Ukraine Capacity in ITT Controls.pdf

Notice of Funding Opportunity (NOFO)

Ukraine Capacity in Intangible Technology Controls

Bureau Arms Control and Nonproliferation, Department of State

Opportunity number: DFOP0017454

Application deadline: August 18, 2025, 23:59:59 EST

Contents

A. Basic Information

B. Eligibility

C. Program Description

D. Application Contents and Format

E. Submission Requirements and Deadlines

F. Application Review Information

G. Award Notices

H. Post-Award Requirements and Administration

I. Other Information

U.S Department of State Arm Control and Nonproliferation

Notice of Funding Opportunity

A. Basic Information

1. Overview

Funding Opportunity Title Strengthening Ukraine’s ITT Controls

Funding Opportunity Number

DFOP0017454

Announcement Type Initial Announcement

Deadline for Applications XXXX note date and time and time zone

Assistance Listing Number 19.901

Length of performance period

24 months

Number of awards anticipated

1 award

Award amounts Award may range from a minimum of $100,000 to a maximum of $345,338.00 (approximately)

Total available funding $345,338.00 pending availability of funds

Type of Funding FY23/24 NADR Bilateral Ukraine Funds under the Foreign Assistance Act

Anticipated project start date

October 1, 2025

Funding Instrument Type: Cooperative Agreement. Cooperative agreements include substantial involvement of the bureau or embassy in program implementation of the project.

Project Performance Period: Proposed projects should be completed in 24 or less.

This notice is subject to availability of funding. The Department of State reserves the right to (a) fund any or none of the applications received; (b) reserves the right to reduce, revise, or increase the budget in accordance with bureau priorities.

2. Executive Summary

Executive Summary

Ukraine has faced significant changes in its Strategic Trade Controls (STC) landscape caused by political and security developments and a combination of factors amplify the importance of effective controls over Intangible

Technology Transfers (ITT).

International donor response to the 2022 full-scale Russian invasion of

Ukraine included a significant in-flow of defense assistance which exposed

Ukraine to advanced defense technologies including U.S. origin technologies.

Battlefield needs led to the rapid growth of domestic research and development and modification of conventional arms, military-use UAV technologies, electronic warfare, air defense and missile technologies and other sensitive areas. The huge demand for defense equipment, spurred by a 20 fold increase in government funding led to the establishment of more than 600 defense producers in Ukraine, supported domestically and by joint ventures in the private sector. Ukraine’s battlefield tested know-how is viewed as an important element for eventual post-war economic recovery and growth. Defense producers are looking at opportunities to attract investors, potentially re-locate their production to other countries to scale up exports of defense and dual use items and push technological advancements.

Private industry, especially U.S. and European companies, as well as Chinese, have shown interest and pursued cooperative and investment projects

Ukrainian advanced defense and dual use technology and production capabilities. While technology transfers (including intangible transfers) are covered by the current STC legislation, the Government of Ukraine presently does not have the capability to assess risks associated with cooperative and investment projects and seems to exercise limited control over emerging defense industries, emerging technologies, potential transfers of sensitive technologies resulting from cooperative projects.

Lack of efficient controls on part of the Government of Ukraine, and lack of awareness on requirements applied to transfers of sensitive technologies and items on part of the R&D and industry community could result in inappropriate transfers of sensitive technologies and items to end uses/end users of concern and create threats not only to regional and global security but also to Ukraine’s post-war economic potential and technological advantage. These realities reinforce the immediate need to establish effective safeguards and controls over sensitive research and technologies and to urgently inform R&D and emerging defense industry community on best practices for ITT safeguards, due diligence, and control requirements.

