UPDATED IFB 27-04 Plumbing - October 5 2026 Opening.pdf

MAYNARD PUBLIC SCHOOLS | IFB 27-04

IFB 27-04 | Page 1

MAYNARD PUBLIC SCHOOLS

3-R Tiger Drive | Maynard, Massachusetts 01754

IFB 27-04

ON-CALL PLUMBING AND EMERGENCY PLUMBING SERVICES

Procurement Information Requirement

Governing law M.G.L. c. 149, § 44A(2)(B)

Contract type Single award; on-call public-building maintenance and repair

Term October 15, 2026 through October 14, 2027

Maximum $50,000 aggregate; no guaranteed minimum

Questions due September 22, 2026 at 1:00 p.m. ET

Quotes due / public opening October 1, 2026 at 1:00 p.m. ET

Procurement contact Michelle Resendes, Finance Director | Mresendes@Maynard.k12.ma.us

1. Invitation and Legal Authority Maynard Public Schools (District), acting through its awarding authority, invites written quotations from qualified plumbing contractors for on-call plumbing installation, maintenance, troubleshooting, repair, preventive maintenance, drain service, and emergency services at District facilities.

The District will award one contract to the responsible person submitting the lowest Evaluated Bid Price whose quotation is responsive to all material requirements. This is not a best-value procurement. Responsibility is pass/fail; comparative scoring will not be used.

2. Procurement Schedule Event Date / Time

IFB issued September 16, 2026

Optional site visit September 18, 2026, 1:00 p.m.; 3-R Tiger Drive

Questions due September 22, 2026, 1:00 p.m.

Final addendum, if any September 25, 2026

Quotes due / public opening October 5, 2026, 1:00 p.m.

Anticipated award October 8, 2026

Contract start October 15, 2026

Questions must be submitted in writing to the Procurement Contact. Only a written addendum may modify this IFB. Vendors must acknowledge every addendum.

3. Contract Term, Ceiling, and Work Orders The term is October 15, 2026 through October 14, 2027. Aggregate orders and payments shall not exceed $50,000. No minimum work is guaranteed. There are no renewal options; any successor contract will be separately procured.

Work requires a written work order, purchase order, or documented emergency authorization from the Director of Facilities or designee. The District will not split work to evade a procurement threshold. An assignment legally requiring separate procurement will not be issued under this contract.

4. Submission Instructions Sealed quotes must be received by October 1, 2026 at 1:00 p.m. Eastern Time, at which time they will be publicly opened.

Late or faxed quotes will not be considered. Quotes remain firm for 60 calendar days.

• Paper: one signed original in a sealed envelope marked “IFB 27-04 - On-Call Plumbing Services,” delivered to Maynard

Public Schools, 3-R Tiger Drive, Maynard, MA 01754, Attention: Finance Director.

• Electronic: - Not Permitted- All forms must be sent Via Mail – hard copy.

4.1 Required submission documents

• Signed Quote and Certification Form

• Evaluated Price Schedule

• Actual Billing Rate Schedule

• Vendor Qualifications and three references

IFB 27-04 | Page 2

• Massachusetts Master Plumber license

• Non-Collusion Certification

• Tax Compliance Certification

• Debarment and Prevailing-Wage Certification

• Insurance acknowledgement or certificate

• W-9

• Acknowledgement of all addenda

A material omission, missing price, missing signature or certification, unacknowledged material addendum, or material exception may require rejection. Only minor informalities may be waived, and clarification may not change price or cure a material defect.

5. Scope of Work The Contractor shall furnish all properly licensed labor, supervision, transportation, ordinary tools, testing equipment, safety equipment, permits, materials, rental equipment, documentation, and incidentals necessary for authorized work.

5.1 Typical services

• Troubleshoot, repair, replace, and install domestic water piping, sanitary and storm drainage piping, valves, backflow devices, pumps, fixtures, faucets, flush valves, toilets, sinks, drinking fountains, traps, and related components.

• Clear and repair clogged or slow drains and waste lines using appropriate mechanical or hydro-jetting equipment;

provide camera inspection and written findings when authorized.

• Repair plumbing connections serving kitchens, laboratories, custodial areas, athletic facilities, water heaters, boilers, HVAC equipment, irrigation, and other building systems, but only within the Contractor’s licenses and the authorized work order.

• Inspect plumbing systems; perform preventive maintenance, leak detection, testing, winterization, code corrections, and written recommendations when ordered.

