USAGM 951700-22-R-0006 Afghanistan Cat Support.pdf

USAGM Afghanistan MW and FM Transmitting Facilities, Caterpillar Generator Support Services.

Date: March 29, 2022

To: Prospective Offerors

Subject: Request for Proposal number 951700-22-R-0006

Enclosed is a Request for Proposals (RFP) for one or more Indefinite Delivery, Indefinite Quantity (IDIQ) contract/s to acquire maintenance, repair, spare parts, and consumable supplies for USAGM owned Caterpillar Generators located in Afghanistan that support USAGM Radio Transmission Operations.

USAGM has Diesel Generators located in 17 locations within the borders of Afghanistan. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit your proposal via email to Contract Specialist, Rodney Nelson:

rnelson@usagm.gov with a copy to Contracting Officer, Tisa Harvin:

tharvin@usagm.gov.

The U.S. Government intends to award a firm-fixed-price (FFP) commercial contract to the responsible offeror submitting a proposal which has been determined to be the best value to the Government. USAGM intends to award a contract based on initial proposals without holding discussions, although USAGM reserves the right to conduct discussions with the offeror or offerors.

Proposals are due by Monday, April 18, 2002, 12:00 Noon U.S. Eastern Daylight Time.

Sincerely, Tisa Harvin, Contracting Officer Office of Management Services/Contracts U.S. Agency for Global Media (USAGM)

330 Independence Avenue, SW Washington, D.C. 20237 tharvin@usagm.gov

Office Phone: (202) 920-2307 mailto:rnelson@usagm.gov mailto:tharvin@usagm.gov mailto:tharvin@usagm.gov

Document Number: 951700-22-R-0006 Page 1 of 4

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

T018-22-IQ-00002

5. SOLICITATION NUMBER

951700-22-R-0006

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/14/2022

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME See Text

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

04/01/2022 17:00:00

CODE 951700

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

951700CODE15. DELIVER TO

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

CODE 95170016. ADMINISTERED BY

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

951700CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

2022-0206-TSI-T018-3500-3139-253120-2022

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Tisa Kalena Harvin

31c. DATE SIGNED 03/14/2022

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 951700-22-R-0006 Page 2 of 4

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 951700-22-R-0006 Page 3 of 4

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

Document Number: 951700-22-R-0006 Page 4 of 4

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

1 Capiltalized Goods >= 25k 0.000000 LT

Period of Performance: 05/01/2022 - 04/30/2023

Description: Ordering Period One - Maintenance, repair, spare parts, and consumable supplies for Caterpillar Diesel Generators located in 17 locations in Afghanistan.

Reference Line: T018-22-IQ-00002 - 1

2 Capiltalized Goods >= 25k 0.000000 LT

Period of Performance: 05/30/2023 - 04/30/2024

Description: Ordering Period Two - Maintenance, repair, spare parts, and consumable supplies for Caterpillar Diesel Generators located in 17 locations in Afghanistan.

Reference Line: T018-22-IQ-00002 - 2

3 Capiltalized Goods >= 25k 0.000000 LT

Period of Performance: 05/01/2024 - 04/30/2025

Description: Ordering Period Three - Maintenance, repair, spare parts, and consumable supplies for Caterpillar Diesel Generators located in 17 locations in Afghanistan.

Reference Line: T018-22-IQ-00002 - 3

4 Capiltalized Goods >= 25k 0.000000 LT

Period of Performance: 05/01/2025 - 04/30/2026

Description: Ordering Period Four - Maintenance, repair, spare parts, and consumable supplies for Caterpillar Diesel Generators located in 17 locations in Afghanistan.

Reference Line: T018-22-IQ-00002 - 4

5 Capiltalized Goods >= 25k 0.000000 LT

Period of Performance: 05/01/2026 - 04/30/2027

Description: Ordering Period Five - Maintenance, repair, spare parts, and consumable supplies for Caterpillar Diesel Generators located in 17 locations in Afghanistan.

Reference Line: T018-22-IQ-00002 - 4

PERIOD OF PERFORMANCE

ITEM START END

1 05/01/2022 04/30/2023

2 05/30/2023 04/30/2024

3 05/01/2024 04/30/2025

4 05/01/2025 04/30/2026

5 05/01/2026 04/30/2027

USAGM Request For Proposals 951700-22-R-0006 Caterpillar Generator Support Services

USAGM Afghanistan MW and FM Transmitting Facilities

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 OVERVIEW

This Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to acquire maintenance, repair, spare parts, and consumable supplies for USAGM owned Caterpillar Generators located in Afghanistan that support USAGM Radio Transmission Operations. USAGM has Diesel Generators located in 17 locations within the borders of Afghanistan.

