Updated_Impact Evaluation_Georgia Procurement.pdf

KIPP METRO ATLANTA COLLABORATIVE, INC. (KIPP ATLANTA SCHOOLS)

REQUEST FOR PROPOSALS FOR

Impact Evaluation of KIPP Atlanta Schools RFP #CABEZARST09272024 DUE DATE: October 7, 2024, TIME: 12 PM ET

KIPP Atlanta Schools 1445 Maynard Rd NW Atlanta GA 30331

Date Issued/Opened: September 27, 2024

INDEX

CONTENTS

Notice to Respondents Page 3

Terms and Conditions & Instructions to Respondents Page 4

Detailed Specifications and Special Conditions Page 19

Proposal Forms Page 48

Exhibits Page 60

NOTICE TO RESPONDENTS

1. NOTICE

KIPP Atlanta Schools requests proposals for Impact Evaluation of KIPP Atlanta Schools, RFP # CABEZARST09272024 which will be received by the undersigned at KIPP Atlanta Schools until October 11, 2024, at 12:00 PM ET. KIPP Atlanta Schools assumes no responsibility for any supplier’s on-time receipt at the designated location for proposal opening.

2. CLARIFICATIONS

If you have any questions or clarifications regarding the RFP, please send them via email with the subject line:

Impact Evaluation of KIPP Atlanta Schools, RFP # CABEZARST09272024 Clarifications and Questions by 12:00 PM ET on October 2, 2024 to Ben Cabeza, Chief Strategy Officer, bcabeza@kippatl.org. Any attempt to contact any other KIPP personnel will be viewed as inappropriate and will have negative implications on your proposal.

KIPP Atlanta Schools reserves the right to waive any informality in Request for Proposals and to reject any or all Request for Proposals.

3. TIMELINE

● Release of RFP: September 27, 2024

● Last day for respondent questions: October 2, 2024, by 12:00 PM ET

● Response to respondent questions: October 4, by 5:00 PM ET

● RFP response due: October 11, 2024 by 12:00 PM ET

● Presentations from Bidders: October 18, 2024 (between 8 AM – 5 PM ET - vendors may be invited to participate in an interview either in person or virtually via Zoom and will be notified no later than October 9, 2024 of interview time, if an interview is required)

● Notification of Award by: October, 21, 2024 mailto:bcabeza@kippatl.org

KIPP ATLANTA SCHOOLS

TERMS AND CONDITIONS & INSTRUCTIONS TO RESPONDENTS

1. Terms and Conditions – General

1. Purpose: The purpose of these specifications is to require the furnishing of the highest quality equipment, supplies, material and/or service in accordance with the specifications. These documents, and any subsequent addenda, constitute the complete set of specification requirements and proposal response forms.

2. Governing Laws and Regulations: Any contract issued as a result of this RFP shall be construed according to the laws of the State of Georgia, the supplier shall comply with all local, state, and federal laws and regulations related to the performance of the contract to the extent that the same may be applicable.

3. Taxes: The supplier shall assume and pay all taxes and contributions including, but not limited to, State, Federal and Municipal which are payable by virtue of the furnishing and delivery of item(s) specified herein. Materials and services furnished to KIPP Atlanta Schools are not subject to either Federal Excise Taxes or Georgia Sales Tax.

4. Sovereign Immunity: KIPP Atlanta Schools, due to its status as a public charter school and its entitlement to sovereign immunity, is unable to accept contract provisions, which require KIPP Atlanta Schools to indemnify another party. Any indemnity language in proposed terms and conditions will be modified to conform to language that KIPP Atlanta Schools is able to accept.

5. Appropriation: KIPP Atlanta Schools is a public corporation and, as such, cannot create indebtedness in any one year (the fiscal year beginning July 1 to June 30) above what they can pay out of the annual income of said year. Therefore, KIPP Atlanta Schools received adequate appropriations, budget allocations or income to enable it to meet the terms of this contract, KIPP Atlanta Schools reserves the right to cancel this contract with 30 days’ notice.

6. Equal Opportunity and Non-Discrimination: In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors shall agree not to discriminate against any recipients of services, or employees or applicants for employment on the basis of race, color, religion, national origin, sex, age, disability, or veteran status. The contractor shall comply with federal laws, rules, and regulations applicable to subcontractors of government contracts including those relating to equal employment of minorities, women, persons with disabilities, and certain veterans.

Contract clauses required by the United States Government in such circumstances are incorporated herein by reference.

7. Minority, Women, and Small Business: KIPP Atlanta Schools is committed to and supports minority, women, and small businesses as an essential part of our mission and core values.

8. Compliance with CDC Guidelines: (If Applicable) Due to the changing nature of the COVID-19 pandemic, successful Supplier will monitor and comply with CDC and other federal, state, and local guidance; modifications to KIPP Atlanta Schools procedures;

and directives KIPP Atlanta Schools to protection of the health and safety of the school community.

