USAFA High WInd Alert System PWS 2-11-2025.docx

Attachment 1 – Performance Work Statement

(HWAS)

THE UNITED STATES AIR FORCE ACADEMY

DRAFT PERFORMANCE WORK STATEMENT (PWS)

High Wind Alert System

PM/SAL approves the PWS by signing and certifying the contents as written meet the needs of the requiring activity.

Lt Col Willis, Services Acquisition Lead (SAL) 11 February 2025

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. This is a non-personnel services contract to provide maintenance to the U.S. Air Force Academy (USAFA) High Wind Alert System (HWAS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The contractor shall provide all supervision, personnel, equipment, facilities, materials, supplies, tools, transportation, vehicles and other items and non-personal services necessary to perform HWAS maintenance as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2. Background. USAFA supports numerous flying missions. Infrastructure critical to these missions is the HWAS, comprised of 12 solar-powered mini-weather stations, in six different configurations linked by radio to a processor-server and monitor. The USAFA HWAS aids in forecasting gusty surface winds, low-level wind shear, aircraft turbulence, inversion break times, aircraft icing conditions, wind-chill temperatures and heat stress. The system is monitored through USAFA’s real-time webpage at https://hwas.usafa.edu/. The Contractor shall inspect and maintain the functionality of USAFA’s HWAS, provide support for software system and base station computer/server, create and maintain a maintenance log, and update a list of components for each individual sensor suite location in accordance with (IAW) all applicable Original Equipment Manufacturer (OEM) manuals or applicable manufacturer instructions or guidance.

1.3. Contractor Identification. All Contractor personnel shall wear a Government issued badge at all times to identify themselves as a Contractor employee. Contractor employees shall identify themselves as being a Contractor when attending meetings, answering Government telephones, responding to emails and working in other situations where their Contractor status is not obvious to third parties (e.g., clients, vendors, customers, public contacts, etc.) to avoid creating an impression that they are Government officials.

1.4. Dress code. Contractor personnel shall be professional in appearance and suitable for the occasion and environment.

1.5. Contracting Officer Representative (COR). The Government will evaluate the Contractor’s performance under this contract. The COR will be appointed by the Contracting Officer (CO) with the authority to monitor contract performance and to inspect and accept services.

1.6. Threats to General Well Being. The Government reserves the right to direct the removal of Contractor personnel for misconduct or security reasons. This action does not relieve the Contractor from total performance of the program tasks specified herein.

1.7. Hiring of U.S. Government Employees. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest, or the appearance of a conflict of interest. The Contractor shall comply with the Joint Ethics Regulation (JER) in regard to the employment of current and/or former Government employees. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in DAFI 64-106 Contractor Labor Relations Activities chapter 3. The Contractor is prohibited from employing off-duty Government COR(s) who are managing any contracts or subcontracts awarded to the Contractor. The abrupt absence of any Contractor personnel does not at any time constitute an excuse for nonperformance under this contract.

1.8. Adverse Weather Conditions. The Contractor shall coordinate with the COR concerning performance of PWS requirements during adverse weather conditions. Delayed reporting or early release (for Government employees) does not relieve the Contractor of PWS performance.

1.9. Core Hours of Operation. The Contractor shall perform all PWS requirements as outages dictate. Normal USAFA business hours, 0730-1630 should be used for all routine maintenance.

1.10. Work Environment. Missions are frequently interrupted by base exercises or actual ongoing base security events. The Contractor is exempt from all exercises.

1.11. Federal Holidays. The following Federal Holidays are observed by USAFA, but may not always be observed by the Contractor due to mission needs.

New Year’s Day, January 1st or the Friday preceding or Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19th or the Friday preceding or Monday following Independence Day, July 4th or the Friday preceding or Monday following Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11th or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, 25th December

1.12. Mission Essential.

1.12.1. PERFORMANCE OF SERVICES DURING CRISIS. IAW the clauses contained in the contract, it is determined that services identified in the PWS are essential for performance under this contract. The functions identified in the PWS with an asterisk (*) have been identified as mission-essential functions.