• Respond to active leaks, burst or frozen piping, sewer backups, failed fixtures, loss of water, gas odors or suspected gas leaks, and other failures affecting health, safety, sanitation, or continued school operations.

• Perform small plumbing installations and alterations within the monetary and legal limits of this contract. Work involving another trade must be separately authorized and performed by appropriately licensed personnel.

5.2 Performance standards

Work must comply with applicable federal, state, and local law; 248 CMR; applicable fuel-gas, backflow, cross-connection, health, and building requirements; OSHA; permit and inspection requirements; manufacturer instructions; and accepted plumbing trade practice.

• Coordinate access, shutdowns, noise, and sequencing with District staff.

• Protect students, staff, property, finishes, and occupied spaces.

• Secure tools and follow school access and background-check requirements.

• Maintain barricades, housekeeping, safe access, and daily debris removal.

• Use new, commercial-grade materials unless an approved work order permits otherwise.

• Provide a one-year workmanship warranty and transfer manufacturer warranties.

5.3 Subcontractors

Subcontracting requires prior written approval. The Contractor remains responsible for licensing, insurance, safety, payroll compliance, and performance of every subcontractor.

6. Response Requirements Priority Acknowledgement On-site response

Emergency Live response within 30 minutes

Qualified plumber on site within 1 hour unless the Director of

Facilities authorizes another time in writing

Urgent Within 2 business hours Within 24 hours

Routine Within 1 business day Within 3 business days or approved scheduled date

“On site” means physically present and capable of beginning diagnosis and stabilization. Remote troubleshooting does not satisfy emergency response unless expressly approved for that call.

The Contractor must maintain a continuously monitored 24/7 emergency number. Repeated or serious response failure is cause for termination and may be considered in later documented responsibility determinations.

7. Mandatory Contractor Qualifications

• At least five years of commercial, institutional, or public-building plumbing contracting experience.

IFB 27-04 | Page 3

• Current Massachusetts Master Plumber license and properly licensed plumbers and apprentices for all assigned work.

• Sufficient personnel, vehicles, tools, finances, and management capacity to meet every response standard.

• Established business address, regular telephone service, and continuously monitored emergency contact.

• Satisfactory comparable past performance for timeliness, quality, safety, cooperation, and legal compliance.

• Not debarred, suspended, or otherwise prohibited from public contracting.

• Ability to comply with prevailing-wage, certified-payroll, licensing, safety, tax, and other applicable laws.

The District may contact listed and other known public references and verify all information. A finding that the apparent low vendor is not responsible will be supported by a contemporaneous written record of the facts and reasons.

8. Prevailing Wage and Certified Payroll This contract and covered work are subject to M.G.L. c. 149, §§ 26-27H and the project-specific prevailing-wage schedule attached as Appendix B. The Contractor and every subcontractor shall pay each worker not less than the applicable total prevailing-wage rate for the classification and effective date.

• Billing rates do not replace or limit wage obligations.

• Certified payrolls and statements of compliance must be submitted weekly as required by law.

• Apprentices may be used and billed as apprentices only when properly registered and used in compliance with applicable ratios; otherwise the journeyman classification and rate apply.

• The Contractor shall post the schedule and retain payroll records as required.

• Prevailing-wage noncompliance is a material breach and may result in withholding, termination, enforcement referral, and other remedies.

9. Pricing and Invoicing

• Rates are firm for the contract term and include wages and benefits, payroll burden, supervision, overhead, profit, ordinary transportation, insurance, ordinary tools, and incidentals.

• Travel time and mileage within Maynard are not separately billable.

• Labor is billed in quarter-hour increments after a permitted maximum two-hour service-call minimum.

• Overtime, weekend, and holiday rates are alternatives and may not be stacked.

• An emergency call-out fee is charged once per emergency dispatch, includes travel and mobilization, and is not charged for routine or urgent work.

• Materials are reimbursed at documented net cost after discounts plus the quoted markup. Taxes, freight, and special delivery are reimbursed only when actually incurred and lawful.

• Rented specialty equipment is reimbursed at documented net rental cost plus the quoted equipment markup. Ordinary vehicles, ladders, meters, testers, drills, and hand tools are included.

• A blank pricing category cannot later be charged. “$0” means no charge.

9.1 Estimates and invoices

Before non-emergency work expected to exceed $2,500, the Contractor shall provide a written estimate of labor, materials, equipment, schedule, and total not-to-exceed amount. No extra work is payable without written authorization, except immediate stabilization needed to protect life or property.