B. Eligibility

1. Eligible Applicants

The following U.S. or foreign organizations are eligible to apply:

• Not-for-profit organizations, including think tanks and civil society/non-governmental organizations

• Public and private educational institutions

• For-profit organizations (only if allowed by appropriation - not for PD funds) Applications submitted by for-profit entities may be subject to additional review following the panel selection process. Additionally, the Department of State prohibits profit to for-profit or commercial organizations under its assistance awards. Profit is defined as any amount in excess of allowable direct and indirect costs. The allowability of costs incurred by commercial organizations is determined in accordance with the provisions of the Federal Acquisition Regulation (FAR) at 48 CFR 30, Cost Accounting Standards Administration, and 48 CFR 31 Contract Cost Principles and Procedures. Please see 2 CFR 200.307 for regulations regarding program income. For-profit recipients who do not have a formally established overhead or G&A rate should allocate indirect costs into the appropriate direct cost categories.

• Public International Organizations and Governmental institutions

2. Cost Sharing or Matching

The non-Federal share of costs, frequently called “cost share” or “matching costs”, refers to that portion of the project or program costs not borne by the Federal Government. This may include cash and third-party in-kind contributions. These costs must reflect the realistic capacity of the applicants and any third-party contributors.

Providing cost sharing, matching, or cost participation is not an eligibility factor or requirement for this NOFO and providing cost share will not result in a more favorable competitive ranking. Per 2 CFR §200.306, items that are proposed for cost share must be allowable per 2 CFR §200, Subpart E - Costs Principles.

Voluntary cost-share: Should the applicant choose to contribute voluntary cost-share, in the event the applicant does not meet the minimum amount of the voluntary cost-sharing stipulated in the applicant’s budget, DOS contribution may be reduced in proportion to the Applicant’s contribution.

3. Other Eligibility Requirements

All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov as well as a valid registration in SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.

Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

C. Program Description

1. Goals and Objectives

The Bureau of International Security and Nonproliferation, Office of Export Control Cooperation (CAN/ECC) seeks proposals for focused advisory and training engagements to enhance Ukraine’s capabilities in the following areas:

• Support awareness raising on issues for ITT relevant stakeholders, to include academia, researchers, producers of technology;

• Support updating /development of industry and academic guidelines for safeguarding ITTs;

• Support enhancing Government of Ukraine capabilities to perform assessment of end uses, end users and risks related to ITTs;

• Support enhancing / development of sustainable interagency mechanisms for effective controls and enforcement;

• Support awareness raising among administrative and criminal enforcement agencies on best investigative techniques and practices related to ITT violations;

• Support initial outreach engagement(s) to a core group of up to 60 research and development entities and emerging defense industries on STC requirements related to ITT and beyond, technology safeguarding, compliance and due diligence practices.

The Government of Ukraine partners may include, Ministry of Economy of Ukraine, State Service of Export Control of Ukraine, Security Service of Ukraine, Ministry of Strategic Industries of Ukraine, Ministry of Defense of Ukraine, Ministry of Digital Transformation of Ukraine, National Academy of Science of Ukraine.

To maximize effectiveness of engagement and minimize logistical costs, EXBS is seeking proposals that incorporate a combination of Kyiv-based (or regional-based for industry outreach activities) and virtual engagements.

Given EU aspirations, Ukraine’s commitment to full compliance with its international nonproliferation and export control obligations, attempts from Russia, PRC and other malign actors to obtain or gain access to sensitive technologies, to include U.S.-origin technologies, insufficient operational framework to properly allow the Government of Ukraine to identify, license ITTs, enforce ITTs controls along with the lack of industry awareness, establishing an effective framework for implementing the ITT controls and outreach to R&D and emerging defense industry are urgently required.

ACN/ECC Goals and Objective(s) x Goal 1: PROTECT at the Source – Maintain U.S. technological and competitive advantage and promote U.S. investments by protecting sensitive goods, technologies, and border infrastructure from masked or predatory acquisition. Projects under this Strategic

Objective develop legal/regulatory, industry compliance, and technical frameworks and processes to enable partners to stop proliferation and other malign activity before it starts.

x Strategic Objective 2.2 – Industry Outreach: Work with partner governments to improve their outreach processes and increase industry awareness of laws and regulations, penalties for violation, internal compliance practices, end-user checks, and sanctions risks.

The following tables identify the ACN/ECC Maturity Model capabilities for your proposal. You should select at least one or more below.

