university of illinois U24038 Davenport Hall HVAC Upgrades_Advertisement (2).pdf

Davenport Hall - HVAC Upgrades ( U24038)

Form approved by Legal Counsel – UOCP&RES 07/26

THE BIDDING AND CONTRACT PROVISIONS

DOCUMENT 00 10 00 – Notice to Bidders

(Standard Single Prime Contract Set)

NOTICE TO BIDDERS

The Board of Trustees of the University of Illinois, hereinafter referred to as the "Owner," furnishes the following information and special instruction to prospective bidders desiring to submit bids for the work on the following project:

1 PROJECT INFORMATION

1.1 Project Name: Davenport Hall - HVAC Upgrades

1.2 Project Number: U24038

1.3 Project Description.

This project replaces the existing air handling units AHU 12 and AHU 13 with a single larger unit on the ground floor. The AHU replacement requires demolition, relocation, and modifications to existing walls, doors, windows, floors, and ceilings to accommodate the new unit. This project will also provide service to Rooms 337 and 338 through the new air handler. New ductwork, VAVs, and controls are included in this project. This project also includes updates to the existing fire alarm system to provide full fire alarm coverage throughout Davenport Hall.

Refer to Division 01 of the technical specifications for a complete, detailed breakdown of the base bids and alternates for this project.

This project includes a Project Labor Agreement that will be executed between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. A copy of the Project Labor Agreement is included at the end of Section 00 90 00.

1.4 Project Location:

607 S. Mathews Avenue, Urbana, IL 61801. The work is located within Davenport Hall, primarily in the northern wing of the building.

1.5 Contract Documents Prepared By:

Johnson Lasky Kindelin Architects, Inc.

230 West Huron Street, Suite 510 Chicago, IL 60654 hereinafter referred to as the Professional Services Consultant.

2 SPECIAL INSTRUCTIONS TO BIDDERS

The following bidding instructions are a component part of each bid wherein they are applicable.

2.1 Submission and Receipt of Bids.

2.1.A Contract Divisions of the Project. The Owner will receive Single Prime sealed bids for the project. Each bid shall identify the name of the Protected Subcontractor(s) if any, and the bid proposal costs, including alternates, for each of the following divisions of work that are applicable for this project. The contract entered into with the successful bidder shall identify that no identified Protected Subcontractor in the Bid Document 00 40 00 may be terminated without the written consent of Owner.

Contract Division I - General Work Contract Division II - Plumbing Work

Form approved by Legal Counsel – UOCP&RES 07/26

Contract Division III - Heating, Piping, Refrigeration and Temperature Control Work Contract Division IV - Ventilation and Air Distribution Work Contract Division V - Electrical Work

2.1.B Delivery. Submit bids on forms furnished by the Owner as one pdf less than 200 MB at https://przm.apps.uillinois.edu/przm/ocpweb.nsf/projectsuiuc?OpenView for this project. If multiple bids are received by the same bidder for the same division of work, the later bid will be considered official.

2.1.B.1 Electronic Bids will be received up to the hour of 2:00PM, prevailing time, on 9/15/2026.

2.1.C Electronic Bid Opening. Electronic bids will be electronically opened and publicly read on 9/15/2026 / 2:30PM on a call-in telephone number 312-626-6799, Meeting ID: 814 3956 7541, Password: 1867 and tabulated. A recording of the bid opening is available upon request. and tabulated. A recording of the bid opening is available upon request.

Deadline for bidder Requests for Information (RFI) is 7 calendar days prior to Bid Opening date and time, unless otherwise specified.

2.2 Bid Documents.

2.2.A Bid Documents. The bid documents include, but are not limited to, the Notice to Bidders, bid forms, the project manual (including supplementary conditions, list of drawings, schedules and tables, details, and specifications), drawings, and addenda.

2.2.B Procurement. Up to 1 set of Bid Documents per prequalified bidder of the divisions of work being bid may be obtained from the Professional Services Consultant by depositing a check made payable to the Professional Services Consultant in the amount of $100 OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable.

2.2.C Return. If applicable, the above deposit will be refunded upon the return of the bid documents in good condition within ten (10) days after bid opening date. The bid documents shall remain the property of the Owner. They shall not be returned with the bids but shall be returned under separate cover to the Professional Services Consultant’s office.

2.2.D Reference Sets. For the convenience of bidders, the project manual, drawings, and all addenda will be available for electronic viewing at no cost to potential bidders. Complete sets of printed documents will also be on file for reference at:

Eastern Engineering - Champaign Office, 404 E. University Ave. Champaign, IL61820. You can get Online plans at UIUCplanroom.com

2.3 Examining the Site. Arrangements to visit and examine the site in accordance with Document 00 20 00-General Instructions to Bidders may be made by contacting Nick Stanev, phone 217-265-6789.