Invoices must identify the work order, facility, date, personnel and classifications, regular and premium hours, work performed, material and rental documentation, permits, authorized fees, credits, and total. Records must be retained for six years after final payment and made available for audit.

10. Evaluation and Award

1. Responsiveness: Determine whether the quote meets all material requirements, includes required signed forms and prices, acknowledges addenda, and takes no material exception.

2. Responsibility: Make a pass/fail determination using Section 7, verified references, licensing, legal compliance, and documented past performance.

3. Price: Calculate the Evaluated Bid Price exactly as shown below for every responsive and responsible vendor.

Evaluation item Quantity Unit price Extension

Master plumber - regular 40 hours $______ $______

Journeyman plumber - regular 200 hours $______ $______

Apprentice plumber - regular 40 hours $______ $______

Overtime labor rate 25 hours $______ $______

Weekend labor rate 15 hours $______ $______

Holiday labor rate 8 hours $______ $______

Emergency call-out fee 5 calls $______ $______

IFB 27-04 | Page 4

Material markup ____% x $20,000 ____% $______

Equipment markup ____% x $2,000 ____% $______

EVALUATED BID PRICE $______

Labor/call-out extension = quantity x unit price. Material extension = markup percentage x $20,000. Equipment extension = markup percentage x $2,000. Evaluated Bid Price = sum of extensions. Evaluation quantities do not guarantee work. For a conflict, unit price controls over extension; words control over figures.

Award will be made to the responsive and responsible vendor with the lowest Evaluated Bid Price. An exact tie will be resolved through a publicly documented random drawing after notice, unless law requires another method. The District may reject all quotes or cancel when permitted by law and supported by a written determination.

11. Contract Conditions

11.1 Insurance

Before execution: commercial general liability $1,000,000 per occurrence/$2,000,000 aggregate; automobile liability

$1,000,000 combined single limit; statutory workers’ compensation; employer’s liability $500,000. The Town and District shall be additional insureds where applicable.

11.2 School access

Personnel must satisfy applicable CORI/SORI and visitor requirements, display identification when available, and behave professionally. The District may require removal for documented safety, conduct, or performance reasons.

11.3 Permits

The Contractor obtains required permits and inspections. Permit fees are reimbursed at documented cost without markup.

11.4 Safety and damage

The Contractor controls means and methods, complies with OSHA and lockout/tagout requirements, protects the public, and repairs damage it causes.

11.5 Indemnification

To the fullest extent permitted by law, the Contractor shall indemnify the Town, District, and their officers and employees from claims arising from the negligent acts, omissions, or legal violations of the Contractor or its subcontractors.

11.6 Termination for cause

The District may terminate for material breach after notice and opportunity to cure when appropriate. Immediate termination may occur for loss of license or insurance, debarment, fraud, serious safety or wage violation, abandonment, or imminent risk.

11.7 Termination for convenience

The District may terminate on 30 days’ written notice and pay only for accepted authorized work through the effective date.

11.8 Appropriation and authority

Payment is subject to lawful appropriation. Only authorized officials may bind the District.

11.9 Order of precedence

Executed contract; addenda; IFB including wage schedule; accepted quotation; authorized work orders. Invoice terms do not modify the contract.

11.10 Assignment and changes

No assignment without written consent. Changes require a writing signed by authorized representatives.

11.11 Public records and law

Records may be public. The Contractor shall comply with M.G.L. c. 268A, nondiscrimination, tax, licensing, and all other applicable laws. Massachusetts law governs.

IFB 27-04 | Page 5

12. Required Forms

Attachment A - Quote and Certification Form

Legal company name __________________________________________________________

DBA __________________________________________________________

Business address __________________________________________________________

Contact person and title __________________________________________________________

Telephone __________________________________________________________

Email __________________________________________________________

24/7 emergency number __________________________________________________________

Federal Tax ID __________________________________________________________

Master Plumber license number/expiration __________________________________________________________

Years in business __________________________________________________________

Number of licensed plumbers available __________________________________________________________

Addenda acknowledged __________________________________________________________

The undersigned has examined the IFB and addenda, agrees to perform in accordance with them, certifies that this quote remains firm for 60 days, and acknowledges that award is based on Attachment B.

Authorized representative __________________________________________________________

Title __________________________________________________________

Signature __________________________________________________________

Date __________________________________________________________

Attachment B - Evaluated Price Schedule

Enter every unit price. Do not leave blanks. Use $0 for no charge.