NOTIFICATION TO KIPP ATLANTA SCHOOLS IN EVENT OF POSITIVE COVID-19 CASE:

In the event any of the successful Contractor’s personnel who have or are presently performing services for KIPP Atlanta Schools at any of its sites in-person, (a) tests positive for COVID-19, or (b) has been in close contact with someone that tests positive for COVID-19, the successful Contractor shall immediately notify KIPP Atlanta Schools’ designated contact, and take immediate action to quarantine such person and any other Contractor Personnel who may have come in contact with the person testing positive for COVID-19, and assist KIPP Atlanta Schools in identifying any other persons at school sites who may have come in contact with such person.

9. Inventions, Patents, and Copyrights: The Contractor shall pay for all royalties, license fees, patent or invention rights, or copyrights and defend all suits or claims for infringements of any patent or invention right or copyrights involved in the items furnished hereunder. The Contractor shall defend, protect, and hold harmless KIPP Atlanta Schools, its officers, agents, servants, and employees against all suits of law or in equity resulting from patent and or copyright infringement concerning the contractor's performance or products produced under the terms of the contract.

Copyrights for any item developed for KIPP Atlanta Schools shall be the property of KIPP Atlanta Schools and inure to its benefit and the Contractor shall execute such documents as KIPP Atlanta Schools may require for the perfection thereof.

10. Contractor Gifts: The contractor shall refrain from offering any offers of gifts or gratuities of value over a cumulative annual amount of $50 to individual employees of KIPP Atlanta Schools, which might influence the purchase of supplies, equipment, and/or services, in accordance with KIPP Atlanta Schools Supplier Policy.

11. KIPP Policies: KIPP shall have the exclusive right and obligation to set standards or policies for KIPP’s operations. Policies include those regarding student transportation in general, and in particular as to the school calendar, beginning and ending time of schools, walking distances to school, the establishment of bus stops, bus arrivals and departure times, current route descriptions, discipline, and all other pertinent policies relating to transportation. All KIPP policies can be viewed at https://kippatl.org/public-information/.

KIPP shall designate the scholars for whom Contractor shall provide service. The Contractor shall provide service for such scholars for each day that school is in session during the term of the Agreement and shall provide other services for scholars and authorized KIPP personnel as KIPP may require.

12. Independent Contractor: Contractor is an Independent Contractor responsible for furnishing transportation services only, pursuant to the Agreement, and neither Contractor nor any agent, officer or employee of Contractor shall be held or deemed in any way to be an agent, employee, officer, or official of KIPP. None of the benefits provided by KIPP to its employees is available from KIPP to the employees, agents, or servants of the Contractor. Contractor shall be solely responsible for Contractor’s acts and for the acts of Contractor’s agents, officers, and employees during the performance of the Agreement, and at all other times, and KIPP shall have no power or control pertinent to the acts of any said persons.

https://kippmetroatlanta.org/public-information/

13. Hazardous Materials. Contractor shall notify KIPP before using products containing hazardous materials to which KIPP employees, scholars and members of the public may be exposed. Upon request, the Contractor will provide KIPP with a Material Safety Data Sheet for such materials.

14. Insurance: The Contractor, at its sole expense, shall procure and furnish KIPP with a Certificate of Insurance naming KIPP Atlanta Collaborative, Inc, Atlanta Independent School System, and Fulton County Schools as additional insured. The Certificate of Insurance shall be provided annually on July 1 of each contract year and maintained on file continuously, for the term of the Agreement. It is the obligation of the Contractor to obtain and furnish KIPP certificates for any subcontractor subject to the above terms and conditions.

No Contractor or Subcontractor shall commence any work of any kind under a contract until all insurance requirements contained within the solicitation have been complied with, and until evidence of all insurance requirements in each contract, with each and every Subcontractor of any tier, and shall require the same to comply with all such requirements.

Each and every agent shall warrant when signing the Certificate of Insurance that he is acting as an authorized representative on behalf of the companies affording insurance coverage under the contract and that he is licensed by the State of Georgia and is currently in good standing with the Commissioner of Insurance for the State of Georgia.

Any and all companies providing insurance required by this Contract must meet the minimum financial security requirements as set forth below. The rating for each company must be indicated on the Certificate of Insurance. For all contracts, regardless of risk, companies providing insurance under this Contract must have a current:

i. Best’s Rating not less than A, and

ii. Best’s Financial Size Category not less than size VII.

In the event the Contractor neglects, refuses, or fails to provide the insurance required by this Contract, or if such insurance is canceled for any reason, KIPP shall have (a) the right, but not the duty, to procure the same, and the cost thereof shall be deducted from monies then due or thereafter to become due to the Contractor or (b) the right to terminate the Contract.

The insurance minimums satisfactory to KIPP shall be as set forth below and is subject to change with a 30-day written notice to Contractor. The insurance shall be kept current during the Agreement and KIPP requires 30 days written notification prior to any cancellation of the required insurance should a change in insurance carriers take place.

The Contractor shall provide general liability and automobile liability insurance, protecting KIPP Atlanta Collaborative, Inc., Schools, Atlanta Independent School System, and Fulton County Schools, as an additional insured, its agents and employees acting in their official capacities as such, the Contractor as a named insured, drivers and other related personnel from any claim for damages for personal injury or death and from damage to property which may arise from operations of the Contractor under the Contract.

