University of Illinois Plan Room north campus chiller plant cooling tower replacement.pdf
PDF 101 KB Posted
- Solicitation number
- U25074
- Issued by
- Champaign County, Illinois
About this file
Summary of University of Illinois Plan Room North Campus Chiller Plant Cooling Tower Replacement
This is a government contract opportunity document for the University of Illinois located in Urbana, Illinois, involving the completion of Phase 2 of a chiller plant renovation project at North Campus. The project scope includes the demolition of remaining old cooling tower cells and the installation of 2-4 new cells at the North Campus Chiller Plant. The contract is divided into three divisions: Division 01 (General Work), Division 03 (Heating/Air Conditioning Temperature Control Work), and Division 05 (Electrical Work). Two mandatory virtual pre-bid conferences will be held on September 9, 2026, and September 16, 2026, at 10:00 AM CT via Zoom, with prospective bidders required to attend only one session. Two in-person site walkthroughs are scheduled for September 9 and 16, 2026, at 2:00 PM at the project site, though attendance is not mandatory. Electronic bids for Divisions 03 and 05 are due on September 29, 2026, at 2:00 PM CT with public opening at 2:30 PM the same day, while bids for Division 01 are due on October 1, 2026, at 2:00 PM CT with opening at 2:30 PM. The deadline for requests for information is seven calendar days prior to each respective bid opening date.
Bidding documents are available exclusively to pre-qualified bidders (excluding planrooms) for a $200 refundable deposit per set, with up to three complete sets available. Bids may be submitted by general contractors, electrical contractors, HVAC/temperature control subcontractors, suppliers, and planrooms through Eastern Engineering. The project requires execution of a Project Labor Agreement between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. Bidding documents must be ordered through Eastern Engineering's Champaign office located at 404 E. University Avenue, Champaign, Illinois, with payment made to Affiliated Engineers, Inc. The professional services consultant managing the project is Affiliated Engineers, Inc., with Donna Luedke as the primary contact located at 305 N. Mathews Avenue, Urbana, Illinois.
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Information
Company Contact Affiliated Engineers, Inc.
Donna Luedke
Location 305 N. Mathews Avenue Urbana, IL 61801
Pre-Bid Information
09/16/2026 10:00 AM CT
A MANDATORY virtual pre-bid conference for all parties interested in bidding the project will be held at 10:00AM on 9/9/2026 on a zoom call through Telephone Number: (312) 626-6799 Meeting ID: 835 3596 8711 Password: 1867. A second MANDATORY virtual pre-bid conference will be held at 10:00AM on 09/16/2026 through Phone: (312) 626- 6799, Meeting ID: 849 2881 4587, Password: 1867.
ALL PROSPECTIVE BIDDERS ARE ONLY REQUIRED TO
ATTEND ONE(1) OF THE TWO AVAILABLE PRE-BID
MEETINGS.
Bid Information
10/01/2026 02:00 PM CT
Electronic Bids will be received up to the hour of 2:00PM, prevailing time, on 9/29/2026 for Contract Division(s)
Contract Division 03 - Heating A/C Temp Control Work Contract Division 05 - Electrical Work
Electronic Bids will be received up to the hour of 2:00PM, prevailing time, on 10/1/2026, for Contract Division
Contract Division 01 – General Work
Division(s) 03 – Heating A/C Temp Control Work and 05 - Electrical Work electronic bids will be electronically opened and publicly read on 9/29/2026 / 2:30PM on a zoom call-in telephone number (312) 626-6799, Meeting ID: 885 7634 7921 Password: 1867 and tabulated.
Also, Division 01 – General Work electronic bids will be electronically opened and publicly read on 10/1/2026 / 2:30PM on a zoom call-in telephone number (312) 626-6799, Meeting ID: 870 9420 9551 Password: 1867 and tabulated. A recording of the bid opening is available upon request.
Deadline for bidder Requests for Information (RFI) is 7 calendar days prior to Bid Opening date and time, unless otherwise specified. All Requests for Information (RFIs) should be submitted via email to Tobi Azeez (Tazeez2@illinois.edu), with copies (CC) to Quentin Lusby (qlusby@illinois.edu) and Mike Ziegler(mziegler@aeieng.com)
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Table of Contents
U25074 - North Campus Chiller Plant - Cooling Tower Replacement
U25074 - North Campus Chiller Plant - Cooling Tower Replacement
Site Visit Information Two in-person site walkthrough will be held at the project site on Wednesday, September 9, 2026, at 2:00PM and on Wednesday, September 16, 2026. A representative from the Professional Services Consultant and the University will be available during the walkthrough to address any questions related to the project. Attendance is not mandatory for site walkthrough; however, prospective bidders are strongly encouraged to attend the site visit. Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures.
Bid Categories General Contractor Electrical
HVAC
Temp Control Sub-Contractor Supplier Planroom
(C) Eastern Engineering Only
Description This project will complete the second part of Phase 2, which includes the demolition of remaining old cells at North Campus Chiller Plant and the installation of 2-4 new cells.
Refer to Division 01 of the technical specifications for a complete, detailed breakdown of the base bids and alternates for this project.
This project includes a Project Labor Agreement that will be executed between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. A copy of the Project Labor Agreement is included at the end of Section 00 90 00.
Job Purchase Information:
Up to (3) complete sets of bidding documents are available to PRE-QUALIFIED BIDDERS (NO PLANROOMS) for a $200 Refundable deposit check OR non-cash deposit plan per set, made payable to Affiliated Engineers, Inc (include the name of the job in the reference line). Scan a copy of the check (for shipping and delivery orders) to Eastern Engineering-Champaign Office, Champaign@easternengineering.com AND deliver the original check (for all orders) Eastern Engineering- Champaign Office, 404 E. University Ave. Champaign, IL. 61820.
Downloadable and Printed Sets of Bidding Documents may be ordered per the options listed on the Order page (plus Processing Fee/Eco Fee, and Shipping/Delivery and Tax when applicable). Credit Card or Eastern Engineering Charge Account required (before printing) for purchases.
If you need assistance with this plan room please contact Eastern Engineering Here.
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