Upgrade EMCS Controls Multi Facilities Maxwell AFB - SOR.docx

Statement of Requirements (SOR) Upgrade Energy Management and Control Systems (EMCS) Controls Multi Facilities, Maxwell Air Force Base (AFB), 42d Civil Engineering Squadron

1.0. Purpose: The purpose of this requirement is to furnish all plant, labor, equipment, and materials, and to perform all operations in connection with the EMCS controls for multiple facilities at Maxwell AFB, as indicated within this SOR and the provided drawings.

2.0. Description of Work: The work generally consists of the following:

2.1. Certified Schneider Electric Building Automation System contractor shall replace outdated Schneider Electric Niagara R2 JACE building automation system (BAS) controllers with N4 JACE 8000 RMF capable building controllers licensed for the existing Schneider Electric Niagara N4 Server.

2.2. All subject obsolete R2 JACES reside within mechanical rooms located in 59 different buildings on Maxwell AFB, AL.

Note: Refer to project drawings for list and location of buildings along with the number of JACES to be changed per building to the newest N4 JACE 8000 building controllers (page three (3) of drawings).

2.3. Compile graphics for each new N4 JACE to include latest building floor plan, controlled device, and accurate location of each device within floor plan.

2.4. All new N4 building JACEs shall be housed within a lockable NEMA 4 cabinet in the building’s mechanical room where the old R2 JACE resided. Run from dedicated 20 Amp, 120VAC circuit, insulated copper conductor within EMT sized per NEC to 120V/24V transformer for each JACE. Transformer shall be located outside lockable panel box.

2.5. Contractor shall purchase new Dell PowerEdge R750 Rack Server. Server details are as follows:

PowerEdge R750 Rack Server Summary

COMPONENTS

Motherboard R750 Motherboard with Broadcom 5720 Dual Port 1Gb On-Board LOM

Regulatory PowerEdge R750 CE and BIS Marking, No CCC Marking on 2.5" Chassis

Processor Intel® Xeon® Platinum 8358 2.6G, 32C/64T, 11.2GT/s, 48M Cache, Turbo, HT (250W) DDR4-3200

Additional Processor Intel® Xeon® Platinum 8358 2.6G, 32C/64T, 11.2GT/s, 48M Cache, Turbo, HT (250W) DDR4-3200

Processor Thermal Configuration Heatsink for 2 CPU configuration (CPU greater than or equal to 165W)

RAID

C1, No RAID for HDDs/SSDs (Mixed Drive Types Allowed)

Hard Drive 7.68TB SSD Read Intensive SAS ISE 12Gbps 512e 2.5in PM1643a Hot-Plug 1 DWPD

Hard Drive 1.92TB SSD SATA Read Intensive 6Gbps 512e 2.5in S4520 Hot-Plug

Operating System Windows Server® 2019 Datacenter,16CORE,FI,No MED,UnLTD VMs,NO CALs, Multi Language

Licenses Windows Server 2022/2019 Datacenter Edition,Add License,16CORE,NO MEDIA/KEY

OS Media Kits Windows Server 2019 Datacenter,16CORE,Digitally Fulfilled Recovery Image, Multi Language

OS Media Kits Windows Server® 2019 Datacenter,16CORE,Media Kit, Multi Language

OCP 3.0 Network Adapters Broadcom 57414 Dual Port 10/25GbE SFP28, OCP NIC 3.0

Power Supply Dual, Hot-Plug, Fully Redundant Power Supply (1+1), 2400W, Mixed Mode

BIOS and Advanced System Configuration Settings

Power Saving Dell Active Power Controller

Rack Rails ReadyRails™ Sliding Rails Without Cable Management Arm

Enabled Virtualization Hyper-V role enabled with pre-installed Standard or Datacenter Ed OS on incl Virtual HDD

2.6. Upload from old server all applicable and valid EMCS licensed software. All beyond-end-of-life software and firmware shall be removed / upgraded within the EMCS network and insecure protocols (NTLM v2, HTTP, Plain Text Login - Non SSL) shall be replaced with secure and DISA approved communication protocols Secured Fox, HTTPS, Kerberos and SSL Platform Daemon).