Workers’ Compensation. Workers’ compensation insurance shall be maintained as required by law. The

Contractor shall procure and maintain Workers’ Compensation in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under this Contract.

Workers’ CompensationStatutory

Employer’s Liability Bodily Injury by Accident $100,000 each accident Bodily Injury by Disease $100,000 each employee Bodily Injury by Disease $500,000 policy limit

This requirement does not apply to any business that has regularly in service less than three employees in the same business within the state of Georgia.

Comprehensive General Liability Insurance. The Contractor shall procure and maintain Comprehensive Insurance in an amount not less than $5,000,000 for bodily injury and property damage combined single limit and $7,000,000 annual aggregate. The following specific extensions of coverage shall be provided and indicated on the certificate of insurance:

(1) Comprehensive Form

(2) Contractual Insurance

(3) Personal Injury

(4) Broad Form Property Damage

(5) Premises-Operations

(6) Completed Operations This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under this Contract.

Automobile Liability Insurance. The Contractor shall procure and maintain Automobile Liability Insurance in an amount not less than $6,000,000 for bodily injury and property damage combined single limit and $7,000,000 general aggregate. The following extensions of coverage shall be provided and indicated on the certificate of insurance:

(1) Comprehensive Form

(2) Owned, Hired, Leased and non-owned vehicles to be covered

If the Contractor does not own any vehicles in the corporate name, non-owned vehicles coverage shall apply and must be endorsed on either the Contractor’s personal automobile policy or the Comprehensive General Liability coverage required under this Contract.

Sexual Abuse/Molestation Insurance. The Contractor must procure Sexual Abuse and Sexual Molestation insurance in an amount not less than $2,000,000 per occurrence and $3,000,000 aggregate each claim, incident, or occurrence must be provided to KIPP in the form of a certificate of insurance and must be approved by KIPP prior to the execution of the Agreement.

15. Child Abuse Prevention. When the contract requires the Contractor or Contractor’s employees to have contact with scholars. Contractor agrees to train employees annually in the prevention, identification and reporting of child abuse and sexual conduct per Georgia’s Mandated Reporter Law - O.C.G.A.

§19-7-5 (2016). KIPP can provide access to a short on-line training for contractors and subcontractors to use with their employees. This training must be complete and documentation verifying employees have completed the training provided to KIPP prior to the contracted employee having direct contact with any KIPP scholars.

Mandated Reporter Training is available through Care Solutions, Inc. This valuable online training is available for free any time or day that you may want to use it and includes courses that provide instruction on how to better recognize the indicators of abuse and neglect, understand your role in responsible reporting, and identify the groups of children that may be at a higher risk of being abused or neglected.

The Contract can register employees for the online training by visiting this link to register. Prevent Child Abuse (PCA) of GA also offers in-person training. For in-person training, please contact PCA Georgia at PreventChildAbuseGA@gsu.edu.

16. Compliance with Sexual Conduct and Staff Boundaries Requirement. All contractors, subcontractors and their employees are prohibited from engaging in sexual conduct with scholars. Sexual conduct is defined as: any verbal or physical or other conduct that is sexual in nature; directed toward a kindergarten through 12 scholars; unreasonably interferes with a scholar’s educational performance;

and creates an intimidating, hostile or offensive educational environment.

Contractors and/or subcontractors are required to certify in writing to KIPP that it has informed all employees what conduct is prohibited, what reporting responsibilities employees have and who the contact is for reporting prohibited conduct.

All contracted employees who will be at work sites where kindergarten up to 12th grade scholars may be present, will be required to take an informational training on student sexual conduct requirements.

KIPP can provide access to a short on-line training for contractors and subcontractors to use with their employees. To access the Virtual Staff Boundaries Training Module, visit this link via Joffe Security Services. Individuals will need to register for an account, select KIPP as the “District” and successfully complete the online training.

If a contractor, subcontractor and/or their employees observe conduct he/she believes is prohibited they are to report the information immediately to the building administrator.

If KIPP is made aware of a contractor, subcontractor and/or their employees engaging in prohibited contact, KIPP will conduct an investigation. At the sole discretion of KIPP, the Contractor shall immediately remove the employee from providing services to the school pending the conclusion of the investigation. If the KIPP determines the contractor, subcontractor and/or their employees engaged in sexual conduct with scholars, KIPP will have the option to: (a) terminate the contract and/or (b) remove permanently the subcontractor and/or employee from the worksite. Contractor will cooperate in any investigation being conducted by KIPP, law enforcement, DHS, and other agencies.

17. Hold Harmless. In addition to the insurance requirements included as part of the Agreement, the Contractor shall also defend, indemnify and hold harmless KIPP Atlanta Collaborative, Inc., Schools, Atlanta Independent School System, and Fulton County Schools, and its agents and employees acting in their official capacities as such from and against any and all claims, suits, judgments and demands whatsoever, including without limitation, costs, litigation expenses, counsel fees and liabilities with respect to injury to, or death of, any person or persons whosoever, or damage to property of any kind https://www.prosolutionstraining.com/store/product/product.cfm?tProductVersion_id=1093 mailto:PreventChildAbuseGA@gsu.edu https://kippjoffeacademy.thinkific.com/users/sign_up whomsoever owned, arising out of or caused or claimed to have been caused in whole or in part by the acts or omissions of the Contractor, any subcontractor, or any other person directly or indirectly employed by them or any of them, while engaged in the performance of the work or any activity associated therewith, or related thereto.

