UD-26-328 Tank Cleaning and Inspection Services RFQ~1.pdf

REQUEST FOR QUOTATION (RFQ)

FOR TANK CLEANING AND INSPECTION SERVICES

I. SUMMARIZED SCOPE OF WORK

The Long Beach Public Utilities Department (LBPUD) is requesting quotations for Tank Cleaning and Inspection Services in accordance to LBPUD needs and/or fund availability.

LBPUD owns and operates a 62.5-MGD groundwater treatment plant, 19 potable water tanks and 5 recycled water tanks at the Alamitos Reservoir (ALA) site and 12 potable water tanks at the J. Will Johnson Reservoir (JWJ) site. The scope of work includes 10 potable water tanks – 5 at the ALA site, 5 at the JWJ site, a flow splitter basin at the Groundwater Treatment Plant (GWTP) and 2 recycled water tanks at the ALA site.

All work shall be performed while maintaining potable and recycled water quality and regulatory compliance for public water systems and industry standards for potable and recycled water storage tanks. The contractor shall provide all materials, equipment, and labor necessary to provide Tank Cleaning and Inspection Services. The contractor shall also coordinate tank outages and operational constraints with LBPUD Operations staff to maintain system reliability and service levels.

II. RELATED LBPUD SPECIFICATIONS

Section 33 01 10 Disinfection of Potable Water Tank

III. SUBMITTAL INSTRUCTIONS

Quotes shall be submitted as follows:

Specifications are available online via the City’s Long Beach Buys portal at https://longbeachbuys.buyspeed.com/bso/ under the bid invitation number.

Bids shall be submitted electronically via the City’s secure online bidding system, Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a bid. Registration can be completed at https://longbeachbuys.buyspeed.com/bso/.

DEADLINES DATE TIME

Question Submittal April 21, 2026 11:00 AM Answers to be posted on Long Beach Buys under Bid invitation April 23, 2026 3:00 PM

Bid Due April 30, 2026 11:00 AM https://lbutilities.org/ https://longbeachbuys.buyspeed.com/bso/ https://longbeachbuys.buyspeed.com/bso/ https://longbeachbuys.buyspeed.com/bso/

The following pages must be completed and included in the bid submission.

Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive:

1. Bid Form Section (RFQ pages 16-18)

2. Local Preference Form (RFQ page 23)

3. Complete the Items Tab on Long Beach Buys with prices for all items bid

The following pages may be included in the bid submission, if applicable:

1. Business License Section (RFQ page 15)

2. Use Tax Payment Permit (RFQ page 25)

Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am-5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wd LOR=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are not accessible and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going into the City’s Long Beach Buys portal and selecting “withdraw”.

Quotes are to be received by Thursday, April 30, 2026 no later than 11:00 A.M.. Quotes received after the date and time will not be considered for the service. LBPUD reserves the right to reject all quotes.

Late bids, or bids submitted through other channels, will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids, and no exceptions shall be made.

Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

Questions shall be submitted as follows:

• Email: centralprocurement@lbutilities.org

The Department will not be responsible for or bound by (1) any oral communication or (2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing.

https://lbutilities.org/ mailto:LBPurchasing@longbeach.gov https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C mailto:centralprocurement@lbutilities.org

IV. CONTRACT PERIOD

The contract shall be for a term of one (1) year.

V. BASIS OF AWARD

The award will be based on the lump sum, and along with meeting the specification requirements stated herein. LBPUD reserves the right to add additional LBPUD locations and/ or LBPUD facilities that may require services during the contract period.

VI. BIDDER REPRESENTATIONS

By submitting a quote, Bidder represents that it:

• Has thoroughly examined and become familiar with the specifications required under this RFQ.

• Is capable of performing in accordance with Specifications.

• Acknowledges that its quote is valid for 90 days and the quote cannot be withdrawn within that time.

VII. RIGHT TO REJECT QUOTE

The LBPUD reserves the right, in its discretion, to reject any and all quotes and, to the extent not prohibited by law, to waive any minor irregularity or informality in any quote that does not affect the validity of the quote or does not give the Bidder a competitive advantage over other bidders.

VIII. SCOPE OF WORK

A. Inspection and Corrosion Evaluation:

a. Pre-Inspection Coordination:

i. Conduct a conference call with LBPUD Operations staff to confirm project approach, sequencing, safety procedures, tank access requirements, and operational constraints. If needed, an in-person meeting can be subsequently conducted to confirm the work site conditions prior to the Contractor’s mobilization.

ii. Coordinate inspection schedules to minimize impacts to system operations.

iii. The services may be scheduled and performed in multiple rounds.

