UPS PWS revision.docx

ATTACHMENT A

Performance Work Statement

UPS SYSTEM MAINTENANCE

DSW Area Power Administration (WAPA) Desert Southwest Region (DSW)

U.S. DEPARTMENT OF ENERGY

DSW AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT/SERVICE AGREEMENT FOR

PREVENTATIVE MAINTENTANCE OF UPS SYSTEM

General The Contractor shall provide all personnel, supervision and any other items necessary to perform the services defined in this Performance Work Statement (PWS) at Western Area Power Administration’s (WAPA), Desert Southwest Office (DSW), located at 615 South 43rd Avenue, Phoenix, Arizona, 85009. Work under this is expected to commence on or about July 1, 2020.

Background DSW is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers. DSW is one of four regions of WAPA. DSW sells power in Arizona, southern California, and other portions of the southwest United States, to wholesale customers such as towns, rural electric cooperatives, public utility and irrigation districts, Federal, State, and U.S. military agencies, Native American tribes, investor-owned utilities, power marketers, and to U.S. Bureau of Reclamation customers.

Government Personnel The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. The CO is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

Damage to Property The contractor is liable for damage to both government and private property in performance of this contract. The contractor shall pay for damages where the damage is the fault or negligence of the contractor, as determined by the CO.

Interference with Business The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

The services under this contract shall be performed during normal duty hours, 7 am - 4 pm, Monday - Friday, minus Federal Holidays, in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

Occupational Safety and Health Administration Regulations The contractor will comply with all Federal, State and local safety regulations. In performing the work required by this contract, the contractor will comply with all applicable Federal, State or local safety, health, or industrial safety codes including the latest effective standards promulgated by the Secretary of Labor for the Department of Labor and Health Administration, Safety and Health Standards (29 CFR 1910) and the Construction Safety and Health regulations promulgated under Section 107 of the Contract Work Hours and Safety Standards Act (29 CFR 1926). If there is a conflict between requirements of the applicable Federal, State or local safety, health, or industrial safety codes, the more stringent requirement will prevail. The United States is liable only for the negligence of the part of its employees in accordance with the Federal Government Claims Act, as amended.

The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and of members of the public and shall comply with all applicable safety and health regulations and requirements, including Department of Energy, WAPA and DSW requirements.

Licenses and Permits The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

Environmental Requirements The contractor shall comply with all Federal, State and local environmental regulations.

Disposal of Waste Material The contractor will dispose or recycle waste material in accordance with applicable Federal, State and local regulations and ordinances. The contractor shall remove all waste material from the site. No waste will be left on DSW property, right-of-way, or easement. Burning or burying of waste material is not permitted.

Cleanup is to be performed during the progress of work and upon completion. The Contractor is responsible for the removal of all litter and/or garbage on the worksite generated by the Contractor, their employees, or representatives. The contractor will manage and handle all hazardous and non-hazardous waste in accordance with Federal, State, and local regulations.

Contractor Quality Control and Government Quality Assurance The Contractor is responsible for the overall quality control and shall utilize its own internal quality control processes to ensure all requirements in this contract are met. The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the standards outlined in the Performance Requirements Summary section of this PWS.

Quality Assurance Surveillance Plan (QASP) The Performance Requirements Summary (PRS) is a listing of the significant performance objectives with associated performance standards that will be monitored and inspected by the Government. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract and do not excuse the Contractor from performance of other responsibilities identified in the PWS.

The PRS indicates the services of the Contractor that the Government will evaluate to report the Contractor meets standards of performance. The purpose of the PRS is to identify the levels of performance required to warrant full payment. The absence of any contract requirement from the PRS shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract, to include the "Inspection of Services" clause in determining the quality of Contractor performance. Other tasks identified in the PWS but not identified as a PRS may be added for surveillance at any time as determined by the CO.

A Contractor Discrepancy Report (CDR) is prepared by the COR when the Contractor exceeds the Allowable Acceptable Quality Level. The COR shall submit the CDR, along with supporting documentation, to the CO. Upon the CO’s validation of the CDR, the CO will approve the document and send it to the Contractor for their action. Once all conditions of the CDR are met, the CO will file as an official record to document contract Performance. If the contractor is required to repeat the required performance or action correctly the CDR will remain open until the services have been determined complete. If the services cannot be re-performed or completed then a monetary deduction will be taken based on the position assigned to the task and estimated number of hours to complete the task.

Type Description of Equipment And Serial Number(s)

PM

Frequency Billing Frequency 100% Contractor is not allowed any deviation

Scope

Personnel: The contractor shall provide manufacturer certified, qualified, trained, skilled personnel for the testing and preventative maintenance (per the manufacturer) of the following equipment manufactures listed below for each UPS unit, static switch and flooded battery system:

Technical support from Schneider Electric (per hourly service labor rate) Technical support from NGH Power Systems (per hourly service labor rate) Technical support from ABB (Cybertex) (per hourly service labor rate or expedite fee) Complete alarm wiring for four (4) remote annunciator panels

Annual Services: The Contractor will conduct a load assessment annually to ensure the UPS system is capable of supporting the loads required. Additionally, the Contractor will ensure the proper integration between the UPS system, Automatic Transfer Switch (ATS) and Backup Generator as identified in Table 2, is successful. If there are any items/parts identified during normal PMIs that need replaced or repaired a quote will be provided to the COR and must be approved prior to commencing any work. After completion of the annual maintenance report the contractor has 24 hours to submit the report to the COR. The annual load assessment will be provided to the Government within seven (7) days.