B.1.1 Acquisition Authority: This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Subpart 16.5 - Indefinite-Delivery Contracts, FAR Subpart 13.5 - Simplified Procedures for Certain Commercial Items and FAR Part 12 - Acquisition of Commercial Items. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-02; dated 01/14/2022. To view the latest Federal Acquisition Circulars (FAC) go to https://www.acquisition.gov.

B.2 CONTRACT TERM

The contract term is for a period of performance beginning May 01, 2022 through April 30, 2027 to include five (5) Ordering Periods of one year each. Task/Delivery Orders (TO/DOs) may be issued at any time during the five year ordering period. The period of performance for each TO/DO will be specified in the order and may include periods of performance that extend beyond the IDIQ period of performance expiration up to 12 months.

B.3 CONTRACT TYPE

This is an (IDIQ) contract and TO/DO awards issued against this contract will be placed using the procedures described in Section C.6, Task/Delivery Order Assessment Procedures, Section G.4, Method of Ordering Task Orders/Delivery Orders (TO/DOs), and Section I, Contract Clauses.

The TO/DOs issued against this contract will be awarded on a Firm Fixed Price (FFP) basis in accordance with Federal Acquisition Regulation (FAR) 16.5, Indefinite-Delivery Contracts, and as set forth in Section C. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK, Section G, Contract Administration Data, and Section I, Contract Clauses. The performance periods will be specified in the TO/DOs.

B.4 SUMMARY OF SERVICES

The contractor shall provide qualified manpower having specialized knowledge, skills, and aptitudes to perform inspections/assessments, heavy and preventive maintenance, overhauls and repairs on the Caterpillar Electric Generator systems shown in Sections C.4.1 through C.4.6 at the request of USAGM.

Inspections/assessments shall be performed when requested by USAGM to determine the overall condition and operability of the systems, a full written report of the inspection/assessment results with maintenance/repair recommendations shall be provided within three work days of the inspection.

Preventive maintenance shall be performed for Electric Generator systems in accordance with the Caterpillar Operations and Maintenance Manuals at intervals recommended in the Standard Preventive Maintenance Schedules.

The Contractor shall manage and supervise all aspects of labor necessary to satisfy the requirements set forth in this contract.

Descriptions of required services are contained in Section C and associated attachments. All work shall be performed in accordance with the terms and conditions of this contract and safety rules set forth by USAGM, and local regulations. Safety of personnel and quality workmanship are an integral part of this contract.

B.4.1 Non-Emergency Services (Prices as shown in Section B.5.2 and B.5.3 below)

The primary component of this contract is for the contractor's provision of standard inspection, maintenance and repair services as defined Section C. The scope includes all work, including furnishing all labor, equipment, tools, and services - unless otherwise specified.

B.4.2 Emergency Services (Prices as shown in Section B.5.4 below)

Emergency services are generally corrective repairs by the Contractor to restore station program operations predicated on a failed Electric Generator system. Scope of work for Emergency repair services are similar to those defined in Non-Emergency activities with the exception that both response and mobilization time are critical in these type of actions.

B.4.3 Spare Parts and Consumables (Prices as shown in Section B.5.5 below)

Spare parts and consumables provided under this contract are to be new, rebuilt or refurbished Caterpillar OEM parts, lubricants, coolants, and consumable items as requested or required to complete services, repairs, overhauls. Use of aftermarket (non-OEM) parts will only be offered and/or used for emergency repairs and only with the approval of the Contracting Officer or Contracting Officer Representative.

Spare parts and consumables not shown in the table in Section B.5.5, when required, will be priced via TO/DO requests for proposals/quotes.

B.5 CONTRACT PRICING

All TO/DOs issued will be subject to the pricing set forth in B.5, Contract Pricing.

The labor categories shown in Section B.5, Contract Pricing will be required to perform the services described in Section C, Statement of Work (SOW). For each TO/DO issued under this Contract, the Contractor may add additional labor categories specific to the requirements of Section C, however, the Contractor’s rates for any additional labor categories added shall not exceed the rates listed in Section B.5.

The labor rates set forth in the IDIQ Pricing Tables reflect fully-burdened hourly rates for each labor category and will apply to all direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit. These fixed hourly labor rates are ceiling rates and will apply to both the prime contractor and its subcontractors.

