US Coast Guard_Window Repair and Replacement.pdf

STATEMENT OF WORK

LAST UPDATED: 08/14/2023 PAGE 1/7

STATEMENT OF WORK (SOW)

FOR THE

United States Coast Guard Sector Detroit and STA St. Clair Shores

August 14, 2023

1.0 GENERAL

The intent of this project is to obtain services to replace and repair windows at two US Coast Guard units. The work consists of providing all labor, materials and equipment required to repair and replace windows at two separate facilities.

1.1 BACKGROUND

The US Coast Guards objective is to have multiple windows repaired and replaced at two different multi-story facilities.

1.2 SCOPE

The contractor shall furnish trained, qualified personnel and any required special tools or equipment necessary (caulking, cutting equipment, measuring devices, lift truck or scaffolding) to complete any work task which may be issued. Work tasks may be issued in the following general areas:

Sector Detroit 110 Mt. Elliott Dr.

Detroit, MI 48207 Third Floor (Two separate berthing areas)

-and-

Station St. Clair Shores 24802 Jefferson Ave.

St. Clair Shores, MI 48080 Second Floor (Training Room and Berthing area)

The contractor must remove all waste to include but not limited to drywall, tile, wood, hazmat, etc., after the completion of all work and restore the workspace back to the original state.

1.3 OBJECTIVE

The contractor shall replace and repair all windows, frames, and any other damaged areas around windowpane to ensure proper insulation. The windows and surrounding areas should be left free of any damage materials and shall be sealed properly to ensure no future damage aside from normal wear and tear. The contractor shall provide the qualified staff, with the knowledge and work experience to perform the functions on this Statement of Work.

1.4 APPLICABLE DOCUMENTS

1.4.1 Reference Documents

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 08/14/2023 PAGE 2/7

The following documents may be helpful to the Contractor in performing the work described in this document:

Sector Detroit Images STA St. Clair Shores Images

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Sector Detroit – Egress Windows (Replacement windows should be same style and quality as the current)

2.1.1 Current Windows are located in two berthing areas and are 26 1/8” x 57 ½” with a glass pane 5/23” thick and tempered.

2.1.2 New windows shall be project-out casement windows with dark bronze aluminum for the frame with silver blinds between the two panes of glass. Blinds shall be tilt only between glass panes.

2.1.3 Windows shall be finished in a manner to prevent water intrusion to the building.

2.1.4 The local Point of Contact (POC) for this location will be DCC Joseph Cendejas.

2.1.5 All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with DCC Joseph Cendejas or EMC Taylor Luebke at (313) 568-9474.

2.2 Station St. Clair Shores – Window Repair and Replace (as needed)

2.2.1 Removing of drywall in affected rooms to check the condition of window framing, seal, and wood sills to repair/replace as necessary.

2.2.2 Check condition of window seals outside of the building and replace as necessary to prevent further water intrusion.

2.2.3 Replace all damage/leaking windows (as needed) in designated areas.

2.2.4 The local point of contact is MKC Rich Jakubowicz, Richard.L.Jakubowicz@uscg.mil, or 586-778-3320.

2.2.5 All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MKC Rich Jakubowicz at 586-778-3320

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

mailto:Richard.L.Jakubowicz@uscg.mil

LAST UPDATED: 08/14/2023 PAGE 3/7

The Contractor must ensure that the contractually required level of support for this requirement is always maintained. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Unit Point of Contact (POC) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the Unit POC. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the Unit POC via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, LAST UPDATED: 08/14/2023 PAGE 4/7 in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.3 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Coordinate with the CSO Office and DHS Instruction Handbook 121-01-007, Department of Homeland Security Personnel Suitability and Security Program to check appropriate box.

Add any additional sections with “-or-“ if appropriate and delete the others.

Security Risk and Background Investigation Form Requirements

The requirements office anticipates the following:

Check Applicable Box

Tier Investigation

Risk Form

X 1 Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing)

SF85

2 Moderate Risk, Public Trust SF85P 3 Non-Critical Sensitive, L, Confidential and

Secret Information

SF86

4 High Risk, Public Trust SF85P 5 Q, Top Secret, Compartmented

Information, Critical Sensitive, Special Sensitive

SF86

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances.

Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

https://www.dhs.gov/sites/default/files/publications/InstructionHandbook121-01-007PersonnelSuitabilityandSecurityProgram.pdf https://www.dhs.gov/sites/default/files/publications/InstructionHandbook121-01-007PersonnelSuitabilityandSecurityProgram.pdf

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4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is one month from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at:

Sector Detroit 110 Mt. Elliott Dr.

Detroit, MI 48207

-and-

Station St. Clair Shores 24802 Jefferson Ave.

St. Clair Shores, MI 48080

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel must not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the Unit POC no later than 03 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 110 Mt. Elliott Rd., Detroit, MI 48207 or via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and

(e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the Unit POC not later than 03 business days after the Post Award Conference.

LAST UPDATED: 08/14/2023 PAGE 6/7

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

The Contractor must use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and must be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear.

The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

The Contractor must use Government furnished information, data and documents only for the performance of work under this contract, and must be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor must not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Unit POC will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Unit POC will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Unit POC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Unit POC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Unit POC MKC Rich Jakubowicz and DCC Joseph Cendejas or EMC Taylor Luebke will have 04 business days to review deliverables and make comments. The Contractor must have 20 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 INVOICING PROCEDURES

Invoices shall be submitted to Invoice Processing Platform

8.1 Invoice Processing Platform (IPP)

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For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury's Financial Management Service. The service is available free of charge to all Federal agencies and their suppliers.

8.2 Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. If you are not enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-SMB- FSMSVendorSupport@uscg.mil. You will not be able to "sign up" for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

8.3 IPP Training and Support

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist system users: · Toll-free number: 866-973-3131 · Email address:

IPPCustomerSupport@fiscal.treasury.gov · Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm EST

SEC Detroit Images

STA St. Clair Shores Images