Unique_Entity_ID_(SAM).pdf

This is a Unique Entity Identifier (UEI) submission form for the City of Pasadena Public Works Department, Building Systems and Fleet Management Division's competitive procurement for vehicle decals and markings. The solicitation seeks exterior-grade automotive vinyl materials including 800 black vinyl letters and 400 numbers (2-inch tall), City seal decals in 8-inch (75 units) and 4-inch (150 units) sizes, safety decals such as "Fire Extinguisher Inside," "Vehicle Makes Wide Turns," and "Frequent Stops" (75, 50, and 50 units respectively), 50 miscellaneous custom decals, and 25 routine delivery fees to support approximately 1,200 municipal fleet vehicles and equipment units. All materials must be manufactured from cast vinyl comparable to 3M Scotchcal 180 Series for non-reflective applications and 3M Scotchlite 680 Series for reflective decals, with minimum 5-7 year outdoor durability and UV and weather resistance. Standard delivery is required within 5-7 business days for common decals and 1-2 weeks for specialty metallic decals. The question submission deadline is April 6, 2026 at 2:00 PM, with bids due April 20, 2026 at 3:00 PM via the City's eProcurement Portal. The contract term is five years from execution, with no optional extensions.

Award will be made to the lowest responsive and responsible bidder based on material quality, bidder capability, financial resources, character and reputation, and performance history. All bidders must submit a Vendor Questionnaire, Declaration of Non-Collusion, federal required certifications, a valid UEI from SAM.gov, and a bid bond equal to 5 percent of the total bid price. The procurement includes federal compliance requirements applicable to HUD-assisted projects, including Davis-Bacon Act prevailing wage provisions and Section 3 employment benchmarks requiring 25 percent of total labor hours by Section 3 workers and 5 percent by Targeted Section 3 workers, with Section 3 compliance evaluated at 15-25 percent of available award points. Vendors must hold a City of Pasadena Business License and comply with Equal Employment Opportunity provisions and applicable wage ordinances. A sales tax adjustment of 1.75 percent applies for qualifying local bidders. No specific budget range is disclosed; payment will be made only for items actually ordered and accepted, with the City retaining 5 percent of the contract amount until the Labor Standards Enforcement File is completed and final clearance is issued.