ACN/ECC Maturity Model

Strengthen Strategic Trade Management Capacity within EXBS Partner Countries.

National Capability: Laws and Regulations x Intangible Technology Transfer Controls (ITT)

National Capability: Licensing x Licensing Process

National Capability: Industry Outreach x Dissemination of Requirements x Industry Engagement x Trade Engagement

ACN Objectives

Disrupt or Deter Proliferation by State or Non-State Actors that Threaten International Security / Strengthen Other States’ Capabilities to Counter Proliferation

Capability:

• Enhance Government of Ukraine capabilities to identify and regulate emerging technologies that can be exploited for military end-use

Indicator: Licensing regulations and enforcement procedures established for technology transfer controls.

Indicator: Government of Ukraine agencies are capable to identify end uses and risks related to ITTs

Capability:

• Improve interagency cooperation and coordination for effective ITT regulation and enforcement

Indicator: Government of Ukraine Interagency mechanisms established to support efficient implementation and enforcement of ITT controls

Capability:

• Improve Government of Ukraine capabilities to conduct industry outreach on ITT compliance and best practices

Indicator: Guidelines on Industry ITT compliance and ICP best practices are developed and published

Indicator: Increased level of industry awareness on ITT controls

Indicator: Increased number of industries establishing internal ITT ICPs and compliance policies

Indicator: Increased number of license applications for ITTs

Capability:

• Improve awareness of relevant R&D and industry community of, and compliance with the STC requirements and regulations, to include those on ITTs

Indicator: Increased level of R&D and industry community awareness on ITT controls, compliance, and due diligence

Indicator: Increased number of R&D and industries establishing internal ICPs, compliance and due diligence policies, including those for ITTs

Indicator: Increased number of license applications for ITTs

Capability:

• Improve Government of Ukraine’s capabilities to enforce and prosecute STC violations involving ITTs

Indicator: Increased awareness among administrative and criminal enforcement agencies on best investigative techniques and practices related to STC violations involving ITTs

Indicator: Increased prosecutorial and judicial knowledge of Ukraine’s STC ITTs policies/laws.

2. Substantial Involvement

ACN/ECC anticipates awarding a cooperative agreement. The distinction between grants and cooperative agreements revolves around the existence of “substantial involvement.” Cooperative agreements require greater Federal government participation in the project. ACN/ECC will undertake reasonable and programmatically necessary substantial involvement. Substantial involvement areas can include, but are not limited to:

1. Reviewing and approving the engagement outline, draft agenda, and a list of supplemental materials.

2. Reviewing and approving draft course content and any proposed revisions.

3. Reviewing and approving list of proposed participating.

4. Reviewing and approving the scheduling and related logistical arrangements for each engagement.

5. Reviewing and approving all final training materials prior to submission.

Specific areas of substantial involvement will be dependent upon the objectives of the proposal and outlined in the final Agreement. The final determination on award mechanism will be made by the Grants Officer.

D. Application Contents and Format

Please follow all instructions below carefully. Proposals that do not meet all the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application Please ensure:

• The proposal clearly addresses the goals and objectives of this funding opportunity

• All documents are in English

• All budgets are in U.S. dollars and must not include cents.

• All pages are numbered

• All documents are formatted to fit 8 ½ x 11 paper, and

• All Microsoft Word documents are single-spaced, 15-point Calibri font, with a minimum of 1-inch margins.

The following documents are required:

1. Mandatory application forms

• SF-424 (Application for Federal Assistance)

• SF-424A (Budget Information for Non-Construction programs) at

$345,338.00.

• Detailed Budget (Excel) found at MyGrants under Information for the

Applicant

• All SF forms can be found at: SF-424 Family

2. Summary Page (optional)

Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

3. Proposal (15 pages maximum)

The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

• Proposal Summary: Short narrative that outlines the proposed project, including project objectives and anticipated impact.

• Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the State Department and/or U.S. government agencies.

• Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed

• Project Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.

• Project Activities: Describe the program activities and how they will help achieve the objectives.

https://www.grants.gov/forms/forms-repository/sf-424-family

• Project Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.

