QuestionsAndAnswers.docx

UNAWRD-16-T-NY17

Questions and Answers #1 Note: Questions are not altered. Therefore, if questions were submitted with typos, they appear as such.

Question: We have worked with the Department of the Army on numerous program, please let us know the reason why you are not accepting quotes from third party.

Answer: The Contracting Officer has decided that it is in the best interest of the Government to limit this specific requirement to direct quotes only in order to avoid unnecessary pass through charges.

Question: Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number.

Answer: Yes

W91QF0-07-C-0011

W91QF0-04-C-0001

Question: when will you know how many rooms you will need for the Friday night?

Answer: 15 Feb 2017

Question: Since the Friday night rooms are not under contract, how can we be assured that majority of the rooms will not cancel at the last minute?

Answer: First, we would need to know your cancelation policy. Each individual staying Friday night will be responsible for paying for that night (outside of individuals included in contract). If an individual cancels last minute, you (the hotel) will still charge them for that night. The USAWC can only inform individuals of this penalty and hope there are not many cancelations.

Question: Regarding the Ops vehicle-what is the largest potential size? We height limitations on vehicles.

Answer: The Ops vehicle may range from a sedan or a 15 passenger van.

Question: Will you accept 72 hr. cancellation for additional rooms outside of contract terms?

Answer: A 48 hours cancellation would be more acceptable if possible.

Question: Does Doctor's exam room require furniture to be moved out?

Answer: No furniture needs removed.

Question: Confirming this is not a small business set aside

Answer: This is not a Small Business Set-Aside due to market research results.

Question: Is payment on purchase order?

Answer: Award will be made via a Purchase Order.

Question: Confirming performance clause acceptable for main block

Answer: Yes

Question: Confirming no hosted F&B functions

Answer: NO

Question: Is the main block individual call in or rooming list?

Answer: Rooming list will be sent to your POC within 1 month prior to visit for all participants.

Question: What cut-off date are you looking for?

Answer: Initial rooming list will be sent to hotel 1 month prior. The cut-off date for the Friday night outside of contract is 15 Feb.

Question: RFP does not address meeting room rental as I see-are there any guidelines?

Answer: We do not need meeting rooms outside of the Operations Room we requested. We need a designated area for each of the small group visit as a meeting point for departure from hotel for visit site.

Question: Will group utilize our standard agreement template?

Answer: This is awarded based on a government purchase order.

Question: When is the expected award date?

Answer: At this juncture, there is no expected award date. The award will be made after technical evaluation of all quotes and selection of the Lowest Price Technically Acceptable quote. Since most quotes are valid for 30 days, the award is typically made within 30 days of receipt of quotes.

Question: Regarding the Ops Center on Friday night and Saturday Morning. Since the majority of the students check-out Friday Morning, will the ops center continue to be fully manned until Saturdays check-out or will the staff reduce?

Answer: We are currently unsure if the staff will reduce since this is the first year we’ve stayed an extra night. The Ops Center needs to be operational until everyone departs on Saturday.

Question: Will the ops center continue to need ALL of the internet connections and television set after the Friday morning checkout?

Answer: We may not need the television. We may only need one or two internet connections after Friday checkout.