Uniforms,_Police_and_Fire_Accessories_(CW).pdf

IFB- 24 - 022

UNIFORMS, POLICE AND FIRE ACCESSORIES (CW)

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: November 7, 2023

DEADLINE FOR QUESTIONS: November 14, 2023

RESPONSE DEADLINE: November 21, 2023, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Uniforms, Police and Fire Accessories (CW)

I. Introduction

II. Solicitation Information

III. Vendor Questionnaire

IV. Scope of Work

V. Cost Proposal

VI. General Terms

VII. Insurance

Attachments:

A - Agreement

#IFB- 24 - 022

Title: Uniforms, Police and Fire Accessories (CW)

1. Introduction

1.1. Summary

The City of St. Petersburg is seeking responses from qualified vendors to provide Police and Fire

Accessories on an as-needed basis. The quantities listed are annual estimates and may vary over the term of the agreement.

1.2. Contact Information

Adam Williams Procurement Analyst Email: adam.williams@stpete.org Phone: (727) 551-3186

Department:

Procurement

1.3. Timeline

*Timeline is subject to change

Solicitation Published November 7, 2023

Deadline for Questions November 14, 2023, 12:00pm

Deadline for Submittals November 21, 2023, 3:00pm

Anticipated Recommendation of Award to

City Council

January 4, 2024 mailto:adam.williams@stpete.org tel:(727)551-3186

2. Solicitation Information

2.1. Submission or Receipt of Bid

Bids will be received through the City’s online bidding system no later than 3:00 pm on Tuesday, November 21, 2023.

2.2. Standard for Award

The City will award to one vendor by written notice to the lowest responsible and responsive Vendor.

2.3. Bid Evaluation

Bids will be unconditionally accepted without alteration or correction unless the Procurement Director permits the correction or withdrawal of inadvertently erroneous bids. Bids will be evaluated based on the requirements and specifications set forth in the scope.

2.4. Submittal Requirements

The following documents are required to be considered responsive: Vendors must submit all bid document prior to the solicitation closing. Late submission will not be accepted.

https://procurement.opengov.com/portal/stpete/projects/66721

3. Vendor Questionnaire

3.1. General Information

3.1.1. Is the Vendor registered with the Florida Department of State, Division of

Corporations (Sunbiz) in accordance with Florida Statute §607.1501?* ☐ Yes

☐ No

*Response required

3.1.2. Address for Headquarters location.*

*Response required

3.1.3. Address of office providing service, if different than above.

3.1.4. Contact Information for Contact Person.*

This person must be capable of committing the company to an agreement with the City.

• Name

• Title

• Phone

• Email

*Response required

3.1.5. Description of nature of company’s business.*

*Response required

3.1.6. Year the Company was Founded.*

*Response required

3.1.7. Number of years company has operated under the current name.* *Response required

3.1.8. Number of years company has been in the present business.* *Response required

3.1.9. The vendor acknowledges that it has read, understands and will comply with

Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year.* ☐ Please confirm

*Response required

3.1.10. The vendor acknowledges that its solicitation response is subject to Public

Records laws (Chapter 119, Florida Statutes).* ☐ Please confirm

*Response required

3.1.11. Will vendor allow other agencies to piggyback the contract if awarded?* ☐ Yes

☐ No

*Response required

3.1.12. The vendor certifies that it takes no exceptions to the terms and conditions of the solicitation.* ☐ Yes

☐ No

*Response required

3.1.13. If exceptions are taken, specify in space below.

3.1.14. Has the vendor identified any trade secrets or confidential information in its solicitation response?* ☐ Yes

☐ No

*Response required

3.1.15. If yes to the above question, please upload your redacted proposal here.

4. Scope of Work

4.1. Intent

The City of St. Petersburg is seeking responses from qualified vendors to provide Police and Fire accessories on an as-needed basis.

4.2. Contract Term

The initial term of the agreement is for thirty-six months from date of contract execution, and may, by mutual agreement of the parties, be renewed for a period not to exceed the initial contract term and if, needed, ninety (90) days beyond the expiration date of the current contract period.