2.4 Annual Prequalification. Each bidder and each Protected Subcontractor if applicable is required to be prequalified on an annual basis with the Owner in accordance with Document 00 20 00-General Instructions to Bidders. For reference, a current Approved Prequalification Listing Report, including prequalified vendor information per Division and prequalification expiration date, can be found at:

https://www.uocpres.uillinois.edu/UserFiles/Servers/Server_7758/file/UI/Reports/Approve d_Prequalification_Listing.pdf.

Form approved by Legal Counsel – UOCP&RES 07/26

2.5 Project-Specific Prequalification. Project specific prequalification is not required for this project.

2.6 Pre-bid Conference. A mandatory virtual pre-bid conference for all parties interested in bidding the project will be held at 10:00AM on 8/26/2026 through Meeting ID: 853 2090 3814, Password: 1867 or an in-person pre-bid conference in Room 128 at the Physical Plant Service Building at 1501 South Oak Street Champaign, IL 61820. Another mandatory virtual pre-bid conference for all parties interested in bidding the project will be held at 10:00AM on 09/02/2026 through 312-626-6799, Meeting ID: 899 7396 5169, Password: 1867 or an in-person pre-bid conference in Room 127 at the Physical Plant Service Building at 1501 South Oak Street Champaign, IL 61820. Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are REQUIRED to attend and must only go to one of the meetings. Mandatory onsite walk throughs of the project site will follow immediately after the pre-bid meetings for interested bidders. Walk throughs should be made on these dates; additional requests for project site access may not be granted.. Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are REQUIRED to attend.

2.7 IDOL Schedule of Current Prevailing Wage Rates. Pursuant to the Prevailing Wage Act, the most current schedule of prevailing wage rates for all crafts (which includes the hourly basic wages, the hourly overtime rates, and the hourly fringe rates for health and welfare, insurance, vacation, and pension benefits) published by the Illinois Department of Labor for the locality in which the work is to be performed, that was available to the Owner at the time the documents were issued for bidding, is attached at the end of Document 00 90 00 and incorporated herein. If the Illinois Department of Labor revises the prevailing rate of hourly wages to be paid by the Owner, the revised rate shall apply to this contract.

The prevailing rate of hourly wages is revised by the Illinois Department of Labor and is available on the Illinois Department of Labor’s official website.

2.8 Builder’s Risk/Property Insurance.

2.8.A Builder’s Risk Insurance, pursuant to General Conditions Article 19, shall be provided by the Single Prime for the entire Project as determined by the Owner.

Owner-purchased building materials and supplies, equipment, machinery and fixtures intended to become a permanent part of the project valued at $0.00 USD shall be included in this Builders Risk Insurance coverage

2.8.B Property Insurance (contents including furniture, fixtures, equipment, etc.).

Property Insurance is not required for this Project.

2.9 Vendor Registration. The awarded low, responsive and responsible Bidder will be required to register with the Owner’s Vendor Services Application and will be required to ensure that all Bidders’ subcontractors, vendors, and suppliers to be included on its Schedule of Values as identified in document 00 70 00 ‘General Conditions’ are also registered in the Owner’s Vendor Services Application. The vendor registration module of the Vendor Services Application can be accessed at:

https://appserv6.admin.uillinois.edu/VendorRegistration/open/VendorSearch.jsp

2.10 Business Enterprise for Minorities, Women, and Persons with Disabilities Act. (BEP Act 30 ILCS 575) and Veterans Business Program (VBP) in accordance with the Illinois Procurement Code 30 ILCS 500/45-57.

2.10.A This project has diversity goals for participation by BEP certified owned businesses as bidders, subcontractors or suppliers in accordance with the Business Enterprise for Minorities, Women, and Persons with Disabilities Act as defined in Document 00 20 00.

Form approved by Legal Counsel – UOCP&RES 07/26

NOTE: These diversity goals are separate and distinct from workforce projections (Attachment A of Document 00 40 00).

Each Bidder shall name the BEP and VBP certified firm(s) it intends to use to meet the specified goals set for this project on Attachment B – Business Enterprise Program (BEP) and Veteran Business Program (VBP) Utilization Plan of bid form document 00 40 00. Utilization of WMBE certified vendors must designate full participation as either a MBE or WBE when split goals are identified for purposes of meeting diversity goals. WMBE value may not be split between MBE and WBE.

Vendors that are both BEP and VBP certified may only be counted towards either the BEP or VBP goal, but not both. The goals for this project are as follows (“N/A” in “Combined Goal” column means split goals are in effect and “N/A” in “Split Goals” column means combined goals are in effect for each specific division of work):

Division of Work BEP Combined Goal(s)

BEP Split Goal(s) VBP Goal(s)

MBE/WBE/PBE

MBE

WBE

PBE

VOSB or

SDVOSB

Single Prime 30.00 N/A N/A N/A 3.00

Refer to Document 00 30 00 for additional diversity and veteran goal participation requirements

END OF DOCUMENT 00 10 00