In any case, proposed rates for TOs/DOs shall not exceed the ceiling rates established in the contract. Any labor categories and rates proposed for a TO/DO that are not established in the IDIQ contract shall be incorporated within the master IDIQ contact upon approval by the USAGM Contracting Officer, prior to a TO/DO award.

B.5.1 Labor Categories and Rates

The Contractor shall propose a set of fixed hourly rates for each labor category, fully burdened as stated in section B.5. The rates shall be fixed for the duration of the ordering period with a reasonable escalation rate for each year of the ordering period. All hourly rates must be separately priced and fully burdened. Any proposed rates that are not fully priced out, will not be included in any resulting award.

B.5.2 Non-Emergency (Routine) Services

Routine services include scheduled and unscheduled standard inspection, maintenance and repair services when station program operations are not at risk, as defined Section C, and include furnishing all labor, equipment, tools, and services. Non-Emergency (Routine) services are to be performed during normal work hours, 7:00AM through 5:00PM, Sunday through Thursday.

IDIQ PRICING TABLE – NON-EMERGENCY (ROUTINE) SERVICES

Labor Category Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Project Manager Maintenance Foreman or Master Mechanic/Electrician

Lead Mechanic/Lead Electrician

Mechanic/Electrician Laborer/Assistant

B.5.3 Non-Emergency (Routine) Services - Fixed Rate per Service

IDIQ PRICING TABLE – NON-EMERGENCY SERVICES (FIXED RATES)

Description Ordering

Period 1 Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Coolant Sample Level 1 Analysis Coolant Sample Level 2 Analysis Engine Oil Sample Analysis Fuel Sample Analysis Caterpillar C18 Genset Inspect/Assess (labor only)

Caterpillar DE33 Genset

Caterpillar GEP13-5 Genset

Caterpillar GEP18-2 Genset

Caterpillar GEP30 Genset

Caterpillar GEP33 Genset

B.5.4 Emergency Repairs

Emergency repairs to be performed on USAGM Electric Generators are within the scope of this contract when required to restore station program operation. The Contractor may be required to perform emergency repairs on short notice. The emergency repairs can range from partial repairs to total overhauls including supply and delivery of supplies and materials. Emergency repairs may be required during normal operating hours at the USAGM Transmitting Stations or at any time outside of normal operating hours.

IDIQ PRICING TABLE – EMERGENCY SERVICES

Labor Category Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Project Manager

Maintenance Foreman or Master Mechanic/Electrician

Lead Mechanic/Lead Electrician

Mechanic/Electrician Laborer/Assistant

B.5.5 Spare Parts and Consumables

The Contractor shall provide USAGM the capability to acquire all required repair parts, filters, lubricants, coolant, batteries, and other items necessary to repair and sustain all USAGM Caterpillar generators in Afghanistan. The Contractor shall only use and provide parts and materials that are specified by the manufacturer and meet manufacturer specifications. The contractor will include the cost of shipping the items to its final destination within Afghanistan in its proposal.

IDIQ PRICING TABLE – SPARE PARTS AND CONSUMABLES

Part Number Item Description Qty Unit of Issue

Unit Price Estimated Base Ordering Period Total

3E9848 Engine Oil 15W40 20 Ltr 300 EA

2465009 Primary Air Element 10 EA

2465010 Secondary Air Element 6 EA

1R1808 Oil Filter 20 EA

1R0749 Advanced Efficiency Fuel Filter 20 EA

3261641 Advanced Efficiency Fuel Water Separator

20 EA

2020N-10 Racor Fuel Filter Element 20 EA

10000-71714 Oil Filter 10 EA

10000-59650 Fuel Filter 10 EA

10000-65566 Air Filter 6 EA

W-4/W-15 Fuel Water Separator Filter 10 EA

10000-00339 Fuel Filter 300 EA

10000-06412 Fuel Filter 300 EA

10000-65565 Oil Filter 300 EA

901-046 Air Filter 150 EA

2010TM Racor Filter Element 300 EA

981-209 Fan Belt 40 EA

10000-00105 Joint 20 EA

(End of Section B)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 INTRODUCTION

The United States Agency for Global Media (hereby designated as USAGM) operates MW and FM broadcast transmitter sites throughout the country of Afghanistan. Each of these locations have Caterpillar Diesel Generators which provide AC electrical power for USAGM transmitter systems which operate 24 hours a day / 7 days a week.

C.1.1 Project Objective:

The objective of this Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to acquire maintenance, repair, spare parts, and consumable supplies for USAGM owned Caterpillar Generators located in Afghanistan that support USAGM Radio Transmission Operations. USAGM has Diesel Generators located in 17 locations within the borders of Afghanistan.