For any round in which one or more than one water tank is to be inspected and serviced (including inspection and corrosion evaluation, cleaning, disinfection, flushing, testing, and related activities), the Contractor shall submit, for that round of work, pre-inspection submittals, include:

• A site-specific Diving Plan that explicitly addresses all tanks included in that round.

• A site-specific Health and Safety Plan (HASP) that explicitly addresses all tanks included in that round, including confined space entry, fall protection, lock-out/ tag-out, and diving safety, compliant with the State of California, Division of Occupational Safety and Health (CalOSHA) requirements.

• Wastewater and Sediment Handling and Disposal Plan, which covers all tanks included in that round, including de-chlorination and any off‑site disposal facilities.

• These plans shall clearly identify every tank covered and the work to be performed at each tank, and shall ensure that no activity or location within that round of work is left unaddressed.

• Disinfection and cleaning procedure detailing chemicals, concentrations, contact times, and neutralization methods, consistent with the American Water Works Association (AWWA) Standard: C652-19 Disinfection of Water Storage Facilities (latest version) as well as federal, state, and local regulatory guidance.

• Qualifications and certifications of inspection and diving personnel (e.g., National Association of Corrosion Engineers (NACE), AWWA, State of California commercial diver certifications).

• All pre-inspection submittals shall be provided to LBPUD for review and approval at least ten (10) working days prior to the pre-inspection meeting. No work will be carried out until all pre-inspection submittals are review and approved by LBPUD.

b. Field Investigation – General:

Perform field inspections of each tank to evaluate the current condition of tank components, including, but are not limited to the following:

i. Corrosion-related structural soundness of tank floors, walls, roof, columns, and foundations.

ii. Condition and performance of protective coatings, including extent of coating failure, corrosion activity, and recoating suitability.

Blistering, peeling, rusting, holidays, and any evidence of underfilm corrosion shall also be reported.

iii. Condition of appurtenances, including piping, ladders, hatches, vents, overflow structures, and miscellaneous hardware.

iv. Sediment level and distribution, biofilm presence, evidence of microbial growth, and any taste/ odor indicators.

v. Identification of safety, structural, and health code deficiencies, if observed.

c. Submerged and Vapor Zone Inspections:

i. Conduct underwater inspections using Certified Commercial Divers and/ or Engineers to visually inspect, photograph, and video document submerged tank surfaces and appurtenances below the water line.

ii. Inspect the vapor zone by lowering the water surface approximately 3 to 4 feet below the roof line, utilizing an inflatable raft or equivalent approved method.

iii. All inspected surfaces shall be photographed and documented in a photographic survey.

d. Documentation and Reporting:

i. Prepare a written inspection report for each tank, at the minimum, including:

• Description of observed conditions.

• Photographic documentation with detailed annotations.

• Identification of deficiencies and potential failure mechanisms ranked by severity (e.g., critical structural, coating, sanitary, or minor maintenance, etc.).

• Recommended engineering and operational corrective actions and repair priorities.

• Preliminary cost opinions for recommended repairs, if requested.

ii. Submit deliverables, at the minimum, including:

• One electronic copy of each report in PDF format.

• One digital copy of inspection photographs in JPEG format and videos in MP4 format. Equivalent photo and video formats are acceptable with prior approval from LBPUD.

iii. Participate in a post-inspection meeting (either in-person or via a conference call) with LBPUD Operations staff to review findings and recommendations.

iv. All deliverables shall be delivered to LBPUD within ten (10) working days of the task completion.

B. Tank Cleaning:

Upon completion of Task A and upon the approval of LBPUD, proceed with Task B.

a. Interior Cleaning:

i. Perform interior tank cleaning using Certified Commercial Divers and approved vacuuming methods that minimize aerosolization and avoid damaging coatings.

ii. Cleaning shall include:

• Tank floors

• Column bases.

• Appurtenances located on the floor.

iii. Vertical walls and shell surfaces shall be excluded from standard vacuuming unless otherwise directed by the LBPUD Operations staff.

iv. If excessive debris and sand accumulation (more than 1 inches of layer thickness), failed coatings, rust scale, rocks, or other abnormal conditions are encountered, the Contractor shall immediately notify the LBPUD Operations staff before proceeding. Such conditions may be treated as changed conditions.

b. Sediment Handling and Disposal:

i. Contractor shall contain, dewater, transport, and dispose of all removed sediment, sludge, and debris from the tanks in accordance with approved disposal plan and all applicable federal, state, and local environmental regulations and permits.

ii. Removed materials shall be managed to prevent discharge to storm drains, surface waters, or surrounding soils, with all decant/ wash water treated or dechlorinated as required before discharge to any approved location.

iii. Contractor shall use licensed haulers and permitted disposal facilities, and shall provide LBPUD with disposal documentation, including manifests, weight tickets, and receipts for all sediment and associated waste.

c. Video Documentation:

i. Provide real-time video of cleaning operations for each tank.

ii. Recordings in MP4 format shall be made available to the LBPUD

Operations staff within five (5) working days of the task completion.