4.3. Estimated Annual Expenditure

It is estimated that approximately $40,000 may be purchased annually under this solicitation. This is an estimate only and may vary.

4.4. Vendor Responsibilities

The Vendor must ensure that minimum levels of specified stock are being maintained to meet a five-day delivery window.

2. Deliveries will be made to the Consolidated Warehouse. The address for each is as follows:

Consolidated Warehouse

327 17th St N

St. Petersburg, FL 33713

3. Materials and Equipment needed to perform

1. Own or have immediate access to the equipment and materials required to provide deliveries.

2. All materials and equipment furnished shall be new, unused, and correctly designed for its intended purpose

3. All bids shall include the labor and materials required to complete the work including F.O.B delivery to the location.

4. The vendor shall, when requested, submit samples of materials at no charge to the City.

5. Vendor shall provide a single point of contact to administer the Agreement

4. Schedule

1. All items will be ordered on an as needed basis.

5. Deliverables of performance

1. Deliveries within five working days after receipt of the order.

4.5. City’s Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

1. City shall provide a point of contact to administer the Agreement.

2. City Project Manager shall assist with planning, strategy, and objectives prior to performance of the Work.

3. City shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

5. Cost Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total CW Item

Number

1 Adapter, Belt, Loop, Mid-Ride, Blackhawk

Serpa 44H902BK

1 EACH 64831

2 Badge, Fire, Cap, Asst.

Chief, 4 Bugles

1 EACH 50277

3 Badge, Fire, Cap, Chief, 5 Bugles

1 EACH 50274

4 Badge, Fire, Cap, Div

Chief, 3 Bugles

1 EACH 50283

5 Badge, Fire, Cap, Fire

Marshal, 3 Bugles

1 EACH 50280

6 Badge, Fire, Cap, Lieutenant, Scramble, 1

Vertical Bugle

5 EACH 50292

7 Badge, Fire, Uniform, Asst. Chief, 4 Bugles, B318G

1 EACH 50295

8 Badge, Fire, Uniform, Captain, 2 Bugles, B318G

4 EACH 50322

9 Badge, Fire, Uniform, Chief, 5 Bugles, B318G

1 EACH 50298

10 Badge, Fire, Uniform, Division Chief, 3

Bugles, B318G

2 EACH 50316

11 Badge, Fire, Uniform, Fire Marshal, 4 Bugles, B318G

1 EACH 50313

12 Badge, Fire, Uniform, Firefighter, W/Scramble, B318R

14 EACH 50304

Measure Unit Cost Total CW Item

Number

13 Badge, Fire, Uniform, Inspector, Scramble, B318G

1 EACH 50301

14 Badge, Fire, Uniform, Lieutenant, Scramble with 1 Vertical Bugle, B318G

8 EACH 50325

15 Badge, Fire, Uniform, Public Ed., Scramble, B318G

1 EACH 50310