18. Venue & Governing Law. Venue of any action brought under this Contract shall lie exclusively in the City of Atlanta, Fulton County, State of Georgia, or in the United States District Court for the Northern District of Georgia, Atlanta Division, without giving effect to its choice of law principles. Contractor hereby waives any and all objections to the exercise of personal jurisdiction and venue in these courts.

All matters giving arise under or relating to this Contract shall be governed and construed by the laws of the State of Georgia now in force and as hereafter amended from time to time. This paragraph represents the entire agreement between the parties regarding venue and governing law and replaces any other references to governing law or venue in the Contract Documents or Exhibits.

19. Assignment of Contract. Contractor may not assign this Agreement nor any interest herein to any other party or parties without the prior written consent of KIPP. In the event of any attempt to transfer interest without the KIPP’s permission, KIPP may terminate the Agreement with a notice period of its own choosing.

20. Funding. The Contractor recognizes that revenue needed to fund the Agreement must be approved by KIPP’s established budget procedures. The Contractor also recognizes that the revenue received by KIPP is sometimes affected by circumstances outside the control of KIPP. The Agreement, therefore, will be entered into contingent upon the ability of KIPP to fund the Agreement. Should KIPP experience an unexpected shortfall, which would affect KIPP’s ability to fund the Agreement, the compensation for any partial periods shall be prorated, based upon a daily basis consistent with the compensation terms of the Agreement. If funding inadequacies require a reduction in payments, corresponding reductions in service shall be negotiated between KIPP and the Contractor.

21. Taxes. KIPP is tax-exempt and any tax liability that might be incurred by the Contractor for personal or real property is the sole responsibility of the Contractor.

22. Severability. In the event any provision or any portion of any provision of this Contract, or application thereof to any person or circumstances shall to any extent be held invalid or unenforceable, the remainder of this Contract or the application of such remaining provisions or remaining portion of said provision to any other person or circumstances shall not be affected thereby. Said remainder shall continue in full force and effect and shall be valid and enforceable to the fullest extent permitted by law.

If any provision of this Contract is held to be invalid, illegal, or unenforceable for any reason, the validity, legality, and enforceability of the remaining provisions of this contract will not be adversely affected.

23. Multiple Counterparts. The Contract may be executed in multiple counterparts, each of which shall be deemed an original instrument, and such counterparts together shall constitute one and the same instrument.

24. Relationship Among Parties. This Agreement creates no relationship of joint venture, partnership, limited partnership, agency, or employer-employee between the Parties, and the Parties acknowledge that no other facts or relations exist that would create any such relationship between them. Neither Party has any right or authority to assume or to create any obligation or responsibility on behalf of the other Party except as provided by written instrument signed by both Parties.

25. Georgia Security and Immigration Compliance Act. Contractor’s full compliance with all applicable federal and state security and immigration laws, including without limitation O.C.G.A. § 13-10-90, et seq. as amended and Georgia Department of Labor Rule 300-10-1, et seq. is required. Contractor is required to affirm compliance by completing the appropriate Georgia Security and Immigration Compliance documents contained in Exhibit B and/or Exhibit C, as applicable. Any Contractor, subcontractor, or sub-subcontractor of such Contractor or subcontractor, shall also be required to satisfy the requirements set forth herein.

26. Confidentiality. KIPP and Contractor agree to comply with applicable laws relating to protected health information (HIPPA) and protected student information (FERPA). Both parties shall ensure that its personnel, employees, affiliates, and agents maintain the individual confidentiality of all persons served by the Agreement as well as each entity’s business information.

27. Cyber Security. KIPP and Contractor acknowledge that it may be necessary to electronically transfer data regarding scholars, staff, and general business information to ensure Contractor is able to provide the services required by the Agreement. It is the expectation of KIPP that the Contractor has taken industry accepted and appropriate steps to ensure the security and confidentiality of electronic data.

KIPP is not responsible for any third-party injury(ies) and/or claim(s) that may arise in connection with Contractor’s actions or inactions in this area.

28. Notices. Except as otherwise expressly provided, any notice, instruction, or other written communication required or permitted to be given under this Agreement shall be deemed to have been delivered or received:

Upon personal delivery to Contractor or its authorized representative, which delivery may be accomplished by in person hand delivery, or via bona fide overnight express services; or

Five (5) days after depositing in the United States mail a letter, which is either certified or registered, addressed to Contractor or KIPP at its official address, for use under this Agreement, as the case may be.