Equivalent video formats are acceptable with prior approval from

LBPUD.

C. Tank Disinfection, Flushing, and Testing

a. Disinfect tanks in accordance with AWWA C652-19 methods appropriate to tank size and LBPUD Specification Section 33 01 10 – Disinfection of Potable Water Tank, including required free chlorine concentration and contact times.

b. After contact time, flush tanks to remove disinfectant and residual debris, dechlorinate discharge water as required, and ensure no strong chlorine odor remains.

c. Coordinate with LBPUD Operations and Water Quality staff to perform water quality testing (e.g., free chlorine residual, total coliform, and heterotrophic plate count), using approved methods before returning tanks to service.

d. Upon passing the water quality testing according to LBPUD Standards (i.e., absent-coliform results as well as Heterotrophic Plate Count (HPC) results of <500 CFU/mL), work with LBPUD Operations staff to refill and return tanks to service.

D. Applicable Codes, Standards, Sanitary and Water Quality Requirements:

a. All work shall comply with the American Water Works Association (AWWA) Standard: C652-19 Disinfection of Water Storage Facilities (latest version), including disinfection and sanitary practices. Discharge of chlorinated water into watercourses or surface waters is regulated by National Pollutant Discharge Elimination System (NPDES) requirements, and these requirements shall be followed.

b. NACE/ Association for Materials Protection and Performance (AMPP) standards for coating inspection and corrosion evaluation.

c. All diving equipment used for the inspection and cleaning of potable water storage facilities shall be dedicated exclusively to potable water service and shall not have been used in wastewater, industrial, stormwater, or other non-potable environments. If authorized to perform an optional task related to recycled water tanks, the same requirement shall apply to diving equipment used in recycled water storage facilities, which shall be dedicated exclusively to recycled water service.

d. No part of a diver’s body shall come into direct contact with potable water or recycled water.

e. Only non-permeable prophylactic dry suits with integrated hard helmets, neck and wrist seals, and boots shall be permitted.

f. Wet suits, hoods, open or removable masks, and face plates are strictly prohibited.

g. Prior to tank entry: All diver equipment and suits shall be disinfected by a 100% wash-down or immersion in a 200-ppm chlorine solution.

h. Contractor shall ensure that cleaning activities do not compromise water quality.

E. Safety Requirements:

a. Comply with all applicable State of California, Division of Occupational Safety and Health (CalOSHA) Title 8 Regulations – Industrial Relations, including, but are not limited to:

i. Division 1, Chapter 4, Subchapter 7 – General Industry Safety Orders.

• Group 26, Articles 152, Sections 6050 to 6058 – Diving

Operations

• Group 26, Articles 153, Sections 6059 to 6063 – Commercial

Diving Operations.

b. All dive team members shall hold:

i. Current State of California commercial diving certifications.

ii. Current State of California Cardiopulmonary Resuscitation (CPR) and First Aid certifications.

c. Prepare and submit all pre-inspection submittals listed in Section A of this

Scope of Work.

d. Follow LBPUD lock-out/ tag-out, confined space, and site access procedures.

e. LBPUD Operations staff will be available on-site to provide support and oversight of the project activities.

F. Flow Splitting Basin:

a. Perform inspection and cleaning of a flow splitter basin at the Groundwater Treatment Plant (GWTP).

b. Scope includes visual inspection & corrosion evaluation, cleaning, sediment removal & disposal, disinfection, photographic documentation, and reporting consistent with Sections A, B, and C of this Scope of Work.

G. Two (2) Recycled Water Tanks at ALA Site:

a. Perform inspection and cleaning of two (2) recycled water tanks at ALA site.

b. Scope includes visual inspection & corrosion evaluation, cleaning, sediment removal & disposal, disinfection, photographic documentation, and reporting consistent with Sections A, B, and C of this Scope of Work.

H. Project Schedule:

a. Work shall commence upon issuance of a Notice to Proceed (NTP).

b. Inspection and cleaning shall be coordinated to allow tanks to be completed in logical groupings as approved by the LBPUD Operations staff.

c. Contractor shall submit a detailed project schedule prior to each round of work, identifying:

i. Tank sequence.

ii. Estimated duration per tank.

iii. Key milestones and deliverables.

IX. COST

Bidder shall provide pricing for the services requested during the term of this Contract and shall be held firm for the one-year term. LBPUD reserves the right to cancel the contract otherwise. The price quote shall include all charges. Other costs NOT listed in the price quote may not be added at the time of invoicing.

X. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary.

XI. INSURANCE

Awarded Contractor shall submit required documents in accordance to item 31 of the General Conditions.

XII. LEGAL DISCLOSURE

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City, or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The Bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

XIII. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

XIV. PURCHASE ORDER

A Purchase Order (PO) will be sent to the Awarded Contractor by LBPUD. During the Contract period, Awarded Contractor will provide Tank Cleaning and Inspection Services.

XV. PAYMENT

Payment for items and services shall be made in due course of payments of LBPUD after completion of delivery and acceptance by LBPUD; and upon receipt of an invoice from the Awarded Contractor.

The Awarded Contractor shall send a hard copy invoice to the LBPUD Accounts Payable and/or an electronic invoice with each billing to the following addresses:

Mailing Address:

LBPUD Accounts Payable 1800 E. Wardlow Rd.

Long Beach, CA 90807

Email Address:

WaterFinance@lbwater.org

The Awarded Contractor shall not invoice for rental or service before service has been completed. Payment will not be authorized until service has been completed.

mailto:WaterFinance@lbwater.org

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these specifications, inspected and accepted by LBPUD and that applicable certifications and reports as indicated in this Scope of Work have been submitted in accordance with this Contract.

XVI. CONTRACTOR PRE-INSPECTION MEETING

Awarded Contractor is required to attend a pre-inspection meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

XVII. CONTRACTOR’S ON-SITE PERSONNEL

Each contractor’s personnel performing Tank Cleaning and Inspection Services on LBPUD site under these specifications shall be a regular employee of the Awarded Contractor. During all working hours, Awarded Contractor's employees shall be attired in clean, neat appearing, and well fitted uniforms bearing Awarded Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Awarded Contractor. Employees performing services for LBPUD shall also wear in full view LBPUD visitor’s badge.

Note that LBPUD will provide access to all locations. Awarded Contractor shall not admit any person into the work area who is not an employee of LBPUD or Awarded Contractor.

Awarded Contractor’s personnel shall have the appropriate identification with them at all times.

Entry into and exit from LBPUD facilities by Awarded Contractor's employees shall be made at those locations designated by LBPUD. Upon completion of service Awarded Contractor shall immediately return visitor badges to LBPUD.

XVIII. SECURITY OF FACILITIES

LBPUD will provide access to all LBPUD locations. Contractor shall not admit any persons into LBPUD work area who is not an employee of LBPUD or Contractor.

Contractor’s personnel shall have the appropriate identification with them at all times.

It shall be the responsibility of the Contractor to secure against unauthorized entry to LBPUD facilities or portions of facilities occupied by Contractor’s employees in the absence of LBPUD personnel. All unattended exterior doors and gates shall remain locked at all times.

Entry into and exit from LBPUD facilities by Contractor’s employees shall be made at those locations designated by LBPUD.

XIX. DAMAGES

The Contractor shall take all reasonable precautions to ensure that LBPUD property, building, grounds, equipment, furnishings, and other items are properly protected from damages at all times. Reasonable precautions may include, but are not limited to:

sectioning off work area, objects, or other such actions that may be necessary to prevent damages. Contractor shall be responsible for any damages caused by actions of its personnel during the course of setting up, working, or removing from work sites its equipment, materials, and supplies.

The Contractor shall be held responsible for all or any damages to LBPUD building structures, property, equipment, etc., and shall further be responsible to replace, repair, and make restitution to the LBPUD’s satisfaction for such damage as incurred by the Contractor. Any damage to property from any cause which might have been prevented by the Contractor, contractor’s employees or agents shall be repaired at the Contractor’s own cost and expense.

All safety concerns, incidents, or accidents shall be reported to LBPUD immediately.

Contractor shall exercise all appropriate measures to fully protect all surfaces, persons, and adjacent areas before, during and after work.

In the event of accidental site damage by the Contractor, Contractor shall be responsible to return the site to its original condition at no cost to LBPUD.

XX. SAFETY REQUIREMENTS/PRECAUTIONS

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and adhere to the safety standards outlined by Cal/OSHA.

LBPUD representative(s) reserves the right to issue restraint or cease orders to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.

The Bidder shall additionally accept the sole responsibility for complying with all, city, state, federal, and other legal requirements, including but not limited to compliance with applicable OSHA and Cal/OSHA safety orders. The Bidder shall inspect all potential hazards at said facilities and keep a log of date inspected and action taken.

Bidder shall be responsible for instructing employees in safety measures considered appropriate. Contract workers shall not place any equipment in traffic areas or other locations in any manner that would create safety hazards. The Contractor shall at all times ensure the safety of the public, City employees, elected and appointed officials, and others, by posting safety warning signs, safety tape, barricades, traffic cones, or other warning devices around job sites prior to and during the performance of work. The Contractor's personnel must wear safety harnesses, safety ropes and other applicable personal protective equipment at all times when performing high-rise work. ln all situations, the Contractor must conform to all Occupational Safety and Health

Administration (OSHA) and lndustrial Safety Order rules and regulations while performing services.