Contractor will be responsible for all equipment and tools needed to complete the work. The aforementioned is not intended to direct the vendor as to how they will perform the required work, but notes general provisions of work that are needed.

C.1.2 Scope:

USAGM is seeking an IDIQ vehicle with Individual Task Orders (TO) to acquire a myriad of maintenance services, repair services, spare parts, and consumable supplies for various models of Caterpillar Generators that support power generation for radio broadcasting operations. Most of the Caterpillar Generators under this contract provide prime power generation to USAGM radio transmitters and are critical to the successful transmission of USAGM and its programming partners radio programs.

C.2 BASIC TERMS AND CONDITIONS

C.2.1 The U.S. Government intends to establish Indefinite Delivery/Indefinite Quantity (IDIQ) contract/s with one or more responsible companies that can supply required Caterpillar generator parts, services and supplies.

Establishment of an IDIQ contract will be based on the most advantageous prices and delivery times along with other positive performance factors presented by the Contractor. Discussions may be held with companies if there is a need to do so. Contractors are advised that while the Government may establish multiple IDIQs, we will only establish the number of IDIQs believed to be sufficient to meet our needs and regulatory competition requirements.

C.2.2 If a need arises, the Contracting Officer may issue a Task Order or Delivery Order following the procedures outlined in the IDIQ. If the IDIQ-holder accepts the order, then a binding contract between the Government and IDIQ-holder will exist for that specific order. If the IDIQ-holder refuses to accept orders or furnish quotations in compliance with the terms of the Contract, then the Government reserves the right to cancel the contract with that IDIQ-holder.

C.2.3 The Government shall only be obligated to the extent of authorized purchases actually made under this IDIQ. The IDIQ-holder shall not provide supplies or perform any work without an IDIQ Task or Delivery Order issued to the IDIQ-holder by an authorized ordering official.

C.3 PERIOD OF PERFORMANCE

C.3.1 The effective date of this IDIQ shall be for a five-year period from the date of award. This Contract will remain in effect until terminated by either party.

C.3.2 Completion of IDIQ: An IDIQ is considered complete when all authorized purchases made under it equal the IDIQ’s total maximum dollar limitation, if any, when its stated time period expires or in the event the IDIQ is cancelled by either party.

C.4 GENERATOR REPAIR, OVERHAUL, REBUILD AND PROCUREMENT SERVICES

C.4.1 Caterpillar C18 DG Repair and Maintenance.

The Contractor shall perform inspections, heavy and preventive maintenance, overhauls and repairs on Caterpillar C18 Electric Generator systems at the request of USAGM. The contractor will provide a written proposal including all pricing to the USAGM Contracting Office and Contractor Officer Representative for approval and issue of delivery/task order before executing any repair or maintenance tasks. Contractor will coordinate with the USAGM Khost MW Transmitter Site manager for the purpose of performing scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. All work performed by Contractor personnel shall be accomplished using the manufacturer’s established procedures, instructions, and standards.

The Contractor shall not make any configuration changes to the generator system without prior approval of the COR. The Contractor shall immediately notify the COR and/or Facility Manager or their representatives of any equipment malfunction, deficiency or unauthorized configuration changes that will adversely impacts the broadcast mission, an off air situation or potential of a system failure which could lead an off air situation.

Caterpillar C18 Generators:

SN# ELM01623, STM00963 and M1Z00517 Khost, Afghanistan

C.4.2 Caterpillar DE33/DE50 DG Repair and Maintenance.

The Contractor shall perform inspections, heavy and preventive maintenance, overhauls and repairs on Caterpillar DE33/DE50 Electric Generator systems at the request of USAGM. The contractor will provide a written proposal including all pricing to the USAGM Contracting Office and Contractor Officer Representative for approval and issue of delivery/task order before executing any repair or maintenance tasks. Contractor will coordinate with the USAGM Transmitter Site for the purpose of performing scheduled and unscheduled maintenance and repairs.

During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. All work performed by Contractor personnel shall be accomplished using the manufacturer’s established procedures, instructions, and standards.

The Contractor shall not make any configuration changes to the generator system without prior approval of the COR. The Contractor shall immediately notify the COR and/or Facility Manager or their representatives of any equipment malfunction, deficiency or unauthorized configuration changes that will adversely impacts the broadcast mission, an off air situation or potential of a system failure which could lead an off air situation.