For purposes of this Agreement, notices, instructions, or other written communications shall be sent or delivered at the following address and sent via email:

To KIPP: Chief Operating Officer

KIPP Metro Atlanta Collaborative, Inc

1445 Maynard Rd NW

Atlanta, Georgia 30331 rford@kippatl.org

With Copies To: Chris Adams, General Counsel

Krevolin Horst Law Firm

One Atlantic Center 1201 West Peachtree Street, NW

Suite 3250 | Atlanta, GA 30309

2. Terms and Conditions - Specific

1. Affiliate: Means, with respect to any Person, any other Person directly or indirectly controlling, controlled by, or under common control with, the Person specified. For the purposes of this definition, "control" (including, with correlative meanings, the terms "controlling," "controlled by" and "under common control with"), as applied to any Person, means the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of that Person, whether through majority vote pursuant to the bylaws, ownership of voting securities or by contract or otherwise. For purposes of this definition, a Person shall be deemed to be "controlled by" another Person if such Person possesses, directly or indirectly, the power to vote 10% or more of the securities having ordinary voting power for the election of directors or similar governing Persons of such first Person.

2. Atlanta Public School KIPP: Atlanta Independent School System, controlled and managed by the Atlanta Board of Education.

3. Contract Year: A one-year period commencing on July 1 and ending on June 30 during the contract period.

4. Financial Audit: Upon at least 30 days prior written notice from KIPP, Contractor will provide to KIPP including its auditors and inspectors as KIPP may from time to time designate in writing, access during normal business hours to such records and supporting documentation as may be reasonably requested by KIPP, but only to the extent that such records (1) pertain to the calculation of amounts invoiced to KIPP on Statements or any other fees paid or payable by KIPP to Contractor under an Agreement. KIPP may audit the fees charged to KIPP to determine that such fees are accurate and in accordance with this Agreement.

5. Force Majeure Event: The performance of this Agreement by either KIPP or the Contractor is subject to but not limited to acts of God, war, disease outbreak including but not limited to pandemics, strikes, government regulation, domestic terrorism, disaster, civil disorder, curtailment of transportation facilities, or other emergency over which any party has no control making it illegal, impossible, or impracticable to provide the services. This Agreement may be terminated without liability or penalty for any one or more of such reasons by written notice from one party to the others. In this event, KIPP shall pay to the Contractor for buses used, same amount specified in the rate schedule applicable for that year, less all reasonable expenses and costs incurred by KIPP in securing the services of such operating personnel. The Contractor shall not be released from contractual obligation because of the above- mentioned conditions until satisfactorily established that the non- performance is not due to the fault or neglect of the Contractor.

6. Fulton County School KIPP: Fulton County School System.

7. Georgia Best Practices: The On-Site Final Assessment of Transportation Records and Best Practices Manual adopted by the Georgia Department of Education.

8. School Day: Each day of the School Year, as scheduled by the board approved and published school calendar in which School Sites are engaged with in-person educational activity planned by and under the direction of

KIPP.

9. Schools or School Sites: Each school served by KIPP Atlanta Schools; a complete list to be provided by KIPP to Contractor by July 1 of each contract year and updated by KIPP as necessary.

10. School Year: Each period in which regular school is in session for the School Sites. KIPP shall provide

Contractor a school calendar for a school year as soon as practicable before the beginning of such school year.

1. Instructions to Respondents

1. Request for Proposal (RFP) Document: Respondents are expected to examine the complete RFP document and all attachments including drawings, specifications, and instructions. Failure to do so is at Respondents’ risk. It is the Respondents’ responsibility to ask questions, request changes or clarifications, or otherwise advise KIPP Atlanta Schools if any language, specifications, or requirements of the RFP appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or limit the requirements stated in the RFP to a single source.

Any and all communications from Respondents regarding specifications, requirements, competitive Request for Proposal process, etc., should be directed to KIPP Atlanta Schools buyer of record referenced in this RFP. It is the responsibility of the person or organization communicating the request to ensure that it is received.

The RFP document and any attachments constitute the complete set of specifications and Request for Proposal response forms. No verbal or written information that is obtained other than through this RFP or it’s addenda shall be binding on KIPP Atlanta Schools. No employee of KIPP Atlanta Schools is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to that contained in or amended to this written RFP document. In case of any doubt or difference of opinion as to the true intent of the RFP, the decision of KIPP Atlanta Schools’ Chief Operating Officer shall be final and binding on all parties.

2. Submission of Proposals: To receive consideration, Request for Proposals must be received, prior to the Proposal due date and time stated in this RFP. It is the respondent’s full responsibility for the actual delivery of Proposals.

Unless otherwise specifically stated in the RFP, all specifications and requirements constitute minimum requirements. All Requests for Proposals must meet or exceed the stated specifications or requirements.

All equipment and supplies offered must be new, of current production, and available for marketing by the manufacturer unless the RFP clearly specifies that used, reconditioned, or remanufactured equipment and supplies may be offered. Unless specifically stated and allowed in the Detailed Specifications and Special Conditions, all pricing submitted in response to this RFP is firm and fixed.

Whenever the name of a manufacturer, trade name, brand name, or model and catalog numbers followed by the words "or equal" or "approved equal" are used in the specifications, it is for the purpose of item identification and to establish standards of quality, style, and features. Proposals on equivalent items of the same quality are invited. However, to receive consideration, such equivalent proposals must be accompanied by sufficient descriptive literature and/or specifications to clearly identify the item and provide for competitive evaluation. KIPP Atlanta Schools will be the sole judge of equality and suitability.