The contractor is responsible for supplying each employee of the contractor with the necessary personal protective equipment which meets OSHA rules. Personal protective equipment to include safety glasses, shoes, safety shields, face masks, rain gear, leather, etc. All personal protective equipment necessary to perform the service shall be secured by the Contractor at the Contractor's own expense.

XXI. USE OF SPECIAL EQUIPMENT

The Contractor shall provide, at its own cost and expense, all other equipment for performing work at all job sites listed. The Contractor shall follow all safety requirements in the use of any equipment.

XXII. SUBCONTRACTING

Any attempt by the Contractor to subcontract any performance of the terms of this Contract shall be approved by LBPUD. LBPUD shall not be held responsible for any unapproved work completed by a subcontractor. Contractor shall be responsible for any costs resulting from unapproved subcontract services. In the event of such a default, LBPUD may immediately terminate this contract.

XXIII. MISCELLANEOUS ITEMS / SERVICES

Miscellaneous items or services not listed herein may be purchased by the LBPUD, from the successful Bidder, provided no purchase exceeds 10% of the Total Cost of Non- Optional Work per order.

XXIV. SUPPLEMENTAL WORK / ADDITIONAL AS-NEEDED WORK

LBPUD may require the Awarded Contractor to perform supplemental work/ additional as-needed work, outside the scope of this RFQ. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, Awarded Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBPUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBPUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including but not limited to any supplies used with their unit price, as well as total cost and labor, consumable materials, small tools, and repairs.

All supplemental work as provided for herein shall commence on the specified date established and Awarded Contractor shall proceed diligently to complete said work within the time allotted.

LBPUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LBPUD will request the Awarded Contractor to perform any additional work. Bidder must not rely on receiving a request from the City for additional work in preparing and submitting a bid.

XXV. INSPECTION

Contractor shall perform service in a timely and professional manner. All work and materials used shall be of the highest quality. All service performed under this contract shall be inspected and signed off by the designated LBPUD representative. Final inspection and acceptance shall be made after service is complete. Neither inspection, waiving of inspection, nor LBPUD's acceptance shall relieve the Contractor of the obligation to furnish the products and services according to these Specifications.

In the event that work performed is deemed by LBPUD to be deficient or the items not meeting the minimum specified requirements as determined by LBPUD, shall be returned to the Contractor for compliance. Contractor shall correct noted deficiencies within ten

(10) working days at no additional cost to LBPUD.

XXVI. DEFAULT CONTRACTOR

The Contract may be terminated by LBPUD without liability for damages when in the LBPUD’s opinion the Awarded Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Contractor, the LBPUD reserves the right to procure the articles or services from other sources and to hold the Awarded Contractor responsible for any excess costs occasioned to the LBPUD thereby.

XXVII. PUBLIC WORK AND PREVAILING WAGES

In the performance of public work under any Contract, Awarded Contractor shall comply with the provisions of Standard Specifications for Public Works Construction, latest edition, and Long Beach Public Utilities Department Amendments thereto.

CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor to whom the contract is awarded, along with its subcontractors, shall pay not less than the general prevailing rate of per diem, holiday and overtime wages established by the Department of Industrial Relations (DIR) of the State of California for the locality in which the public work is to be performed for each craft, classification or type of worker needed to execute the contract.

Refer to the California DIR’s website for such prevailing wages and additional information:

http://www.dir.ca.gov/dlsr http://www.dir.ca.gov/dlsr

XXVIII. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision.

In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the reduced price).

The maximum preference a bidder may be awarded pursuant to this Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under this Section exceed fifty thousand dollars ($50,000.00) for any bid.

It has been determined that the local preference is applicable to this Request for Quotation.

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

1. A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

2. A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits.

All Bidders must submit the Local Preference Program at Attachment I.

XXIX. LICENSES AND PERMITS

Awarded Contractor shall be licensed to do business within the City of Long Beach and shall meet the Labor Standards for each employee as set forth by the California Industrial Relations Department.

All permits and licenses necessary to perform Tank Cleaning and Inspection Services shall be secured by Awarded Contractor at the Contractor's own expense. Awarded Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of Tank Cleaning and Inspection Services.

XXX. BUSINESS LICENSE

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

The undersigned hereby declares that the Contractor has a valid State of California Contractor's License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License; and will obtain all required permits.

