Q&A.docx

UNAWRD-17-T-NY18

Questions and Answers #1 Note: Questions are not altered. Therefore, if questions were submitted with typos, they appear as such.

Question: We have work with the Department of the Army on numerious contracts. We are interested to work on your program, however, it is NOTED: Third Party quotes will NOT be accepted.

Answer: The Contracting Officer has decided that it is in the best interest of the Government to limit this specific requirement to direct quotes only in order to avoid unnecessary pass through charges.

Question: I noticed item #4 - use of the Ballroom on day 2. I don't see this group previously had a ballroom with us. Is this a new addition to the program?

Answer: The ballroom requirement was added to the previous trip after award.

Question: I no longer have the meeting space to host the Day 2, 700 attendee meeting from 1500-1700. Does this take me out of play? Can I assist in finding an alternate in order to bid?

Answer: As stated in the solicitation, “All rooms shall be located in the same hotel.”

Question: (Voicemail) “I would like to send a quote for 50 of the rooms if you are in a position to split the group within different hotels in the market.”

Answer: As stated in the solicitation, “All rooms shall be located in the same hotel.”

Question: Item #4, - Ballroom, Academic Panel Will you confirm that 700 attendees is a firm count, or estimate? Will you please let me know the room set up (theater, classroom, etc)

Answer: The Ballroom seating will be approx. 675 to 700 attendees.

The room setup is Theater style for Audience (will need 3 micophones for audience questions) and panelist seating up front facing audience at one table (will need 4 mics on Table) and 1 podium with 1 mic. Total of 8 micophones needed.

Question: Item #8 & 9 - Parking Confirming that no parking is required this year as was previously required

Answer: Answer: No parking arrangements on contract. Individuals driving will be responsible for their own parking, not part of contract.

Question: Finally, will you share with us the other hotels that received this solicitation and the rates you are seeing?

Answer: I am not sure which hotels received this solicitation as it was posted to FBO for public viewing. Please provide your best possible rate.