Updated Scope of service East Fork Wildlife Area Mowing FY 25-1.docx

I. Scope of Work:

The intent of these specifications is to provide mowing services and clean-up of litter, furnishing adequate supervision and labor to accomplish all required mowing services. Location is East Fork Wildlife Area Access roads, boat ramp, handicap access lane and 13 parking lots The mowing contract will be from April 2025 through June 30, 2025. The bid will be awarded to the lowest overall cost. DNR will not award this bid to more than one bidder.

A. Contractor shall be deemed to have knowledge of the nature of the work and areas to be mowed.

B. Vendor shall furnish all necessary personnel, supplies and equipment to provide mowing, weed trimming and trash pickup services on the following periods/days below.

C. Weekly mowing must be performed once per month for April, May and June of 2025. Any deviation from this schedule due to weather must be approved by the Indian Creek Work Unit supervisor. A telephone call will be the preferred method of contact for approval 513-875-2111.

D. Trash pickup is all trash within site of the mowed areas including rip rap, brushy areas, ditches, fishing piers etc. Some areas will have more extensive trash pickup specified below. The vendor is responsible for responsibly disposing of the collected trash.

E. Large items do not need to be removed by the vendor. This would include items such as couches, refrigerators, tires, etc. However, the vendor must contact the Indian Creek Work Unit and inform them of the large item so it can be removed.

F. Trash pickup must be performed regardless of weather conditions.

G. Areas to be weed trimmed include posts, signs, curbs, sea walls and any other areas within the mowed sections that become unsightly with tall weed growth. Areas outside the maintained areas do not need to be weed trimmed.

H. Vendor can choose the day and week to weed trim, however, consecutive trims must take place within 25-30 days of the last trim.

II. Seasonal Schedule A. The services shall be rendered during the active growing season for grasses.

B. The vendor will begin service during the month of April and will end service during the month of June.

C. The vendor shall base the decision of when to begin and end service based on weather and growth of grass.

D. The vendor shall contact the Indian Creek Work Unit supervisor to inform him of beginning and ending service for the season.

SPECIFICATIONS

III. Working Hours.

A. Services for the East Fork Wildlife Area shall be performed Monday- Friday during daylight hours.

IV. Dress Code A. Employees of the vendor must wear suitable clothing to perform services.

V. Inspection A. Area personnel may inspect the performance of work after each occurrence.

VI. Chemicals A. No chemicals are to be used on grounds.

VII. A. After all mowing/trimming operations have been completed; the premises shall be left in an orderly condition at the end of each occurrence.

VIII. Basis of Payment A. Payment shall be made at quoted price monthly.

B. Vendor must submit invoices to invoices@ohio.gov at the beginning of every month after services have been rendered for the previous month and please copy Cory.Snider@dnr.ohio.gov .

C. The invoice must contain the PO number which will be provided by the East Fork Work Unit supervisor at the beginning of service.

D. There will be no payment made for services not spelled out in this document.

Primary contact information.

Cory Snider Wildlife Area Coordinator 4258 Snowhill Road Fayetteville Ohio 45118 513-875-2111 Cory.Snider@dnr.ohio.gov

Lines in Orange are roadside mowing. There is on parking lot that is in the wrong place on this map. Please contact me for an explanation.

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