Caterpillar DE33 Generators:

SN# E3S00648 Jalalabad, Afghanistan

SN# EC302878 and EC303634 Herat, Afghanistan

SN# E3S00825 Asadabad, Afghanistan

SN# EC303114 and EC303116 Ghazni, Afghanistan

SN# EC303635 Parun, Afghanistan

SN# E3S05219 and E3S05182, Kabul, Afghanistan (Hanif Logistics Warehouse)

Caterpillar DE50 Generators:

SN# EC501285 Tani, Khost, Afghanistan

C.4.3 Caterpillar (Olympian) GEP33/GEP44-5 DG Repair and Maintenance.

The Contractor shall perform inspections, heavy and preventive maintenance, overhauls and repairs on Caterpillar GEP33/GEP44-5 Electric Generator systems at the request of USAGM. The contractor will provide a written proposal including all pricing to the USAGM Contracting Office and Contractor Officer Representative for approval and issue of delivery/task order before executing any repair or maintenance tasks. Contractor will coordinate with the USAGM Transmitter Site for the purpose of performing scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. All work performed by Contractor personnel shall be accomplished using the manufacturer’s established procedures, instructions, and standards.

The Contractor shall not make any configuration changes to the generator system without prior approval of the COR. The Contractor shall immediately notify the COR and/or Facility Manager or their representatives of any equipment malfunction, deficiency or unauthorized configuration changes that will adversely impacts the broadcast mission, an off air situation or potential of a system failure which could lead an off air situation.

Caterpillar GEP33 Generators:

SN# OLY00000LEP02268 Asadabad, Afghanistan

SN# OLY00000CLEP0082 Jalalabad, Afghanistan

SN# OLY00000CLEP02629 and OLY00000CLEP03400 Gardez, Afghanistan

SN# OLY00000CLEP01920 and OLY00000DLEP01921 Lashkar Gha, Afghanistan

SN# OLY00000HLEP02790 and OLY00000EILEP02676 Sharan, Afghanistan

SN# OLY00000HELP01526 and OLY00000ClEP02346 Pil Alam, Afghanistan

SN# OLY00000PLEP02762 and OLY00000ALEP02785 Laghman, Afghanistan

SN# OLY00000ALEP03242 and OLY00000ALEP03399 Parun, Afghanistan

SN# OLY0000CLEP02640 and OLY0000PLEP03301 Khost, Afghanistan

SN# OLY00000HLEP00820 and OLY00000HLEP00828 Mazar I Sharif, Afghanistan

SN# OLY00000KLEP02327, OLY00000EMMR02058 and OLY00000MMR00392 Qalat, Afghanistan

SN# OLY00000CMMR00165, OLY00000CLEP02243 and OLY00000JLEP01521 Kabul, Afghanistan

Caterpillar GEP44-5 Generators:

SN# OLY00000H11604976 Tani, Khost, Afghanistan

C.4.4 Caterpillar (Olympian) GEP13-5 DG Repair and Maintenance.

The Contractor shall perform inspections, heavy and preventive maintenance, overhauls and repairs on Caterpillar GEP13-5 Electric Generator systems at the request of USAGM. The contractor will provide a written proposal including all pricing to the USAGM Contracting Office and Contractor Officer Representative for approval and issue of delivery/task order before executing any repair or maintenance tasks. Contractor will coordinate with the USAGM Transmitter Site for the purpose of performing scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. All work performed by Contractor personnel shall be accomplished using the manufacturer’s established procedures, instructions, and standards.

The Contractor shall not make any configuration changes to the generator system without prior approval of the COR. The Contractor shall immediately notify the COR and/or Facility Manager or their representatives of any equipment malfunction, deficiency or unauthorized configuration changes that will adversely impacts the broadcast mission, an off air situation or potential of a system failure which could lead an off air situation.

Caterpillar GEP13-5 Generators:

SN# OLY00000 PXT07872 Jalalabad, Afghanistan

SN# OLY00000HPXT07244 and OLY00000VPXT07871 Herat, Afghanistan

C.4.5 Caterpillar (Olympian) GEP18-2 DG Repair and Maintenance.

The Contractor shall perform inspections, heavy and preventive maintenance, overhauls and repairs on Caterpillar GEP18-2 Electric Generator systems at the request of USAGM. The contractor will provide a written proposal including all pricing to the USAGM Contracting Office and Contractor Officer Representative for approval and issue of delivery/task order before executing any repair or maintenance tasks. Contractor will coordinate with the USAGM Transmitter Site for the purpose of performing scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. All work performed by Contractor personnel shall be accomplished using the manufacturer’s established procedures, instructions, and standards.

