Updated PSU 309 Berthing Contract Economy SOW.pdf
PDF 129 KB Posted
- Attached to
- Port Clinton Berthing
- Solicitation number
- 70Z08425QCLEV0001
About this file
This Scope of Work (SOW) details temporary lodging requirements for the US Coast Guard Port Security Unit 309 in Port Clinton, Ohio. The contract seeks 1,365 double occupancy rooms across various months from April 2025 to March 2026, with room requirements ranging from 15 to 40 rooms per period. Key specifications include lodging within 15 miles of Port Clinton, non-smoking rooms, all personnel housed in a single hotel location, and adherence to specific standards such as meeting the Hotel and Motel Fire Safety Act and maintaining a minimum two-diamond AAA rating.
The solicitation is a Small Business Set-Aside with a Firm Fixed Price Purchase Order (FFPPO) using Simplified Acquisition Procedures. Invoicing will be done via Electronic Funds Transfer with Net 30 payment terms, and contractors must submit invoices through the Invoice Processing Platform. Parking charges are to be included in the price quote, and the government will only pay for room charges, excluding additional services like telephone, TV, internet, room service, and other personal charges. The contract opportunity is issued by the Department of Homeland Security US Coast Guard, with quotes due by 25 March 2025 at 08:00 AM Pacific Standard Time.
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| File | Type | Posted |
|---|---|---|
| WD (Rev 28).pdf | ||
| 70Z08425QCLEV0001.pdf |
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Text version
SCOPE OF WORK
Temporary Lodging for Reserve DWE
USCG Port Security Unit 309 Erie Industrial Park, Bldg 360
Port Clinton, OH 43452
1. Scope of Work:
a. The Coast Guard is seeking Temporary Lodging for Coast Guard personnel.
b. The period of performance; see below breakdown on 1.d.
c. Total number of nights is 36 during the periods of performance.
d. Total number of rooms are 1365 during the periods of performance. We require the following room types and dates:
The following room types and dates for April 2025:
i. 40 Double occupancy rooms 10 APR 2025 – 11 APR 2025
ii. 40 Double occupancy rooms 11 APR 2025 – 12 APR 2025
iii. 40 Double occupancy rooms 12 APR 2025 – 13 APR 2025
The following room type and dates for May 2025:
i. 40 Double occupancy rooms 15 MAY 2025 – 16 MAY 2025
ii. 40 Double occupancy rooms 16 MAY 2025 – 17 MAY 2025
iii. 40 Double occupancy rooms 17 MAY 2025 – 18 MAY 2025
The following room type and dates for June 2025:
i. 40 Double occupancy rooms 05 JUN 2025 – 06 JUN 2025
ii. 40 Double occupancy rooms 06 JUN 2025 – 07 JUN 2025
iii. 40 Double occupancy rooms 07 JUN 2025 – 08 JUN 2025
The following room type and dates for July 2025:
i. 15 Double occupancy rooms 17 JUL 2025 – 18 JUL 2025
ii. 15 Double occupancy rooms 18 JUL 2025 – 19 JUL 2025
iii. 15 Double occupancy rooms 19 JUL 2025 – 20 JUL 2025
The following room type and dates for August 2025:
i. 40 Double occupancy rooms 14 AUG 2025 – 15 AUG 2025
ii. 40 Double occupancy rooms 15 AUG 2025 – 16 AUG 2025
iii. 40 Double occupancy rooms 16 AUG 2025 – 17 AUG 2025
The following room type and dates for September 2025:
i. 40 Double occupancy rooms 18 SEP 2025 – 19 SEP 2025
ii. 40 Double occupancy rooms 19 SEP 2025 – 20 SEP 2025
iii. 40 Double occupancy rooms 20 SEP 2025 – 21 SEP 2025
The following room type and dates for October 2025:
i. 40 Double occupancy rooms 23 OCT 2025 – 24 OCT 2025
ii. 40 Double occupancy rooms 24 OCT 2025 – 25 OCT 2025
iii. 40 Double occupancy rooms 25 OCT 2025 – 26 OCT 2025
The following room type and dates for November 2025:
i. 40 Double occupancy rooms 13 NOV 2025 – 14 NOV 2025
ii. 40 Double occupancy rooms 14 NOV 2025 – 15 NOV 2025
iii. 40 Double occupancy rooms 15 NOV 2025 – 16 NOV 2025
The following room type and dates for December 2025:
i. 40 Double occupancy rooms 12 DEC 2025 – 13 DEC 2025
ii. 40 Double occupancy rooms 13 DEC 2025 – 14 DEC 2025
iii. 40 Double occupancy rooms 14 DEC 2025 – 15 DEC 2025
The following room type and dates for January 2026:
i. 40 Double occupancy rooms 08 JAN 2026 – 09 JAN 2026
ii. 40 Double occupancy rooms 09 JAN 2026 – 10 JAN 2026
iii. 40 Double occupancy rooms 10 JAN 2026 – 11 JAN 2026
The following room type and dates for February 2026:
i. 40 Double occupancy rooms 19 FEB 2026 – 20 FEB 2026
ii. 40 Double occupancy rooms 20 FEB 2026 – 21 FEB 2026
iii. 40 Double occupancy rooms 21 FEB 2026 – 22 FEB 2026
The following room type and dates for March 2026:
i. 40 Double occupancy rooms 19 MAR 2026 – 20 MAR 2026
ii. 40 Double occupancy rooms 20 MAR 2026 – 21 MAR 2026
iii. 40 Double occupancy rooms 21 MAR 2026 – 22 MAR 2026
e. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.
f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.
2. Requirements:
a. The place of performance MUST be within 15 miles from Port Clinton, OH
43452.
b. All rooms shall be non-smoking rooms.
c. For operational purposes, ALL personnel shall be housed in one single hotel location.
d. Multiple Hotels (2) can be used to meet requirements but must meet the
Standards of paragraph 3 below.
e. Room cancellation deadline – 24 hours before day of stay.
f. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.
3. Regulations and standards:
a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:
i. Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list.
ii. Facility shall minimally meet the requirements of two diamonds for an
American Automotive Association (AAA) rating.
iii. Berthing facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).
4. Allowed contract charges:
a. The Government will only pay for the items requested on the purchase order itself. Payment will be made by EFT as stated in 1.c. above.
b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641
c. The Government will not pay for any additional charges. The following are examples of what the Government will not pay for:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
5. Personally charged services:
a. Contractor shall make sure alternate arrangements have been made for any charges other than that of the room charge in Contract Line Item Numbers.
b. Individual Coast Guard members will be solely responsible for any other valid charges including:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
viii. Any other charges that can be charged to room accounts.
6. Invoicing:
a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.
b. Billing departments shall invoice as follows:
i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.
ii. Submit invoice to payment address listed on the Purchase Order (block 18a).
iii. You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.
iv. In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regulations (FAR) 52.232-18:
AVAILABILITY OF FUNDS clause.
END
https://www.ipp.gov/
File details come from the government source that posted it. Updated .