1.12.2. Continuation of essential DoD contractor services during crises is required IAW Department of Defense Instruction (DoDI) 1100.22, Policy and Procedures for determining Workforce Mix. A crisis is described in Federal Regulations as “a dynamic situation, with the body of knowledge growing hour-by-hour from the latest situational reports. As such, it does not lend itself to a precise definition. The Contractor will be notified to activate plans for a crisis by the Contracting Officer (CO), who does so at the directions of the appropriate functional commander or civilian equivalent.” For the purpose of this contract, and keeping the previous description in mind, a crisis can be both man-made (act of war or terrorism) or natural (see list of natural disasters in DAFI 10-2501, Air Force Emergency Management Program).

1.12.3. DECLARATION BY INSTALLATION COMMANDERS REGARDING MISSION ESSENTIAL REPORTING. Each Installation Commander follows their own protocol related to inclement weather reporting and other conditions that might result in decisions for reduced staffing or closure of the installation. Announcements related to these decisions are broadcast through various media to convey work expectations of military and civilian personnel employed by DoD based on their designation by DoD as falling into the category of "mission essential" or "non-mission essential" personnel. Contractor employees are governed by the employment agreements with their employers and are not impacted by how the DoD manages its military and civilian workforce. Contractors are required to meet the performance expectations in the contract regarding hours of operation and service support. It is the Contractor’s responsibility to determine how to manage the workforce and meet contract expectations including dealing with inclement weather conditions.

1.13. Network Access. The Government will provide “Official Use Only” network Internet/intranet access through the Government network for approved systems and workstations required for accomplishment of work in support of this PWS.

1.14. Government Provided Site Licensed Software. The Contractor shall install and upgrade software that the Government has acquired site licenses for. The Government will keep current and pay any annual licensing fees for site-licensed software. When Government provided software is no longer maintained under site license use the Contractor shall remove the Government provided software from all computer systems under its control at their own expense.

1.15. Contractor/Personal Furnished Vehicles. The Contractor shall furnish all vehicles required to perform the services identified in this PWS.

1.16. Government Furnished Facilities. Contractor shall utilize Government furnished facilities in the performance of this requirement.

1.17. Information Resources. The Government will provide access to Government staff and pertinent information for this contract. All documentation provided to the Contractor shall remain the property of the Government and shall be returned upon completion of this contract.

1.18. Controlled Unclassified Information (CUI): If the Contractor determines that unauthorized personnel have accessed CUI, the contract manager shall immediately notify the COR and fully cooperate with any investigation. Contractor shall comply with DoD Manual 5400.07 Freedom of Information Act (FOIA) Program, 4.1., and DODI 5200.48 Controlled Unclassified Information. These instructions and manuals establish policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

2. MAINTENANCE PROCEDURES. The Contractor shall inspect and maintain the functionality of USAFA’s HWAS system IAW all applicable OEM manuals or applicable manufacturer instructions or guidance. The Contractor shall furnish all parts necessary for maintaining the functionality of the HWAS. Parts replaced must be reliable and serviceable by other technicians.

2.1. SCHEDULED MAINTENANCE PROCEDURES: IAW Cambell Scientific, Inc. CM6/CM10 Tripod Weather Station Instruction Manual, the Contractor shall take the following scheduled actions and remedy issues as needed. Scheduled maintenance frequency is as follows:

2.1.1. Initial Inspection: Within 30 days of the contract award date, the Contractor shall perform an initial inspection of the HWAS to determine the state of the system and make repairs as necessary. The Contractor shall submit a report to the COR by the 3rd business day of the succeeding month of the initial inspection outlining the condition of the HWAS and any corrective actions taken, repairs performed, and parts replaced. The Contractor shall also perform the actions listed below in paragraph 2.1.2 for the 1 Month maintenance actions as part of the initial inspection; the initial inspection will qualify as the first month of the scheduled maintenance procedures in the timeline listed below.

2.1.2. 1 Month:

2.1.2.1. Check pyranometer for level and contamination. Gently clean if needed.

2.1.2.2. Visually inspect wind sensors and radiation shield.

2.1.2.3. Check rain gage funnels for debris and level.

2.1.2.4. Visual/Audio inspection of anemometer at low wind speeds.

2.1.2.5. Check the filter of the temperature/humidity sensor for contamination.

2.1.2.6. Clean glass on the solar panel.

2.1.2.7. Check sensor leads for cracking, deterioration and strain relief.

2.1.2.8. Check all associated mounting hardware, tripod, tower, or roof mounting systems as applicable for structural damage, proper alignment.

