contractor for use under this contract, but strives to maintain all equipment in operational condition at all times. Contractor shall be responsible to provide all driver/operator resources for all GFE equipment. All contractor personnel that will be driving Govt. vehicles shall possess a valid driver’s license.

(b) Contractor shall be liable for any damage to GFE that is attributable directly to contractor abuse, misuse, or negligence on behalf of the operator.

(c) As required by the contractor, the Government shall make available the station GMC rigging truck for pole and transmission line replacement and repair activities. Contractor shall ensure that all operators are competent on boom, bucket, and boring operations.

(d) As required by the contractor, the Government shall make available the station Dodge Ram with platform lift for pole replacement and transmission line repairs. Contractor shall ensure that all operators are competent and aware of safety operations.

C.6 EXECUTION

C.6.1 Pole Replacement

(a) Pole Storage and Disposal

(1) The Station shall stage all new poles in a common area. Contractor shall be responsible for transport of all poles to the specific work site.

(2) Removed poles shall be moved to a centralized location as identified by the COR and subsequently removed from the facility by the contractor.

(b) Preparation

(1) Prior to any pole work, Contractor shall ensure that the associated transmission line has been de-energized, grounded and locked out.

(2) Prior to pole removal, contractor shall measure and record cross arm/s heights to ensure correct replacement on new pole.

(3) Contractor shall install safeties on each adjacent pole to provided additional stress relieve for worksite cross arm assembly.

(c) Pole Removal and Replacement

(1) Contractor shall remove existing pole and preserve original hole.

(2) New pole shall be inserted into existing hole and leveled.

(3) New pole shall be compacted/sunk using a minimum of 3000 lbs of downward force and backfilled and tamped with provided sand material.

(4) Cross arms shall be reinstalled to predetermined heights and secured with new hardware. Contractor shall ensure that all installed lines maintain a straight path between adjacent pole transmission line runs and that all loaded insulators are perpendicular with minimal lateral tensions.

(5) Poles shall be trimmed at top for a maximum 6” extension above the upper cross arm.

(d) Cleanup And Disposal

Contractor shall remove all debris from the facility or on-site container.

C.6.2 Transmission Line Repairs

(a) Apply safety ties on support insulators closest to problem area on both sides of problem area.

(b) If line is disconnected from a termination at the antenna or at a turn pole, reconnect the line at that point.

(c) Pick up the line and affix it to each cross arm end points with ropes. Starting in the center of the downed span, work each side from center dividing the remaining sections in half until the entire length of the line is suspended. (working from one end to the other will cause the dog-legs and insulators to be misaligned)

(d) Replace the broken insulators making sure that the insulators hang vertical. Repair any broken joints using silver solder, solder any broken joints in the copper tubing and tubing to dog-leg connections.

(e) Replace any bent or damaged equal potential clamps maintaining the original spacing. If any clamps are loose they should be removed and re-arched to ensure that when installed they make firm contact with the cable and the tubing.

(f) Adjust the tubing so that it hangs straight down from the cable and has minimal waviness.

Straighten the tubing as required to achieve a neat appearance.

(g) Remove all rope ties before returning the line to service.

(End of Section C)

SECTION D – PACKAGING AND MARKING

D.1 Packing, Package, and Storage of Supplies Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

All initial packing, marking and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall supervise the packing of all acquired equipment furnished by the Contractor.

D.2 Markings All deliverables submitted to the Contracting Officer (CO), and DO Contracting Officer Representative (COR) shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the Contractor;

(d) Name and address of the Contracting Officer;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including item number, quantity, number of containers, and package number (if any).

Specific marking requirements shall be addressed in individual DOs.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.246-4 INSPECTION OF SERVICES-FIXED PRICE (AUG 1996)

(a) Definition. "Services," as used in this clause, includes Services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterward as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

(1) Contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

E.2 Inspection and Acceptance

Final acceptance of all deliverables performed as specified under each delivery order will be made in writing, as designated by the COR, or as detailed in individual DOs.

(End of Section E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Clauses Incorporated By Reference (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at these internet addresses: https://www.acquisition.gov.

FAR Clause No. Title Date 52.204-15 Service Contract Reporting Requirements for Indefinite-

Delivery Contracts Oct 2016

52.242-15 Stop-Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984

F.2 Contract Term, Ordering Period, and Delayed Period of Performance

(a) Contract Term. The term of this IDIQ contract consists of a five year period of performance subject to availability of funding. This is not a multi-year contract as defined in FAR Part 17.1, Multiyear Contracting.

(b) Ordering Period. There are five ordering periods of one year each.