Include a logic model as appropriate.

• Proposed Project Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.

• Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?

• Project Partners: List the names and type of involvement of key partner organizations and sub-awardees.

• Project Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the cooperative agreement, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the cooperative agreement?

• Future Funding or Sustainability Applicant’s plan for continuing the program beyond the cooperative agreement period, or the availability of other resources, if applicable.

4. Risk Assessment

Proposals must include a risk assessment and a plan for monitoring and mitigating the risks identified. Risks to project implementation may include a variety of political, environmental, and other factors. A few examples include outbreak of violent conflict, elections that change government partners, cybersecurity / hacking, misuse of personally identifiable information (PII), and diversion of financial or non-financial support to prohibited parties (terrorist financing). The assessment should also identify risks to staff, implementers, participants, beneficiaries, or their communities. Besides political and environmental factors, risks may include online or in-person potential physical, social, psychological, economic, and/or reputational backlash to beneficiaries as a result of their participation. The proposal should include a participatory needs assessment and explain how its implementers will engage with local actors throughout its lifecycle. Strong proposals will also describe strategies to sustain the activities beyond ACN/ECC funding, or alternatively, how applicants will co-design a responsible exit strategy with local partners and in consultation with beneficiaries.

5. Scope of Work (SOW)

Separate from the proposal but part of the application, not to exceed two-pages Word document (includes all proposed program components and links each of these to the specific goal(s) it addresses. This document is not a narrative. It must be in outline form and capture all proposed work to be funded by this project. This includes each proposed program component with a brief statement that links each component to the corresponding goal it supports. SOWs that contain quantitative estimates of expected outputs, outcomes and indicators of success for each component will be considered more competitive.

6. Budget Justification Narrative

After filling out the Detailed Budget use a separate file to describe each of the budget expenses in detail. See section I. Other Information: Guidelines for Budget Submissions below for further information.

7. Attachments

Attachments must adhere to the following guidelines and attachment order.

File names must only include the document type, NOFO number, and line of effort number (if applicable), and not exceed 49 characters (including spaces). Example – Table of Contents_#####_LOE1. The attachment order follows:

• Attachment A – Table of Contents

• Attachment B – Required SF Forms

• Attachment C – Proposal Narrative

• Attachment D – Risk Assessment

• Attachment E – Scope of Work

• Attachment F – Detailed Budget (Excel)

• Attachment G – Budget Narrative (Word)

• Attachment H – NICRA (if applicable)

• Attachment I – A-133 audit (if applicable)

• Other Supporting Documents

E. Submission Requirements and Deadlines

1. Address to Request Application Package

Applicants can find application forms, kits, or other materials needed to apply on grants.gov and MyGrants under the announcement title “Ukraine

Capacity in Intangible Technology Controls,” funding opportunity number

“DFOP0017454.” Please contact ECC_Grants@state.gov if requesting reasonable accommodations for persons with disabilities or for security reasons. Please note that reasonable accommodation does not include deadline extensions.

2. Department of State Contacts

If you have any questions about the application process, please contact:

ECC_Grants@state.gov. Questions are due on July 30, 2025, and answers will be posted in MyGrants no later than August 1, 2025, to answer questions from all potential applicants.

3. Unique entity identifier and System for Award Management (SAM.gov)

Required Registrations All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration in

SAM.gov at the time of application submission. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding

Accountability and Transparency Act (FFATA), for all Federal awards. An applicant must maintain an active registration while it has a proposal under review by the Department and must continue to keep the registration active for the entire duration of the period of performance of any Federal award that results from this NOFO.

http://www.grants.gov/ https://mygrants.servicenowservices.com/mygrants mailto:ECC_Grants@state.gov mailto:ECC_Grants@state.gov

The 2 CFR 200 requires subrecipients to obtain a UEI. Please note the UEI for subrecipients is not required at the time of application but will be required before an award is processed and/or directed to a subrecipient.

Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

• Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI prior to registering in SAM.gov.

• Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI prior to registering in SAM.gov.

• Organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove an NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at www.fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain an NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.”

Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:

Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Fgsafsd_sp%3Fid%3Dgsafsd_kb_articles%26sys_id%3Dc81018e71b1601d0937fa64ce54bcb57&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=W2ShcazZBQbanYGj0cLOTnUJwv%2BGL4xfwr83%2BycQY2E%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.fsd.gov%2F&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=t32ANWzgpiB93pMWoq%2BFCSHz4YJY9QF1S1iQzCsS6RM%3D&reserved=0

Organizations based outside of the United States and that DO plan to do business with the DoD in addition to Department of State should follow the below instructions:

Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:

NCAGE Homepage:

https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx NCAGE Code Request Tool (NCRT):

NCAGE Code Request Tool (nato.int)

Exemptions An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis. See 2 CFR 25.110 for a full list of exemptions.

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request.

Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

4. Audits

Include a copy of your organization’s most recent audit (single or program audit if applicable), an annual external audit or audited financial statements when an audit has not been conducted. Please refer to the 2 CFR 200 for requirements. The applicant’s proposal may include the cost of an audit that:

• Complies with the requirements of 2 CFR 200 Subpart F “Audit Requirements” https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FAC135Public%2Fscage%2FCageList.aspx&data=05%7C01%7Cfjeldkk%40state.gov%7C0cc4e2b471f44abcd32308db093ecead%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638113937577534024%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=v3TLT8F%2FNfk5SuTcI2zw7SMhV4HK542OhP9XDx4ln%2BY%3D&reserved=0 https://eportal.nspa.nato.int/Codification/CageTool/home https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-A/section-25.110

• Complies with the requirements of American Institute of Certified Public Accountants (AICPA) Statement of Position (SOP) No. 92-9, “Audits of Not-for-Profit Organizations Receiving Federal Awards.”

• Complies with AICPA Codification of Statements on Auditing Standards AU Section 551, “Reporting on Information Accompanying the Basic Financial Statements in Auditor-Submitted Documents,” where applicable. A non-federal entity that expends $1,000,000 or more in all USG federal assistance awards during the non-federal entity's fiscal year is required to conduct a single or program-specific audit for that year in accordance with the provisions of 2 CFR 200 subpart F. For more information, see Audit Services, 2 CFR 200.425.

5. Submission Dates and Times

Applications are due no later than August 18, 2025, 23:59:59 EST

6. Funding Restrictions

i. Funding Restrictions for the United Nations Relief and Works Agency

(UNRWA)

None of the funds awarded resulting from this Notice of Funding Opportunity may be made available for subawards, direct financial support, or otherwise used to provide any payment or transfer to United Nations Relief and Works Agency (UNRWA).

ii. Certification Regarding Compliance with applicable Federal anti-discrimination laws

If the place of performance or delivery of any award made under this NOFO will be within the United States, applicants are advised that they will be required to certify the following at the time of award:

1. Its compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code and;

2. It does not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

A program promoting Diversity, Equity, and Inclusion means a program whose purpose is to promote preferences based on race, color religion, sex, or national origins, such as in training or hiring.

iv. Certification Regarding Compliance with 20 U.S.C. 1011f and any other applicable foreign funding disclosure requirements:

Applicants are advised that IHEs must certify the following at the time of award, and that this certification requirement must be included in any subaward agreements to IHEs:

1) Its compliance in all respects with section 1011f of title 20, United States Code, and any other applicable foreign funding disclosure requirements is material for purposes of section 3729 of title 31, United States Code, and for receipt of appropriate Federal grant funds.

7. Other Submission Requirements

Applications must be submitted electronically through MyGrants

F. Application Review Information

1. Review Criteria

Each application will be evaluated and rated based on the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea – 30 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 15 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.

https://mygrants.servicenowservices.com/mygrants

Program Planning/Ability to Achieve Objectives – 20 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 15 points: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 10 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.

2. Review and Selection Process

A review committee will evaluate all eligible applications.