2.1.3. 6 Months:

2.1.3.1. Clean temperature/humidity sensors.

2.1.3.2. Clean Gill Radiation Shield.

2.1.4. 1 Year:

2.1.4.1. Replace RM Young 05103-L anemometer bearings and calibrate to +/- 2% IAW 05103L RM Young Wind Monitor instruction manual.

2.1.4.2. Calibrate TE525WS rain gage to +0, -3.5% IAW Cambell Scientific, Inc. TE525 Tipping Bucket Rain Gage instruction manual.

2.1.4.3. Calibrate HMP45C air temperature and relative humidity sensor to +/-0.2 and +/-2% RH at 20 degrees C IAW Cambell Scientific, Inc. Model HMP45C Temperature and Relative Humidity Probe instruction manual.

2.1.4.4. Calibrate CS105 air pressure sensor to +/-0.5 mb at 20 degrees C IAW CS105/CS105MD Barometric Pressure Sensor instruction manual.

2.1.5. 2 Years:

2.1.5.1. Replace wind vane potentiometer and bearings and calibrate 10 +/-5 degrees C IAW 05103L RM Young Wind Monitor instruction manual.

2.2. UNSCHEDULED MAINTENANCE PROCEDURES

2.2.1. Unscheduled maintenance includes any other repair tasks that are required to be performed to ensure operability of the following components:

2.2.1.1. CR10X-TD data acquisition systems and associated equipment.

2.2.1.2. DGR-115R radio telemetry systems and associated equipment.

2.2.1.3. Solarex MSX20 Solar panels and associated regulator and batteries.

2.2.1.4. RM Young 05103-L wind monitors and associated equipment.

2.2.1.5. Vaisala CS105 air pressure sensors and associated equipment.

2.2.1.6. CSI SR50 ultrasonic snow depth sensors and associated equipment.

2.2.1.7. MetOne 385 heated tipping bucket rain gages and associated equipment.

2.2.1.8. Texas Electric TE525WS tipping bucket rain gages and associated equipment.

2.2.1.9. CSI CS205-T-L10 fuel temperature and moisture sensors and associated equipment.

2.2.1.10. Sensor Cables.

2.3. *EMERGENCY REPAIR PROCEDURES: Emergency maintenance repair requests will be initiated by the COR.

2.3.1. The Contractor shall initiate software maintenance for the HWAS server, HWAS monitor and all HWAS weather stations within 24 hours of receipt of an emergency maintenance repair request. If HWAS repair cannot be completed on site within 72 hours, the Contractor shall provide the Government with a plan of action and an estimated completion date within 72 hours of the emergency maintenance repair request.

2.4. SOFTWARE SUPPORT: The Contractor shall be responsible for all aspects of software support for the following software systems used to operate the HWAS server:

2.4.1. LoggerNet Host Administrator.

2.4.2. GUI Java applet development for HWAS (CSI Program).

2.5. EXCESSIVE COSTS: The Contractor may request the Government pay for unforeseen excessive costs for parts that exceed $5,000.00, not including parts required for scheduled maintenance. In the event of excessive costs, the Contractor may submit an estimate for the cost of the part(s) to the COR in writing. The Contracting Officer will review the estimate and determine the best course of action.

2.6. MAINTENANCE LOG: The Contractor shall maintain and update a maintenance log detailing maintenance services and work performed on the HWAS. The maintenance log must contain information on when services were performed IAW paragraphs 2.1, 2.2, 2.3, and 2.4, along with detailed information on which stations were serviced, issues that were noted and/or corrected, parts replaced, server maintenance, and any other pertinent information. The most up-to-date maintenance log must be submitted to the COR by the 3rd business day of the month.

3. SERVICES SUMMARY (SS)

3.1. Service Summary Table.

All emergency maintenance services completed within 72 hours of the request, or otherwise communicated with the COR consistent with paragraph 2.3.

4. GOVERNMENT FURNISHED PROPERTY (GFP)

4.1. There is no GFP associated with this service requirement.

5. APPENDICES:

A – HWAS Sensor Locations

APPENDIX A

HWAS SENSOR LOCATIONS

NOTE: The “Rampart” sensor is located at the top of an approximately 100-foot-tall tower. The Contractor must possess the proper equipment, experience, and skills to perform maintenance on this sensor. The remaining 11 HWAS sensors are tripod or roof mounted.

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