16 Badge, Police, Cap, Assistant Chief, B627G

1 EACH 50175

17 Badge, Police, Cap, Chief, B627G

1 EACH 50172

18 Badge, Police, Cap, Lieutenant, B627G

2 EACH 50190

19 Badge, Police, Cap, Major, B627G

2 EACH 50184

20 Badge, Police, Cap, Gold, Sergeant, B627G

6 EACH 50193

21 Badge, Police, Cap, Patrol, B627R

31 EACH 50196

22 Badge, Police, Uniform, Assistant

Chief, B550G

1 EACH 50220

23 Badge, Police, Uniform, Chief, B550G

1 EACH 50217

24 Badge, Police, Uniform, Det

Lieutenant, B30G

2 EACH 50247

25 Badge, Police, Uniform, Det Major, B30G

3 EACH 50235

Unit Cost Total CW Item

Number

26 Badge, Police, Uniform, Det Sergeant, B30G

6 EACH 50244

27 Badge, Police, Uniform, Detective, Gold with Colored

Seal, B30

35 EACH 50238

28 Badge, Police, Uniform, Lieutenant, B550G

3 EACH 50232

29 Badge, Police, Uniform, Major, B550G

2 EACH 50229

30 Badge, Police, Uniform, Patrol

Officer, B550R

44 EACH 50259

31 Badge, Police, Uniform, Sergeant, B550G

8 EACH 50223

32 Badge, Police, Uniform, Technician, B550R

1 EACH 50250

33 Badge, Police, Wallet, Assistant Chief, B30G

1 EACH 50265

34 Badge, Police, Wallet, Chief, B30G

1 EACH 50262

35 Badge, Police, Wallet, Major, B30G

1 EACH 50271

36 Belt, Hi Gloss Brass, 30", Sam Brown, Bianchi # 7960-22380

1 EACH 64938

37 Belt, Hi Gloss Brass, 32", Sam Brown, Bianchi # 7960-22381

1 EACH 64941

Unit Cost Total CW Item

Number

38 Belt, Hi Gloss Brass, 34", Sam Brown, Bianchi # 7960-22382

1 EACH 64944

39 Belt, Hi Gloss Brass, 36", Sam Brown, Bianchi # 7960-22383

2 EACH 64947

40 Belt, Hi Gloss Brass, 38", Sam Brown, Bianchi # 7960-22384

2 EACH 64950

41 Belt, Hi Gloss Brass, 40", Sam Brown, Bianchi # 7960-22385

1 EACH 64953

42 Belt, Hi Gloss Brass, 42", Sam Brown, Bianchi # 7960-22386

1 EACH 64956

43 Belt, Hi Gloss Brass, 44", Sam Brown, Bianchi # 7960-22387

1 EACH 64959

44 Belt, Hi Gloss Brass, 46", Sam Brown, Bianchi # 7960-22388

1 EACH 64962

45 Belt, Hi Gloss Brass, 50", Sam Brown, Bianchi # 7960-22390

1 EACH 64968

46 Belt, Hi Gloss Brass, 48", Sam Brown, Bianchi # 7960-22389

1 EACH 64965

47 Belt, Hi Gloss Brass, 28", Sam Brown, Bianchi # 7960-22379

1 EACH 64935

48 Belt, Liner, Nylon, Med, Bianchi # 7205-

17707

36 EACH 64821

Unit Cost Total CW Item

Number

49 Belt, Liner, Nylon, Small, Bianchi # 7205-

17706

11 EACH 64818

50 Belt, Liner, Nylon, X-

Large, Bianchi # 7205-

17709

5 EACH 64827

51 Belt, Liner, Nylon, Large, Bianchi # 7205-

17708

21 EACH 64824

52 Belt, Nylon, Sam

Brown, Large, Bianchi

# 7200-17382

27 EACH 64788

53 Belt, Nylon, Sam

Brown, Medium, Bianchi # 7200-17381

34 EACH 64785

54 Belt, Nylon, Sam

