Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This document is a Multi-Year Purchase Order Cover Page and Acceptance of Terms and Conditions template from the City of Pasadena, applicable to the Vehicle Decals and Markings contract opportunity. The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is establishing a contract for the purchase and delivery of exterior-grade vinyl decals, markings, and vinyl lettering for City-owned vehicles and equipment. The solicitation is for materials only and does not include installation services. The contract term is five (5) years, subject to City approval, with provisions for five separate fiscal year allocations. The contract will serve as a consistent and reliable source for vehicle identification and departmental branding materials across the City's municipal fleet.

The document functions as a fillable template that requires completion of key contract information including contract number, contractor/vendor name, contract purpose, start and expiration dates, total purchase order amount, and project manager contact information. Vendors must sign and date the cover page to indicate unqualified acceptance of the City's Terms and Conditions of Purchase Order. Acceptance of the purchase order may occur through vendor signature, payment acceptance, or shipment of goods and provision of services. The template accommodates multi-year pricing by including separate fiscal year budget lines for Years 1 through 5, with provisions for up to five attachments to support contract specifications and requirements.