3. Risk Review

i. Risk factors

Under the merit review as required by 2 CFR 200.206, prior to making a

Federal Award the Department will review and consider the following risk factors:

a. Financial stability

b. Management systems and standards

c. History of performance

d. Audit reports and findings

e. Ability to effectively implement requirements

f. Indicate travel restrictions in your proposal that would limit travel to Ukraine to deliver training in person and proposed solutions and locations and account for costs to bring training participants to those locations.

ii. Responsibility/Qualification Information in SAM.gov

The Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider (see 41 U.S.C. 2313);

An applicant can review and comment on any information in the responsibility/qualification records available in SAM.gov.

Before making decisions in the risk review required by 2 CFR 200.206, the Department will consider any comments by the applicant, along with information available in the responsibility/qualification records in SAM.gov.

G. Award Notices

The cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The award agreement is the authorizing document, and it will be provided to the recipient for review and counter-signature. The recipient may only start incurring project expenses beginning after the official kick-off of the cooperative agreement. The kick-off will be scheduled in coordination with the assigned Grants Officer Representative, and attended by the Grants team with the optional attendance of the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Unsuccessful applicants: Unsuccessful applicants will be notified by October 2025 via email.

Payment Method:

Payments under this award will be made through the U.S. Department of Health and Human Services (HHS) Payment Management System (PMS) or by completing form SF-270 - Request for Advance or Reimbursement and submitting the form. Final determination will be made in conjunction with the Grants Officer. Unless otherwise stipulated, the Recipient must request payments on a reimbursement basis. Instructions for requesting payments via PMS are available at:

https://pms.psc.gov/. Instructions for requesting payments via SF-270 are available at: Grants.gov post-award reporting forms

H. Post-Award Requirements and Administration

1. Administrative and National Policy Requirements

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:

https://www.grants.gov/forms/forms-repository/post-award-reporting-forms

• Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 89 FR 30046 on April 22, 2024, particularly on:

o Selecting recipients most likely to be successful in delivering results based on the program objectives through an impartial process of evaluating Federal award applications (2 CFR part 200.205), o Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341), o Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and o Terminating agreements pursuant to the U.S. Department of State Standard Terms and Conditions, including, to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD

MANAGEMENT

• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION

INFORMATION

• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS

• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE

WORKPLACE (FINANCIAL ASSISTANCE)

• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY

• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

• U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS

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2. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify what reports are required and how often these reports must be submitted. If applicable, the Recipient shall track all funding by country using a template provided by ACN/ECC. All reports must be uploaded to the appropriate post award activity in MyGrants.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement.

Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

In addition to the reports outlined in Reporting Requirements above, the recipient is required to submit quarterly detailed financial reports. These reports must provide a line-item breakdown of costs incurred or paid (consistent with the recipient’s accounting method) on the project including cost share, should compare the amount incurred or paid (consistent with the recipient’s accounting method) on each line-item and budget category to the amounts in the approved budget, and communicate the balance remaining in each line item and budget category. These reports are due on the same date as the quarterly reports described in Reporting Requirements. These reports must be submitted to the Grants Officer and Grants Officer Representative via MyGrants.

In addition to the reports outlined in Reporting Requirements above, the recipient is required to submit monthly performance reports. These reports should contain the same elements as the performance reports. These reports are due 10 calendar days after the end of each month. This requirement does not apply to the first and last month of the project when those months contain less than 15 days within the period of performance.

These reports must be submitted to the Grants Officer and Grants Officer Representative via MyGrants.

The recipient reserves the right to request any additional programmatic and/or financial program information during the award period.

Removal The Recipient will retain this high-risk designation until the Department of State determines the security/operating environment in the identified place(s) of performance has changed so that the high-risk designation is no longer applicable.

The Grants Officer will notify the recipient in writing of any change in the high-risk designation.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

Reporting Calendar by Fiscal Year

Q1 (October -December) due January 30;

Q2 (January-March) due April 30;

Q3 (April-June) due July 30; and Q4 (July-September) due October 30

I. Other Information

Guidelines for Budget Justification

The total budget should not exceed $345,338.00.

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Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $10,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $10,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 15% of Modified Total Direct Costs as defined in 2 CFR 200.1.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.