Brown, Small, Bianchi

# 7200-17380

11 EACH 64782

55 Belt, Nylon, Sam

Brown, X-Large, Bianchi # 7200-17383

6 EACH 64791

56 Belt, Nylon, Sam

Brown, X-Small, Bianchi # 7200-17379

1 EACH 64779

57 Case, Handcuff w/hidden snap, Covered. Bianchi #

31300

57 EACH 64836

58 Case, Single Cuff

Covered, Hi Gloss

Brass Snap, Bianchi #

7900-23103

3 EACH 65025

59 Handcuffs, Standard

Nickel, Smith &

Wesson. w/Key, model

# 100

48 EACH 65067

Unit Cost Total CW Item

Number

60 Holder, Badge

Detective, Clip On, Strong Leather # 71200

18 EACH 64806

61 Holder, Badge, Officer

B550, Top Open, Strong Leather #

77200-36

2 EACH 64797

62 Holder, Badge, Side

Open for B30, Strong

Leather # 86900-193

9 EACH 64800

63 Holder, Badge, Side

Open w/ID, for B550, Strong Leather #

77500-036

40 EACH 64794

64 Holder, Baton, Accu

Mold, 21", Blackhawk

#44A700BK

27 EACH 64848

65 Holder, Citation, Saunders # AH48102-

10006

1 EACH 63042

66 Holder, Glove Pouch, Bianchi accumold, #7328, size 22960

49 EACH 64845

67 Holder, Mace MKIII, Bianchi # 7907-22375

2 EACH 64863

68 Holder, Magazine, Double, Open Top, Glock 45, Black, STX

Plain, Safariland 79-83-

43 EACH 64839

69 Holder, Magazine, Handcuff, Glock .45, Right Hand, STX, Black, Safariland No.

573-83-411

17 EACH 64837

Unit Cost Total CW Item

Number

70 Holder, Handcuff/Magazine, Glock .45, Left Hand, Black, Safariland No.

573-83-412

3 EACH 64838

71 Holder, OC/Mace, Nylon, Bianchi

Accumold, #7307, Size

18205

49 EACH 64860

72 Holder, Radio,Universal, Adjustable Straps, Bianchi Accumold, #7314S, Size 18521

50 EACH 64857

73 Holster, Detective

Duty, Left Hand, Glock

.45, ALS Concealment

Paddle & Loop, Combo, SF7378-

28327-412

5 EACH 65061

74 Holster, Detective

Duty, Right Hand, Glock .45, ALS

Concealment Paddle &

Loop, Combo, SF7378-

28327-411

16 EACH 64884

75 Holster, Mid-Ride, Left

Hand, Glock 21SF, Gloss Black, Safariland

#295-383-92

1 EACH 65058

76 Holster, Mid-Ride, Right Hand, Glock

21SF, Gloss Black, Safariland # 295-383-

2 EACH 64887

77 Holster, Patrol, Low-

Ride, Left Hand, Glock

21SFSF w/Light, Black, Blackhawk

44H513BK-L

1 EACH 64833

Unit Cost Total CW Item

Number

78 Holster, Patrol, Low-

Ride, Right Hand, Glock 21SFSF w/Light, Black, Blackhawk

44H513BK-R

1 EACH 64830

79 Insignia, Fire, 1 Bugle

(Lieutenant)

4 EACH 50199

80 Insignia, Fire, 2

Crossed Bugle (Chief)

4 EACH 50202

81 Insignia, Fire, 3 Bugle

(Chief)

1 EACH 50205

82 Insignia, Fire, 4 Bugle, Asst Chief

1 EACH 50208

83 Insignia, Fire, 5 Bugle, Gold (Fire Chief)

1 EACH 50211

84 Insignia, Fire, Inspector, SPFR, Style

5, 1/2"