The Contractor shall not make any configuration changes to the generator system without prior approval of the COR. The Contractor shall immediately notify the COR and/or Facility Manager or their representatives of any equipment malfunction, deficiency or unauthorized configuration changes that will adversely impacts the broadcast mission, an off air situation or potential of a system failure which could lead an off air situation.

Caterpillar GEP18-2 Generators:

SN# OLY00000HPXM05125 Asadabad, Afghanistan

C.4.6 Caterpillar (Olympian) GEP30 DG Repair and Maintenance:

The Contractor shall perform inspections, heavy and preventive maintenance, overhauls and repairs on Caterpillar GEP30 Electric Generator systems at the request of USAGM. The contractor will provide a written proposal including all pricing to the USAGM Contracting Office and Contractor Officer Representative for approval and issue of delivery/task order before executing any repair or maintenance tasks. Contractor will coordinate with the USAGM Transmitter Site for the purpose of performing scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. All work performed by Contractor personnel shall be accomplished using the manufacturer’s established procedures, instructions, and standards.

The Contractor shall not make any configuration changes to the generator system without prior approval of the COR. The Contractor shall immediately notify the COR and/or Facility Manager or their representatives of any equipment malfunction, deficiency or unauthorized configuration changes that will adversely impacts the broadcast mission, an off air situation or potential of a system failure which could lead an off air situation.

Caterpillar GEP30 Generators:

SN# OLY00000KE3D00910 Kandahar, Afghanistan

C.4.7 Spare Parts and Consumables.

The Contractor shall provide USAGM the capability to acquire all required repair parts, filters, lubricants, coolant, batteries, and other items necessary to repair and sustain all USAGM Caterpillar generators in Afghanistan (Refer to Attachment A). The vendor will provide a quote for spare parts and consumables when requested by the Contracting Officer or Contracting Officer Representative for approval. When providing a proposal, the Contractor shall only use and provide parts and materials that are specified by the manufacturer and meet manufacturer specifications so as not to void any manufacturer warranties. The contractor will include the cost of shipping the items to its final destination within Afghanistan in its proposal. Orders for parts and consumables will be done under this contract by Task Order issued by the Contracting Officer.

C.4.7.1 The Contractor is required to provide new, rebuilt or refurbished Caterpillar OEM parts, lubricants, coolants, and consumable items as requested or required to complete services, repairs, overhauls. Use of aftermarket (non-OEM) parts will only be offered and/or used for emergency repairs with the approval of the Contracting Officer or Contracting Officer Representative.

C.4.7.2 Warranty: In addition to the implied warranty specified at FAR 52.212-4 (o) and any manufacturer’s warranty, the Contractor shall warrant all parts for a minimum of 90 days.

C.4.7.3 Wrong/Defective Shipments: If the Contractor ships the wrong parts or defective products, the Contractor shall promptly replace parts/products with the correct parts/products at no additional costs to the Government.

The Contractor shall also be responsible for fees associated with return shipment and re-stocking.

C.4.7.4 If more than one vendor has received a contract for generator parts supply, the following guidelines shall apply.

(a) Only the Contracting Officer Representative (COR) appointed by the Contracting Officer shall be authorized to place task/delivery orders against the IDIQ.

(b) As the need for supplies arises, the Government will develop a price estimate. If the estimate does not exceed US $3,000, the Government will follow the procedures in paragraph (c) below. If the estimate exceeds US $3,000, the Government will follow the procedures in paragraph (d) below.

(c) Orders not exceeding US $3,000 - The Government will select an IDIQ-holder for issuance of the task/delivery order. This decision will be based on the Government's best interests, which may include factors such as estimated price, delivery, and past performance record. Competition of orders under this amount are at the discretion of the Government.

(d) Orders exceeding US $3,000 - The Government will compete the task/delivery orders among the IDIQ holders that can supply the required items by:

(i) Requesting each IDIQ-holder to provide, AT NO COST TO THE GOVERNMENT, a quotation. Whether or not the IDIQ-holder is selected for an individual order, the Government shall not be liable for any claim from the IDIQ-holder for the cost of providing the quote.

(ii) Select the Contractor that presents the best value to the Government. Selection will be based on a combination of estimated price, delivery, and past performance information. Evaluation criteria for each individual IDIQ delivery/task order: Price, Delivery, and Past performance will be the most commonly used factors utilized to evaluate a Contractor’s quotations.

(iii) All IDIQ task/delivery orders will be issued by the Contracting Officer. All task/delivery orders will be Firm Fixed-Price.