Evaluation item Quantity Unit price Extension

Master plumber - regular 40 hours $______ $______

Journeyman plumber - regular 200 hours $______ $______

Apprentice plumber - regular 40 hours $______ $______

Overtime rate 25 hours $______ $______

Weekend rate 15 hours $______ $______

Holiday rate 8 hours $______ $______

Emergency call-out fee 5 calls $______ $______

Material markup ____% x $20,000 ____% $______

Equipment markup ____% x $2,000 ____% $______

EVALUATED BID PRICE $______

Authorized representative __________________________________________________________

Signature __________________________________________________________

Date __________________________________________________________

Attachment C - Actual Billing Rate Schedule

Billing item Rate / term

Master plumber - regular $_____ / hour

Journeyman plumber - regular $_____ / hour

Apprentice plumber - regular $_____ / hour

Overtime $_____ / hour

Weekend $_____ / hour

Holiday $_____ / hour

Emergency call-out $_____ / dispatch

Minimum billing _____ hours; maximum 2

After minimum Quarter-hour increments

Material markup _____ % over documented net cost

IFB 27-04 | Page 6

Rented specialty equipment markup _____ % over documented net cost

Other separately billable equipment None unless listed and priced: __________________

These rates must match Attachment B. Premium rates do not stack. Unlisted charges are included and may not be billed separately.

Attachment D - Qualifications and References

Failed to complete a contract in past five years? Yes / No. Explain:

Debarment, suspension, or prevailing-wage violation? Yes / No. Explain:

Can provide a qualified plumber on site within one hour, 24/7? Yes / No. Explain:

Meets every Section 7 qualification? Yes / No. Explain:

Reference 1

Organization __________________________________________________________

Contact/title __________________________________________________________

Telephone/email __________________________________________________________

Contract dates/value __________________________________________________________

Comparable work __________________________________________________________

Emergency-response performance __________________________________________________________

Reference 2

Organization __________________________________________________________

Contact/title __________________________________________________________

Telephone/email __________________________________________________________

Contract dates/value __________________________________________________________

Comparable work __________________________________________________________

Emergency-response performance __________________________________________________________

Reference 3

Organization __________________________________________________________

Contact/title __________________________________________________________

Telephone/email __________________________________________________________

Contract dates/value __________________________________________________________

Comparable work __________________________________________________________

Emergency-response performance __________________________________________________________

Attachment E - Certificate of Non-Collusion

The undersigned certifies under penalties of perjury that this quotation is bona fide, fair, and made without collusion or fraud with any other person or entity.

Company __________________________________________________________

Authorized representative/title __________________________________________________________

Signature __________________________________________________________

Date __________________________________________________________

Attachment F - Tax Compliance Certification

Pursuant to M.G.L. c. 62C, § 49A, the undersigned certifies under penalties of perjury that the vendor has complied with all

Commonwealth laws relating to taxes, employee and contractor reporting, and withholding and remitting child support.

Company __________________________________________________________

Authorized representative/title __________________________________________________________

IFB 27-04 | Page 7

Date __________________________________________________________

Attachment G - Debarment and Prevailing-Wage Certification

The undersigned certifies under penalties of perjury that the vendor is not debarred or prohibited from public contracting; will comply with M.G.L. c. 149, §§ 26-27H; will pay at least applicable prevailing-wage rates regardless of billing rates; will submit certified payrolls; and will require the same of approved subcontractors.

Company __________________________________________________________

Authorized representative/title __________________________________________________________

Date __________________________________________________________

Attachment H - Insurance Acknowledgement

The vendor acknowledges Section 11 insurance requirements and will provide satisfactory evidence before execution and throughout performance.

Company __________________________________________________________

Authorized representative/title __________________________________________________________

Signature __________________________________________________________

Date __________________________________________________________

Attachment I - Submission Checklist

• ☐ Attachments A, B, and C

• ☐ Attachment D and three references

• ☐ Attachments E, F, G, and H

• ☐ Master Plumber license

• ☐ Certificate of insurance

• ☐ W-9

• ☐ All addenda acknowledged

Appendix A - District Facilities Facility Address

Maynard High School 1 Tiger Drive, Maynard, MA 01754

Fowler School 3 Tiger Drive, Maynard, MA 01754

Green Meadow School 5 Tiger Drive, Maynard, MA 01754

Other District locations Administrative, athletic, maintenance, and storage facilities identified in a work order

Appendix B - Prevailing-Wage Schedule The schedule, including notes and future effective dates, is incorporated into the IFB and contract. A replacement or supplement issued by addendum must be acknowledged.