A. California Contractor's License No.:

Expires: ___________________________ Classification: ______________________

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution. At the time of Quote submittal, a Long Beach Business License is not mandatory; however, if the Contractor has already filed, information may be submitted above.

https://lbutilities.org/ http://www.longbeach.gov/finance/business_license mailto:lbbiz@longbeach.gov

BID FORM SECTION

In accordance to the terms and conditions, the undersigned shall furnish complete as per RFQ and execute a Contract at the costs listed in this Bid Form Section B.

A. Qualifications for Bidders

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily perform the service required in these Specifications and shall be engaged in the business of providing Tank Cleaning and Inspection Services by the use of its own trained and qualified employees and have the equipment, tools, materials, and supplies capable of performing the mentioned services within the required time frame.

The Contractor must have been in business providing Tank Cleaning and Inspection Services for at least the last five (5) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing Tank Cleaning and Inspection Services.

B. Costs

The Contractor shall furnish complete as per the scope of work above and provide the service at the following listed costs. The bid form also includes a field directives line item of up to 10% of total non-optional work for miscellaneous services not listed in the above scope of work. Use of this item is subject to LBPUD approval and shall be exercised solely at LBPUD’s discretion.

• Enter all official pricing in the Long Beach Buys portal; portal pricing will be used for evaluation.

• Return this bid document as required. Pricing may be entered in the blanks provided, but it will not be used for evaluation.

Items No. Description Quantity Unit Price

Item Total

1. Potable Water Tank Inspection & Corrosion Evaluation – Alamitos Reservoir 5 $_______ $_______

2.

Potable Water Tanks Inspection &

Corrosion Evaluation – J. Will Johnson Reservoir

5 $_______ $_______

3. Potable Water Tank Cleaning – Alamitos Reservoir 5 $_______ $_______

4. Potable Water Tank Cleaning – J. Will Johnson Reservoir 5 $_______ $_______

5. Potable Water Tank Disinfection, Flushing, and Testing – Alamitos Reservoir 5 $_______ $_______

6. Potable Water Tank Disinfection, Flushing, and Testing – J. Will Johnson Reservoir 5 $_______ $_______

7. GWTP Flow Splitting Basin Inspection & Corrosion Evaluation 1 $_______ $_______

8. GWTP Flow Splitting Basin Cleaning 1 $_______ $_______

9. GWTP Flow Splitting Basin Disinfection, Flushing, and Testing 1 $_______ $_______

10. Recycled Water Tank Inspection & Corrosion Evaluation – Alamitos Reservoir 2 $_______ $_______

11. Recycled Water Tank Cleaning – Alamitos Reservoir 2 $_______ $_______

12. Recycled Water Tank Disinfection, Flushing, and Testing – Alamitos 2 $_______ $_______

13. Total Non-Optional Work $_______

14. Field Directives (10% of Total Non-Optional Work) $_______

15. Grand Total (Sum of 13 and 14) $_______

C. Required Data

Bidder must indicate with a check mark, in the spaces provided, their response to the following requests. Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive.

Bidder agrees to hold quoted rates, discounts, and prices firm for one year.

YES NO

Bidder has the capability to perform work at LBPUD Facilities and/or other locations throughout the City of Long Beach.

YES NO

Quotes must be signed by individual(s) legally authorized to bind the Bidder and shall contain a statement that the bid is a firm offer for a 90-day period. LBPUD reserves the right to purchase different quantities or request service at the proposed prices depending on actual needs and requirement. LBPUD does not guarantee usage nor guarantee that all items listed herein will be ordered/purchased during the term of the contract. LBPUD may purchase additional items not listed on quote.

It is understood that the unit price(s) shall be held to be "correct" if the totals are found to contain any computational errors and that the totals found to be in error shall be corrected.

Signed: Date:

Print Name/Title:

Company Name:

Address:

Email:

Phone Number: Fax Number:

WE ARE PLEASED TO SUBMIT THIS QUOTE IN ACCORDANCE WITH LBPUD

REQUEST FOR QUOTATION, SPECIFICATIONS AND TERMS AND CONDITIONS TO

PROVIDE TANK CLEANING AND INSPECTION SERVICES.

GENERAL CONDITIONS

1) Acceptance of the offer contained in this Contract is expressly limited to the terms and conditions of such offer as herein stated.

2) Definitions

A) Bidder Any individual, firm or corporation submitting a bid to sell and deliver the materials, supplies or equipment to be furnished in accordance with these Specifications and called for in the request for quotation.

B) Board Board of Utilities Commissioners of the City of Long Beach

C) City The City of Long Beach, a municipal corporation of the State of California

D) Contract These Specifications, the Request for Quotation, the Bid of the Contractor, and the Agreement entered into pursuant thereto shall constitute the Contract between the Board and the Contractor

E) Contractor The Bidder whose Bid is accepted and to whom the Contract is awarded

F) Engineer General Manager of the Long Beach Public Utilities Department or his designated representative(s).

G) General Manager The General Manager of the City of Long Beach Public Utilities Department

H) LBPUD

Long Beach Public Utilities Department

3) No charges for taxes, transportation, boxing, packaging, crating or returnable containers will be allowed and paid by LBPUD unless separately stated hereon. All sales, use, excise or similar taxes to be paid by LBPUD must be itemized separately hereon and on invoices.

4) LBPUD’s obligation to pay the sum herein stated for any one fiscal year shall be contingent upon LBPUD appropriating the necessary funds for such payment by LBPUD in each fiscal year during the term of this Contract. For the purposes of this section, a fiscal year commences on October 1 of the year and continues through September 30 of the following year. In the event that LBPUD Board fails to appropriate the necessary funds for any fiscal year, then and in that event, the Contract will terminate at no additional cost or obligation to LBPUD.

5) Contractor shall deliver the materials, equipment, supplies or services, or cause the work to be performed, within the time and in the manner specified in the Contract. Times and dates stated herein are of the essence. If at any time Contractor has reason to believe that deliveries will not be made as scheduled, written notice setting forth the cause of the anticipated delay shall be given immediately to LBPUD. Deliveries must be prepaid. C.O.D. shipments will not be accepted.

6) LBPUD reserves the right at any time to make changes in drawings and specifications, in methods of shipment and packaging and in place of delivery as to any articles covered by this Contract. In such event there will be made an equitable adjustment in price and time of performance mutually satisfactory to Contractor and LBPUD; but, any claim by Contractor for such an adjustment must be made within thirty (30) days of such change.

7) Contractor warrants that the goods, machinery or equipment delivered or the work performed hereunder shall conform to the specifications, drawings, samples or other description specified by LBPUD and shall be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, in good working order, and free from defect or faulty workmanship for a period of ninety (90) days. When defective goods, machinery, or equipment or faulty workmanship is discovered, which requires repair or replacement pursuant to this warranty, Contractor shall provide all labor, materials, parts, and equipment to correct such defect at no expense to LBPUD.

8) Contractor shall defend, indemnify, and hold Board and City, their officials and employees harmless from and against all loss, damage, liability, demands, claims, causes of action, costs, and expenses (including reasonable attorney’ fees) for injuries (including death) to persons, or damage or destruction of property connected with or arising from the negligent acts or omissions of Contractor, its officers, agents, and employees in the performance of this Contract.

9) The Board reserves the right to terminate this Contract at any time in whole or in part even though Contractor is not in default hereunder.

In such event there will be made an equitable adjustment of the terms that is mutually satisfactory to the Board and Contractor. Upon receipt of any notice of such termination, Contractor shall, unless such notice otherwise directs, immediately discontinue all work on the Contract and deliver, if and as directed, to the Board all completed and partially completed articles, work in process and materials purchased or acquired for performance of the Contract. The provisions of this section shall not limit or affect the right of the Board to terminate this Contract immediately upon written notice of breach.

10) The Board reserves the right to cancel this Contract or any part thereof and reject delivery of goods if delivery is not undertaken and completed when specified and in accordance with specifications. Contractor shall be charged for any direct losses, but not any consequential damages, sustained by the Board and City by reason of such delay or failure, excepting losses caused by a delay for reasons beyond Contractor’s reasonable control. Direct losses shall include any costs to the Board and City in excess of the Contract price of obtaining goods from other sources similar to those cancelled or rejected hereunder.

11) The Board shall pay to Contractor the price(s) specified in the Contract on delivery of the materials, equipment, supplies, or services and acceptance thereof by General Manager or his designee, or upon completion of the work to be performed and accepted thereof, as specified in the Contract. Defective articles or articles not in accordance with LBPUD’s specifications shall be held for Contractor’s instructions at Contractor’s risk and if Contractor so directs will be returned at Contractor’s expense.

12) No return or exchange of material, equipment, or supplies shall be permitted without written approval of LBPUD’s Purchasing Agent.

13) All royalties for patents, or charges for the use of patents, which may be involved in any article to be furnished under this Contract shall be included in the Contract price.

14) In cases where a price subject to escalation has been agreed upon, the price escalation shall be shown as a separate item on the invoice. Unless an escalator clause has been shown as a specific part of this Contract, Contractor shall not be entitled to reimbursement for costs incurred due to escalation.

