Underwater_Diving_Services_for_the_Inspection,_Repair_or_Monitoring_(Addendum_#1_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB24-0264

UNDERWATER DIVING SERVICES FOR THE INSPECTION, REPAIR OR

MONITORING

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

IFB24-0264

UNDERWATER DIVING SERVICES FOR THE INSPECTION, REPAIR OR

MONITORING

TABLE OF CONTENTS

1. INTRODUCTION

2. SUBMITTALS

3. GENERAL INFORMATION

4. SCOPE OF WORK

5. SPECIAL TERMS AND CONDITIONS

6. STANDARD TERMS AND CONDITIONS

7. VIRTUAL OPENING

8. VENDOR QUESTIONNAIRE

9. PRICING PROPOSAL

10. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

Underwater Diving Services for the Inspection, Repair or Monitoring

1. INTRODUCTION

1.1. Summary

Contractor shall perform underwater diving to assist in construction, inspection, and maintenance of culverts, weirs, sluice gates, structures, open and closed stormwater systems, lakes, various monitoring devices, and all associated components and equipment.

1.2. Contact Information

Direct all questions and inquiries to the following:

Angela L. Thomas, MBA, CPPB

Senior Purchasing Agent

400 S Orange Ave

4th Floor Purchasing

Orlando, FL 32801

Email: angela.thomas@orlando.gov

Phone: (407) 246-2563

Department:

Streets and Stormwater

1.3. Timeline

Issue Date April 5, 2024 mailto:angela.thomas@orlando.gov tel:(407)246-2563

Pre-Bid Conference (Non-

Mandatory)

April 17, 2024, 1:00pm

JOIN THE VIRTUAL PRE-SOLICITATION

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_MmU3OGY1YTMt

MDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY

0YTUy%40thread.v2%2F0%3Fcontext%3

D%257b%2522Tid%2522%253a%252275

94da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-

99d0-b16a0ff6893e&directDl=true&msLaunch=tr ue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 125 968 848#

Cut-off date for Questions by

Bidder

May 6, 2024, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MmU3OGY1YTMtMDJkNi00NTJmLTg2MWQtMjdkN2Y1NDY0YTUy%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=83dd5975-c1a9-4ae4-99d0-b16a0ff6893e&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

Bid Due Date and Time May 16, 2024, 2:00pm

JOIN THE VIRTUAL OPENING.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_YmJmZWJlZmMt

OTkyYi00MGI1LWIwNWItODg1YTQ0Mjh mMWYx%40thread.v2%2F0%3Fcontext%

3D%257b%2522Tid%2522%253a%25227

594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=6308f1d6-51ec-4120-

9460-

379eb29f1cb0&directDl=true&msLaunch=tr ue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 448 626 612# https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YmJmZWJlZmMtOTkyYi00MGI1LWIwNWItODg1YTQ0MjhmMWYx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=6308f1d6-51ec-4120-9460-379eb29f1cb0&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YmJmZWJlZmMtOTkyYi00MGI1LWIwNWItODg1YTQ0MjhmMWYx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=6308f1d6-51ec-4120-9460-379eb29f1cb0&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YmJmZWJlZmMtOTkyYi00MGI1LWIwNWItODg1YTQ0MjhmMWYx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=6308f1d6-51ec-4120-9460-379eb29f1cb0&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YmJmZWJlZmMtOTkyYi00MGI1LWIwNWItODg1YTQ0MjhmMWYx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=6308f1d6-51ec-4120-9460-379eb29f1cb0&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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2. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Attachment H - Equipment List. This form is to be utilized to submit a list of equipment the Bidder has owns or leases to perform the work.

J. Attachment I - Personnel List. The Bidder is to state below the personnel that are intended to be utilized for completion of the project activities.

K. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

L. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

M. Certifications - Contractor shall provide all appropriate Diver Certifications for

Divers with bid documents. (i.e PADI, NAUI, ADCI, ADC, etc.) please refer to Section 4 – Scope of Work

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Thursday, May 16, 2024. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

3. GENERAL INFORMATION

3.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlando for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

3.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

3.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

3.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

4. SCOPE OF WORK

4.1. SCOPE OF WORK:

REQUIREMENTS:

Contractor shall perform open underwater diving to assist in construction, inspection, and maintenance of culverts, weirs, sluice gates, structures, monitoring devices and all associated components and equipment. Time on the jobs will vary per job locations and work being performed.

