Updated SOW.pdf

SOW

659-21-2-6049-0345

SALISBURY VAMC UNDERGROUND STORAGE TANK SYSTEM REPAIRS (UST) / UPGRADES FOR BUILDING

18 (TANK 1A-18N, 9-18S, 10-18S, 11-18S) AND BUILDING 2 (TANK 3A-2)

Any proposals MUST include ALL work to provide a complete and finished product. When work is completed with this project, it is expected the Government will be able to take full benefit of the finished product without additional work required

PLACE OF PERFORMANCE: W. G. Hefner Medical Center, 1601 Brenner Ave. Salisbury, NC 28144

PERIOD OF PERFORMANCE: July 15, 2021

ELECTRONIC SPECIFICATIONS AND DRAWINGS: There are no drawings or specifications required.

SPECIFICATIONS FOR GUARANTEE PERIOD SERVICES: [Planned maintenance to be performed during normal business hours (8:00 a.m. – 5:00 p.m. Monday thru Friday)]. CONTRACTOR TRADE: A professional mechanical contractor will bid as prime contractor. SECURITY: The C&A requirements do not apply. This acquisition does not require services that involve connection of one or more contractor-owned IT devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. A Security Accreditation Package is not required.

TECHNICAL REQUIREMENTS: General. Special Requirement -- The Contractor will provide all transportation, materials, hardware and parts, tools, specialized equipment, labor, supervision and technical expertise for the UST repair and upgrade project for Building 42 (Tank 14-42) and Building 21 (Tank 9-21).

(1.1) The 1st tier contractor shall be environmental consultants with specialized underground storage tank system experience and knowledge.

(1.2) The 2nd tier contractors shall be properly credentialed to install, repair and program INCON tank monitoring systems, double walled fiberglass piping, valves and wiring.

(1.3) The 1st and 2nd tier contractors shall be based in NC and located within a 120 miles radius from the Salisbury, NC VA Medical Center.

(1.4) Repairs conducted under the scope of the contract must result in passing tests for all currently enforceable NCDEQ regulations.

(1.5) Coordination of sump and line testing shall be included under the contract in addition to the cost associated with third party testing.

(1) Coordination. Engineering Service, Safety Section will serve as the focal point.

(2.1) Site Visits. Contractors are encouraged to conduct a pre-proposal site visit. Site visits must be pre-coordinated and prescheduled with the Safety Section. Unannounced site visits will not be honored. The Federal Government will not incur any cost associated with site visits.

(2.2) The Contractor must pre –coordinate work. Work will be performed Monday-Friday with 8-10 hour shifts beginning no earlier than 7:00am and ending no later than 7:00pm. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below. Federal Holidays: The 10 holidays observed by the Federal Government are:

New Year’s Day, Martin Luther King’s, Day President’s Day, Memorial Day Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Christmas.

(2.3) The Safety Section will be immediately notified whenever work associated with this project or related activities interfere with normal VAMC operations.

(2) Specific Requirements. The Contractors work shall include: BUILDING 42 (TANK 14-42)

1. Cut back existing backup lines for generator room.

2. Remove portions of the existing supply and return lines for transition sump installation.

3. Install transition sump at brick building for transition of underground piping to above ground piping.

4. Tie in new transition sump piping to existing underground lines.

5. Excavate to top of tank by removing existing 6 x 10 tank pad, manholes, culvert and existing sump.

6. Set new tank-top dual multiport sump with spill containers for fill and probe access.

7. Install new overfill prevention valve.

8. Install ball valves and test port tees to ensure proper testing can be done on the generator lines.

Valves and tees will be installed inside the generator room and tank sump.

9. Ensure the piping system is European suction.

10. Repair electrical for interstitial at tank. Existing is running into sump with no boot at penetration.

11. Remove water from dry interstitial tank area with hand pump.

12. Replace interstitial sensor at tank. Install new TSP interstitial sensor.

13. Pour concrete pads at tank-top and transition sump, incorporating bollards at transition sump.

14. Install bollards at transition sump. Sump will be placed in grass area and bollards are to protect piping from landscape equipment.

15. Install new overfill alarm and acknowledge switch in place of existing. This is connected to the system and must be tested for proper operation.

16. Repair minor programming for overfill alarm and level percentages for the tank.

Program the high to be 90% and the high/high to be 95%. BUILDING 21 (TANK 9-21)

1. Cut back existing backup lines for generator room.

2. Remove portions of the existing supply and return lines for transition sump installation.

3. Install transition sump at brick building for transition of underground piping to above ground piping.

4. Tie in new transition sump piping to existing underground lines.

5. Excavate to top of tank by removing existing 6 x 10 tank pad, manholes, culvert and existing sump.

6. Set new tank-top dual multiport sump with spill containers for fill and probe access.

7. Install new overfill prevention valve. 8. Install ball valves and test port tees to ensure proper testing can be done on the generator lines. Valves and tees will be installed inside the generator room and tank sump.

9. Ensure the piping system is European suction.

10. Repair electrical for interstitial at tank. Existing is running into sump with no boot at penetration.

11. Remove water from dry interstitial tank area with hand pump. 12. Replace interstitial sensor at tank.

Install new TSP interstitial sensor. 13. Pour concrete pads at tank-top and transition sump, incorporating bollards at transition sump.