Note: See General Control Notes and General Electrical Notes on page five (5) of the drawings for additional requirements.

3.0. General Requirements:

3.1. Items must be brand new. Refurbished items are not authorized

3.2. The buildings will be occupied.

3.3. The contractor shall coordinate work with the Technical Monitor (TM)/Contract Specialist to avoid interference with necessary activities within and adjacent to the performance site. The Contractor shall coordinate the work of all trades to prevent any conflicts. The Contractor, before proceeding with the performance shall resolve any conflicts of components.

3.4. The Contractor will perform all work during work hours between 6:00 A. M. and 5:00 P.M CDT (normal working hours). The Contractor will not normally be permitted to work on weekends or on the following legal holidays (or the day the federal government observes these holidays) unless the work has coordinated such work with the TM/CA at least 72 hours in advance:

d. Memorial Day

3.5. The contractor shall submit verification confirming their authorization to resell the specified products.

4.0. Standard Warranty: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

4.1. Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

4.2. Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment and software.

5.0. Installation Requirements:

5.1. Contractor shall be responsible for all installation, startup, and configuration. It shall be the responsibility of the contractor to make EMCS system 100% operational.

5.2. New N4 JACE 8000 building controllers shall seamlessly connect building control devices with the base wide Schneider Electric N4 EMCS system using common network protocols LonWorks, BACnet and Modbus.

5.3. Installation shall comply with the national electrical code, state and local codes, and manufacturers recommendations.

6.0. Training Requirements: Contractor shall provide N4 certified training for up to five (5) Base Shops operators/control technicians.

7.0. Excavation: Prior to excavating for any purpose, the Contractor shall obtain an approved Construction Permit, AF Form 103 (dated July 1982), from the MSD/CE, 400 Cannon Street, Maxwell AFB. The purpose of this form is to give the Contractor clearance to excavate a given area, to protect the underground facilities, and to protect personnel from injury. The Government will determine what facilities are beneath the surfaces and discuss their locations with the Contractor prior to issuing the AF Form 103. The Contractor is required to determine the exact location to be excavated in relation to the underground facilities prior to excavating. The AF Form 103 may note cable, pipe, etc., in the area; if this occurs, Contractor will be responsible for digging in such a manner so as not to damage the hidden facility. Contractor will place particular emphasis on the site inspection prior to proposing to determine which facilities are obviously in the area. After receipt of the approved AF Form 103, the Contractor will not perform any excavation work without specific approval by the Contracting Officer.

8.0. Ground Fault Circuit Interrupters (GFCI): Whenever the Contractor uses portable electrical tools or equipment in an outside location or in an interior wet location where floor is conductive such as concrete, the Contractor shall provide and use a portable ground fault circuit interrupter. This shall apply wherever electric power is supplied through Government-controlled facilities. The Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

9.0. Asbestos: No friable asbestos containing materials will be installed as a part of this contract. Spray application of asbestos or asbestos-containing materials to exposed walls, ceilings, ducts, columns, etc. is prohibited. In the event friable asbestos containing materials are encountered during "rip out" and demolition operations, the Contractor shall stop work immediately and notify the TM/Contract Specialist who will take appropriate action.

10.0. Intent of Drawings: All drawings are diagrammatic and are intended to qualify the materials specified and indicate their intended relationship to each other. The drawings are not to be scaled, rather field conditions should dictate placement. The various scales used on the drawings may not allow the indications of all fittings, offsets, and accessories that may be required. The Contractor is to carefully investigate the conditions that would affect the work to be performed and shall arrange such work accordingly.

