UNIFORM SON.docx

Statement of Need

EMS Work Uniforms for Staff

VA Miami Healthcare System 1201 NW 16th St, Miami, FL 33125

1. Background:

The Miami VA Healthcare System (VAHS), a Tier A1 Facility is a tertiary referral center for the southern half of VA Healthcare—VISN 8, treating Veterans throughout the southern regions of Florida. The Miami VA consists of multiple clinical care facilities throughout Southern Florida as well as many community-based outpatient clinics. VAMIAHS maintains academic affiliations with many associated health educational programs, to include the University of Miami Schools of Medicine and Dental Medicine.

The Miami VA Healthcare System is requesting professional clothing, uniforms for our skilled workforce to improve safety and professionalism. For example, uniforms that are designed to be clean, high-quality, and professional, ensures a positive representation of the Miami VA, while keeping employees safe for harmful events. Overall, investing in high-performance work clothing for our workforce at the Miami VA Healthcare System is a proactive measure to ensure the safety, comfort, and productivity of our employees. By providing them with the right tools and equipment, we can create a positive work environment and ensure the highest level of care for our patients.

Facility Management Service (FMS) team responsible for maintaining the infrastructure and physical environment of the campus. This includes all mechanical, electrical, plumbing (MEP), structural, and utility systems, as well as construction and renovation support. FMS personnel perform duties in high-risk environments such as boiler plants, electrical vaults, rooftops, and maintenance tunnels. Their work directly supports patient care and facility safety. These roles demand rugged, safety-compliant, and professional workwear to withstand harsh conditions while maintaining a clean, identifiable presence throughout clinical and administrative areas.

The facility is requesting new uniforms to replace aging, non-compliant, and inconsistent garments currently in use. A standardized uniform program is critical for:

• Employee safety: Ensuring all staff are equipped with flame-resistant or protective workwear suitable for their roles.

• Professional appearance: Reinforcing public trust and patient confidence in support staff.

• Role identification: Enabling staff, patients, and visitors to recognize personnel quickly in critical areas.

• Compliance: Meeting OSHA, NFPA 70E, and internal VA safety standards for personal protective equipment (PPE).

2. Salient Characteristics of requested product shall meet or exceed the following:

· Department of Veterans Affairs Emblem/Seal (custom embroidered on all shirts) (file to be provided at time of award) with embroider wording underneath: Environmental Management Service.

Each uniform item listed below has been selected for specific functional, environmental, and safety requirements:

A. Flame-Resistant (FR) Work Shirts

· Color: Grey

· Standards: NFPA 70E, ASTM F1506, CAT 2, 14 cal/cm²

· Material: TECGEN fabric or equivalent, moisture-wicking, breathable

· Features: Button-front, double chest pockets, reinforced seams, designed to reduce ignition risk in electrical and high-heat environments

· Use: Boiler plant operators, electricians, HVAC technicians

B. TECGEN FR Performance Utility Pants

· Color: Navy

· Standards: NFPA 70E, ASTM F1506, CAT 2, 14 cal/cm²

· Material: Flame-resistant performance blend; flexible and breathable

· Features: Multi-pocket design for tools and instruments; reinforced knees and seams

· Use: Electricians, HVAC techs, operators needing arc-flash protection and mobility

C. Red Kap Industrial Short-Sleeve Work Shirts

· Colors: White and Charcoal

· Material: Heavy-duty poly/cotton blend

· Features: Soil-release finish, wrinkle resistance, high durability, pocket design for tools or pens

· Use: General maintenance, plumbing, and warehouse roles

D. Red Kap Performance Polo Shirts

· Color: Grey

· Material: Lightweight polyester performance knit

· Features: Moisture-wicking, snag-resistant, professional cut

· Use: Supervisors, administrative trades, customer-facing personnel

E. Performance Shop Pants

· Color: Navy

· Material: Stretch twill for durability and flexibility

· Features: Wrinkle-resistant, moisture-wicking, industrial laundry-friendly

· Use: Maintenance and trade personnel engaged in repetitive physical movement

F. White Painter Dungarees

· Color: White

· Material: 100% cotton twill

· Features: Utility pockets, hammer loop, high-stain tolerance

· Use: Paint shop staff, construction support

H. Custom Embroidery

· Placement: Left chest

· Color: Pantone 266 (per VA standards)

· Features: Durable thread, stitched logos for easy staff identification and accountability

3. Product Breakdown:

Polo short sleeve Shirt

**Each with top the VA Medical Center Logo Affixed to the Left Chest with the “Environmental Management Service” name below the logo and “Miami VA” above the logo

Red Kap Industrial Short-Sleeve Work Shirts – White

• Size XL: 10 shirts

Red Kap Performance Polo Shirts – Grey

• Size Small: 3 shirts

• Size Medium: 6 shirts

• Size Large: 5 shirts

• Size XL: 33 shirts

• Size 2XL: 5 shirts

• Size 5XL: 4 shirts Total: 56 shirts

Red Kap Industrial Short-Sleeve Work Shirts – Charcoal

• Size XL: 20 shirts

• Size 2XL: 20 shirts Total: 40 shirts

Grey Flame-Resistant (FR) VA Work Shirts

• Size Medium: 20 shirts

• Size Large: 20 shirts

• Size XL: 20 shirts

• Size 2XL: 20 shirts

• Size 3XL: 10 shirts

• Size 4XL: 10 shirts Total: 100 shirts

TECGEN FR Performance Utility Pants – Navy

• Size 32x26: 3 pairs

• Size 34x30: 18 pairs

• Size 34x32: 6 pairs

• Size 36x30: 3 pairs

• Size 38x30: 6 pairs

• Size 38x32: 3 pairs

• Size 38x34: 3 pairs

• Size 40x30: 6 pairs

• Size 40x40: 5 pairs

• Size 42x32: 6 pairs

• Size 44x32: 12 pairs Total: 71 pairs

Charcoal Shorts

• Size 40x10: 3 pairs

Durakap Painter Dungarees – White

• Size 32x32: 6 pairs

• Size 34x30: 6 pairs

• Size 34x32: 6 pairs

• Size 36x32: 3 pairs

• Size 38x32: 9 pairs

• Size 40x32: 3 pairs Total: 33 pairs

Performance Shop Pants – Navy

• Size 32x30: 9 pairs

• Size 32x32: 6 pairs

• Size 34x30: 12 pairs

• Size 34x32: 6 pairs

• Size 34x34: 6 pairs

• Size 36x34: 39 pairs

• Size 38x30: 6 pairs

• Size 38x32: 24 pairs

• Size 40x30: 6 pairs

• Size 40x32: 15 pairs Total: 129 pairs

Custom Embroidered VA Logos

• Location: Left chest

• Quantity: 266 embroidered garments total

4. Delivery Requirements:

· Partial orders will NOT be accepted of any one requested item.

· No Drop Shipments will be permitted.

· All shipments will be delivered directly to the Miami VA Medical Center where I representee from the supplier will check the items in with a designated member of the medical centers choosing.

5. Returns

· Any item received in non-complaint order will be promptly returned to the supplier at no cost to the government.

· All returned items will be replaced within 10 business days from the effected return.

· If the same items are not available, the supplier my suggest a product of equal or greater value to the government at no additional cost to the government.

----END----