A. Contractor shall furnish all labor, transportation, maintenance of traffic and diving equipment to perform underwater services per specific work order.

B. Contractor shall be equipped with onboard -onshore 2-way underwater communications systems.

C. All assigned work will be accomplished in a safe and appropriate manner to follow all applicable guidelines set by associated governing authority.

D. Dive depths may vary between 2 feet to 50 feet depending on the water body location.

E. The divers must be commercially trained to OSHA, USCG, & ADCI standards.

F. Proof of commercial diving certifications, training, and safety data shall be provided upon request. For example, ADCI commercial diver certification card indicating the training level.

G. Each dive member has a valid CPR Certification document.

H. Each dive team member has a physician letter no more than one year old on file in the company offices.

I. Minimum diving emergency equipment shall be available at the site of diving operations

4.2. REGULATIONS, LICENSING, AND EXPERIENCE:

A. All work performed by Commercial Divers will conform to United States

Department of Labor O.S.H.A. Standards 29 CFR 1910 Subpart T, Commercial

Divers Operations

B. Contractor shall provide all appropriate Diver Certifications for Divers with bid documents. (i.e PADI, NAUI, ADCI, ADC, etc.)

Additional information can be found at the following website links:

U.S. Department of Labor – Occupational Safety and Health

Administration (OSHA)

29 CFR Part 1910, Subpart T – Commercial Diving Operations https://www.osha.gov/enforcement/directives/cpl-02-00-151

Association of Diving Contractors International (ADCI) https://www.adc-int.org

Professional Association of Diving Instructors (PADI) https://www.padi.com/

The National Association of Underwater Instructors (NAUI) https://www.naui.org/

Association of Diving Contractors (ADC) https://www.adc-uk.info/

4.3. SERVICES DESCRIPTIONS:

DIVERS

A. Single Inland Commercial Diver * - Cost is for the services of a single certified underwater diver in non hazardous conditions. The cost per hour will reflect all expenses to include support crew, equipment, materials and vehicles (less vessel).

B. Single Inland Commercial Diver * with Vessel - Cost is for the services of a single certified underwater diver in non hazardous conditions. The cost per hour will reflect all expenses to include support crew, equipment, materials and vehicles to include vessel.

C. Single Hazmat Commercial Diver** - Cost is for the services of a single certified hazmat underwater diver in hazardous conditions. The cost per hour will https://www.osha.gov/enforcement/directives/cpl-02-00-151 https://www.adc-int.org/ https://www.padi.com/ https://www.adc-uk.info/ reflect all expenses to include support crew, equipment, materials and vehicles

(less vessel).

D. Single Hazmat Commercial Diver** with vessel - Cost is for the services of a single certified hazmat underwater diver in hazardous conditions. The cost per hour will reflect all expenses to include support crew, equipment, materials and vehicles to include vessel.

* Inland Commercial Diver defined as: Inland divers work on inland projects.

Working on land based civil engineering operations done in lakes, harbors, rivers and closed stormwater systems

** Hazmat Diver Defined as: HAZMAT divers are considered highly skilled and experienced divers who work under dangerous conditions. They have to work under special circumstances due to the dangerous material they dive in, such as pollution and chemicals, as well as the very dangerous sewer diving. HAZMAT divers must take precautionary measures to deal with the threat of contamination.

4.4. MAINTENANCE ACTIVITIES:

A. Underwater Welding - Cost per hour is to cover all material and equipment to perform underwater welding at designated locations. The cost includes, but is not limited to, the following, welding power unit, welding leads, welding rods, burning rods, compressed gasses.

B. Underwater Concrete Cutting - Cost per hour is to cover all material and equipment to perform underwater concrete cutting at designated locations. The cost includes, but is not limited to the following hydraulic power unit, hydraulic hose, and hydraulic concrete chain saw. Typical assignments/locations will be limited to concrete material that is less than 18 inches in depth/thickness; most concrete will have steel re-enforcement caging or rods/rebar.

C. Underwater Cutting/ Metal - Cost per hour is to cover all material and equipment to perform underwater cutting of metal at designated locations. The cost includes, but is not limited to the following hydraulic power unit, hydraulic hose, hydraulic saw, welding power unit, welding leads, welding rods, burning rods, compressed gasses. Typical assignments/locations will be limited to less than 6 inches in depth/thickness of material to be cut.