Whenever the name of a manufacturer is mentioned in the specifications and the words "or equal" do not follow, it shall be deemed that the words "or equal" follow unless the context specifies "no substitution." Unless noted on the Request for Proposal form, it will be deemed that the article furnished is that designated by the specifications. KIPP Atlanta Schools reserves the right to return, at contractor's expense, all items that are furnished which are not acceptable as equals to items specified and contractor agrees to replace such items with satisfactory items at the original proposal price.

Time will be of the essence for any orders placed as a result of this RFP. KIPP Atlanta Schools reserves the right to cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule specified by the respondents Proposal and accepted by KIPP Atlanta Schools. Unless otherwise specified in the Detailed Specifications and Special Conditions, all proposals shall include all packing, handling, and shipping charges FOB destination, freight prepaid and allowed.

3. Submission of Proposals: Respondent shall furnish information required by the solicitation in the form requested. KIPP Atlanta Schools reserves the right to reject proposals with incomplete information or which are presented in a different form. All proposals shall be signed, in the appropriate location, by a duly authorized representative of the Respondent's organization. Signature on the proposal certifies that the Respondent has read and fully understands all RFP specifications, plans, and terms and conditions.

By submitting a proposal, the Respondent agrees to provide the specified equipment, supplies and/or services in the RFP, at the prices quoted, pursuant to all requirements and specifications contained therein. Furthermore, the Respondent certifies that: (1) the proposal is genuine and is not made in the interest of or on behalf of any undisclosed person, firm, or corporation, and is not submitted in conformity with any agreement or rules of any group, association, or corporation; (2) the Respondent has not directly or indirectly induced or solicited any other Respondent to submit a false or sham proposal; (3) the Respondent has not solicited or induced any person, firm, or corporation to refrain from responding; (4) the Respondent has not sought by collusion or otherwise to obtain any advantage over any other Respondent or over KIPP Atlanta Schools.

Modifications or erasures made before proposal submission must be initialed in ink by the person signing the proposal. Proposals, once submitted, may be modified in writing prior to the exact date and time set for the RFP closing. Any such modifications shall be prepared on company letterhead, signed by a duly authorized representative, and state the new document supersedes or modifies the prior proposal. The modification must be submitted marked "Proposal Modification" and clearly identifying the RFP title, RFP number and closing date and time. Proposals may not be modified after the RFP closing date and time. Telephone and facsimile modifications are not permitted.

Proposals may be withdrawn in writing, on company letterhead, signed by a duly authorized representative and received at the designated location prior to the date and time set for RFP closing.

Proposals may be withdrawn in person before the RFP closing upon presentation of proper identification. Proposals may not be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of proposals.

All proposals, information, and materials received by KIPP Atlanta Schools in connection with an RFP response shall be deemed open records pursuant to O.C.G.A. § 10-1-761, Open Records Act. If a Respondent believes any of the information contained in the Respondent's response is exempt from Open Records Act, the Respondent's response must specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption; otherwise, KIPP Atlanta Schools will treat all materials received as open records. KIPP Atlanta Schools shall make the final determination as to what materials are or are not exempt.

4. Evaluation and Award: Any clerical errors, apparent on its face, may be corrected by the Buyer before contract award. Upon discovering an apparent clerical error, the Buyer shall contact the Respondent and request clarification of the intended proposal. The correction shall be incorporated in the notice of award. KIPP Atlanta Schools reserves the right to request clarification of any portion of the Respondent's response in order to verify the intent. The Respondent is cautioned, however, that its response may be subject to acceptance or rejection without further clarification.

KIPP Atlanta Schools reserves the right to make an award to the responsive and responsible Respondent whose product or service meets the terms, conditions, and specifications of the RFP and whose proposal is considered to best serve KIPP Atlanta Schools’ interest. In determining responsiveness and the responsibility of the Respondent, the following shall be considered when applicable: the ability, capacity, and skill of the respondent to perform as required; whether the respondent can perform promptly, or within the time specified without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the respondent; the quality of past performance by the Respondent; the previous and existing compliance by the Respondent with related laws and regulations;

the sufficiency of the Respondent's financial resources; the availability, quality and adaptability of the Respondents equipment, supplies and/or services to the required use; the ability of the respondent to provide future maintenance, service and parts; small business, women, or minority business status of respondent; respondent’s demonstrated commitment to the non-profit section, especially education, charter schools and to diversity, equity, and inclusion.

For more information about the protest procedures, contact the Buyer of Record, Ra’Chel Ford. In case of any doubt or difference of opinion as to the items and/or services to be furnished hereunder, the decision of the Chief Operating Officer shall be final and binding upon all parties.

KIPP Atlanta Schools reserves the right to accept or reject any or all proposals and to waive any technicality or informality.

5. Contract Award and Assignment: The successful Respondent(s) shall enter into a contract prepared by KIPP Atlanta Schools. The Contract Documents shall include the Advertisement for Request for Proposals, Specifications, and Addenda, Exhibits, Request for Proposal Form, Form of Contract, Statement of Work, Letter of Award, and Form of Performance Bond, if required.