F.3 Delivery Order (DO) Performance Period and Pricing

DO’s (Firm Fixed Price) may be issued at any time during the ordering period. The period of performance for each DO will be specified in the order and may include periods of performance that extend beyond the IDIQ period of performance expiration up to 12 months.

DO’s shall be priced using the rates provided in the Contractor’s accepted price proposal (attached) that will be applicable to the order’s anticipated ordering period. (See Section B.6, CONTRACT PRICING) The rates that apply to performance beyond the term of the contract shall be the rates that are in effect in the DO when the contract term expires.

Contractors may propose discounted rates to the Contractor’s accepted price proposal in response to the DO Request for Proposal.

F.4 Delivery Locations

The primary delivery location will be:

Edward R. Murrow Transmitting Station Grimesland, NC 27837.

Exact delivery addresses and any special marking or packaging instructions shall be specified in each individual Delivery Order.

F.5 Deliverables

(a) All applicable DO deliverables, their required delivery dates, and destination of delivery will be specified in Delivery Orders issued under this contract, as applicable.

(b) All deliverables submitted in electronic format shall be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus or defect.

(c) Each DO-level deliverable shall be accompanied by a cover letter from the Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will appoint by letter a Contracting Officer’s Representative (COR) who will have the responsibility of ensuring that the work confirms to the requirements of this Contract and such other responsibilities and authorities as may be specified in the letter of authorization or in this Contract.

It is understood and agreed, in particular, that the COR shall not have the authority to make changes to the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or in the contract.

THE CONTRACTOR IS HEREBY FOREWARNED THAT, THE CONTRACTING OFFICER’S

REPRESENTATIVE (COR) CANNOT MAKE ANY CHANGES TO THE CONTRACT WITHOUT

PRIOR WRITTEN AUTHORITY FROM THE CONTRACTING OFFICER. THE CONTRACTOR

SHALL BE HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN

ADVANCE IN WRITING BY THE CONTRACTING OFFICER. THE CONTRACTOR MAY BE

DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED

THAT IS NOT AUTHORIZED IN ADVANCE IN WRITING BY THE CONTRACTING OFFICER.

THE CONTRACTOR MAY ALSO BE REQUIRED, AT NO ADDITIONAL COST TO THE

GOVERNMENT, TO TAKE ALL CORRECTIVE ACTIONS NECESSITATED BY REASON OF ANY

UNAUTHORIZED CHANGES PERFORMED BY THE CONTRACTOR WITHOUT SPECIFIC

ADVANCE WRITTEN AUTHORIZATION FROM THE CONTRACTING OFFICER.

The COR, is responsible for the program related activities, including reporting, communications. The COR contact information is:

Name: TBD Address: TBD E-mail: TBD Phone: TBD

G.2 CONTRACTING OFFICER

The CO has the overall responsibility for administration of the contract. The CO, without right of delegation, is the only authorized individual to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. Unless otherwise delegated, only the designated CO has oversight of the contract as a whole.

The CO for this contract is:

Name: Contracting Officer Address: Office of Management Services/ Contracts

The U.S. Agency for Global Media (USAGM) 330 Independence Avenue, SW Washington, DC 20237

E-mail: TBD Phone: TBD

G.3 CONTRACT SPECIALIST

All communications pertaining to contractual and/or administrative matters under this Contract shall be sent to the Contract Specialist:

Name: Contract Specialist Address: Office of Management Services/ Contracts

The U.S. Agency for Global Media (USAGM) 330 Independence Avenue, SW Washington, DC 20237

E-mail: TBD Phone: TBD

G.4 CONTRACTOR POINTS OF CONTACT

Contractor’s Contract Administrator

In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration.

Name:

Address:

E-mail:

Phone:

G.5 TASK/DELIVERY ORDER PROCEDURES

G.5.1 Task/Delivery Order Procedures and Authority

Only the Contracting Officer shall have the authority to issue delivery orders to the Contractor.

G.5.2 Task/Delivery Order Generation and Processing

(a) Task/Delivery Orders shall be prepared and awarded by the Contracting Officer in coordination with the COR and Contractor for all requirements under this contract. All Task/Delivery Orders shall contain the following information:

(i) Date of order.

(ii) Contract number and order number.

(iii) line item number, subline item number (if applicable), description, quantity, and unit price or estimated cost and fee (as applicable). The corresponding line item number and subline item number from the base contract shall also be included.

(iv) Delivery or performance schedule.

(v) Place of delivery or performance (including consignee).

(vi) Any packaging, packing, and shipping instruction

(b) The Contracting Officer in coordination with the COR shall notify the Contractor regarding the status any pending Task/Delivery Orders and supply the Contractor with updates as available.