11.0. As Built Drawings: The Contractor shall provide to the Government marked drawings commonly referred to as "as- builts" indicating conditions that differ from that shown on the contract plans. The Contractor will review with the CO the "as-builts" as needed to ensure an accurate up-to-date set of documents is being kept. Changes are to be noted as the work progresses. The Contractor will utilize a Government-furnished copy of the contract drawings with the changes neatly indicated in red using the drafting standards and legends indicated in the contract drawings. One copy is required and will be submitted to the CO at the final inspection. If there are no changes, a title sheet (from the contract drawings) will only be required with the note "NO CHANGES" marked appropriately.

12.0 . Contractor Maintenance: At the end of each working day the Contractor shall clean up the work site which includes the performance area(s), performance office area(s), material storage area(s), parking and eating area(s), and any other area(s) affected by the performance process.

13.0 . Testing: If specific tests are required by this contract, the Contractor shall notify the TM/Contract Specialist at least 24 hours prior to testing. The Contractor shall turn in a test report, if required, to the TM/Contract Specialist as soon as possible. The Contractor shall not proceed with any work that would cover up the work being tested until the TM/Contract Specialist has approved the work being tested.

14.0 . Protection of Government Property and Personnel:

14.1. Work Areas Included:

14.1.1. Performance site. Area or areas in which the work of the contract is accomplished or performed.

14.1.2. Storage areas: Area or areas used for the storage of materials, devices, appliances, and equipment to be used in the work.

14.1.3. Office and shed areas. Area or areas for placing or setting of temporary field office, tool sheds, or storage sheds.

14.1.4. Transportation areas. Area or areas that are defined as streets, roads, driveways, parking areas, etc., paved, treated, and unpaved; area or areas not paved, such as grass plots or grass areas used for transportation purposes.

15.0. Conduct of Work: The Contractor shall conduct work so the Government property and personnel, other personnel, and work areas shall be protected at all times from inconvenience, damage of any nature, or injury caused by this work until completion of the contract.

16.0. Repair or Replacement of Damaged Properties:

16.1. In the event of damages of any nature caused by this work (including maintenance and warranty operations) due to improper protection, precaution, or safety measures, such damages shall be repaired or such property shall be replaced by the Contractor at no expense, cost, or charge to the Government. In the event the Contractor does not satisfactorily repair or replace such damage caused by the work of the contract, the Government reserves the right to make the necessary corrections and deduct from the contract price the cost to the Government for inconveniences, labor material, etc. involved.

16.2. Contractor shall protect all communications cabling while working and if damage is caused by the contractor, then the contractor shall replace the damaged communications cabling with same, or for internal cable, base standard CAT 6 cable. All CAT 6 cable must be home run to the communications room. Copper tie cables must be replaced with same. Fiber optic cables must be a continuous strand with no splices. All communication cabling must be wired to T568B standard.

17.0. Barricades: The Contractor shall furnish, place and maintain all required barricades as directed by the Safety Office and the STM/Contract Specialist, and access driveways and doors will remain clear at all times.

18.0. Final Cleaning:

18.1. Cleaning Schedule:

18.1.1. Execute final cleaning prior to the final inspection.

18.2. Procedures:

18.2.1. Clean surfaces exposed to view.

18.2.1.1. Remove temporary labels, stains, and foreign substances; polish transparent and glossy surfaces; wet mop tile or sealed concrete floors, vacuum carpeted floors, broom clean other floors.

18.2.1.2. Clean equipment and fixtures to a sanitary condition.

18.2.1.3. Any additional cleaning as specified in other sections.

18.2.1.4. Clean sites of all performance related and project related debris.

18.2.1.5. Remove waste and surplus materials, rubbish, and performance facilities from the work areas and the site.

19.0. Closeout Procedures: When the Contractor is ready for final inspection, the Contractor shall notify the CO (in writing) within two (2) working days of the desired inspection date. During the inspection, the Contractor and the CO shall document all deficiencies on a "punchlist." The CO will provide a formal copy of the punchlist to the Contractor. The Contractor shall be responsible for correcting all punchlist items prior to the end of the contract completion date and notify the CO (in writing) when the contractor is ready for re-inspection.