The contract to be awarded and any amount to be paid thereunder shall not be transferred, sublet, or assigned without the prior approval of KIPP Atlanta Schools.

6. Contract Termination for Cause: In the event, the Contractor violates any provisions of the contract, KIPP Atlanta Schools may serve written notice upon Contractor and Surety setting forth the violations and demanding compliance with the contract. Unless within fifteen (15) days after serving such notice, such violations shall cease and satisfactory arrangements for correction be made, KIPP Atlanta Schools may terminate the contract by serving written notice upon the Contractor; but the liability of Contractor and Surety for such violation; and for any and all damages resulting therefrom, as well as from such termination, shall not be affected by any such termination.

KIPP Atlanta Schools may, at any time upon thirty (30) days’ prior written notice to Contractor, terminate (without prejudice to any right or remedy of KIPP) the whole or any portion of this Contract for the convenience of KIPP Atlanta Schools. If KIPP Atlanta Schools terminates the whole or any portion of this Contract at KIPP Atlanta Schools’ convenience, then KIPP Atlanta Schools shall only be liable to Contractor for the goods and/or services satisfactorily provided and or performed by Contractor up to the date of termination.

KIPP Atlanta Schools may terminate the agreement pursuant to O.C.G.A. § 20-2-506, by providing Contractor with at least thirty (30) days’ notice prior to the end of each calendar year during the term of the Agreement/Contract.

Further and pursuant to O.C.G.A. § 20-2-506, in the event appropriated funds are determined no longer to exist or to be insufficient for purposes of fulfilling KIPP Atlanta Schools obligations hereunder, KIPP Atlanta Schools may terminate this Agreement by providing at least fifteen (15) days’ written notice of termination to the Contractor. Notice of termination shall include a certification by KIPP Atlanta Schools of the unavailability or insufficiency of funding, and such certification shall constitute an agreement by KIPP not to replace the services covered hereunder in whole or in part with any service obtained from a provider other than the Contractor before the earlier of the end of the calendar year following the year in which the notification of such certification is received by the Contractor or the date the Agreement expires on its own terms, whichever first occurs. KIPP Atlanta Schools shall be obligated for payments to the Contractor through the date of termination.

7. Contract Termination for Convenience: KIPP Atlanta Schools, in its best interest as determined by KIPP Atlanta Schools, to cancel the contract by giving written notice to the Contractor thirty (30) days prior to the effective date of such cancellation.

8. Warranty and Acceptance: The Contractor expressly warrants that all equipment, supplies, and/or services provided shall: (1) conform to each and every specification, drawing, sample or other description which was furnished or adopted by KIPP Atlanta Schools (2) be fit and sufficient for the purpose expressed in the RFP, (3) be merchantable, (4) be of good materials and workmanship, (5) be free from defect. Such warranty shall survive delivery and shall not be deemed waived either by reason of KIPP Atlanta Schools’ acceptance of or payment for such equipment, supplies, and/or services.

No equipment, supplies, and/or services received by KIPP Atlanta Schools pursuant to a contract shall be deemed accepted until KIPP Atlanta Schools has had a reasonable opportunity to inspect said equipment, supplies and/or services. All equipment, supplies, and/or services which do not comply with specifications and/or requirements or which are otherwise unacceptable or defective may be rejected.

In addition, all equipment, supplies, and/or services which are discovered to be defective, or which do not conform to any warranty of the Contractor upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the initial inspection) may be rejected.

9. Payment: Preferred settlement method is through the use of Electronic Accounts Payable solutions.

Payment terms associated with payment will be issued as net 30 after the date of invoice. Payment terms associated with settlement by check will be net 30 days. KIPP Atlanta Schools may withhold payment or make such deductions as may be necessary to protect KIPP Atlanta Schools from loss or damage on account of defective work, claims, damages, or to pay for repair or correction of equipment or supplies furnished hereunder. Payment may not be made until satisfactory delivery and acceptance by KIPP Atlanta Schools and receipt of correct invoice have occurred.

For consulting services and/or contract labor services performed, the hourly rate and the number of hours worked must be included in the agreement and/or on the invoice submitted along with the corresponding purchase order or contract/agreement number. Payment may not occur unless this information has been provided. All Contractors must complete KIPP Atlanta Schools’ vendor registration process.

10. Accounting Practices: The Contractor shall maintain, during the term of the contract, all books of account, reports, and records in accordance with generally accepted accounting practices and standard for records directly related to this contract. The Contractor agrees to make available to KIPP Atlanta Schools, during normal business hours, all book of account, reports and records relating to this contract for the duration of the contract and retain them for a minimum period of one (1) year beyond the last day of the contract term.

DETAILED SPECIFICATIONS AND SPECIAL CONDITIONS

1. OBJECTIVE

KIPP Metro Atlanta Collaborative, Inc (a.k.a. “KIPP” or “KIPP Atlanta Schools”), a not-for-profit public charter school organization, (hereinafter referred to as “KIPP”) with an organization (hereinafter referred to as "Supplier"), to provide an impact study on the impact of KIPP schools on K-12 outcomes and an analysis of KIPP alumni college outcomes considering longevity of KIPP enrollment.