C.5. SPECIAL CONDITIONS

C.5.1 Reports

Upon completion of service and repairs performed under tasks 4.1 thru 4.7, the contractor will provide a written report in English of all services and repairs completed within 3 working days after completing the work. This report will include at a minimum the following items:

a. A detailed description of all services & repairs performed

b. List and quantity of all replacement parts used

c. List and quantity of all lubricants used

d. List and quantity of all coolant used

e. Generator hours at commencement of repairs and completion of repairs

f. Photograph of Generator(s) services and photo of Manufacturer Rating Label with model number(s) and serial number(s).

Report shall be submitted to the Contracting Officer Representative in one of the following electronic formats:

.pdf, .doc, .xls, or .ppt .

C.6 TASK/DELIVERY ORDER ASSESSMENT PROCEDURES (Refer to Attachment J.3)

A task/delivery order assessment is a joint assessment between the Contractor and the COR whereby the Contractor and COR formulate the requirements for specific maintenance initiatives. Task/delivery order assessments accommodate the basis for development of specific repair strategies, services, parts and equipment that may be required in a specific repair.

C.6.1 Normal Task Assessment Process

(a) Upon the identification of a maintenance requirement, the COR will prepare a Task/Delivery Order

Assessment form by completing Part One of the form, and submit to the Contractor. This submission shall include a background statement and a draft statement of work defining the maintenance required.

(b) The Contractor shall respond to the receipt of the task/delivery order assessment form within three business day from delivery.

(c) The Contractor will complete Part 2 of the assessment form and return to the COR for review and any subsequent discussions, as necessary, to ensure consistency in the understanding of the scope of work and time estimates provided by the contractor.

(d) Upon approval by the COR, the station will prepare all necessary documentation for the Contracting Officer to generate a formal Task or Delivery Order against the contract.

(e) Upon receipt of the Task or Delivery Order, the Contractor shall provide all parts and supplies, and complete all work under the Task/Delivery Order.

C.6.2 Task/Delivery Order Assessment Process for Emergency Tasks

(a) Emergency Tasks require the Contractor respond to the receipt of the emergency task assessment within one business day from station submission and will arrange for discussions with the COR, if required, to be performed within 48 hours following confirmation of receipt of the assessment order.

(c) The COR and the Contracting Officer shall make every effort to ensure the task/delivery order are expedited to the extent possible to expedite accomplishment of the requirement.

(d) The Contractor shall make every effort to schedule emergency tasks as a priority to ensure the impact to broadcast operation is minimized.

C.6.3 Task/Delivery Order Assessment Process for Revisions to Existing Orders

Revisions to the scope of an ongoing task order are generally rare except when additional work is detected in the process of the completing a requirement that is deemed most favorable and cost efficient to the government to have repaired in conjunction with the ongoing activity rather than treated as a separate requirement.

(a) If a need for additional work is revealed within the course of inspection or maintenance, the contractor will immediately inform the COR to address the recommended revision and potential impact to broadcast operation.

(b) If the revision can be effectively addressed within the scope, time and materials of the original task order, the Contractor will perform the additional requirements as able.

(c) If the additional work is outside the original scope of the task order, a separate task/delivery order assessment shall be prepared to reflect the additional labor and part requirements associated with the additional work. The COR will coordinate all actions with the Contracting Officer to overcome any delays that would impact maintenance activities.

(End of Section C)

SECTION D – PACKAGING AND MARKING

D.1 Packing, Package, and Storage of Equipment

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

All initial packing, marking and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall supervise the packing of all acquired equipment furnished by the Contractor and shall supervise the unpacking of equipment to be installed.

D.2 Markings

All deliverables submitted to the Contracting Officer (CO), and TO/DO Contracting Officer Representative (COR) shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the Contractor;

(d) Name and address of the Contracting Officer;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including item number, quantity, number of containers, and package number (if any).

Specific marking requirements may be addressed in individual TO/DOs.

D.3 Equipment Removal

All Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the Contractor’s expense, within ninety (90) calendar days after contract expiration, or as mutually agreed by the Government and the Contractor. Exceptions to this requirement shall be mutually agreed upon and written notice issued by the CO. Specific requirements will be addressed in individual TO/DOs.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Clauses Incorporated By Reference (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at these internet addresses: https://www.acquisition.gov

FAR Clause No. Title Date 52.246-2 Inspection of Supplies—Fixed Price AUG 1996 52.246-4 Inspection of Services –Fixed Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

E.2 Inspection and Acceptance

Final acceptance of all deliverables and or services performed as specified under each task order will be made in writing, as designated by the COR, or as detailed in individual TO/DOs.

