UE Interior Paint RFP - Google Docs.pdf

REQUEST FOR PROPOSAL

INTERIOR PAINTING SERVICES

LOCATION

UPPER ELEMENTARY SCHOOL

1500 LUDINGTON ST.

ESCANABA, MI 49829

Escanaba Area Public Schools is accepting sealed proposals for all labor, material, equipment and all other services to complete interior painting of hallways at the Upper Elementary School located at 1500 Ludington St. Escanaba, MI 49829

Your proposal marked “UE Interior Painting Services” must be delivered no later than Friday, May 8th by 2:00 PM, to Escanaba Area Public Schools, 1500 Ludington St. Escanaba, MI 49829 at which time all bids will be publicly opened and read aloud immediately thereafter. Bid proposals received after this time will not be considered or accepted.

Timeline The anticipated timeline for this project is as follows:

RFP Issuance Date: 03/20/2024 Mandatory Prebid walkthrough: 04/04/20224, 04/11/2024 or 4/16/2024 All times at 9:00 AM. Confirm meeting with Scott Peterson at speterson@eskymos.com Deadline for Questions: 04/26/2024 Proposal Submission Deadline: 05/08/2024 2:00 PM EST Contract Award Date: 05/13/2024 Project Start Date: Work can start on or after 06/07/2024 Project Completion Date: Must be completed by 08/02/2024

Scope of Work The selected contractor will be responsible for providing all labor, materials, equipment, and expertise necessary to complete the interior painting of the hallways, entrance and atrium, which includes, but is not limited to:

Surface Preparation: Properly prepare all surfaces to be painted, including cleaning, scraping, sanding, and filling any cracks or holes as needed.

Painting: Apply an appropriate primer to all surfaces if needed to ensure proper adhesion. Apply two coats of high-quality paint to all interior surfaces listed in the bid proposal. Recommended paint is Sherwin Williams Pro Industrial Waterbased Pre-Catalyzed Epoxy Eg-Shel.

Color Selection : Consult with the owner to select suitable paint colors. The final colors must be approved by the owner before painting begins.

Protection: Protect adjacent areas, windows, and landscaping from paint splatter and damage during the painting process.

Cleanup: Clean up the work area daily and remove all debris and materials upon project completion.

Inspection: Allow for a final inspection by the school Principal and Director of Operations, or their representative, to ensure the work meets the specified quality standards.

Final colors and design have not been determined but for the hallways, entrance and upstairs atrium we are looking for three colors. A base color and two accent colors. The stairways do not require accent colors.

Please breakdown your bid into separate quotes based on the following:

Main Bid. Painting of the entire building interior per the included maps. This is hallways on both floors, atrium, entrance and stairwells.

Alternative 1. Painting of the just the first floor hallways that run north to south and the south most hallway. Also the main entrance area and all hallways.

Alternative 2. Painting of the just the second floor hallways that run north to south and the south most hallway. Also the atrium area and all stairways.

Alternative 3. Painting of the classroom hallway (north building hallway) for both the first and second floors.

Alternative 4. Painting of the cafeteria.

The district may select the main bid in full or a combination of the alternative bids.

Interested painting contractors are requested to submit a detailed proposal that includes the following:

1. Company Information: Provide details about your company, including contact information, years in business, and relevant experience.

2. Project Team: Outline the key members of your project team, including their qualifications and experience. All members are required to submit photo identification through the District office for background checks.

3. References: Include references from past clients.

4. Cost Estimate: Submit a detailed cost estimate that includes labor, materials, and any other associated costs.

5. Project Plan: Provide a detailed plan outlining how you intend to execute the project, including your approach to surface preparation, painting, quality control and the safety of building occupants and worksite.

6. Timeline: Provide a proposed project timeline that includes key milestones and the estimated duration of each phase.

7. Insurance: Provide proof of insurance coverage, including liability and workers' compensation.

8. Licenses and Permits: Confirm that your company holds all necessary licenses and permits to perform painting work in the specified location.

Selection Criteria Proposals will be evaluated based on the following criteria:

Although cost will be an important factor in awarding the contract, the school district is not obligated by any statute or regulation to award the purchase of audit services solely on the basis of cost. Accordingly, the school district reserves the right to evaluate all proposals objectively and subjectively and to accept or reject any or all proposals or portions thereof. Additionally, the district reserves the right to negotiate changes in services with the firm determined to have submitted the proposal that is in the best interest of the district.

Bid Security: Bidders will be required to provide Bid Security in the form of a Certified Check or Bid Bond payable to the Owner for not less than 5% of their total bid amount. The project will require the Prime Contractor to obtain a performance and payment bond in the amount to cover the total contract. The Owner reserves the right to accept or reject any or all bids.

Proposals shall remain valid for a period of sixty (60) days after submission. Modifications to proposals will not be accepted by the district, except as may be mutually agreed upon following the acceptance of the proposal.

It is to be understood that this RFP constitutes specifications only for the purpose of receiving proposals for services and does not constitute an agreement for those services. It is further expected that each bidder will read these specifications with care. Failure to provide requested information or meet certain specified conditions may invalidate the proposal(s).

Any questions should be directed to Scott Peterson, Director of Operations, at speterson@eskymos.com mailto:speterson@eskymos.com

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