2. SCOPE

KIPP Atlanta Schools is 22 years old and has served tens of thousands of students during that time.

While we have a ton of data at our fingertips and often are able to tell the impact story with our student performance data, we would like to tell a more holistic and robust story of the impact of attending KIPP for our students and families. National studies have been done on the network-wide impact of attending KIPP schools, and we would like to articulate a similar data narrative for our specific, local impact in metro Atlanta. We are looking for a research partner to help us use publicly available data and de-identified data from partner district(s) to determine the KIPP ATL impact and create a report that will allow us to tell that story.

3. CURRENT STATUS

KIPP Atlanta Schools (“KIPP”) is part of a national non-profit network of public charter schools educating early childhood, elementary, middle, and high school scholars. KIPP Atlanta Schools is a network of free, public charter schools and a partner school located in Atlanta and East Point. At KIPP, we believe every child should grow up free to create the future they want for themselves and their communities. We were founded in 2003 and currently educate more than 5,500 across 11 schools in metro Atlanta. We have over 1000 alumni in the KIPP Forward program. We have approximately 750 employees. Please visit our website to learn more about our mission, vision, and values.

School Site Address City State ZIP Code

Approx # of Scholars

Athletics

KIPP STRIVE

Academy

1444 LUCILE AVE SW

(Share with STRIVE Primary)

ATLANTA GA 30310 420 Yes

KIPP Vision Primary and Academy

660 MCWILLIAMS ROAD, SE

(K-8 co-located Campus)

ATLANTA GA 30315 956 Yes

KIPP Atlanta Collegiate High School

98 ANDERSON AVE NW

(Single Site)

ATLANTA GA 30314 820 Yes

KIPP South Fulton Academy

1286 EAST WASHINGTON

AVE

(Single Site)

ATLANTA GA 30344 420 Yes

KIPP WAYS

Primary and Academy

350 TEMPLE STREET, NW

(K-8 co-located campus)

ATLANTA GA 30314 956 Yes

KIPP Soul Primary and Academy

1445 MAYNARD RD NW

(K-8 co-located campus)

ATLANTA GA 30331 956 Yes https://kippmetroatlanta.org/

KIPP STRIVE

Primary

1448 LUCILE AVE SW

(Shared with STRIVE Academy)

ATLANTA GA 30310 536 Yes

KIPP Woodson Park Academy

1605 DONALD LEE

HOLLOWAY

(K-8 co-located campus)

ATLANTA GA 30318 791 Yes

4. CONTRACT REQUIREMENTS

If awarded, Under Agreement with KIPP Atlanta Schools, Respondent agrees as follow to

A. Adhere to the Terms and Conditions listed above.

B. Study design and feasibility assessment: partner with our internal Data and Academics teams to determine how to approach this study and what we are able to glean from the available data.

C. Data collection and data cleaning: work alongside our team to gather the necessary data from various sources and create a clean data set to work with and analyze for these insights.

D. NSC data collection: gather data on college enrollment and leverage internal data to match with KIPP alumni in order to determine the extended impact of having attended KIPP Atlanta during K-12 years.

E. Study report(s): summarize all findings in a “white paper” type report that can be used to share with various stakeholder audiences.

5. CONTRACT PERIOD

The successful respondents will be required to enter into a contract from November 1, 2024, through November 1, 2025. The contract may be renewed for two (2) additional one (1) year periods.

KIPP Atlanta Schools reserves the right to cancel the contract at the end of each annual period by giving at least 30 days’ prior written notice, or to cancel with cause at any time giving 30 days’ notice.

Additionally, as required by O.C.G.A. § 20-2-506, the Contract shall terminate absolutely and without further obligation on the part of KIPP at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed, unless earlier terminated as provided in this Agreement or renewed as provided herein. During the Term, the Contract will be automatically renewed for the following calendar year unless this Contract is terminated in accordance with the provisions outlined.

Unless mutually agreed upon in writing by the parties, or otherwise indicated herein, all provisions and conditions of any Subsequent or Renewal Term shall be exactly the same as those contained within the Contract.

In the event that the Standard Contract shall terminate or be likely to terminate prior to the making a new contract for the identified services, KIPP may, with the written consent of the Contractor, extend the Contract for such period as may be necessary to afford KIPP a continuous supply of the identified services.

6. VENDOR PRESENTATIONS

KIPP shall select finalists that appear to have the ability to service KIPP’S needs. On-site or virtual interviews may be scheduled with the finalists; these on-site or virtual interviews are anticipated to take place on October 18, 2024 between 8 am – 5 pm. Vendors invited to present are limited to a maximum of 5 participants in attendance. You can have less, but no more than 5 participants from your company. KIPP shall not be responsible for any related costs. KIPP will provide the interview times to Respondents.

7. CONFIDENTIALITY AND OWNERSHIP OF INFORMATION

All material in this request for proposal is considered confidential and shall not be used by the Respondent for any reason other than responding to this request.