UNIFORM_RENTAL_DOT_Bridge_SPECS_Bid_2012.rtf

UNIFORM RENTAL SPECIFICATIONS - 2012

BRIDGE MAINTENANCE STATEWIDE

Contract will be based on 11 sets cycle – coveralls and Insulated Bib Overalls.

Bridge Maintenance Employees Statewide Approx. 116 Full Time Employees Statewide Approx. 13 Part Time Employees Stateside

COMMODITY ITEM: Rental of Coveralls and Insulated Bib Overalls, needed for the removal of Silica & Lead based paint on Bridges Statewide.

CONTRACT PERIOD: Immediately Thru March 31, 2013 with possible (2) one year extensions.

BID PRICES: Prices including transportation and delivery charges fully prepaid by the contractor F.O.B. Destination. Prices will remain firm for the duration of the contract period.

AWARD: Award will be made to the lowest price bidder whose bid fully meets the specifications contained herein and offers the best value to the State. The State of Maine reserves the right to accept or reject any or all bids.

It is understood that all specifications are minimums. Approved equals may be considered. The State of Maine reserves the right to accept or reject any and all bids that do not meet specifications and award however is in the States best interest. The State also reserves the right to consider alternates and determine equivalency.

QUANTITIES: Quantities shown in the proposal schedule are estimates based on current staff. It is understood and agreed that the Contract shall cover the actual quantities ordered by the State for delivery during the term of the Contract.

DELIVERY: The Contract will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice.

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5,000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $2500.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the contractor extend the Contract period beyond the indicated expiration date.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract with a thirty day written notice OR cancel immediately if the contractor does not conform to terms and conditions and specifications of contract.

QUARTERLY REPORT: It will be the responsibility of the vendor to produce a quarterly report. The Division of Purchases requires a quarterly report, please see Code of Conduct Anti Sweatshop fee clause.

CODE OF CONDUCT ANTI-SWEATSHOP FEE: Within 30 days of the end of each calendar quarter, you are required to pay a fee in the amount of 1% of the total dollar value of goods purchased through this contract during that quarter. Your payment must be accompanied by a report showing the dollar value of goods purchased, broken down by Department, the total dollar value of purchases by all Departments, and the calculation of 1% of the total dollar value as the fee for the quarter. Checks must be made payable to the Treasurer, State of Maine and must be delivered, along with the quarterly report, to:

Division of Purchases Attn: Vendor Fee Burton M. Cross Building, 4th Floor 9 State House Station 111 Sewall St.

Augusta, ME 04333-0009 Failure to pay the 1% fee may result in: (1) Loss of future contracts or purchase orders with the State of Maine and/or (2) Immediate termination of the existing contract, within 30 days of written notification.

QUESTIONS/ANSWERS: Vendors will be required to post questions on VSS.

All substantive questions received 48 hours before the deadline will be answered and communicated to all on VSS. Questions asked in other than written form thru VSS will not be answered. The State reserves the right, at its sole discretion, to answer or not answer any question.

SOLE CONTACT: Sole contact for this bid is Sue Garcia/Buyer II. No other person is empowered to make binding statements regarding this bid.

Bid must be entered in VSS

MUST FILL OUT ATTACHED SPREAD SHEET AND RE-ATTACH TO VSS (VENDOR SELF SERVICE) BID.

CODE OF CONDUCT MUST BE FILLED OUT AND FAX TO #207-287-6578 ATTN: SUE GARCIA NO LATER THAN BID OPENING DATE & TIME.

RENTAL BID OPTIONS:

All employees to be sized and fitted on site.

All employees to have new clothes assigned initially.

Weekly delivery to be made to a site at each facility to be determined by the facility administrator.

All clothing to be identified by employee code or number and name.

Dirty clothes bin to be provided by vendor.

Colors to be determined before startup.

Vendor to show manner that statistics are kept so that facilities can properly assess by individual the cleaning service utilization rate. (must be faxed before bid awarding date) Vendor to include garment replacement policy with bid (must be faxed before bid awarding date) Vendor to provide a performance guarantee with bid (must be faxed before bid awarding date).

Samples of all bid items to be at Division of Purchases no later than bid opening date.

All rental agreements will be for one year, with a renewal option for two (2) more years at the Dept. and the Division of Purchases’ discretion based on performance.

CLOTHING REQUIREMENTS: BRIDGE MAINTENANCE STATEWIDE

1. Coveralls 100% Cotton, Anti-Static colors: (no white) Navy, Green, Lt. Blue Unifirst # 3001.

2. Coveralls 65/35 Blended, colors: White, Navy, Green, Lt. Blue) Unifirst #3002.

3...Coveralls, 6 oz. 98/2 Aramid/Static dissipative fibers, colors: Khaki, Navy, Royal Unifirst # 30NX.

