Purchase_Description_LPG_Rev1_28_Oct_19.pdf

PURCHASE DESCRIPTION

Purchase of Liquid Gas (Propane/GPL)

1. GENERAL: Some buildings at Camp Darby require propane gas delivery on a regular basis for cooking purposes. A BPA is required in order to provide propane gas to subject locations on a regular basis.

1.1. Description of locations: The Contractor shall deliver propane gas to the following buildings at Camp Darby :

- B.101 – Carabinieri (propane gas for cooking purpose); existing tank liters capacity 1750 Estimated yearly consumption 6000 liters

- B.201 – Elementary school (propane gas for cooking purpose); existing tank liters capacity 1000 Estimated yearly consumption 1000 liters

- B.725 – PX / Food Court (propane gas for cooking purpose); existing tank liters capacity 1750 Estimated yearly consumption 1500 liters

1.2. Scope: The Contractor shall be responsible for the propane gas delivery.

The BPA shall be valid for 5 years. During this period, funding will be provided every six months through a Purchase Request to cover approximately 4,500 liters. BPA calls will be issued by the Regional Contracting Office Italy (RCO-I) against each individual Purchase Request.

Partial deliveries will be authorized against each BPA call and will be coordinated by the Requesting Activity POC’s with the Vendor, approximately every two months. The Contractor shall deliver within 24 hours to support food preparation operations at Camp Darby. The Contractor shall coordinate the delivery date/time with the POC’s. The Contracting Officer will provide the Contractor with a list of the individuals (POC’s) authorized to coordinate the delivery of the gas with the Contractor. The list will be updated as required in case of personnel changes or in the event an authorization id revoked. The BPA vendor shall honor requests only from these authorized individuals and only within the monetary amount for which they are authorized on the BPA call.

The price per Liter (Lt) will be based as per fix price offer of Liquified Petroleum Gas (LPG). Prices may be re-negotiated in case of a consistent change in the cost of the liquid gas during the future years. Re-negotiating of price per Liter (Lt) will be based on the same ratio existing between the price accepted at the bidding and the cost established as the Liquified Petroleum Gas (GPL) monthly index price posted by the Pisa Chamber of Commerce at http://www.pi.camcom.it/39/Prodotti-petroliferi-prezzi-medi-provinciali.html.

The Contractor shall be responsible for all propane transportation and delivery, billing and other components considered normal business. In the event another vendor, other than the current Contractor, is selected, the awardee (Contractor) shall install his own tanks and the previous Contractor shall remove the existing tanks. In order to be in compliance with the legislative decree n.128, Article 18, paragraph 8, dated 22 February 2006 (as posted in the Gazzetta Ufficiale) that forbids other companies other than the owner company to fill the existing LPG tanks.

The Contractor shall also conduct periodical maintenance on the tanks and any repair works, if needed, and must comply with the fire prevention regulations in accordance with Italian Law, D.P.R. 1 Agosto 2011, n. 151.

The Contractor or his Sub-Contractor shall be certified in compliance with D.M.

n.37/2008 letter “e”, in order to provide the required certifications for the tanks, IAW the above ministerial decree.(Added Rev.#1).

The Contractor shall provide an invoice for any/all propane partial deliveries.

The US Government will not purchase propane tanks.

1.3 Period of Performance: The period of performance for the BPA shall be 15 November 2019 – 14 November 2024. The BPA will be for (5) five years

1.4 Maintenance and certification of tanks: The tanks are Contractor’s property. The Contractor shall be responsible for tanks provision. The Contractor shall be responsible also for tanks ordinary/extraordinary maintenance and periodic certifications in accordance with the current norms.

1.5 Recognized Holidays: Deliveries shall not be performed on U.S. or Host Nation holidays occurring during the normal workweek

U.S. Holidays:

Name of U.S. Holiday Date

New Year’s Day January 1

Martin Luther King, Jr. Day 3rd Monday of January

Washington’s Birthday / President’s Day

3rd Monday of February

Memorial Day Last Monday of May

Independence Day July 4

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans’ Day November 11

Thanksgiving 4th Thursday of November

Christmas Day December 15

Host Nation Holidays

English Name of Host Nation Holiday

Italian Name Holiday Date

New Year’s Day Capodanno January 1

Epiphany Day Epifania January 6

Easter Monday Pasquetta Monday after Easter

Liberation Day Festa della Liberazione April 25

Labor Day Festa del Lavoro May 1

Local Public Holiday* Saint Giulia May 22

Republic Day Festa della Repubblica June 2

Local Public Holiday* Saint Ranieri June 17

Ferragosto / Assumption Day Ferragosto and Assunta August 15

All Saints’ Day Tutti i santi (or Ognissanti)

November 1

Immaculate Conception Day Immacolata Concezione

December 8

Christmas Day Natale December 25

Saint Stephen’s Day Santo Stefano December 26

1.6 Hours of Operation: The Contractor is responsible for delivery between the hours of 8.30-12.00 and 13.00-16.00, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this scope of work when the Government facility is not closed for the above reasons.

1.7 Place of Performance: The delivery schedule for this BPA will be performed at Camp Darby, Bldg.101-201-725 as per attached LPG tank Map.

1.8 LPG tank Map: LPG tank Map will be attached as Attachment 1 PDF file.

1.9 LPG tank pictures: Attachment 2 - Propane tanks list and pictures