D. Underwater Cutting of Other Materials - Cost per hour is to cover all material and equipment to perform underwater cutting at designated locations. The cost includes, but is not limited to, the following, hydraulic power unit, hydraulic hose, and hydraulic saw. This line item cost is to reflect cost for items other than metal and concrete i.e. wood, plastic etc.

E. Underwater Drilling - Cost per hour is to cover all material and equipment to perform underwater drilling at designated locations. The cost includes, but is not limited to the following, hydraulic power unit, hydraulic hose, hydraulic drill, and drill bits.

F. Underwater Hydraulic Hammer - Cost per hour is to cover all material, equipment to perform underwater maintenance utilizing a hydraulic chipping hammer at designated locations. The cost includes, but is not limited to, the following, hydraulic power unit, hydraulic hose, hydraulic chipping hammer, and hydraulic chipping hammer tips.

G. Underwater Grinding - Cost per hour is to cover all material and equipment to perform underwater maintenance utilizing a hydraulic grinder/ cut off wheel at designated locations. The cost includes but is not limited to hydraulic power unit, hydraulic hose, hydraulic grinder/cut off wheel, and grinding wheels.

H. Underwater Dredging Open Water - Cost per hour is to cover all material and equipment to perform underwater dredging at designated locations. The cost includes, but is not limited to dredging pump, dredging hoses, jetting hoses, and turbidity barriers. Locations for open water underwater dredging are inclusive but not limited to the following: typical locations could be lakes, manmade reservoirs, canals, channels, natural creeks or rivers and structures without cover. The containment and disposal of recovered spoil will also be included in the price.

Material dredged typically consists of sand, gravel, leaves and common trash type items (cans, bottles, etc.) but could contain other materials that are unknown.

I. Underwater Dredging Closed Systems - Cost per hour is to cover all material and equipment to perform underwater dredging at designated locations. The cost includes, but is not limited to dredging pump, dredging hoses, jetting hoses, turbidity barriers. Typical assignments for dredging could include round storm pipe, non- round storm pipes, storm structures, storm vaults and any typically closed stormwater conveyance system. The containment and disposal of recovered spoils will be included in the price. Material dredged typically will consist of sand, gravel, leaves and common trash type items (cans, bottles, etc.)

but could contain other materials that are unknown.

J. Mobilization without Vessel - Cost to mobilize all appropriate crews, material, vehicles (less vessel), and any apparatus needed to properly and efficiently perform assigned tasks. Location of all assigned work will be within City of

Orlando jurisdiction.

K. Mobilization with Vessel - Cost to mobilize all appropriate crews, material, vehicles, apparatus and any vessel needed to properly and efficiently perform assigned tasks. Location all of assigned work will be within City of Orlando jurisdiction.

L. Underwater Inspection - Cost per hour is to cover all material and equipment to perform underwater visual/physical inspection at designated locations.

Underwater inspection will be accomplished in a safe and appropriate manner.

Assigned items to be inspected could be round storm pipes, non round storm pipes, vaults, structures, closed and open channels, lakes, manmade reservoirs, rivers, and creeks. Inspection will be accomplished via visual and physical methods. During Inspection diver could also be assigned to obtain the dimensions of assigned item. Inspection criteria can vary and is not limited to the following; condition assessment of structure/pipe, amount of sediment present, size of structure or sediment sampling.

M. Underwater Video Inspection - Cost per hour is to cover all material and equipment to perform underwater video inspection at designated locations. Items to be inspected could include but are not limited to the following, round storm pipes, non round storm pipes, vaults, structures, closed and open channels, lakes, manmade reservoirs, rivers, and creeks. Inspections will be accomplished with digital color video camera of at least 5 MEG. Video will show underwater views of selected items in enough detail to see flaws or have the ability to make a condition assessment of the inspected item from the video. All completed videos will be presented in Compact Disc form to the designated City of Orlando representative.

N. Underwater Locating including Global Navigation Satellite System (GNSS)

Mapping of Subaqueous Infrastructure – Cost per hour to cover all material and equipment to perform underwater locating including Global Navigation Satellite

System mapping of Subaqueous infrastructure. The cost includes, but is not limited to, the following, antennas, receivers and any and all associated hardware and software needed to accomplish task.