4. Bib Overalls, Deluxe Insulated, 10 oz. cotton duck with medium wt polyfill insulation quilted. Colors: Black Duck, Brown Duck.

Unifirst # 3528

ADDRESSES, TELEPHONE NUMBERS, & MANAGERS, BRIDGE MAINTENANCE

REGION 1

York – 810 US Rte 1, York, ME 03909 Contact: Elaine Cota, Phone #207-592-1080 3 Full Time Employees

Topsham – 31 Maintenance Way, Topsham, ME 04086 Contact: Scott Holland, Phone # 207-592-3249 3 Full Time Employees 1 Part Time Employee

Naples – 260 Casco Rd., Naples, ME 04055 Contact: Steve Willette, Phone # 207-592-2862 5 Full Time Employees

Yarmouth – 478 Portland Rd., Yarmouth, ME 04096 Contact: Jim 3 Full Time Employees

Dunstan – 576 US Rte 1, Scarborough, ME 04074 Contact: Frank Hallczuk, Phone # 207-592-2734 1 Full Time Employee

REGION 2

Fairfield – 10 Mountain Ave., Fairfield, ME Contact: Luke Hopkins, Phone # 207-215-0362 9 Full Time Employees REGION 2 – Continued

Richmond – 31 Lancaster Rd. Richmond, ME Contact: Randy Prince, Phone # 207-557-0077 7 Full Time Employees

Washington – 386 Rockland Rd., Washington, ME Contact: Tom Roberts, Phone # 207-592-2470 5 Full Time Employees

REGION 3

Farmington – 647 Fairbanks Rd., Farmington, ME Contact: Mike Oliver, Phone # 207-778-4055 or Cell # 207-592-1624 5 Full Time Employees

Dixfield – 547 Main St., Dixfield, ME Contact: Dennis Oliver, Phone #207-562-7623 or Cell # 207-592-2328 5 Full Time Employees

Jay – 1230 Main St., Jay, ME Contact: Wesley Forbes, Phone # 207-645-2510 or Cell # 207-592-6925 5 Full Time Employees

Fairfield – 10 Mountain Ave., Fairfield, ME Contact: Dave Ferland, Phone # 207-453-9688 or Cell #207-592-2245 5 Full Time Employees

REGION 4

Pembroke – 58 Old County Rd., Pembroke, ME Contact: Mark Theriault, Phone # 207-592-0608 Contact: Pierre Riquier, Bridge TCL Phone # 207-557-1698 7 Full Time Employees

Lagrange – 219 Howland Rd., Lagrange, ME Contact: Dennis Amero, Phone # 207-592-2137 Contact: Dave Stone, Bridge TCL Phone # 207-592-4863 6 Full Time Employees

Hancock – 327 Thorsen Rd., Hancock, ME Contact: Keven Prout, Phone # 207-485-6573 Contact: Jai Ashmore, Bridge TCL Phone # 207-592-5204 8 Full Time Employees

Carmel – 991 Fuller Rd., Carmel, ME 04419 Contact: Mike Thompson, Phone # 207-592-3647 Contact: Jeremy Schobel, Bridge TCL Phone # 207-441-4197 9 Full Time Employees

Guilford – 295 Water St., Guilford, ME Contact: Bob Davis, Phone # 207-592-2813 Contact: Brian Hills, Bridge TCL Phone # 207-215-6504 7 Full Time Employees REGION 4 Continued

Plymouth – 2510 Moosehead Trail, Plymouth, ME Contact: John VanAlstyne, Phone # 207-441-9347 Contact: Eric Valcourt, Bridge TCL Phone # 207-592-3719 8 Full Time Employees

Orland – 161 Gilpin Rd., Orland, ME Contact: Chris Woodward, Phone # 207-207-592-1275 Contact: Jimi Differ, Bridge TCL Phone # 207-592-1958 6 Full Time Employees

REGION 5

Houlton – 159 Bangor St., Houlton, ME 04769 Contact: Joel Rideout, TCS, Phone # 207-592-3306 Contact: Marty Wheeler, Bridge TCL, Phone # 207-441-7150 Contact: Steve Nason, Maint. TCL, Phone # 207-446-1853 4 Full Time Employees 4 Part Time Employees

Presque Isle – 33 Spruce St., Presque Isle, ME 04769 Contact: Kevin Delong, TCS, Phone # 207-462-0133 Contact: Larry Pulcifur, Bridge TCL, Phone # 207-592-3444 Contact: Billy Ouellette, Maint. TCL, Phone # 207-441-6894 5 Full Time Employees 4 Part Time Employees