14. Install bollards at transition sump. Sump will be placed in grass area and bollards are to protect piping from landscape equipment.

15. Install new overfill alarm and acknowledge switch in place of existing. This is connected to the system and must be tested for proper operation.

16. Repair minor programming for overfill alarm and level percentages for the tank. Program the high to be 90% and the high/high to be 95%.

Price is to include all labor, tools and equipment to be provided by contractor.

Contractor will check-in and coordinate work areas and times with the Safety Service located in Building 21B.

Vendor will provide cleanup and debris removal (via a covered cart) and check out with the Safety Service when job is completed.

NOTE: Work is being completed in a hospital environment. The Contractor must take all precautions to ensure all tools and materials are under continuous observation and accountability. At no time will tools be left unattended or unsecured.

When clearance has been achieved, notify the Safety Service to inspect and accept all accomplished work.

Provide the Safety Service with the waste manifest within 45 business days.

Provide the Safety Service all documentation and warranty information concerning installed components and work accomplished.

Ensure all invoicing documents are submitted in-accordance with the instructions provided in the formal contract.

(4) Other Station Rules and Guidelines. The Contractor will adhere to the following station rules.

4.1. All work will be accomplished to industry standards and compliant with all current CODE requirements (Life Safety, NFPA, Electrical, and Building). All Department of Veteran Affairs, Federal regulations, and codes will be complied with.

4.2. This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally, with a minimum amount of noise.

4.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The Safety Service will brief the Contractor as to the designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

4.4. Parking will be in designated lots. Consult with the VA police as to allowable parking and material drop-off when you arrive on station. Valet parking is only for patients and should not be utilized.

4.5. The Contractor will responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation. Full compliance with OSHA regulations regarding PPE is expected.

4.6 The Contractor shall provide copies of the Safety Data Sheets (SDS) for any chemicals brought onto the Station for this project.

4.7 The Contractor shall provide copies of all training, licensure, medical clearance, fit test records, and a written respiratory protection program prior to commencing the project.

4.8 The Contractor shall provide documentation required for employee credentialing / acquisition of VA issued identification badges. TB, Flu, OSHA and COVID-19 REQUIREMENTS: TB - The Contractor shall comply with the Federal/California OSHA Blood borne Pathogens Standard. The Contractor shall:

a) Have methods by which all employees are educated as to risks associated with blood borne pathogens.

b) Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

c) Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

Flu - The Contractor shall comply with the W. G. Hefner Medical Center VA Directive 1192 requirements for Flu Shots.

All Construction Contractors working on Site must either have a Flu Shot or wear a mask regardless of interaction with patient areas.

OSHA – The Contractor shall comply with the Federal Guidelines. A minimum of 10 hours training is required. COVID-19 - Per current VA guidelines mandatory COVID-19 screenings are being enforced at entrances throughout all VA Medical centers and associated Health Care Centers (HCC) and Community Based Outpatient Clinics (CBOC). Facilities are also enforcing singular entrance to buildings where the screenings are being done to all who enter. If you are contracted to perform work within a timeframe of the current COVID-19 outbreak, please make appropriate preparations. Facilities are enforcing the wearing of face mask while on government property. Performance of contractual duties is required unless there are interruptions or reasons to prohibit performance. In that circumstance please work with the Contracting Officer (CO) and Contracting Officer Representative (COR) for guidance.

PAYMENTS: Payments will be made in arrears following the receipt of the invoice and the monthly summary report.

B.5 SPECIAL CONTRACT REQUIREMENTS

1.0 KEY PERSONNEL Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer.

The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

2.0 WORK HOURS The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below.

The following terms have the following meanings:

(1) Normal working hours: Monday through Friday, 8:00 a.m. – 4:30 p.m., excluding federal holidays.

(2) Federal Holidays: The 10 holidays observed by the Federal Government are:

New Year’s Day

Martin Luther King’s Day

President’s Day

Memorial Day Independence Day

Labor Day Columbus Day

Veterans Day

Thanksgiving

Christmas

Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

3.0 FSS RFQ INTRODUCTORY LANGUAGE The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

4.0 BILLING AND PAYMENT Invoices shall be submitted monthly, in arrears, and shall include at a minimum: Date of invoice, Contract Number, Purchase Order Number, Vendor Name, Invoice Number CLIN & Date of service. All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment & Payment System. See Web site at http://www.fsc.va.gov/einvoice.asp

5.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) (a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15. (b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action. (c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public. (d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site. (e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22.

Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR. (f) The following guidelines apply concerning your use of the past performance evaluation: (1)

Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions. (2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control. (3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes. (g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period. (h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

6.0 CONTRACT ADMINISTRATION Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract. The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof

POINTS OF CONTACT Contracting Officer (CO) Department of Veterans Affairs VISN 6 Network Contracting Office

100 Emancipation Drive, Building 27 Hampton, Virginia 23667

757-728-6011

Fax 757-728-3132

Contracting Officer’s Representative (COR) Department of Veterans Affairs

1601 Brenner Ave Salisbury NC 28144

704-638-9000 Ext.