UDD RFI Questions_7.14.26.docx
DOCX document 56 KB Posted
- Attached to
- Unified Discovery and Disclosure (UDD) Platform
- Solicitation number
- 36C10B26Q0637
About this file
This is a Request for Information (RFI) Questions document issued by the Department of Veterans Affairs Office of Information & Technology (OIT) Product Delivery Service (PDS) dated July 14, 2026, soliciting industry responses regarding capabilities for the Unified Discovery and Disclosure (UDD) Platform.
The RFI requests vendors address nine key areas: (1) high-level solution overview including current Federal use, solution type (proprietary, open source, COTS), and cloud platform tenant architecture; (2) scalability approach for large Federal enterprises; (3) licensing and pricing models with rough order of magnitude estimates and cost reduction suggestions; (4) workflow, automation, and case management capabilities to reduce FOIA request backlogs and automate FOIA-mandated documents such as Vaughn indices; (5) file size and upload limitations for text, audio, and video formats; (6) notional implementation timeline and rollout approach; (7) privacy compliance support for Privacy Act records including Privacy Threshold Analysis, Privacy Impact Assessment, and System of Records Notice requirements with privacy-by-design approach; (8) software change management processes including communication protocols, pre-production testing timelines, outage notification procedures, service restoration commitments, and transparency tools; and (9) identification of any unachievable specifications. This RFI is a pre-solicitation notice with GovTribe Solicitation Number 36C10B26Q0637 that will inform a formal federal procurement for FOIA discovery and disclosure platform services.
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Text version
Unified Discovery and Disclosure (UDD) Platform
<VA-27-00004607>
REQUEST FOR INFORMATION (RFI)
QUESTIONS FOR INDUSTRY
DEPARTMENT OF VETERANS AFFAIRS
Office of Information & Technology (OIT) Product Delivery Service (PDS)
Unified Discovery and Disclosure (UDD) Platform
Date: July 14, 2026
<VA-27-00004607>
Version Number: 0.2
Responders are requested to address the following in their capability response:
1. High-Level Solution overview, current Federal use (including agencies served, references, and years in production), solution type (proprietary, open source, COTS, etc.), and cloud platform’s tenant architecture (single‑tenant, multi‑tenant, or a hybrid model)
2. Describe how your solution scales to a large Federal enterprise.
3. High-level licensing and pricing model, a Rough Order of Magnitude (ROM) including by year, and how pricing scales with volume. What are your suggestions or options that could help VA reduce the overall cost of this product / service, such as alternative approaches, service models, or volume-based pricing?
4. Describe how your system’s workflow, automation, and case‑management capabilities support reducing FOIA request backlogs, complex requests due to voluminous records and multiple components, automates FOIA-mandated documents such as Vaughn indices, etc., and improving overall processing efficiency.
5. Describe any file size or upload limitations for text, audio, and video formats supported by your system.
6. Notional implementation timeline and rollout approach for an effort of this size.
7. Describe your support for VA privacy compliance for Privacy Act records, including Privacy Threshold Analysis (PTA), Privacy Impact Assessment (PIA), and System of Records Notice (SORN) requirements, and the solution’s privacy-by-design approach.
8. Describe your approach to managing software changes, updates, and system outages. In your response, address the following:
a. How you communicate planned changes, upgrades, and releases to customers, including the typical notification lead time.
b. The processes and timelines you provide to allow customers to test upcoming changes prior to production deployment.
c. How do you notify customers of unplanned outages or service degradations, including the method, frequency, and timeliness of updates.
d. Your standard practices or commitments regarding service restoration efforts during outages, even if no formal guarantee is provided.
e. Any tools, portals, or communication channels you offer to support transparency around system status, change schedules, and incident reporting.
9. Are there any specifications that you believe are unachievable by industry? If so, please state why.
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