20.0. Security Requirement for Unclassified Contract:

20.1. Notification:

The Contractor shall notify 42 SFS/SPAI, Maxwell AFB AL, no later than 10 days after contract award. The notification shall include:

a. Name, address, and telephone number of each company representative.

b. The contract number and contracting agency (e.g., 42 CONS/PKC).

c. The description of the work to be performed/contract award number.

d. The location(s) of the performance work (i.e., street address or other description of the performance site).

e. The date contract performance begins.

f. Any updates to information previously provided under this paragraph.

20.2. List of Employees:

The Contractor shall maintain a current listing of employees. The list shall include employee's name, social security number, and level of security clearance (if contract work involves unescorted entry to Air Force restricted or other sensitive areas designated by the installation commander). The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the TM/Contract Specialist, Maxwell AFB, AL, prior to the contract start date. Updated listing shall be provided when an employee's status or information changes.

20.3. Pass and Identification:

20.3.1. The Contractor shall obtain the following pass and identification items:

20.3.1.1. DD Form 1172, "Application for Uniformed Services Identification Card" (AFI 36-3001 and AETCR 30-1). Forms shall be supplied by the Contracting Office Customer Service Station. The Contractor shall fill out the forms and take them to Pass and Identification, Building 502, 10 North Pine Street, Maxwell AFB.

20.3.1.2. AETC Form 58, "Civilian Identification Card" (AETCR 30-1). Pass and Identification will issue this to each Contractor employee.

20.3.1.3. AF Form 2219 (series), "Registered Vehicle Expiration Tab", (AFI 31-204), "Motor Vehicle Traffic Supervision" and DD Form 2220, "DOD Registered Vehicle and Installation Tab" (AFI 31-204). The Security Forces, Pass and Registration Section, Building 502, 10 North Pine Street (at the Bell Street entrance) will issue vehicle registration decals, upon proof of employment, insurance, ownership of vehicle, and a valid driver's license. A temporary decal will be issued if employment is for six months or less.

20.3.1.4. AF Form 1199, USAF Restricted Area Badge, or a locally developed badge (if applicable).

20.3.1.5. AF Form 75, Visitor/Vehicle Pass (AFI 31-204).

20.3.1.6. The Contractor shall retrieve all identification media, including vehicle decals from employees who depart for any reason before the contract expires (e.g., terminated for cause, retirement, etc.)

20.3.2. Physical Security; Key Control; Lock Combinations & Controlled/Restricted Areas:

20.3.2.1. Physical security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for the Contractor's use. At the end of each work period, all Government facilities, equipment, and materials shall be secured. The Contractor shall be also responsible for the security of his own facilities, equipment, and material.

20.3.2.2. Key control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The following shall apply:

20.3.2.2.1. The Contractor shall not duplicate any keys issued by the Government.

20.3.2.2.2. The Contractor shall immediately report any occurrences of lost or duplicated keys to the Government.

20.3.2.2.3. In the event of lost or duplicated keys, the Contractor may be required, upon written direction of the Government, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost deducted from payment due the Contractor.

20.3.2.2.4. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor's employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

20.3.2.3. Controlled/Restricted Areas. The Contractor shall implement local Base procedures for entry to Air Force control/restricted areas where Contractor personnel will work.

20.3.2.4. Lock combinations. The Contractor shall control access to all Government-provided lock combinations to preclude unauthorized entry.

20.4. Reporting Threats to Security: The Contractor shall comply with the requirements of AFI 71-101V1, "Counterintelligence Awareness and Briefing Program." Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DOD or Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

20.5. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within Contractor-owned or privately owned vehicles while on Maxwell AFB or Gunter Annex.

20.6. Traffic Laws: All Contractor personnel shall comply with Base traffic regulations.

21.0. Smoking in AETC Facilities: Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, and its AETC supplement 1, outline the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

22.0. Inspection and Acceptance: 42 CES/CEN is designated as the office responsible for inspecting the work while the Contracting Officer is responsible for final acceptance of the work.