Service Plan (Galaxy PW) (24/7 coverage): All parts, labor, and travel expenses associated with preventative/corrective maintenance of the equipment is at the cost of the Contractor. Maintenance procedures include preventive maintenance, isolation procedures for maintenance, startup for single and parallel units after isolation, functional and visual checks, software options and configurations, and testing scenarios. The Contractor must provide a written quote and gain approval by the COR before any repair or replacement of any items takes place. Conduct (1) one PMI per unit annually following prior PMI schedules. This service does not include AC and DC Cap Replacement. The Contractor will be provided a detailed summary report of each PMI within seven (7) days.

Service Plan (Cybertex STS) (24/7 coverage): All parts, labor, and travel expenses associated with preventive/corrective maintenance of the equipment is at the cost of the Contractor. This system shall be inspected for electrical connection integrity, signs of excessive temperature, accumulation of dirt, and proper system operation. Conduct (1) one PMI per unit annually following prior PMI schedules. The Contractor will be provided a detailed summary report of each PMI within seven (7) days.

Service Plan (C&D 4XLT-C15 Batteries): Perform quarterly PMIs on the batteries listed in Table 1. At a minimum, the Contractor will measure cell voltage levels, check batteries for loose connection, test cell/unit internal ohmic value and visually inspect for battery leakage, swelling, corrosion as well as the battery environment. The Contractor will provide a detailed report with the results of the inspection and recommendations needed to ensure batteries operate at 100% capacity. If any batteries require replacement, the Contractor must provide a written quote and gain approval by the COR before any replacement takes place. The Contractor will be provided a detailed summary report of each PMI within seven (7) days.

Documentation of Services Performed: At the conclusion of all inspections, maintenance and testing, the Contractor shall submit a report to the COR indicating the elements of the inspection performed, findings, and recommendations (if applicable). This report shall be submitted in the form of a checklist or manufacturer performance service ticket, provided all requested information is supplied. All repair work shall be documented when service is completed. The contractor’s technician must indicate on the repair ticket the specific action taken, all parts replaced, hours of labor required, and travel time. The equipment serviced must be identified clearly by name and location. Upon completion of service, the COR or designated representative will sign the service ticket.

Emergency Repairs: The Contractor shall have sufficient manpower, equipment, tools, etc., to respond to emergencies, during normal and outside of normal hours, within three (3) hours of notification by the Government COR. All emergency repairs and materials must be first approved by the COR before starting work. If parts are needed to fix a problem, any parts must be billed to the contract at actual cost. A manufacture’s price list may be requested at any time from the Contractor if needed. The repair order shall consist of the description of work with justification, detailed parts list with the estimate labor charge. Submission may be made by email, verbal or in person. Any verbal or in person estimates shall be followed by an email within 24 hours. After completion of the emergency repairs, the contractor has 24 hours to submit the report to the COR.

Non-Emergency Repairs: The Contractor shall have sufficient manpower, equipment, tools, etc., to respond to non-emergencies, during normal hours, within 72 hours of notification by the Government COR. All non-emergency repairs and materials must be first approved by the COR before starting work. If parts are needed to fix a problem, any parts must be billed to the contract at actual cost. A manufacture’s price list may be requested at any time from the Contractor if needed. The repair order shall consist of the description of work with justification, detailed parts list with the estimate labor charge. Submission may be made by email, verbal or in person. Any verbal or in person estimates shall be followed by an email within 24 hours. After completion of the emergency repairs, the contractor has 24 hours to submit the report to the COR.

Funding for Minor Repairs. Repairs will be funded off Line Item 00007 NONSCHEDULED on a as needed basis. The funds allocated to this line are not a guarantee and considered an estimate for what may be needed throughout the year. The cost for the repair will be agreed too prior to services being obtained. The contractor will not exceed the amount agreed too for the repair unless approval is given by the Contracting Officer.

Table 1:

Equipment to be maintained or if needed, repaired or replaced:

Optional if Funds are Available Contractor shall provide qualified, trained, skilled personnel for PMIs of the Emergency Generator. The generator is a Cummins Onan Model 500DFFB 39478F, 3 phase 480 volt 500 kvw that supports critical infrastructure. The contractor shall perform all PMIs recommended by the manufacturer for quarterly, semi-annual, and annual checks and services. In the event that the generator is replaced the PWS remains the same with only the equipment changing.

The contractor shall perform all manufacturer-recommended preventative maintenance on the ATS. The GE Zenith 800 amp 3 pole bypass ATS is located on the DSW campus.

Table 2:

Equipment to be maintained or if needed, repaired or replaced: