REQUEST FOR QUOTATION (RFQ)

FOR WINDOW WASHING SERVICES

I. SUMMARIZED SCOPE OF WORK

The Long Beach Public Utilities Department (LBPUD) is requesting quotations for WINDOW WASHING SERVICES in accordance to the LBPUD needs and/or fund availability. The contractor shall provide all materials, tools, parts, equipment, and labor necessary to provide WINDOW WASHING SERVICES. Services shall consist of monthly, quarterly, and semi-annual window washing. All WINDOW WASHING SERVICES shall be approved by LBPUD before work begins.

WINDOW WASHING SERVICES to be provided at locations in the City of Long Beach, including but not limited to, the following:

LBPUD Operations Service Center located at 1800 E Wardlow Rd.

LBPUD Groundwater Treatment Plant located at 2950 Redondo Ave.

LBPUD Gas Facility located at 2400 E Spring St.

II. SUBMITTAL INSTRUCTIONS

Quotes shall be submitted as follows:

Specifications are available online via the City’s Long Beach Buys portal at https://longbeachbuys.buyspeed.com/bso/ under the bid invitation number.

Bids shall be submitted electronically via the City’s secure online bidding system, Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a bid. Registration can be completed at https://longbeachbuys.buyspeed.com/bso/.

DEADLINES DATE TIME

Mandatory Site Walk July 1, 2026 9:00 AM

Question Submittal July 9, 2026 11:00 AM

Answers to be posted on Long Beach Buys under Bid invitation

July 15, 2026 3:00 PM

Bid Due July 22, 2026 11:00 AM

The following pages must be completed and included in the bid submission.

Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive:

1. Bid Form Section (RFQ page 18-21)

2. Local Preference Form (RFQ page 26)

3. Complete the Items Tab on Long Beach Buys with prices for all items bid

4. Addendum (if applicable)

The following pages may be included in the bid submission, if applicable:

1. Business License Section (RFQ page 17)

2. Use Tax Payment Permit (RFQ page 28)

Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am-5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wd LOR=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are not accessible and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going into the City’s Long Beach Buys portal and selecting “withdraw”.

Quotes are to be received by Wednesday, July 22, 2026 no later than 11:00 A.M.

Quotes received after the date and time will not be considered for the service. LBPUD reserves the right to reject all quotes.

Late bids, or bids submitted through other channels, will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids, and no exceptions shall be made.

Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

Questions shall be submitted as follows:

• Email: centralprocurement@lbutilities.org

The Department will not be responsible for or bound by (1) any oral communication or (2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing.

III. MANDATORY SITE WALK

A mandatory on-site job walk will be conducted with LBPUD representative(s) to allow prospective bidders to discuss the scope of work to be performed under this RFQ.

Attendance is MANDATORY.

Time: 9:00 am – 10:00 am Date: Wednesday, July 1, 2026 Location: Long Beach Public Utilities Department

Operations Service Center, Administration Building 1800 E. Wardlow Road Long Beach, CA 90807 Contact: centralprocurement@lbutilities.org

Mandatory pre-bid meeting will begin at LBPUD Administration Building, Lobby. After the meeting, selected sites will be visited. Attendance is mandatory, no exceptions.

Bidders must attend the meeting and sign-in to be able to submit a quote. Bids from Contractors who do not attend the meeting and site walk will not be considered.

IV. CONTRACT PERIOD

The contract shall be for a term of twelve (12) months. This contract may be extended by mutual agreement for up to one (1) additional period of one (1) year in accordance with terms and conditions stated herein.

V. BASIS OF AWARD

Quantities will not be considered in making this award. The award will be based on the unit prices, and percentage discounts given; along with meeting the specification requirements stated herein. LBPUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the contract if LBPUD believes it is in their best interest.

VI. BIDDER REPRESENTATIONS

By submitting a quote, Bidder represents that it:

Has thoroughly examined and become familiar with the specifications required under this RFQ.

Is capable of performing in accordance with Specifications.

Acknowledges that its quote is valid for 90 days and the quote cannot be withdrawn within that time.

VII. RIGHT TO REJECT QUOTE

The LBPUD reserves the right, in its discretion, to reject any and all quotes and, to the extent not prohibited by law, to waive any minor irregularity or informality in any quote that does not affect the validity of the quote or does not give the Bidder a competitive advantage over other bidders.

VIII. TIME OF PERFORMANCE

1. PERSONNEL

Contractor shall employ a sufficient number of employees as may be necessary to accomplish all monthly, quarterly, and semi-annual WINDOW WASHING SERVICES.

Contractor shall provide a list of all Contractor employees assigned to each site, updated monthly or if there is any change in staff during that month.

2. WORKING HOURS

The Contractor shall complete all work specified herein during the weekday hours of 7:00 a.m. to 2:30 p.m. unless otherwise directed by LBPUD.

3. HOLIDAYS AND WEEKENDS

Holidays observed by LBPUD are as follows: New Year’s Day (January 1); Martin Luther King, Jr. Day (third Monday in January); Washington’s Birthday (third Monday in February); Memorial Day (last Monday in May); Juneteenth (June 19); Independence Day (July 4); Labor Day (first Monday in September); Election Day (first Tuesday in November); Thanksgiving (fourth Thursday and Friday in November); and Christmas Day (December 25).

WINDOW WASHING SERVICES shall not be planned to be completed on holidays observed by LBPUD, but shall be available on all other regular workdays even though that day may be a holiday for the Contractor's employees.

4. WEATHER

WINDOW WASHING SERVICES shall not be completed during rainy weather, or when rain is predicted in the forecast. If service is scheduled on a date when weather does not permit or rain is predicted in the forecast the service shall be cancelled for that day and shall be rescheduled within three (3) days when rain is not in the forecast or weather conditions have improved. Notification of the rescheduled date shall be sent to the Facilities Maintenance Supervisor in writing (email).

IX. GENERAL TASK AND ACTIVITIES

Only LBPUD-approved cleaning methods, procedures, and solutions shall be used for all tasks described in this section.

Cleaning solutions Safety Data Sheets (SDS) documentation to be provided for LBPUD approval when Contractor starts the work process.

1. Exterior Glass

Exterior glass, windows, glass door panels, and the metal frame shall be washed on both sides. The Contractor shall take necessary precautions to prevent damage or staining to vertical blinds during cleaning.

2. Interior Glass

Interior glass includes partition glass and the interior surfaces of exterior glass. These surfaces and their metal frames shall be cleaned as part of this scope.

All other interior glass, such as display cabinets, bulletin board cases, glazed pictures, bookcase doors, signs, mirrors, interior glass doors and windows and doors with window inserts, shall be cleaned by a separate Janitorial Contractor.

3. Lobby Glass

3.1. 1800 E Wardlow: Lobby glass includes only the glass in the main lobby of the

Administration Building. Interior and exterior surfaces shall be washed monthly.

3.2. 2950 Redondo: Lobby glass includes interior and exterior glass, the partition glass on the hallway adjacent to the Water Quality Manager's office, and the partition glass separating the Lobby and the Library. Lobby glass shall be washed monthly and additionally upon LBPUD request for special events.

3.3. 2400 E Spring: Lobby glass includes the glass in the main lobby of Building 550.

Interior and exterior surfaces shall be washed monthly.

4. Sloped Glass

4.1. 1800 E Wardlow: Sloped glass is installed in Buildings B, D, L, and J. The sloped glass shall be cleaned quarterly on both sides.

4.2. 2950 Redondo: Sloped glass is installed above the Lobby entrance, on the east and west end of the Lobby skylight, the controlled corridor, and in the lunchroom.

The outside sloped glass shall be washed monthly. In addition, both the outside and inside glass shall be cleaned semi-annually.

4.3. 2400 E Spring: Not Applicable.

5. Miscellaneous Surfaces:

Miscellaneous surfaces shall be washed semi-annually using pressure washers and tucker poles as needed; using approved non-caustic or acidic cleaning solutions and procedures. Aluminum/steel exterior panels with rundown staining require hand washing.

Stainless-steel surfaces shall be hand-polished and finished with an approved surface preservative. These surfaces are included in the estimated glass and miscellaneous surface areas.

6. Prohibitions

Papers, books, tools, and equipment on desks, workstations, and laboratory benches shall not be moved or disturbed by the Contractor. LBPUD staff will clear items as needed.

Water shall be controlled during all cleaning operations; hose connections shall include shutoff devices.

Elevators shall be protected from damage when moving materials or equipment.

Interior glass cleaning solutions must be solvent-free and approved by LBPUD.

Stepping directly on glass is strictly prohibited; protective measures shall be used when work requires reaching over or near glass.

X. WINDOW WASHING SCHEDULE

Cleaning frequencies specified in this section represent the minimum required services.

MONTHLY SERVICES

Monthly services shall be performed every month on the first working day of each month and completed within a maximum of two consecutive days. Monthly services include:

1800 E Wardlow: Wash lobby glass windows.

2950 Redondo: Wash sloped glass, wash lobby glass windows.

2400 E Spring: Wash lobby glass windows.

QUARTERLY SERVICES

Quarterly services shall be performed in December, March, June, and September.

Service shall be performed on the first working day of each month and completed within a maximum of two consecutive days. Quarterly services include:

1800 E Wardlow: Wash interior and exterior of all windows, including assembly room and lunchrooms, in Administration Building. Wash interior and exterior of all windows, including sloped windows, of buildings A, B, D, E, J, K, and L.

2950 Redondo: Not Applicable.

2400 E Spring: Wash interior and exterior glass for Building 550, 560, and 570.

SEMI-ANNUAL SERVICES

Semi-annual services shall be performed in February and August. Service shall be performed on the first working day of each month and completed within a maximum of two consecutive days. Semi-Annual services include:

1800 E Wardlow: Not Applicable.

2950 Redondo: Wash all exterior and interior windows, and miscellaneous surfaces.

2400 E Spring: Not Applicable.

XI. LOCATIONS

WINDOW WASHING SERVICES shall be provided for the locations as described in this Section. Water access is available at all sites via spigot or quick coupler connection.

LBPUD reserves the right to add additional LBPUD locations and/or LBPUD facilities that may require WINDOW WASHING SERVICES during the contract period. Any added locations shall be incorporated at a price that is mutually agreed on by LBPUD and Contractor.

ESTIMATED GLASS AND MISCELLANEOUS SURFACE AREAS

Square footage information included herein is provided for estimating purposes only. The listed measurements are approximate and encompass both sides of all interior and exterior glass surfaces, along with any miscellaneous applicable surfaces.

Operations Service Center (1800 E Wardlow)

1. Administration Building Approx. Area (Sq. Ft.)

Ground Floor Exterior 1,980 Ground Floor Interior 1,980 Lobby Glass 1,902 Assembly Glass 616 Lunchrooms 168 2nd Floor Exterior 4,100

2nd Floor Interior 3,100 3rd Floor Exterior 4,100 3rd Floor Interior 3,100 4th Floor Exterior 4,100 4th Floor Interior 3,100

2. Building A – Service Center Approx. Area (Sq. Ft.)

Exterior Glass 652 Interior Glass 652

3. Building B – Meter Shop Approx. Area (Sq. Ft.)

Exterior Glass 652 Interior Glass 652

4. Building D – Garage/Shops Approx. Area (Sq. Ft.)

Exterior Glass 425 Interior Glass 425 Exterior Sloped Glazing 4,110 Interior Sloped Glazing 4,110

5. Building E – Construction Approx. Area (Sq. Ft.)

Exterior Glass 1,456 Interior Glass 1,456

6. Building L – Support Service/CCTV Approx. Area (Sq. Ft.)

Exterior Glass 316 Interior Glass 316

7. Building K – Sewer Approx. Area (Sq. Ft.)

Exterior Glass 809 Interior Glass 809

8. Building J – Telemetry/Support Approx. Area (Sq. Ft.)

Exterior Glass 78 Interior Glass 78 Exterior Sloped Glazing 2,292 Interior Sloped Glazing 1,424

Total Estimated Surface Areas Approx. Area (Sq. Ft.)

Exterior Glass 18,668 Interior Glass 15,668 Exterior Sloped Glazing 6,402 Interior Sloped Glazing 5,534

Total Approx. Area (1800 E Wardlow) 46,272 Sq. Ft.

Groundwater Treatment Plant (2950 Redondo)

1. Ground Floor Approx. Area (Sq. Ft.)

Exterior Glass 2,040 Interior Glass 2,040 Lobby Glass 4,106 Sloped Glass 636

2. Second Floor Approx. Area (Sq. Ft.)

Exterior Glass 3,442 Interior Glass 3,648 Sloped Glass 526

3. Maintenance Building Approx. Area (Sq. Ft.)

Exterior Glass 86 Interior Glass 86

4. Office Trailer Approx. Area (Sq. Ft.)

Exterior Glass 587 Interior Glass 587

5. Miscellaneous Surfaces Approx. Area (Sq. Ft.)

Porcelain Ceramic Tile 8,691 Aluminum Panel 5,482 Stainless Steel 3,943 Metal Louvers 324 Deck Flashing 156 Support I-Beams and Pillars 300

Total Estimated Surface Areas Approx. Area (Sq. Ft.)

Exterior Glass 6,155 Interior Glass 6,361 Lobby Glass 4,106 Sloped Glass 1,162 Miscellaneous Surfaces 18,896

Total Approx. Area (2950 Redondo) 36,680 Sq. Ft.

Gas Facility (2400 E Spring)

1. Building 550 – Ground Floor Approx. Area (Sq. Ft.)

Exterior Glass 7,270 Interior Glass 1,388 Lobby Glass 1,700

2. Building 550 – Second Floor Approx. Area (Sq. Ft.)

Exterior Glass 7,270

Interior Glass 1,388

3. Building 560 – Ground Floor Approx. Area (Sq. Ft.)

Exterior Glass 1,436 Interior Glass 40

4. Building 560 – Second Floor Approx. Area (Sq. Ft.)

Exterior Glass 1,436 Interior Glass 40

5. Building 570 – Ground Floor Approx. Area (Sq. Ft.)

Exterior Glass 4,200 Interior Glass 1,427

6. Building 570 – Second Floor Approx. Area (Sq. Ft.)

Exterior Glass 4,200 Interior Glass 1,427

Total Estimated Surface Areas Approx. Area (Sq. Ft.)

Exterior Glass 25,812 Interior Glass 5,710

Total Approx. Area (2400 E Spring) 31,522 Sq. Ft.

XII. OTHER SCHEDULED SERVICES

The Contractor must have capabilities for "Callback" work for emergencies or special events. Callback is to be authorized by LBPUD and is to be shown as separate item on monthly billing. The Contractor shall bill callback services at the hourly rates indicated in their quote. The Contractor shall respond to a "Callback" within 2 hours after the request.

XIII. ESTIMATES

Contractor shall provide written estimates at no additional cost to the LBPUD for each service request. Written estimate shall include estimated hours and/or any materials or supplies needed to complete the service requested. A verbal approval is acceptable; work completed without written and/or verbal consent from LBPUD shall not be the responsibility of LBPUD. If any additional work required that does not have prior approval, the Contractor shall make no attempt to complete such work, but shall contact LBPUD immediately of the issue. The Contractor may be asked to submit a written quote for additional work.

Hourly rates shall include all costs associated with the requested service and be the total cost to LBPUD, including but not limited to labor, equipment, consumable materials, small tools, and repairs.

XIV. COST

Bidder shall provide pricing for the services requested during the term of this Contract.

The price quote shall include all charges. Other costs NOT listed in the price quote may not be added at the time of invoicing. Unit prices, and percentage discounts for the items shall be held firm for the one-year term; decrease of percentage discounts and price increase for listed items is not acceptable. LBPUD reserves the right to cancel the contract if unit prices are increased and/or percentage discounts are decreased.

XV. SALES TAX

Unit prices stated herein shall not include sales tax.

XVI. ADDENDUM (IF APPLICABLE)

During the advertising period an addendum may be issued, which includes changes and/or additions to the original bid solicitation. Bidder shall acknowledge the receipt of the addendum by signing and returning with their bid. Bidders that do not include a posted Addendum with their bid may be deemed non-responsive and their bids may be rejected.

Addendum submittal may not be accepted after the bid opening.

Addendums will be posted online https://longbeachbuys.buyspeed.com under the bid invitation number and via email request to CentralProcurement@lbutilities.org.

XVII. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary.

XVIII. MINIMUM ORDERS

No minimum orders will be permitted. Quote indicating a minimum order will be rejected.

XIX. INSURANCE

Awarded Contractor shall submit required documents in accordance to item 31 of the General Conditions.

XX. LEGAL DISCLOSURE

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City, or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The Bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

XXI. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

XXII. PURCHASE ORDER

A Purchase Order (PO) will be sent to the Awarded Contractor by LBPUD. During the Contract period Awarded Contractor will provide WINDOW WASHING SERVICES.

XXIII. PAYMENT

Payment for items shall be made in due course of payments of LBPUD after completion of delivery and acceptance by LBPUD; and upon receipt of an invoice from the Awarded Contractor.

The Awarded Contractor shall send an electronic invoice with each billing to the LBPUD Accounts Payable at the following email addresses:

WaterFinance@lbwater.org and Yolanda.Chavez@lbutilities.org Bill to: LBPUD Accounts Payable,1800 E. Wardlow Rd., Long Beach, CA 90807

The Awarded Contractor shall not invoice for items or services before items have been received or service has been completed. Payment will not be authorized until item has been received or service has been completed.

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these specifications, inspected and accepted by LBPUD and that applicable certifications and reports have been submitted in accordance with this Contract.

XXIV. CONTRACTOR ORIENTATION MEETING

Awarded Contractor may be required to attend an orientation meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

XXV. CONTRACTOR’S ON-SITE PERSONNEL

Each contractor’s personnel performing WINDOW WASHING SERVICES on LBPUD site under these specifications shall be a regular employee of the Awarded Contractor. During all working hours, Awarded Contractor's employees shall be attired in clean, neat appearing, and well fitted uniforms bearing Awarded Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Awarded Contractor. Employees performing services for LBPUD shall also wear in full view LBPUD visitor’s badge.

Note that LBPUD will provide access to all locations. Awarded Contractor shall not admit any person into the work area who is not an employee of LBPUD or Awarded Contractor.

Awarded Contractor’s personnel shall have the appropriate identification with them at all times.

Entry into and exit from LBPUD facilities by Awarded Contractor's employees shall be made at those locations designated by LBPUD. Upon completion of service Awarded Contractor shall immediately return visitor badges to LBPUD.

XXVI. SECURITY OF FACILITIES

LBPUD will provide access to all LBPUD locations. Contractor shall not admit any persons into LBPUD work area who is not an employee of LBPUD or Contractor.

Contractor’s personnel shall have the appropriate identification with them at all times.

It shall be the responsibility of the Contractor to secure against unauthorized entry to LBPUD facilities or portions of facilities occupied by Contractor’s employees in the absence of LBPUD personnel. All unattended exterior doors and gates shall remain locked at all times.

Entry into and exit from LBPUD facilities by Contractor’s employees shall be made at those locations designated by LBPUD.

XXVII. DAMAGES

The Contractor shall take all reasonable precautions to ensure that LBPUD property, building, grounds, equipment, furnishings, and other items are properly protected from damages at all times. Reasonable precautions may include, but are not limited to:

sectioning off work area, objects, or other such actions that may be necessary to prevent damages. Contractor shall be responsible for any damages caused by actions of its personnel during the course of setting up, working, or removing from work sites its equipment, materials, and supplies.

The Contractor shall be held responsible for all or any damages to LBPUD building structures, property, equipment, etc., and shall further be responsible to replace, repair, and make restitution to the LBPUD’s satisfaction for such damage as incurred by the Contractor. Any damage to property from any cause which might have been prevented by the Contractor, contractor’s employees or agents shall be repaired at the Contractor’s own cost and expense.

All safety concerns, incidents, or accidents shall be reported to LBPUD immediately.

Contractor shall exercise all appropriate measures to fully protect all surfaces, persons, and adjacent areas before, during and after work.

In the event of accidental site damage by the Contractor, Contractor shall be responsible to return the site to its original condition at no cost to LBPUD.

XXVIII. SAFETY REQUIREMENTS/PRECAUTIONS

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and adhere to the safety standards outlined by Cal/OSHA.

LBPUD representative(s) reserves the right to issue restraint or cease orders to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.

The Bidder shall additionally accept the sole responsibility for complying with all, city, state, federal, and other legal requirements, including but not limited to compliance with applicable OSHA and Cal/OSHA safety orders. The Bidder shall inspect all potential hazards at said facilities and keep a log of date inspected and action taken.

Bidder shall be responsible for instructing employees in safety measures considered appropriate. Contract workers shall not place any equipment in traffic areas or other locations in any manner that would create safety hazards. The Contractor shall at all times ensure the safety of the public, City employees, elected and appointed officials, and others, by posting safety warning signs, safety tape, barricades, traffic cones, or other warning devices around job sites prior to and during the performance of work. The Contractor's personnel must wear safety harnesses, safety ropes and other applicable personal protective equipment at all times when performing high-rise work. ln all situations, the Contractor must conform to all Occupational Safety and Health Administration (OSHA) and lndustrial Safety Order rules and regulations while performing services.

The contractor is responsible for supplying each employee of the contractor with the necessary personal protective equipment which meets OSHA rules. Personal protective equipment to include safety glasses, shoes, safety shields, face masks, rain gear, leather, etc. All personal protective equipment necessary to perform the service shall be secured by the Contractor at the Contractor's own expense.

XXIX. USE OF SPECIAL EQUIPMENT

The Contractor shall provide, at its own cost and expense, all other equipment for performing work at all job sites listed. The Contractor shall follow all safety requirements in the use of any equipment.

XXX. SUBCONTRACTING

Any attempt by the Contractor to subcontract any performance of the terms of this Contract shall be approved by LBPUD. LBPUD shall not be held responsible for any unapproved work completed by a subcontractor. Contractor shall be responsible for any costs resulting from unapproved subcontract services. In the event of such a default, LBPUD may immediately terminate this contract.

XXXI. MISCELLANEOUS SERVICES

Miscellaneous services not listed herein may be purchased by the LBPUD, from the successful Bidder, provided no purchase exceeds $5,000.00 per order.

XXXII. SUPPLEMENTAL WORK / ADDITIONAL AS-NEEDED WORK

LBPUD may require the Awarded Contractor to perform supplemental work/ additional as-needed work, outside the scope of this RFQ. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, Awarded Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBPUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBPUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including any supplies used with their unit price, as well as total cost and labor.

All supplemental work as provided for herein shall commence on the specified date established and Awarded Contractor shall proceed diligently to complete said work within the time allotted.

LBPUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LBPUD will request the Awarded Contractor to perform any additional work. Bidder must not rely on receiving a request from the City for additional work in preparing and submitting a bid.

XXXIII. INSPECTION

Contractor shall perform service in a timely and professional manner. All work and materials used shall be of the highest quality. All service performed under this contract shall be inspected and signed off by the designated LBPUD representative. Final inspection and acceptance shall be made after service is complete. Neither inspection, waiving of inspection, nor LBPUD's acceptance shall relieve the Contractor of the obligation to furnish the products and services according to these Specifications.

In the event that work performed is deemed by LBPUD to be deficient or the items not meeting the minimum specified requirements as determined by LBPUD, shall be returned to the Contractor for compliance. Contractor shall correct noted deficiencies within ten

(10) working days at no additional cost to LBPUD.

XXXIV. DEFAULT CONTRACTOR

The Contract may be terminated by LBPUD without liability for damages when in the LBPUD’s opinion the Awarded Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Contractor, the LBPUD reserves the right to procure the articles or services from other sources and to hold the Awarded Contractor responsible for any excess costs occasioned to the LBPUD thereby.

XXXV. PUBLIC WORK AND PREVAILING WAGES

In the performance of public work under any Contract, Awarded Contractor shall comply with the provisions of Standard Specifications for Public Works Construction, latest edition, and Long Beach Public Utilities Department Amendments thereto.

CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor to whom the contract is awarded, along with its subcontractors, shall pay not less than the general prevailing rate of per diem, holiday and overtime wages established by the Department of Industrial Relations (DIR) of the State of California for the locality in which the public work is to be performed for each craft, classification or type of worker needed to execute the contract.

Refer to the California DIR’s website for such prevailing wages and additional information:

http://www.dir.ca.gov/dlsr

XXXVI. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision.

In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the reduced price).

The maximum preference a bidder may be awarded pursuant to this Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under this Section exceed fifty thousand dollars ($50,000.00) for any bid.

It has been determined that the local preference is applicable to this Request for Quotation.

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

1. A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

2. A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits.

All Bidders must submit the Local Preference Program at Attachment I.

XXXVII. LICENSES AND PERMITS

Awarded Contractor shall be licensed to do business within the City of Long Beach and shall meet the Labor Standards for each employee as set forth by the California Industrial Relations Department.

All permits and licenses necessary to perform WINDOW WASHING SERVICES shall be secured by Awarded Contractor at the Contractor's own expense. Awarded Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of WINDOW WASHING SERVICES.

XXXVIII. BUSINESS LICENSE

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution. At the time of Quote submittal, a Long Beach Business License is not mandatory; however, if the Contractor has already filed, information may be submitted above.

BID FORM SECTION

In accordance to the terms and conditions, the undersigned shall furnish complete as per RFQ and execute a Contract at the following rates and percentages.

ITEMS:

A. Services

The three locations included in Items 1-3 are the following in the City of Long Beach:

• LBPUD Operations Service Center located at 1800 E Wardlow Rd.

• LBPUD Groundwater Treatment Plant located at 2950 Redondo Ave.

• LBPUD Gas Facility located at 2400 E Spring St.

B. Other Charges (Explain):

C. Qualifications for Bidders

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily perform the service required in these Specifications and shall be engaged in the business of providing WINDOW WASHING SERVICES by the use of its own trained and qualified employees and have the equipment, tools, materials, and supplies capable of performing the mentioned services within the required time frame.

The Contractor must have been in business providing WINDOW WASHING SERVICES for at least the last three (3) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing WINDOW WASHING SERVICES.

Item No.

Description Estimated Quantity

Unit Cost

1.

Monthly Services (Three locations included)

Enter Unit Cost on Line

Items Tab

2.

Quarterly Services (Three locations included)

Enter Unit Cost on Line

Items Tab

3.

Semi-Annual Services (Three locations included)

Enter Unit Cost on Line

Items Tab

4. Special Events Services (Callback) N/A Enter Hourly Rate on

Line Items Tab

D. Warranty / Guarantee

Contractor warrants that all window washing services performed under this contract shall be completed in a professional, workmanlike manner and in accordance with industry standards for commercial window cleaning. All work shall be free from streaks, smudges, residue, and other visible defects upon completion.

Contractor shall guarantee the quality of all services performed for a period following completion of each service visit. During this period, the Contractor shall, at no additional cost to the LBPUD, correct any deficiencies in workmanship that become apparent and are attributable to the Contractor’s performance.

State warranty/guarantee period for workmanship: _____ days

E. Terms of Extension

This contract is subject to extension for one (1) additional period of one year after date of expiration of the Contract by mutual agreement.

Complete the percentage amount below:

Price increase shall not exceed _______ % during extension period.

F. Contact Information

Each Bidder shall provide the name and contact details of a designated representative authorized to manage order placement, resolve discrepancies, and address specialized service requirements, etc.

Contact Information

Contact #1 Contact #2 Contact #3

Name:

Title:

Telephone:

Fax:

Email:

Required Data:

Bidder must indicate with a check mark, in the spaces provided, their response to the following requests. Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive.

Bidder agrees to hold quoted rates, discounts, and prices firm for one (1) year.

☐ YES ☐ NO

Bidder agrees that service shall be completed within completed within two (2) consecutive days maximum from the scheduled service dates.

Bidder agrees to respond to Callback Service Requests within two hours (2) of request.

Bidder has the capability to perform work at LBPUD Facilities and/or other locations throughout the City of Long Beach.

Quotes must be signed by individual(s) legally authorized to bind the Bidder and shall contain a statement that the bid is a firm offer for a 90-day period.

LBPUD reserves the right to purchase different quantities or request service at the proposed prices depending on actual needs and requirement. LBPUD does not guarantee usage nor guarantee that all items listed herein will be ordered/purchased during the term of the contract. LBPUD may purchase additional items not listed on quote.

It is understood that the unit price(s) shall be held to be "correct" if the totals are found to contain any computational errors and that the totals found to be in error shall be corrected.

Signed: Date:

Print Name/Title:

Company Name:

Address:

Email:

Phone Number: Fax Number:

WE ARE PLEASED TO SUBMIT THIS QUOTE IN ACCORDANCE WITH LBPUD

REQUEST FOR QUOTATION, SPECIFICATIONS AND TERMS AND CONDITIONS TO

PROVIDE WINDOW WASHING SERVICES AND DELIVERY FOB DESTINATION

LONG BEACH PUBLIC UTILITIES DEPARTMENT: OPERATIONS SERVICE CENTER

1731 E 33rd STREET, LONG BEACH, CA 90807, GROUNDWATER TREATMENT

PLANT, 2950 REDONDO AVENUE, LONG BEACH, CA 90806, AND GAS FACILITY,

2400 E. SPRING STREET, LONG BEACH, CA 90806.

GENERAL CONDITIONS

1) Acceptance of the offer contained in this Contract is expressly limited to the terms and conditions of such offer as herein stated.

2) Definitions

A) Bidder Any individual, firm or corporation submitting a bid to sell and deliver the materials, supplies or equipment to be furnished in accordance with these Specifications and called for in the request for quotation.

B) Board Board of Public Utilities Commissioners of the City of Long Beach

C) City The City of Long Beach, a municipal corporation of the State of California

D) Contract These Specifications, the Request for Quotation, the Bid of the Contractor, and the contract entered into pursuant thereto shall constitute the Contract between the Board and the Contractor

E) Contractor The Bidder whose Bid is accepted and to whom the Contract is awarded

F) Engineer General Manager of the Long Beach Public Utilities Department or his designated representative(s).

G) General Manager The General Manager of the City of Long Beach Public Utilities Department

H) LBPUD

Long Beach Public Utilities Department

3) No charges for taxes, transportation, boxing, packaging, crating or returnable containers will be allowed and paid by LBPUD unless separately stated hereon. All sales, use, excise or similar taxes to be paid by LBPUD must be itemized separately hereon and on invoices.

4) LBPUD’s obligation to pay the sum herein stated for any one fiscal year shall be contingent upon LBPUD appropriating the necessary funds for such payment by LBPUD in each fiscal year during the term of this Contract. For the purposes of this section, a fiscal year commences on October 1 of the year and continues through September 30 of the following year. In the event that the Board fails to appropriate the necessary funds for any fiscal year, then the Contract will terminate at no additional cost or obligation to LBPUD.

5) Contractor shall deliver the materials, equipment, supplies or services, or cause the work to be performed, within the time and in the manner specified in the Contract. Times and dates stated herein are of the essence. If at any time Contractor has reason to believe that deliveries will not be made as scheduled, written notice setting forth the cause of the anticipated delay shall be given immediately to LBPUD. Deliveries must be prepaid. C.O.D. shipments will not be accepted.

6) LBPUD reserves the right at any time to make changes in drawings and specifications, in methods of shipment and packaging and in place of delivery as to any articles covered by this Contract. In such event there will be made an equitable adjustment in price and time of performance mutually satisfactory to Contractor and LBPUD; but, any claim by Contractor for such an adjustment must be made within thirty (30) days of such change.

7) Contractor warrants that the goods, machinery or equipment delivered or the work performed hereunder shall conform to the specifications, drawings, samples or other description specified by LBPUD and shall be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, in good working order, and free from defect or faulty workmanship for a period of ninety (90) days. When defective goods, machinery, or equipment or faulty workmanship is discovered, which requires repair or replacement pursuant to this warranty, Contractor shall provide all labor, materials, parts, and equipment to correct such defect at no expense to LBPUD.

8) Contractor shall defend, indemnify, and hold Board and City, their officials and employees harmless from and against all loss, damage, liability, demands, claims, causes of action, costs, and expenses (including reasonable attorney’ fees) for injuries (including death) to persons, or damage or destruction of property connected with or arising from the negligent acts or omissions of Contractor, its officers, agents, and employees in the performance of this Contract.

9) The Board reserves the right to terminate this Contract at any time in whole or in part even though Contractor is not in default hereunder.

In such even there will be made an equitable adjustment of the terms that is mutually satisfactory to the Board and Contractor. Upon receipt of any notice of such termination, Contractor shall, unless such notice otherwise directs, immediately discontinue all work on the Contract and deliver, if and as directed, to the Board all completed and partially completed articles, work in process and materials purchased or acquired for performance of the Contract. The provisions of this section shall not limit or affect the right of the Board to terminate this Contract immediately upon written notice of breach.

10) The Board reserves the right to cancel this Contract or any part thereof and reject delivery of goods if delivery is not undertaken and completed when specified and in accordance with specifications. Contractor shall be charged for any direct losses, but not any consequential damages, sustained by the Board and City by reason of such delay or failure, excepting losses caused by a delay for reasons beyond Contractor’s reasonable control. Direct losses shall include any costs to the Board and City in excess of the Contract price of obtaining goods from other sources similar to those cancelled or rejected hereunder.

11) The Board shall pay to Contractor the price(s) specified in the Contract on delivery of the materials, equipment, supplies, or services and acceptance thereof by General Manager or his designee, or upon completion of the work to be performed and accepted thereof, as specified in the Contract. Defective articles or articles not in accordance with LBPUD’s specifications shall be held for Contractor’s instructions at Contractor’s risk and if Contractor so directs will be returned at Contractor’s expense.

12) No return or exchange of material, equipment, or supplies shall be permitted without written approval of LBPUD’s Purchasing Agent.

13) All royalties for patents, or charges for the use of patents, which may be involved in any article to be furnished under this Contract shall be included in the Contract price.

14) In cases where a price subject to escalation has been agreed upon, the price escalation shall be shown as a separate item on the invoice. Unless an escalator clause has been shown as a specific part of this Contract, Contractor shall not be entitled to reimbursement for costs incurred due to escalation.

15) All materials, supplies and equipment provided under this Contract shall be in full compliance with the Safety Orders and Regulations of the Division of Industrial Safety of the State of California, Title 8, California Code of Regulations (CAL/OSHA) and all applicable OSHA regulations as well as all other applicable California Code of Regulations. Contractor shall indemnify and hold the Board and City, its officials, and employees harmless for, of, and from any and all loss, including, but not limited to fines, penalties. and corrective measures they may sustain by reason of Contractor’s failure to comply with said laws, rules, and regulations in connection with the performance of this Contract.

16) Contractor shall keep confidential and not disclose to others or use in any way to the detriment of LBPUD, confidential business or technical information that LBPUD may disclose in conjunction with this Contract, or Contractor may learn as a result of performing this Contract.

17) This Contract shall not be assigned in whole or in part, nor any duties delegated without the Board’s prior written approval.

18) The remedies herein reserved shall be cumulative and additional to any other remedies at law or in equity. The waiver of any breach of this Contract shall not be held to be a waiver of any other or subsequent breach. LBPUD’s failure to object to provisions contained in any communication from Contractor shall not be deemed an acceptance of such provisions or a waiver of the provisions of this

19) This Contract shall not be amended or modified except by written agreement signed by the parties and expressly referring to this

20) Contractor shall indemnify, hold harmless, and defend the Board and City, their officials, and employees from any damage, claim, loss, cost, liability, cause of action, or expense, including reasonable attorney’s fees, whether or not reduced to judgment, arising from any infringement or claimed infringement of any patent, trademark or copyright, or misappropriation of confidential information, or trade secrets of any third party and based on the manufacture, sale, or use of goods, machinery, or equipment supplied hereunder.

21) Contractor shall furnish further itemization and breakdown of the Contract price when requested by LBPUD.

22) Contractor, in the performance of any work or the furnishing of any labor under this Contract, shall be considered as an independent contractor. Contractor, his agents, and employees shall not be considered as employees of LBPUD.

23) Contractor and subcontractor(s) shall not discriminate against any person in the performance of this Contract and shall comply with applicable federal, state, and city equal employment opportunity laws, ordinances, rules, and regulations. Contractor and subcontractor(s) shall not discriminate against any employee or applicant for employment or against any subcontractor on the basis of race, color, religion, national origin, sex, sexual orientation, AIDS, HIV status, age, disability, or handicap, subject to federal and state laws, rules, and regulations.

24) Contractor shall comply with all applicable federal, state, and local laws pertaining to the subject matter hereof.

25) Contractor shall submit samples of all documents that Contractor may require LBPUD to execute to complete this transaction. By accepting these samples as part of the bid or by awarding the Contract to a Contractor who has submitted said samples, LBPUD does not agree to the terms stated in said samples. This Request for Quotation and Contractor’s bid shall take priority over said samples and this Request and Contractor’s bid shall become the Contract between LBPUD and the Contractor.

26) All quantities stated herein are only ESTIMATES. LBPUD reserves the right to increase or decrease these estimated quantities based on its actual needs and funds available.

27) LBPUD reserves the right to exercise at its option an increase in expenditures by ten (10) percent annually, but LBPUD does not guarantee such an increase.

28) Contractor shall cooperate with LBPUD in all matters relating to taxation and the collection of taxes, particularly with respect to the self-accrual of use tax. Contractor shall cooperate as follows: (i) for all leases and purchases of materials, equipment, supplies or other tangible personal property totaling over $100,000 shipped from outside California, a qualified Contractor shall complete and submit to the appropriate governmental entity the form in Appendix “A” attached hereto; and (ii) for construction contracts and subcontracts totaling $5,000,000 or more, Contractor shall obtain a sub-permit from the California Board of Equalization for the Work site. “Qualified” means that the Contractor purchased at least $500,000 in tangible personal property that was subject to sales or use tax in the previous calendar year.

In completing the form and obtaining the permit(s), Contractor shall use the address of the Work site as its business address and may use any address for its mailing address. Copies of the form and permit(s) shall also be delivered to the Purchasing Agent. The form must be submitted and the permit(s) obtained as soon as Contractor receives a notice of award. Contractor shall not order any materials or equipment over $100,000 from vendors outside California until the form is submitted and the permit(s) obtained and, if Contractor does so, it shall be a material breach of the Agreement.