Unique_Entity_ID_(SAM).pdf

This is a Unique Entity Identifier (UEI) submission form for the City of Pasadena, California, related to a vehicle decals and markings procurement conducted by the Public Works Department, Building Systems and Fleet Management Division. The solicitation requests exterior-grade automotive vinyl materials for the City's municipal fleet of approximately 1,200 vehicles and equipment units, including 2-inch black vinyl lettering and numbers (800 letters and 400 numbers), City seal decals in 8-inch and 4-inch sizes (75 and 150 units respectively), safety decals such as "Fire Extinguisher Inside," "Vehicle Makes Wide Turns," and "Frequent Stops" (75, 50, and 50 units respectively), miscellaneous custom decals (50 units), and routine delivery fees (25 units). All materials must be manufactured from cast vinyl comparable to 3M Scotchcal 180 Series for non-reflective applications and 3M Scotchlite 680 Series for reflective decals, with minimum 5-7 year outdoor durability and pressure-sensitive adhesive backing. The bid release date is March 27, 2026, with a question submission deadline of April 6, 2026 at 2:00 PM and a bid submission deadline of April 20, 2026 at 3:00 PM via the City's eProcurement Portal. Standard delivery is required within 5-7 business days for commonly used decals and 1-2 weeks for specialty metallic decals. The contract term is five years from execution date, subject to City approval, with no optional extensions.

Bidders must submit a completed UEI form from SAM.gov as a required document, along with a Vendor Questionnaire, Declaration of Non-Collusion, federal required certifications, and a bid bond equal to 5 percent of the total bid price. Award will be made to the lowest responsive and responsible bidder based on evaluation criteria including material quality, bidder capability, financial resources, character and reputation, and performance history with the City. The procurement includes federal compliance requirements applicable to HUD-assisted projects, including Davis-Bacon Act prevailing wage provisions and Section 3 employment benchmarks requiring 25 percent of total labor hours worked by Section 3 workers and 5 percent by Targeted Section 3 workers, with Section 3 compliance evaluated as 15-25 percent of total available award points. Vendors must hold a City of Pasadena Business License and comply with Equal Employment Opportunity provisions and applicable wage ordinances. A sales tax adjustment of 1.75 percent applies for qualifying local bidders. No specific budget or award value is disclosed; payment will be made only for items actually ordered and accepted, with the City reserving the right to adjust quantities based on actual needs. The City will retain five percent of the contract amount until the Labor Standards Enforcement File is completed and final clearance is issued.