O. Install and Remove Stormline Plug - Cost per hour is to cover all material and equipment to perform the installation or removal of plugs in stormlines.

Contractor will not be responsible for supplying the plug or preparation of the location for the installation of the plug. Typical locations could be round storm pipe, non- round storm pipes, storm structures, storm vaults and any typical closed stormwater conveyance system. Pipe Plug sizes may vary from 1 inch to

120 inches in diameter and encompass up to 60 inches in length.

5. SPECIAL TERMS AND CONDITIONS

5.1. REPORTING

The Respondent shall report sales and usage data to the City on an annual basis in MS

Excel spreadsheet format. The following data at a minimum should be reported for each item included on the Price Form that is procured during the reporting period:

• Contract name and number

• Respondent's name

• Reporting period

• Department/Division/Location name

• Order date

• Item description

• Manufacturer name

• Manufacturer part number

• Unit of measure

• Quantity

• Respondent's list price

• Unit price

• Extended price

• Total purchase amount for the quarter

Submission of requested Reports is the responsibility of the Respondent, without prompting or notification by the City. The Respondent will submit by email the completed reports to the Purchasing Agent identified in the Contract. The City shall work with the

Respondent to develop the approved electronic format and content of the Contract Sales

Reports to be used by the Respondent.

Failure to provide reports may be grounds for default and /or cancellation of the Contract.

5.2. LOCAL REPRESENTATIVES

Your firm must be able to provide a local representative for service and technical assistance on an "as needed basis."

5.3. RECIPROCAL LOCAL PREFERENCE

In the event the lowest responsive and responsible response to any Request for

Quotation is by a Respondent whose principal place of business is in a city, county, or state which grants a preference for the procurement of such goods or services to a

Respondent whose principal place of business is in such area, then the City may award a preference to the (next) most responsive and responsible Respondent having a principal place of business in the Metropolitan Statistical Area, (i.e., Orange, Seminole, Lake and Osceola Counties). Such preference shall be equal to the preference granted by the area in which the lowest responsive and responsible Respondent has its principal place of business.

5.4. INSURANCE REQUIREMENTS

For this Bid, the following types of insurance that are checked are required. For details, please refer to Section 5.44 of the Standard Terms & Conditions.

• Workers Compensation and Employer’s Liability

• Comprehensive Automobile Liability

• Commercial General Liability

• Contractors Pollution Liability Insurance

6. STANDARD TERMS AND CONDITIONS

6.1. COMMUNICATIONS; QUESTIONS REGARDING SPECIFICATIONS OR

SUBMITTAL PROCESS

A. All communication and contact regarding this solicitation shall be directed to the

Purchasing Agent referenced on the cover page of this solicitation.

B. To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation).

1. Except for communication with the City’s designated point of contact set forth in this solicitation or as otherwise authorized by the City’s Chief Procurement

Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a Respondent or potential

Respondent (or on a Respondent or potential Respondent's behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, or any other person or entity providing advice to the City related to this solicitation.

2. During the prohibited communication period, all contacts and communications regarding the solicitation by a Respondent, or potential Respondent, including their agents, representatives and others on their behalf, shall be directed to the City’s Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City’s

Chief Procurement Officer.

3. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the

Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a Respondent or potential Respondent under the City’s Procurement Code.

C. Any questions by a Respondent relative to the interpretation of specifications or the submittal process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the

Procurement and Contracts Division ten (10) days prior to the date set for the receipt of submittals. Any interpretation made to prospective Respondent with respect to questions submitted prior to the cut-off date for questions to be answered prior to the submittal deadline will be expressed in the form of an

Addendum to the specifications which, if issued, will be conveyed to all prospective Respondents no later than five (5) days before the date set for receipt of submittals. Oral answers and written answers not answered in an

Addendum issued by the Procurements and Contracts Division will not be binding.

D. Openings shall be public, on the date and at the time specified on the

Solicitation, with the total submittal amount being read aloud. It is the

Respondents responsibility to assure that their submittal has been entered online no later than the due date and time of the opening. The Respondent's name and verification of bond submittal, if applicable, will be publicly announced aloud at the opening.