1 EACH 50214

85 Insignia, Fire, SM Bar, Captain, Gold, C536

6 EACH 50381

86 Insignia, Police, 1" 3

Star Bar, Chief

1 EACH 50364

87 Insignia, Police, 1/2" 3

Star Bar, Chief

1 EACH 50361

88 Insignia, Police, 1/2" 4

Star Bar, Chief

1 EACH 50373

89 Insignia, Police, 2 Star

Bar, 5/8", Asst Chief, A4888-2

1 EACH 50370

90 Insignia, Police, 5/8"

Star, Asst Chief, A4888

1 EACH 50328

Unit Cost Total CW Item

Number

91 Insignia, Police, LG

Bar, Lieutenant, Gold, W17G

4 EACH 50352

92 Insignia, Police, LG

Leaf, Major

1 EACH 50346

93 Insignia, Police, S.P.P., Gold, Style 5, 1/2"

27 EACH 50357

94 Insignia, Police, S.P.P., Silver, Style 5, 1/2"

135 EACH 50355

95 Insignia, Police, Silver, 1" 2 Bar Chevron, J131

1 EACH 50367

96 Insignia, Police, Silver, Style 5, 1/2" K9

1 EACH 50340

97 Insignia, Police, SM

Leaf, Major, Gold,W26G

8 EACH 50343

98 Insignia, Police, Wings, Traffic, Gold, A2143

2 EACH 50379

99 Insignia, Police, Wings, Traffic, Silver, A2143

2 EACH 50376

100 Keeper, Belt, High

Gloss. Brass Snap, Bianchi # 7906-22374

5 EACH 64881

101 Keeper, Black Snap, Nylon, Uncle Mike's

UM88652

206 EACH 64854

102 Tourniquet Holder, Eleven 10, Rigid C-A-

T TQ Case, E10-

3021M-BSK

56 EACH 65084

103 Tourniquets, C.A.T., One Handed, Black, C.A.T.

94 EACH 65095

Unit Cost Total CW Item

Number

104 Whistle, Chain, Silver, Premier Emblem

#P4911

48 EACH 65076

105 Whistle, Gold Chain, Premier Emblem, P4910

5 EACH 65082

106 Whistle, Silver, NPW1 72 EACH 65073

107 Badge, Fire, Cap, Captain, 2 Bars

4 EACH 50289

108 Holder, Double

Magazine, w/Brass

Snaps, High Gloss, Bianchi 7902-22373

3 EACH 64866

109 Badge, Fire, Cap, District Chief, 2

Crossed Bugles, (threaded back)

2 EACH 50286

110 Badge, Fire, Uniform, District Chief, 2

Crossed Bugles, B318G

2 EACH 50319

111 Glove, Holder, Flat, High Gloss, Velcro

Closure, BC22963

2 EACH 65022

112 Radio Holder, 7914S, Universal w/Swivel, Hi

Gloss, BC22316

2 EACH 65019

113 Rain Cap, Clear, Vinyl

Cover w/Visor

Protection, P9008

41 EACH 51387

114 Insignia, Police, 2 Star

Bar, 3/4", Asst Chief, A5697-2

1 EACH 50369

Unit Cost Total CW Item

Number

115 Holder, Light, Compact, BLK Stinger

XT, Polystinger 8026

46 EACH 65065

116 Tourniquet Holder, Eleven 10, Rigid C-A-

T TQ Case, E10-

3021M-BSK

1 EACH 65084

117 Tourniquets, C.A.T., One Handed, Black, C.A.T.

1 EACH 65095

118 Pocket, Window, Punch, Black, ZT57P

42 EACH 65055

119 Whistle, Gold, GPW1 8 EACH 65088

120 Insignia, Police, 2 Star

Bar, 5/8", Asst Chief, A4888-2

1 EACH 50370

121 Insignia, Fire/Police, 3/4" Bar, Lieutenant, Gold, A1973

16 EACH 50337

122 Holster, Glock .45, Right Hand, ALS/SLS, Mid-Ride, Level III, TLR-7, SF7360-28327-

36 EACH 64832

123 Holster, Glock .45, Left

Hand, ALS/SLS, Mid-

Ride, Level III, TLR-7, SF7360-28327-412

6 EACH 64834

124 Tie Bar, Silver, Long, Premier P51L, JW801

12 EACH 50391

TOTAL

6. General Terms

6.1. Vendor Registration

Vendor must register online with the City of St. Petersburg via their online sourcing system at https://procurement.opengov.com/signup and subscribe to City's Portal at https://procurement.opengov.com/portal/stpete for solicitation notifications. Prior to an award of an

Agreement resulting from this solicitation, Vendor shall be registered with the Florida Department of

State, Division of Corporations to do business within the State of Florida in accordance with Florida

Statute 607.1501.

6.2. Solicitation Review

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

6.3. Solicitation Response Preparation

Vendors are expected to examine this solicitation and all related documents. Failure to do so is at the

Vendor’s risk. Each vendor shall furnish the information required by this solicitation. Vendor(s) shall retain a copy of all documents for future reference. All solicitation responses must be submitted with the

Vendor’s legal name and by an officer or employee having the authority to bind the Vendor by his or her signature.

The City will not pay any costs associated with the preparation, submittal, presentation, or evaluation of any solicitation response.

6.4. Questions

All questions must be submitted via City's online sourcing system's Question & Answer feature no later than 12:00 pm on Tuesday, November 14, 2023. Questions will be answered via City's online sourcing system no later than NO VALUE on NO VALUE. More complex questions may require a written addendum to the solicitation. Explanations or instructions will not materially alter this solicitation unless they are in writing. Oral explanations or instructions given before the award of an Agreement will not be binding. If necessary, a written addendum to this solicitation will be issued and posted on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/66721 for download by

Vendors.

6.5. Amendments

Any amendments issued for this solicitation will be posted as an addendum on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/66721 and notifications will be released to vendors who are following the project by clicking "Follow". Vendors must submit their responses to the most current version of the solicitation as amended, if applicable.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/stpete

6.6. Submission of Solicitation Responses

Solicitation responses will be received through the City’s online sourcing system. E-mail or in-person submittals will not be considered unless approved before the solicitation submission deadline by the

Procurement and Supply Management Director. Late proposals and modifications will not be considered;

however, solicitation responses may be modified online at any time prior to the submission deadline.

Failure to follow the instructions in this solicitation is cause for rejection of the submittal.

6.7. Mistakes in the Solicitation

Solicitation responses may be modified or withdrawn in the online application portal prior to the time and date set for the solicitation opening. Correction or withdrawal of solicitation responses after the solicitation opening because of an inadvertent non-judgmental mistake in the solicitation requires careful consideration to protect the integrity of the competitive solicitation process and to assure fairness. If the mistake is attributable to an error in judgment, the solicitation response may not be corrected. Solicitation response corrections or withdrawals by reason of non-judgmental mistakes are permissible but only to the extent they are not contrary to the interest of the City or the fair treatment of other vendors.

6.8. Information Designated a Trade Secret and/or Confidential and/or Proprietary

All solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation) submitted to the City are subject to Florida’s public records laws (i.e., Chapter 119, Florida Statutes), which requires disclosure of public records, unless exempt, if a public records request is made. Solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation (even if in a separate electronic file)) submitted to the City cannot be returned. DO NOT LIST YOUR ENTIRE SOLICITATION RESPONSE AS TRADE

SECRET AND/OR CONFIDENTIAL. The City will not consider solicitation responses if the entire response is labeled a Trade Secret and/or Confidential and/or Proprietary.

If Vendor believes that its solicitation response contains information that is a trade secret (as defined by

Florida law) and/or information that is confidential and/or proprietary and therefore exempt from disclosure, then such information must be submitted in a separate electronic file and comply with the following requirements. In addition to submitting the information in a separate or electronic file, Vendor must include a general description of the information designated as a trade secret and/or confidential and/or proprietary and provide reference to the Florida statute or other law which exempts such designated information from disclosure in the event a public records request.

The City does not warrant or guarantee that information designated by Vendor as a trade secret and/or confidential and/or proprietary is a trade secret and/or confidential and/or proprietary and exempt from disclosure. The City offers no opinion as to whether the reference to the Florida statute or other law by

Vendor is/are correct and/or accurate. Please be aware that the designation of information as a trade secret and/or confidential and/or proprietary may be challenged in court by any person or entity. By designation of information as a trade secret and/or confidential and/or proprietary Vendor agrees to defend and indemnify the City, its employees, agents, and elected and appointed officials (“Indemnified Parties”) against any and all claims, demands, and actions (whether or not a lawsuit is commenced) arising out of or in connection with Vendor's designation of information as a trade secret and/or confidential and/or proprietary and to hold harmless the Indemnified Parties for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorney's fees (including those of the City Attorney’s office) incurred by the City by reason of any claim, demand, or action arising out of or related to the Vendor's designation of information as a trade secret and/or confidential and/or proprietary.

Failure to comply with the requirements above shall be deemed as a waiver by Vendor to claim that any information in its solicitation response is a trade secret and/or confidential and/or proprietary, regardless of whether such information is labeled trade secret and/or confidential and/or proprietary. Vendor acknowledges, understands, and agrees that all information in Vendor's solicitation response (not including information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section) will be disclosed, without any notice to Vendor, if a public records request is made for such information, and the City shall not be liable to Vendor for such disclosure.

Vendor acknowledges and understands that Vendor's proposal, including the information submitted in a separate electronic file and designated trade secret and/or confidential and/or proprietary in accordance with the requirements in this section, will be distributed to the evaluation committee members, City staff, and City consultants to allow Vendor's entire solicitation response, including the information submitted in a separate electronic file, to be evaluated and considered for award of the Agreement. The entire contents of the Vendor's solicitation response, including the information submitted in a separate electronic file, may be discussed at meetings that are open to the public, subject to the requirements set forth in

Chapter 286, Florida Statutes.

6.9. Bonds

Vendors will need to furnish a bid bond as indicated in the solicitation, if applicable.

6.10. Cash Discounts

When the City is entitled to a cash discount, the period of computations will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the Agreement, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies.

6.11. Award

The solicitation will be awarded based on the requirements outlined in the scope, the criteria or factors identified in the solicitation, and the standard for award for the solicitation. The City reserves the right to accept or reject any or all parts of the solicitation response, waive informalities, and request re-solicitations on the services or products outlined in the scope. The City reserves the right to award the

Agreement on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City unless otherwise specified.

Pursuant to Florida Statute sec. 287.05701, the City will not request documentation of a Vendor’s social, political, or ideological interests, consider such interests, or give preference to a vendor based on such interests.

6.12. Acceptance Period

Unless otherwise specified in this solicitation, the solicitation response may be held by the City for a period of ninety (90) days after the submission deadline and will continue in full effect and not be subject to withdrawal during that period until an Agreement has been executed with a Vendor. If no Agreement has been executed within the ninety-day period, any solicitation response may be withdrawn or nullified by either the City or the Vendor, or be deemed to be confirmed and extended in time for as long as permitted by the Vendor submitting each solicitation response.

6.13. Right to Reject

Vendors must comply with all the terms of the solicitation, all applicable provisions of the City of St.

Petersburg City Code, and all applicable federal and state laws. The City may reject any solicitation response that does not comply with all material and substantive terms, conditions, and performance requirements of the solicitation.

The City may waive minor informalities that (i) do not affect responsiveness; (ii) are merely matter of form or format; (iii) do not change the relative standing or otherwise prejudice other vendors; (iv) do not change the meaning or scope of the solicitation; (v) are trivial, negligible or immaterial in nature; (v) do not effect a material change in the work; or (vi) do not constitute a substantial exclusion or modification of a requirement or provision in the solicitation.

6.14. Vendor Complaints

All complaints or grievances should be first submitted in writing to the Procurement & Supply

Management Director, by email at Stephanie.Swinson@stpete.org or by mail to P. O. Box 2842, St.

Petersburg, FL 33731 who will promptly investigate the validity of the complaint and present the findings in writing to the person who submitted the complaint.

6.15. Protest

Any actual or prospective vendor who is aggrieved in connection with the solicitation or award of an

Agreement may protest to the Procurement and Supply Management Director. The protest shall be submitted in writing within 10 days after such aggrieved person knows or should have known of the facts giving rise thereto. The Procurement and Supply Management Director shall have the authority to settle and resolve a protest of an actual or prospective aggrieved vendor concerning the solicitation or award of an Agreement. If the protest is not resolved by mutual agreement, the Procurement and Supply

Management Director shall promptly issue a decision in writing stating the reasons for the action taken and inform the aggrieved person that he or she may make an appeal to the Mayor or designee within five working days.

Vendor’s appeal will be heard by either the Mayor or City Administrator. All complaints, grievances or appeals must be made no later than seven calendar (7) days preceding the date of the City Council meeting approving the Agreement or no later than seven calendar (7) days following the selection of the successful Vendor if the Agreement is not subject to approval by City Council.

6.16. Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not (i) submit a solicitation response on an Agreement to provide any goods or services to a public entity, (ii) submit a solicitation response on an Agreement with a public entity for the construction or repair of a public building or public work, (iii) submit a solicitation response for leases of real property to a public entity, (iv) be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an Agreement with any public entity, or (v) transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

6.17. Nondiscrimination

Vendors for the City of St. Petersburg are required to comply with all applicable laws regarding discrimination in employment, including Pinellas County Code Section 70-53 (a)(1) (prohibiting mailto:stephanie.swinson@stpete.org discrimination in employment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability) and all other applicable federal, state and local laws. Vendors are encouraged to provide workplaces free of discrimination in terms of conditions of employment, including benefits.

