UNIVERSITY DAY Q and A Revised 14 May 25.docx
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- University Day
- Opportunity number
- FA865122S0001-CALL05
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This document is a Questions and Answers (Q&A) file for the University Day 2025 federal grant opportunity issued by the Department of the Air Force Materiel Command Research Laboratory. The opportunity is open to U.S. Universities and seeks to solicit leading-edge research from academic collaborators, focusing on two research areas where only one research area topic can be proposed per submission. Universities may submit one proposal, with selected offerors invited to a virtual pitch day. Key proposal requirements include providing technical/management volumes in Microsoft Word or PDF, cost proposals without a specific template, and compliance with specific formatting and documentation guidelines outlined in the associated documents.
The grant is part of the Air Force Defense Research Sciences Program (CFDA 12.800), which supports fundamental and applied scientific research to maintain technological superiority for the United States Air Force and Space Force. Proposal details include a potential project timeline from July 1, 2025 to June 30, 2026, allowance for postdoctoral researcher participation, and an anticipated Distribution A (publicly releasable) classification. Submissions must be made through Grants.gov, with proposals subject to review based on highly selectable and selectable categories. The opportunity aims to establish new research collaborations and advance scientific understanding in critical national defense technology domains.
UNIVERSITY DAY Q&A Revised 14 May 25
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REVISED Q&A #11 on 14 May 2025
UNIVERSITY DAY 2025 Q&A
1. Q: We can't find any information about the budget restriction and format of the white paper/proposal.
A: Information regarding the budget restriction and formatting proposals is contained in the attachment labeled "FA8651-22-S-0001 CALL 05 UD 2025 FINAL" on both Grants.gov and SAM.gov. On Grants.gov, it can be found under Package, click Preview, and then Download Instructions. We see how this may not have been very easy to find, so we have also added the document to the Related Documents tab.
2. Q: The 2025 University Day is posted as a Forecasted opportunity. Do you have an update on when this will become a formal opportunity?
A: This opportunity is open for applications. Please see the Related Documents and Package tabs for detailed information.
3. Q: I am assisting a faculty member with their University Day 2025 proposal (BAA FA8651-22-S-0001/CALL 05) and would like to know if there is a cost proposal template that we are to use for this section.
A: We do not have a cost proposal template, but please refer to section 7c of the document labeled “FA8651-22-S-0001 CALL 05 UD 2025” for information about what is required in the cost proposal.
4. Q: Eligibility: the solicitation states that “U.S. Universities are eligible to submit proposals” and that “Foreign participation is not authorized” – does this mean that a faculty member at a US university is eligible to submit their proposal regardless of their nationality? Specifically, in my case, I am a permanent resident of the US (i.e., greencard holder) and a faculty member at a university, but I do not have US citizenship yet.
A: Non-US citizens are not precluded from participation but are subject to some restrictions. Please refer to Atch 2 Model Assistance Instrument -Grants Agreement in Section PROP- - AWARD-SPECIFIC Ts&Cs Paragraph 8. Please see the snippet below:
5. Q: Technical/Management proposal submission format: the solicitation states that “Technical/management volume shall be provided in Microsoft Word” – does this mean that we need to submit it as a word file, or is it allowed to submit it as a pdf? If the latter, is it allowed to prepare the proposal using LaTeX and submit it as a pdf?
A: Yes, pdfs are fine. AFRL has no file-type restrictions.
6. Q: I'm reaching out on behalf of our faculty and grant coordinators to get more clarification on the business proposal/business section on the bottom of page 7.
Is there a standard form that goes with this or is it dependent on the applicants?
Our award folks are looking for clarification regarding the 'exceptions' to the terms and conditions that can be included in the business proposal.
Could you please provide clarification on the matters of exceptions?
A: Please refer to the Related Documents tab for FA8651-22-S-0001 CALL05- Clink on FA865122S0001-CALL05-Other Supporting Documents – University Day Attachments.zip – The exceptions to the terms and conditions will be in Atch 2 Model Assitance Instrument – Grants Agreement. Please see the snippet below.
7. Q: Is a project timeline of July 1, 2025 - June 30, 2026, acceptable?
A: Yes, RWK can make the effective date on 1 July 2025.
8. Q: Can postdocs be (partially) supported through this grant? Can I hire a postdoctoral researcher from this grant/contract? Furthermore, if the grant amount is not sufficient to cover the full salary of a postdoc, can I pay a part of the postdoc's salary from this grant?
A: Your cost proposal for this grant opportunity shall include working hours for all participants, and the security paperwork will need to list all individuals working on the project. The working hours and rates must be determined fair and reasonable before the award. It is not anticipated that there would be an issue with postgrad participation, as long as the work hours are in the proposal and appropriate to the work, and the individual is reported on the security forms.
9. Q: I wanted to reach out about this forecasted opportunity, as I have not seen something like this before. Can you let me know if you are expecting to release a final / active opportunity soon? In addition, I am able to view the package in Grants.gov but am not able to access it in our System-to-System software. Will this opportunity be available in S2S or will we need to submit directly in grants.gov?
A: This opportunity is open for applications. Please see the Related Documents and Package tabs for detailed information. Proposals must be submitted via the Grants.gov opportunity.
10. Q: Is there a recommended section structure or format for the Technical/Management portion of the proposal?
A: Please refer to section 7b of the document labeled “FA8651-22-S-0001 CALL 05” for information about what is required in the Technical/Management proposal. See snippet below.
11. Q: May a university submit multiple proposals, or is this a limited submission opportunity that restricts each university to only one proposal?
A: Each university may only submit one proposal for this opportunity.
A: A university may submit multiple proposals.
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