15) All materials, supplies and equipment provided under this Contract shall be in full compliance with the Safety Orders and Regulations of the Division of Industrial Safety of the State of California, Title 8, California Code of Regulations (CAL/OSHA) and all applicable OSHA regulations as well as all other applicable California Code of Regulations. Contractor shall indemnify and hold the Board and City, its officials, and employees harmless for, of, and from any and all loss, including, but not limited to fines, penalties. and corrective measures they may sustain by reason of Contractor’s failure to comply with said laws, rules, and regulations in connection with the performance of this Contract.

16) Contractor shall keep confidential and not disclose to others or use in any way to the detriment of LBPUD, confidential business or technical information that LBPUD may disclose in conjunction with this Contract, or Contractor may learn as a result of performing this

17) This Contract shall not be assigned in whole or in part, nor any duties delegated without the Board’s prior written approval.

18) The remedies herein reserved shall be cumulative and additional to any other remedies at law or in equity. The waiver of any breach of this Contract shall not be held to be a waiver of any other or subsequent breach. LBPUD’s failure to object to provisions contained in any communication from Contractor shall not be deemed an acceptance of such provisions or a waiver of the provisions of this

19) This Contract shall not be amended or modified except by written agreement signed by the parties and expressly referring to this

20) Contractor shall indemnify, hold harmless, and defend the Board and City, their officials, and employees from any damage, claim, loss, cost, liability, cause of action, or expense, including reasonable attorney’s fees, whether or not reduced to judgment, arising from any infringement or claimed infringement of any patent, trademark or copyright, or misappropriation of confidential information, or trade secrets of any third party and based on the manufacture, sale, or use of goods, machinery, or equipment supplied hereunder.

21) Contractor shall furnish further itemization and breakdown of the Contract price when requested by LBPUD.

22) Contractor, in the performance of any work or the furnishing of any labor under this Contract, shall be considered as an independent contractor. Contractor, his agents, and employees shall not be considered as employees of LBPUD.

23) Contractor and subcontractor(s) shall not discriminate against any person in the performance of this Contract and shall comply with applicable federal, state, and city equal employment opportunity laws, ordinances, rules, and regulations. Contractor and subcontractor(s) shall not discriminate against any employee or applicant for employment or against any subcontractor on the basis of race, color, religion, national origin, sex, sexual orientation, AIDS, HIV status, age, disability, or handicap, subject to federal and state laws, rules, and regulations.

24) Contractor shall comply with all applicable federal, state, and local laws pertaining to the subject matter hereof.

25) Contractor shall submit samples of all documents that Contractor may require LBPUD to execute to complete this transaction. By accepting these samples as part of the bid or by awarding the Contract to a Contractor who has submitted said samples, LBPUD does not agree to the terms stated in said samples. This Request for Quotation and Contractor’s bid shall take priority over said samples and this Request and Contractor’s bid shall become the Contract between LBPUD and the Contractor.

26) All quantities stated herein are only ESTIMATES. LBPUD reserves the right to increase or decrease these estimated quantities based on its actual needs and funds available.

27) LBPUD reserves the right to exercise at its option an increase in expenditures by ten (10) percent annually, but LBPUD does not guarantee such an increase.

28) Contractor shall cooperate with LBPUD in all matters relating to taxation and the collection of taxes, particularly with respect to the self-accrual of use tax. Contractor shall cooperate as follows: (i) for all leases and purchases of materials, equipment, supplies or other tangible personal property totaling over $100,000 shipped from outside California, a qualified Contractor shall complete and submit to the appropriate governmental entity the form in Appendix “A” attached hereto; and (ii) for construction contracts and subcontracts totaling $5,000,000 or more, Contractor shall obtain a sub-permit from the California Board of Equalization for the Work site. “Qualified” means that the Contractor purchased at least $500,000 in tangible personal property that was subject to sales or use tax in the previous calendar year.

In completing the form and obtaining the permit(s), Contractor shall use the address of the Work site as its business address and may use any address for its mailing address. Copies of the form and permit(s) shall also be delivered to the Purchasing Agent. The form must be submitted and the permit(s) obtained as soon as Contractor receives a notice of award. Contractor shall not order any materials or equipment over $100,000 from vendors outside California until the form is submitted and the permit(s) obtained and, if Contractor does so, it shall be a material breach of the Agreement. In addition, Contractor shall make all purchases from its Long Beach sales office and the Long Beach sales office of its vendors if those vendors have a Long Beach office and all purchases made by Contractor under this Agreement which are subject to use tax of $500,000 or more shall be allocated to LBPUD of Long Beach. Contractor shall require the same form and permit(s) from its subcontractors.

Contractor shall not be entitled to and by signing this Contract waives any claim or damages for delay against City and LBPUD if Contractor does not timely submit these forms to the appropriate governmental entity. Contractor may contact LBPUD Accounting Division at 562-570-2300 for assistance with the form.

29) The California Integrated Waste Management Act (Public Resources Code, Sec.