(End of Section E) http://www.acquisition.gov/

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Clauses Incorporated By Reference (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at these internet addresses: https://www.acquisition.gov.

FAR Clause No. Title Date 52.204-15 Service Contract Reporting Requirements for Indefinite-

Delivery Contracts Oct 2016

52.242-15 Stop-Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984 52.247-34 F.O.B. Destination Nov 1991

F.2 Contract Term, Ordering Period, and Delayed Period of Performance

(a) Contract Term. The term of this IDIQ contract consists of a five year ordering period subject to availability of funding. This is not a multi-year contract as defined in FAR Part 17.1, Multiyear Contracting.

(b) Ordering Period. The ordering period will commence upon contract award through the entire sixty (60) month term of the contract.

(c) Delayed Contract Period of Performance. If the period of performance under the contract is delayed or suspended, the Government may extend the contract term to commensurate with the delay or suspension.

F.3 Task Order or Delivery Order (TO/DO) Performance Period and Pricing

TO/DOs (Firm Fixed Price) may be issued at any time during the ordering period. The period of performance for each TO/DO will be specified in the order and may include periods of performance that extend beyond the IDIQ period of performance expiration up to 12 months.

TO/DOs shall be priced using the rates provided in Section B. Supplies or Service and Price/Costs, that will be applicable to the order’s anticipated period of performance. The labor rates that apply to performance beyond the term of the contract shall be the rates that are in effect in the TO/DO when the contract term expires.

Contractors may propose discounted rates to the Labor Rates under contract in response to the TO/DO Request for Proposal.

F.4 Place of Performance

The primary places of performance will be USAGM MW and FM broadcast transmitter sites located throughout the country of Afghanistan. The place of performance shall be specified in each individual Task Order/Delivery Order.

F.5 Delay Notices to the Government

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the delivery schedule or completion date, or as soon as the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the

Contractor shall immediately notify the CO and COR, in writing. For any TO/DO deliverable, the Contractor shall provide written notification immediately to the CO and COR. This notification shall give pertinent details (including nature and extent of the delay) and shall be informational only in character. Neither this provision nor any action by the Government in response to the notification shall be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.6 Deliverables

(a) All applicable TO/DO deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

(b) All deliverables submitted in electronic format shall be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus or defect.

(c) Each TO/DO-level deliverable shall be accompanied by a cover letter from the Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

F.7 Government Furnished Property

(a) This Contract is based on the assumption that the Contractor will furnish the labor, material and equipment to perform the work. Any requirement for Government Furnished Property shall be as stated in the individual TO/DO.

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Accounting and Appropriation Data

Accounting and appropriation data for obligations and funding will be set forth in individual TO/DOs.

G.2 Primary Government Roles and Responsibilities

The following subsections describe the roles and responsibilities of individuals and/or authorized users who will be the primary Points of Contact (POC) for the Government on matters regarding contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these individual assignments at any time.

G.2.1 Contract Agency Address:

United States Agency for Global Media Office of Management Services (OMS), Office of Contracts (CON) 330 Independence Avenue, SW Washington, DC 20237

G.2.2 Contracting Officer’s Representative

The Contracting Officer will appoint by letter a Contracting Officer’s Representative (COR) who will have the responsibility of ensuring that the work confirms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or in this contract. It is understood and agreed, in particular, that the COR shall not have the authority to make changes to the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or in the contract.

The Contractor is hereby forewarned that, the Contracting Officer’s Representative (COR) cannot make any changes to the contract without prior written authority from the contracting officer. The contractor shall be held fully responsible for any changes not authorized in advance in writing by the Contracting Officer. The Contractor may be denied compensation or other relief for any additional work performed that is not authorized in advance in writing by the contracting officer. The Contractor may also be required, at no additional cost to the government, to take all corrective actions necessitated by reason of any unauthorized changes performed by the Contractor without specific advance written authorization from the Contracting Officer.

The COR, is responsible for the program related activities, including reporting, communications. The COR contact information is:

Name: James C. Kresge, Program Manager Address: Broadcast Technologies Division/Engineering & Transmission Directorate The U.S. Agency for Global Media (USAGM) 330 Independence Avenue, SW Washington, DC 20237 E-mail: jkresge@usagm.gov Telephone: Office: +1-202-920-2174

Mobile: +1-202-288-4039

G.2.3 Contracting Officer

The CO has the overall responsibility for administration of the contract. The CO, without right of delegation, is the only authorized individual to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules.