For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/indy

City of Indianapolis and Marion County

Request for Bid – Pricing and Terms

UNIFORMS AND EQUIPMENT

RFB-12MPD-396

Request For Bid #RFB-12MPD-396 2

Title: Uniforms and Equipment

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Scope of Services

6. Price Sheet

7. Attachments

Attachments:

B - Sample-Supply Agreement

Request For Bid #RFB-12MPD-396 3

1. Introduction

1.1. Timeline

Release Project Date: July 24, 2026

Question Submission Deadline: August 5, 2026, 12:00pm

Response Submission Deadline: August 13, 2026, 10:00am

1.2. Summary

Buyer Emily Koschmeder

Buyer

Phone

(317) 327-3940

The City of Indianapolis and Marion County by and through the Purchasing Division Department is seeking Bids for Uniforms and Equipment. Bids are due not later than 10:00 am on Thursday, August

13, 2026.

1.3. Background

If Vendor wishes to return a hard copy bid to Purchasing instead of using the new electronic process.

Please do the following steps:

Go to Downloads tab. Select the Project Documents and Attachments. Click Download Selected

Items. A zip file containing the selected items will download to your computer.

Delivery by U.S. Mail or In Person:

City County Purchasing Division

200 E. Washington Street

Room 1522

Indianapolis, IN 46204

Hard copy Bids are opened:

August 13, 2026, 10:00 a.m. Eastern Time in City County Purchasing Division, Room 1560.

Request For Bid #RFB-12MPD-396 4

Bids Only: Bids are to be delivered to room 1522 City/County Building prior to 9:30 a.m. Eastern

Time on or before the above due date. However, from 9:31 until 10:00 a.m. Eastern Time, bids will be accepted in room 1560 of the City/County Building.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

1. Failure to comply with all instructions or to sign all necessary forms listed in the bid submissions.

2. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

3. Failure to correctly and completely execute the non-collusion affidavit.

4. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

1. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

A. Bid Bond secured from a bona fide bid surety firm.

B. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

C. Other Forms of Bid Surety as specified in a particular bid.

I. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

2. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

1. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

2. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

Request For Bid #RFB-12MPD-396 5

3. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

4. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

5. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

6. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

7. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

8. Formal contracts and/or proof of insurability may be required on applicable bids.

9. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

10. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

11. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

12. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right

Request For Bid #RFB-12MPD-396 6 to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

13. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

14. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

15. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

16. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Bid content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 12:00 pm Eastern Time on

Wednesday, August 5, 2026.

3.1. General Description for Term Agreement

1. Vendors are invited to bid unit prices on a term agreement for Uniforms and Equipment to be furnished and delivered to Indianapolis Metropolitan Police Department in Marion County, IN.

Other departments and agencies of the City may also utilize this contract.

2. NOTE: Any related addenda to this bid, including written answers to questions, will be posted on the Procurement Portal at https://procurement.opengov.com/portal/indy.

Vendors will be responsible for periodically checking the Procurement Portal for any related addenda up to and including the due date. Vendors must acknowledge addenda with

Request For Bid #RFB-12MPD-396 7 their bid. Failure to acknowledge the addenda may cause a bid to be determined as non-responsive for review purposes.

3.2. Term Contract for Supplies

1. This request is to establish one or more term contracts. No guaranteed minimum or maximum purchase quantities are either stated or implied. The quantities listed are estimates only and are based on history or department survey. The City may purchase more or less than the amounts shown. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

2. The term of the initial contract shall be two (2) years, effective from the date of the execution of this Agreement.

3.3. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible bid/quote; or it may split the award between two or more vendors, all to the advantage of the City. For purposes of evaluation, a split between two or more vendors will not be considered to be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.4. Renewal

The contract resulting from this bid/quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.5. Firm Bids

All bids received shall be considered valid for not less than ninety (90) days from the date of bid opening. Pricing shall be firm for the length of the contract, including any renewals.

3.6. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.7. Specifications

1. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the specifications. However, material variances may render the vendor non-responsive and ineligible for award.

2. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance

Request For Bid #RFB-12MPD-396 8 and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

3. Items that are equal in design, performance and quality will be considered unless the wording

"No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade- named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the City.

4. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.8. Delivery

Unless otherwise agreed to by the requesting location, delivery shall be within six (6) calendar weeks calendar days after receipt of a valid order. All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) unless other prior arrangements are made. Vendor shall adhere to any other delivery policies (e.g., notification, etc.) as may be required by the department or agency. Vendor may not be compensated or reimbursed for goods acquired or services provided prior to the issuance of a valid purchase order.

All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) at IMPD Training Academy, 901 N. Post Road, Indianapolis, IN 46219 unless other prior arrangements are made.

3.9. Freight Terms

The City requests delivered pricing (FOB Destination, Freight Prepaid & Allowed) for this particular contract, and shipping charge should therefore be included in the vendor’s unit price. Additional charges including, but not limited to, fuel, delivery, residential, Bunker Adjustment Factor (BAF) surcharges will not be allowed. All items will be shipped and protected in transit per industry standards.

3.10. No Handling Charges

If, for any reason, the City rejects items supplied by the vendor, the City shall not be responsible for any shipping and handling, restocking, or similar charges incurred by the vendor.

3.11. Contract Termination

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

3.12. Proof of Insurance

Request For Bid #RFB-12MPD-396 9

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

3.13. Debarment and Suspension

1. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

2. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

3. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.14. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.15. Successors and Assigns

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.16. Bid Expenses

https://www.sam.gov/SAM/ https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Bid #RFB-12MPD-396 10

By submitting a response to this bid/quote, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the bid/quote process, including but not limited to costs for preparation/submission of the bid/quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

3.17. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.18. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the bidding process, but once the bid is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during the question-and-answer portion of the bidding process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, pleasure ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.19. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

http://Purchasing@indy.gov

Request For Bid #RFB-12MPD-396 11

3.20. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.21. Services or Goods Acquisition by the City

1. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

2. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.22. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.23. Current Agreement

The City is presently contracted with the following Contractor(s) to provide this service/product. A scan of the City's written agreement may be viewed online at https://www.indy.gov/activity/city-and-county-contracts and searching for the contract number(s).

Contract Number Contractor

3.24. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• U.S._Manufactured_Products_...

https://www.indy.gov/activity/find-bid-opportunities https://www.indy.gov/activity/city-and-county-contracts https://www.indy.gov/activity/city-and-county-contracts https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf

Request For Bid #RFB-12MPD-396 12

*Response required

2. Bid Acknowledgement Form*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Affidavit_of_Non-Collusion.pdf

*Response required

4. MBE-WBE-VBE-DOBE*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Nepotism.pdf

*Response required

6. Escalator Clause*

The quoted price in a contract must be firm for the first year of an Agreement, after which an escalator clause can be invoked when market conditions dictate up to a maximum increase in the bid price of 5% over the term of the Agreement. Exceptions can be considered only when market conditions dictate a revised escalator for a particular product. Price increases will be adjusted only to the amount of a cost increase to the vendor and must be supported by written documentation indicating new higher cost adjustments have occurred. The City/County reserves the right to accept or reject all such price adjustments.

Please indicate if you have read this clause.

☐ Yes

☐ No

*Response required

7. Literature*

Please submit official manufacturer’s literature regarding all items offered with the bid. Failure to submit the following may render the submitted bid non-responsive.

https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf

Request For Bid #RFB-12MPD-396 13

*Response required

8. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s). Failure to submit the following may render the submitted bid non-responsive.

*Response required

9. Exception Sheet*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Exception_Sheet.pdf

*Response required

10. Extended Price Sheet

10.1. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No

*Response required

10.2. Will there be a freight differential required to extend pricing to political subdivisions outside

Marion County?*

☐ Yes

☐ No

*Response required

10.3. Will you agree to provide upon request but not more than quarterly, a report to the City of

Indianapolis that would include the names of;*

1. any participating political subdivisions and

2. item descriptions and quantities purchased per subdivision?

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BW6U43OR%2F20260724%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260724T120017Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDwaCXVzLXdlc3QtMiJGMEQCIAMnQYHmHVKb1uVswOPL6Pg%2F0u06TiVtAfYwz9Xt0vvqAiB8wfScjS%2Fk9Q1tGaqcTgd7isAtwzSxdMwFjgSBDMxT5yqMBQgEEAIaDDg5MjM2NDY4NzY3MiIM2HYpgmtTp67bZum4KukEQm2XreT4O9QJ5aw6EgLAbcwLQ6%2Bh4bcJwRb1B5w9slnoOYQ%2FIWnVa2xpyZzS8mwBuiRRqJDPMfT9dR%2F9cLt7OwU134ewMjilHKqBjgzZz7z5pERhZ0l27B4Ap3XcLfD8gIwniFIzuy2LPfEfWS%2BrSe%2FxiV0DjyRdNslTQ5BfzapRrn3L2CQt%2BRZ8%2FD%2BlO%2BnvielPHbPcdl6zHooLayzR%2Fwf%2BapH%2BDVOfMkNThAfVRnYJk7vcK%2FCfOCd1ByzTg%2F4BkPXA5jbGUhhau6qG%2BPlAw7Y%2F7ePZ2JsOSk55%2FZA%2FRUxhmfjKxUSpBwbKmadg6nEmKNTWIFVVhZ%2BULgJdzUE28cFWh1BbVeWYkcYOAObzTXE8jBq%2BEJgTrK7CABi2%2B0Q7pODjVC45XfAAha1JAlaPW5v0kaT6eMqqzb8Vs945pCq6zzcaufTNiNS%2FqPabXSQgvzQi9H88I%2F%2B3PnrAuoCGJhRsweqfzUlr4UbMuBvBAiUdVh1juVDsZW%2FNKoIw%2BrYOVnAceqO8c80MuLY5vSOIa%2BdiNjyFYPOe%2Bg989INHt5BfbUJT%2FAF7TWdkA7ySKYQe4FMQcOm2FZh%2BmpWS1uuCsUffH19GZ6hRiRlrWZ526WzfQKmrzuWC%2BBnpUxe1YGis2MwIdS1TPOdDP%2BvCAmX%2FG8BYxxdT2DCFWROhMnDVwVAImBUE6cusQt0hX5SF6xXk6t7C7K9bIwYkXB6NRUIodwWMGvqMa9XvE%2BcdiuaKm0ynoqUknkUsZlmEYDg0iVggQrKVRW5zVFJYMtsCa8yCnXBbsiPNFZPxOy7wmhElz2Mf8cb548cd7FUwyJSN0wY6mgHBoppH1tjTPg9MUcmK5ZXogZ18V5ZnzqF%2BNMuP2E0hvNwez5WuV4nCBZloSR4k%2FSxoEWng2krUv7d7x4MrUIeFOTGzs5x9oBdkTSg5ugtx31R4UUbZHBVQr2xbtNBnUDfUKnJCF6UtrIwUgK7GYt5osqjLzfQ4OQrWtV2IpySvXJkDYeYAdB2%2BZJGf5l7V4XVxZW2ftQb5Kkw8&X-Amz-Signature=707bf667151140612b116eb7b3781cbcb7bc259a454dfa19f005076c4420d2b1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Bid #RFB-12MPD-396 14

10.4. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required

5. Scope of Services

5.1. Scope of Services for Uniforms

1. Contractor shall take measurements at the convenience of the Department and furnish standard sizes of garments for fit testing. Tailoring will include but will not be limited to hemming, taking in, letting out, and sewing patches on each uniform as requested.

2. All articles are to be made in a first-class workmanship manner with all loose threads removed.

3. When measuring for a recruit class, the Contractor shall have on hand a full range of sizes including trousers, short sleeve shirts, and long sleeve shirts. In addition to taking measurements, recruits will try on sample garments to verify proper fit. Contractor shall work with Department to provide a specific location date and time schedule within Marion County for all class members to be fitted properly.

4. Recruit classes shall have specific articles provided in a “Recruit Uniform Ensemble” to be presented to the recruit within twenty-one (21) days of receipt of a valid purchase order, Contractor shall deliver the following uniforms for each recruit. Please reference Price Sheet, Section 6 for package descriptions, specifically the following items.

5. All other items and clothing shall be delivered within six (6) weeks of receipt of valid purchase order. Please reference Price Sheet, Section 6 for package descriptions.

6. In addition to purchases for recruit officers, the Department will purchase uniforms for certain

Department employees and certain uniformed civilian employees under this contract.

7. Contractor shall extend the bid price for uniform purchases to individual Department employees that have a Department employee identification card.

8. Contractor shall maintain a back-up inventory of all contract items so that all departmental employees may purchase regulation replacement uniforms. A complete tailoring service must be available for uniforms purchased on a contract as well as those purchased by individuals. If

Contractor is located outside the Indianapolis Metropolitan area, arrangements must be made to maintain an adequate inventory of all uniform items for purchase by the Department and individual employees at a business location within Marion County, Indiana. Complete tailoring services shall be available between the hours of 9:00 A.M. and 4:00 P.M. Monday through

Friday at one or more location(s) within Marion County. There will be no additional charge for tailoring; cost must be included in the purchase price of new items.

Request For Bid #RFB-12MPD-396 15

9. The Department reserves the right to inspect the Contractor’s premises and determine the capabilities for servicing the needs of the Department prior to bid award.

10. Department approved cloth emblems (patches and chevrons for sergeants) shall be sewn on each sleeve of all shirts, sweaters, and jackets and shall be included in the price of the garment. Contractor will be furnished a photograph, camera ready artwork or an actual sample of the emblems by the Department for purposes of exact duplication. It will be the responsibility of the Contractor to provide all emblems for ordered items. Contractor shall submit a sample patch and chevron for Department review and acceptance. In addition to emblems, trouser striping shall also be included in the bid price of the garment. All emblem and patch artwork shall be the property of Department. No other use or distribution of this artwork is allowed unless written approval is given by Department.

11. Contractor shall provide services for removal of patches or chevrons and re-sewing services for same at no additional cost to the City.

12. Uniform Colors

A. All uniforms shall include all the colors found in the specifications.

B. All jackets, hats, pants, sweaters shall be provided to include all the colors found in the specifications.

C. The Department requires that Navy Blue shirts and Navy Blue trousers ordered at the same time shall come from the same manufacturer.

D. The appearance of uniform color shall be consistent over dye lots and the term of the agreement. Contractor shall closely monitor the color of uniforms and goods provided to maintain exceptional color match and characteristics.

E. All leather goods shall be provided in high gloss black or black basket weave.

13. Shirt Badge Tabs

A. On all shirts, the placement of the badge tab shall be 3 ¼ inches from the top of the left pocket to the center of the top eyelet.

14. Buttons

A. All buttons supplied on garments shall be generic black plastic buttons for the neck closure and the bottom front buttonholes. City will return all garments supplied incorrectly.

15. Accounting and Reporting

A. Contractor shall be responsible for keeping a computerized accounting of all pieces of apparel sold to the City of Indianapolis. The accounting shall include but is not limited to;

Bid Number Being Purchased Against, IMPD designation, Date of Fitting, Preliminary

Invoice Number, City of Indianapolis Employee’s Name, Type of Garments Selected by

Request For Bid #RFB-12MPD-396 16

Catalog Number, Color Selected, Sizes Selected, Cost of Each Item Selected, Total Cost per Person, Date of Delivery and Acceptance and Problems with Delivery or Quality Noted.

B. Contractor will provide Department with a preliminary invoice before receiving an authorized Purchase Order from the Department.

C. If the City of Indianapolis determines that any model #, color or garment size listed

(including jacket size, inseam, waist, etc.) or any particular combination thereof is no longer available from the manufacturer, then the City may eliminate such items from the bid specifications or subsequent contract without invalidating the contract. A decision to eliminate any item requirements shall be made in writing to the Contractor by the

Administrator of Purchasing.

D. If the City of Indianapolis rejects the apparel supplied by the Contractor due to improper size, improper workmanship, or any other failure to meet specifications or terms, City shall not be responsible for any shipping, restocking or similar charges incurred by the

Contractor.

16. The Price Sheet, Section 6, describes the number and scope of items to be provided under the resulting agreement. These uniform items encompass the Indianapolis Metropolitan Police

Department. They are identified by manufacturer and manufacturer’s part numbers for uniformity of all uniformed personnel in various capacities. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered if the term “City Approved Equal” is used in the description.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) and models listed will be assumed. Vendors shall be required to submit item samples, only if a written request is submitted by the Department.

5.2. Scope of Services for Uniform Equipment

1. All articles are to be made in a first-class workmanship manner.

2. When measuring for a recruit class, the Contractor shall have on hand a full range of sizes for leather gun belts and trouser belts. Within twenty-one (21) days of receipt of a valid purchase order, Contractor shall deliver the following equipment for each recruit:

• One (1) – Gun Belt with Buckle

• One (1) – Trouser belt

• One (1) – Holster

Request For Bid #RFB-12MPD-396 17

• One (1) – Magazine Pouch

• Four (4) – Belt Keepers

• One (1) – Weapon light

All other items and clothing shall be delivered within six (6) weeks of receipt of valid purchase order. Please reference Price Sheet, Section 6 for package descriptions.

3. In addition to purchases for recruit officers, the Department may purchase equipment for certain Department employees and certain uniformed civilian employees under this contract.

4. Contractor shall extend the bid price for equipment purchases to individual Department employees that have a Department employee identification card.

5. Contractor shall maintain a back-up inventory of all contract items so that all departmental employees may purchase regulation replacement equipment.

6. The Department reserves the right to inspect the Contractor’s premises and determine the capabilities for servicing the needs of the Department prior to bid award.

7. The Price Sheet, Section 6, describes the number and scope of items to be provided under the resulting agreement. Equipment items encompass the Indianapolis Metropolitan Police

Department. They are identified by manufacturer and manufacturer’s part numbers for uniformity of all uniformed personnel in various capacities. Vendors shall be required to submit item samples, only if a written request is submitted by the Department.

5.3. Uniform Specifications

Manufacturer Item Model/Part#

1. Elbeco Textropz

Uniform Shirt, 100% polyester, long sleeve, hidden zipper, men’s/women’s midnight navy

Z314N/9314LCN

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, cuffs, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

Request For Bid #RFB-12MPD-396 18

2. Elbeco Textropz

Uniform Shirt, 100% polyester, long sleeve, hidden zipper, men’s/women’s white

Z310N/Z9310LCN

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, cuffs, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

3. Elbeco Textropz

Uniform Shirt, 100% polyester, short sleeve, hidden zipper, men’s/women’s midnight navy

Z3314N/Z9814LCN

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

4. Elbeco Textropz

Uniform Shirt, 100% polyester, short sleeve, hidden zipper, men’s/women’s white

Z3310N/Z9810LCN

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Request For Bid #RFB-12MPD-396 19

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

5. Elbeco Textropz

Uniform Pants, 100% polyester, hidden cargo, midnight navy, black bead

E394R/E9394LC

Vendor shall:

Provide and affix 1" black polyester braid on outseam.

Provide alterations as needed.

6. Elbeco ADU Uniform

Shirt, ripstop, long sleeve, black

5610/5620LC

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

7. Elbeco ADU Uniform

Shirt, ripstop, short sleeve, black

5630/5640LC

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

8. Elbeco ADU Men’s/

Women’s Cargo

Pants, ripstop, black

E5700R/ E5710LC

Vendor shall:

Request For Bid #RFB-12MPD-396 20

9. Elbeco Shield

Performance

Soft Shell jacket, unisex, black, midnight navy (to include

IMPD Patches)

SH3500 /SH3504

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Elbeco Shield Pinnacle

Jacket, unisex, midnight navy

SH3100

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

11.

Elbeco Unisex UV1

Reflex Short

Sleeve

Undervest, midnight navy

UVS142

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

12. Elbeco Unisex UV1 Reflex Long

Sleeve Undervest, midnight navy

UVS141

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

Request For Bid #RFB-12MPD-396 21

13. Elbeco Men’s/Women’s Reflex

Stretch RipStop, midnight navy

E7364R/E7374LC

Vendor shall:

Provide alterations as needed.

14. Blauer Men’s/ Women's

FlexRS Short

Sleeve, dark navy

8362/8362W

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

15. Blauer Men’s/Women's

FlexRS Long

Sleeve, dark navy

8361/8361W

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

16. Blauer Men’s/Women's

FlexRS Cargo

Pocket, dark navy

8665/8665W

Vendor shall:

Provide alterations as needed.

17. Blauer Long sleeve zippered polyester shirt, Dark Navy

8600-Z

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Request For Bid #RFB-12MPD-396 22

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

18. Blauer Short sleeve zippered polyester shirt, Dark Navy

8610-Z

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

19. Blauer Long sleeve zippered polyester shirt, White

8600-Z

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

20. Blauer Short sleeve zippered polyester shirt, White

8610-Z

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

21. Blauer 4-pocket polyester pants, Dark Navy

8650T

Provide and affix 1" black polyester braid on outseam.

Request For Bid #RFB-12MPD-396 23

Provide alterations as needed.

22. Horace Small Men’s/Women’s Sentry short sleeve shirt with zipper, Dark

Navy

HS1250/HS1499

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

23. Horace Small Men’s/ Women’s Sentry long sleeve shirt with zipper, Dark

Navy

HS1150/HS1498

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

24. Horace Small Men’s/Women’s Sentry short sleeve shirt with zipper, White

HS1249/HS1292

Vendor shall:

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

25. Horace Small Men’s/Women’s Sentry long sleeve shirt with zipper, White

HS1149/ HS1190

Request For Bid #RFB-12MPD-396 24

Remove plastic buttons on epaulets, pocket flaps, and placket front to accommodate removable metal buttons.

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

26. Horace Small Men’s/Women’s Sentry trouser, Dark Navy

HS2149/ HS2481

Vendor shall:

Provide and affix 1" black polyester braid on outseam.

Provide alterations as needed.

27. 5.11 Men’s/Women's

Stryke Rapid

Under Vest

Shirt, Short

Sleeve, dark navy

7710164/7610069

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

28. 5.11 Men’s/Women's

Stryke Rapid

Under Vest

Shirt, Long

Sleeve, dark navy

7710165/7610070

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

29. 5.11 Men’s/Women's

Stryke Pant, External Cargo, Regualr Fit/Mid-

Rise, dark navy

74369 /7640032

Request For Bid #RFB-12MPD-396 25

Vendor shall:

Provide alterations as needed.

30. 5.11 Men’s/Women's

Apex Softshell

Cold Weather

Pant, Regular

Fit, dark navy, khaki

48252 /68024

Vendor shall:

Provide alterations as needed.

31. 5.11 Men’s/Women's

PDU Cold

Weather Rapid

Under Vest

Shirt, dark navy

42196/32165

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

32. First Tactical Men’s/Women’s

V2 Pro

Performance

Short Sleeve, midnight navy

112012/122012

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

33. First Tactical Men’s/Women’s

V2 Pro

Performance

Long Sleeve, midnight navy

111015 /121015

Request For Bid #RFB-12MPD-396 26

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam on both sleeves.

Provide alterations as needed.

34. First Tactical Men’s/Women’s

V2 Tactical

Pant, midnight navy

114011 /124011

Vendor shall:

Provide alterations as needed.

35. First Tactical Pro Duty

Pullover, midnight navy

111018

Vendor shall:

Provide alterations as needed.

36. Galls G-Tac

Performance

Polo, short sleeve, men's/women’s, royal blue (price to extend to other available colors)

SH4426 / SH4428

37. Galls G-TAC tactical pants, men's/women’s, khaki (price to extend to other available colors)

TR2599 / TR2600

38. Galls Duty boot, 8", side zip, men's/women's

FT2999 /FT3000

Request For Bid #RFB-12MPD-396 27

39. Gildan Heavy Blend adult sweatpants, navy (price to extend to other available colors)

18200

40. Gildan Heavy Blend adult sweatshirt, navy (price to extend to other available colors)

18000

41. Sport-Tek PosiCharge

Competitor Tee, 100% polyester, men’s/women’s, true navy

ST350

42. Sport-Tek PosiCharge

Competitor

Shorts, 100% polyester, unisex, true navy

ST355

43.

Spiewak Soft Shell

Jacket, Reversible, Dark

Navy (to include

IMPD Patches)

S318ZXV

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

44.

Jacket (w/ IMPD

Patches):

Special Sizing

S318ZXV

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

Request For Bid #RFB-12MPD-396 28

45.

Jacket (w/ Park

Ranger

Patches)

S318Z-021

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

46.

Spiewak Jacket w/ Park

Ranger Patches

Special Size

S318Z-021

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

47.

Spiewak Rain Jacket

Special Size

Reflective

Lettering

S308VR

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

48.

Spiewak Rain Jacket

Reflective

Lettering

S308VR

Vendor shall:

Provide and affix appropriate shoulder patch sewn 1/2 inch down from the shoulder seam

Request For Bid #RFB-12MPD-396 29

49. Hero's pride Rank insignia, sergeant, 3/4", clutch back, gold plating

(pair).

4407MG

50. Hero's pride Rank insignia, lieutenant, 3/4", clutch back, gold plating

(pair).

4409MG

51. Hero's pride Rank insignia, captain, 3/4", clutch back, gold plating

(pair).

4411MG

52. Hero's pride Rank insignia, major, 3/4", clutch back, gold plating

(pair).

4412MG

53. Hero's pride Rank insignia, 1 star, 1/2", clutch back, silver plating (pair).

4485N

54. Hero's pride Rank insignia, 2 star, 1/2", clutch back, silver plating (pair).

4486N

55. Hero's pride Rank insignia, 3 star, 1/2", clutch back, silver plating (pair).

4487N

56. Hero's pride Rank insignia, 4 star, 1/2", clutch back, silver plating (pair).

4488N

57. Hero's pride…