6.2. RESPONDENT QUALIFICATION

Submittals will be considered from Respondents who have adequate personnel and equipment and who are so situated as to perform prompt service or provide required goods. The City reserves the right to request information or conduct an inspection of the

Respondent's facility and equipment prior to the award of the contract.

Submittals will be considered only from Respondents which are regularly engaged in the business as described in this solicitation; with a record of performance for a reasonable period of time, which have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the service if awarded a contract under the terms and conditions herein stated.

The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practice in the industry and as determined by the City.

6.3. ALTERATIONS/CHANGES TO PRICE FORM(S)

Respondent shall not change or otherwise alter the quantity or unit designations on the

Price Form(s). The unit price and total extensions must correspond to these designations.

Each line item will be extended as indicated (quantity x unit price). The unit price shall prevail.

6.4. ADDENDA

It is the Respondent's responsibility to contact the Procurement and Contracts Division prior to submitting a response to ascertain if any Addenda have been issued, to obtain all such Addenda, and return executed Addenda with the response, if applicable. All addenda information will be posted on the City's website

(https://procurement.opengov.com/portal/orlando). The failure of a Respondent to submit acknowledgment of any Addenda that affects the price(s), is considered a major irregularity and will be cause for rejection of the response.

6.5. UNBALANCED PRICING

As determined by the City's Chief Procurement Officer in the CPO’s discretion, the City may consider a solicitation response irregular and reject it if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the potential detriment of the City. The City further reserves the right to require backup documentation from the respondent if, in the Chief Procurement Officer's opinion, the prices are, or appear to be, excessively unbalanced.

6.6. WITHDRAWAL

After opening, no changes in prices or other provisions shall be permitted. Respondents may withdraw or correct a submittal prior to the stipulated date and time for the opening of the Solicitation.

6.7. SELECTION/REJECTION OF OPTIONS

The City of Orlando reserves the right to select/reject options which are submitted, based on price and other considerations as deemed to be in the best interests of the City.

6.8. IRREVOCABLE OFFER

The submission of a response shall constitute an irrevocable offer to the City by the

Respondent for a period of ninety (90) days from the date of opening to provide the goods and services set forth in this solicitation upon the terms, conditions, and provisions of this solicitation, at the pricing set forth in the submittal.

6.9. QUANTITIES

The quantities for the items listed in this solicitation are estimated annual quantities for evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all Respondents that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

6.10. RESPONDENT'S CERTIFICATION FORM

Each Respondent shall complete the "Respondent's Certification Form” included with this

Solicitation. The form should be acknowledged before a Notary Public with notary seal affixed on the document. The failure of a Respondent to include this document with their submittal will be cause for rejection of the submittal.

6.11. SUBMITTALS

Submittals shall be submitted utilizing the form(s) provided herein. All submittals shall be properly executed with all blank spaces filled in. The signatures of all persons signing https://procurement.opengov.com/governments/portal/orlando shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the submittal. If the unit price and the total amount provided by a Respondent for any item are not in agreement, the unit price alone shall be considered as representing the Respondent's intention, and the totals shall be corrected to conform thereto.

6.12. INSPECTION, ACCEPTANCE, AND TITLE

Inspection and acceptance will be at destination unless otherwise stipulated. Title and risk of loss or damage to all items shall be the responsibility of the Respondent.

6.13. EXCEPTIONS TO TERMS AND CONDITIONS

When completing your submittal, do not attach any forms which may contain terms and conditions that conflict with those listed in the City’s solicitation document(s). Inclusion of additional terms and conditions, such as those which may be on your company’s standard forms, may result in your submittal being declared non-responsive.

6.14. SPECIFICATIONS

A. The specifications shown in the Invitation for Bid are intended to represent items of a quality level known to meet City’s requirements. While the City endeavors to promulgate written specifications that are accurate and nonrestrictive for submittal purposes, they may also reference an item by manufacturer’s name and model number. Respondents are cautioned that in the event of a discrepancy therein, such difference must be timely questioned in writing. Any written question must be received by the Procurement and Contracts Division at the address on the cover of this solicitation no later than ten (10) days prior to the opening.

B. If any proprietary, trade, brand, or manufacturers' name or part number is used herein in describing the required equipment or materials, it shall be understood to indicate the minimum standard of composition and quality desired, and shall not be construed to exclude equipment or goods that equals or exceeds the functional capability and quality of the named equipment.