(c) Task/Delivery Orders shall contain a list of items to be provided a fixed priced cost based on individual item prices and packing/shipping requirements to the airport of destination.

(End of Section G)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Key Personnel

The personnel specified below, and in the Schedule are considered essential to the work being performed hereunder. Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer in writing at least two (2) weeks or 10 workdays before the anticipated change in Key Personnel. The Contractor’s request shall include a written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer. If the event that a Key Personnel is removed from the contract for whatever reason, and a reasonable substitution cannot be found then the Government shall be entitled to a deductive change covering the cost of that Key Personnel until a reasonable substitution is found and accepted by the Government.

H.1.1 Project Manager/Technical Point of Contact

The Contractor shall designate a Project Manager who will be considered key personnel. The Project Manager will serve as the technical point of contact and provide his/her name and phone number to the Contracting Officer in writing. This individual shall be the contact for coordination with the Government and shall have authority to make schedule and pricing decisions without recourse to higher authority in the Contractor's firm. He/she shall manage and coordinate the activities of all of the technical disciplines, support staff, and any subcontractors used by the Contractor to perform the work required by a Delivery/ Task Order. This individual may be the same person as designated in Section G.4 of this Contract titled "Contractor’s Points of Contact.

H.2 Authorized Users

The IDIQ contract awarded under this requirement will be available for use by the USAGM and its authorized entities.

H.3 Order of Precedence

In the event of an inconsistency between the terms and conditions of this contract, resultant TO/DO, and Contractor TO/DO proposals, the inconsistency shall be resolved by giving precedence in the following order:

(a) The contract; and;

(b) The TO/DO, excluding the Contractor’s TO/DO proposal.

(c) The Contractor’s TO/DO proposal, IF incorporated into the TO/DO by reference.

H.4 Minimum Dollar Guarantee and Maximum Contract Limitation

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $2,500 for the ordering period of this contract.

(b) Maximum. The maximum cumulative dollar ceiling value of all task orders/delivery orders under this procurement is $400,000.00.

(c) The Government has no obligation to issue TO/DOs to the Contractor beyond the amount specified in paragraph (a) of this clause.

H.5 Task Order Fund Obligation

The Government is obligated only to the extent provided in each TO/DO. Further, the obligation of the Government is limited, in the event of the incremental funding of Firm-Fixed Price (FFP) CLINs/Sub- CLINs, to the funding allotted on the CLINs/Sub-CLINs as specified in an order or an amendment to the order.

H.6 Access to and Use of Information

If the Contractor, in the performance of this contract, obtains access to information, such as the USAGM plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub.

L. 93-579), or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer it shall not:

(a) use such information for any purpose unrelated to the execution of this contract;

(b) compete for work as a prime Contractor, subcontractor, cosponsor, joint venture, consultant, teaming member, or in any similar capacity for the USAGM based on such until such information is released or otherwise made available to the public;

(c) submit any unsolicited proposal to the Government which is based on such information until 1 year after such information is released or otherwise made available to the public; and;

(d) release such information unless such information has previously been released or otherwise made available to the public by the USAGM.

In addition, the Contractor agrees that it shall take all reasonable, appropriate and/or required steps to protect the security of non-public USAGM information received under the contract, including but not limited to confidential business and trade secret information, proprietary data, data protected by the Privacy Act of 1974 (Pub. L. 93-579), and other confidential or privileged technical, business, or financial information under this contract, and it shall notify USAGM’s contracting officer within 1 hour of learning of any unauthorized disclosure of such information and cooperate in the agency’s efforts to address the disclosure.

H.7 Organizational Conflict of Interest

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor:

1. Is not biased because of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract or any Task Order issued pursuant to the terms and conditions specified herein, and

2. Does not obtain any unfair competitive advantage over other parties by virtue of its performance of this contract or any Task Order issued pursuant to the terms and conditions specified herein.

(b) Scope: The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime Contractor, Subcontractor, Cosponsor, Joint Venture, Consultant, Teaming Member, or in any similar capacity.

1. Technical Support Services.

(i) The Contractor shall be ineligible to participate in any capacity in any USAGM contracts, subcontracts, or proposals (solicited or unsolicited) which result directly from the Contractor's performance of work under this contract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical support services work under this contract on any of its products or services or the products and services of another firm if the Contractor is or has been substantially involved in their development or marketing. Nothing in this sub-paragraph shall preclude the Contractor from competing for TOs/DOs for technical support services which would be issued pursuant to the terms and conditions specified herein.

(ii) If the Contractor under this contract contributes to or prepares a complete or essentially complete Statement of Work (SOW), cost estimate, or Technical Specification to be used in competitive…