6.18. Prohibited Communication

Vendors and their employees, agents, contractors, and representatives are prohibited from lobbying City

Council, the Mayor, City staff, selection committee members, and City project consultants relative to this solicitation until the solicitation selection and award processes have been completed. Non-compliance with this provision may result in disqualification from consideration of the award. Notwithstanding the foregoing, this provision shall not prohibit the Vendor from (i) providing public comment in accordance with applicable laws and City policies at public meetings where public comment is permitted, (ii) communicating with the assigned Procurement Analyst, (iii) making a presentation during a selection committee meeting if requested by the selection committee, or (iv) submitting a dispute or complaint in accordance with the requirements set forth in this solicitation.

6.19. Environmentally Preferable Purchasing

It is the policy of the City of St. Petersburg to purchase recycled and environmentally preferable goods.

Environmentally preferable goods are defined as “products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.” This includes products that contain recycled content, reduced toxicity and pollution, conserve energy, conserve water, prevent waste, and promote sustainability and resiliency initiatives.

This policy does not require the City to specify environmentally preferable products or services when it can be demonstrated that they are not in the best interest of the City compared to products and services that are not as environmentally preferable. Best interests include but are not limited to, service life, life cycle cost, product effectiveness, or compatibility. This policy will be carried out consistent with the

City’s obligations and purpose, and with an overall intent to obtain competitive prices and to provide value to the taxpayer.

6.20. Health In All Policies

Pursuant to Executive Order EO-2018-04, it is the policy of the City to apply the consideration of health, health impacts, and the social determinants of health to the City’s decision-making, including policy development and implementation, budgeting, and the delivery of services and procurement of supplies and construction. Vendors are encouraged to propose services, supplies, and construction that promote health to the greatest extent practicable in their responses to City solicitations. Vendors are further encouraged to provide workplaces that promote the health and well-being of their employees.

6.21. American with Disabilities Act (ADA) Public Notice

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of St. Petersburg will not discriminate against qualified individuals with disabilities on the basis of disability in the City’s services, programs, or activities. If Vendor requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to adequately respond to this solicitation. Vendor should contact ADA Coordinator Lendel Bright at (727)-893-7229 or email at lendel.bright@stpete.org as soon as possible but no later than 72 hours before the applicable deadline.

6.22. Background Checks

In the event the solicitation or Agreement requires criminal history checks, Vendor will be responsible for conducting a criminal history check for each employee or subcontractor for which a criminal history check is required.

6.23. Disqualification

The City reserves the right to disqualify Vendors before or after opening, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendors.

6.24. Taxes

The City of St. Petersburg is exempt from any taxes imposed by the State and/or Federal Government.

Exemption certificates will be provided upon request.

6.25. Compliance with State and/or Federal Requirements

All Vendors entering into a contract with the City with permit(s) issued by a state or federal agency, shall comply with the requirements set forth in the permit(s).

6.26. E-Verify

Vendor shall comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security's E-Verify system, and that should the City terminate§ the contract with the Vendor for violation of §448.09(1), Vendor may not be awarded a contract with the City fort at least one year.

7. Insurance

7.1. Commercial General Liability

Commercial general liability insurance in an amount of at least One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) aggregate in occurrences form. This policy must include coverage for bodily injury, property damage, personal and advertising injury, products and completed operations, and contractual liability under this Agreement.

7.2. Commercial Automobile Liability

Commercial automobile liability insurance of $1,000,000 combined single limit covering all owned, hired and non-owned vehicles.

7.3. Worker's Compensation

Workers’ Compensation insurance as required by Florida law and Employers’ Liability Insurance in an amount of at least $100,000 each accident, $100,000 per employee, and $500,000 for all diseases.